RFQ-19PK3323Q0002 - Supply of Kitchen Electronics.pdf

SBU - CONTRACTING AND ACQUISITIONS

U.S Consulate General, Karachi

Karachi, Pakistan

Date: June 13, 2024

Page 1 to 4

To: Offeror

Request No: RFQ-19PK3323Q0002 - Supply of Kitchen Electronics

From: Contracting Officer

General Services Office

US Consulate General, Karachi.

E-mail: samadsa@state.gov; krcprocurementcontracting@state.gov

Phone: +92-213-527-5211

Subject:

Request for Quotation – Supply of Kitchen Electronics

The US Consulate, Karachi has an opportunity for the Open Market Contractors to participate in bidding for the “Supply of Kitchen Electronics”. It will be a Firm-Fixed Price Purchase Order.

Bid from all potential offerors will be accepted based on assurance of genuine quality, capability, lead time for delivery and competitive price. You are encouraged to submit your bids before the deadline i.e., June 24, 2024. The vendors dealing in the similar trade are encouraged to participate in this Solicitation.

1. Items Description

Sr.

Item’s Details

(Meet or exceed below Specs)

Required

Quantity

Unit

Price in

USD

Total

Price in

USD

1 Upright Viking Refrigerator

VCRB5363 (International Export model meeting

Pakistan electrical standards)

Specifications:

• Width 36’

• Height 84’

• Depth 22.19’

• Left hand + Right Hand

• Warranty Parts and Labour 1 years

01 set (LH

+ RH)

mailto:samadsa@state.gov

• Voltage: 220-240 V

• Frequency: 50 Hz

• Refrigerant R134A

2 Upright Viking Freezer

VCFB5363 (International Export model meeting

Pakistan electrical standards)

• Width 36’

• Height 84’

• Depth 24’

• Left hand + Right Hand

• Warranty Parts and Labour 1 years

• Voltage: 220-240 V

• Frequency: 50 Hz

• Refrigerant R134A

01 set (LH

+ RH)

3 4 Burner Vikings Range Electrical Heated range.

• VER53014BSS (International Export model meeting Pakistan electrical standards)

• Electric Heated – 230V/50HZ/1Phase

• Standard oven Base

• Stainless steel finish

• 29-7/8 x 28-1/16 x 37 inches

• Warranty Parts and Labour 1 years

02 Each

4 Estimated transportation & handling charges till NJ, 08902

1 Lump

Sum

5 Commissioning and installation Services for the above Complete Package at US Consulate General Karachi Compound Address

1 Lump

Sum

Grand Total in USD (Inclusive of all charges – Duty, VAT, shipping, Commissioning and installation services etc) =➔

2. Quote Submission Due Date:

Quotation must be submitted electronically with subject line "Quotation for RFQ#

19PK3323Q0002 – “Supply of Kitchen Electronics”. Quotations must be received on or before

Close of business (COB) Monday, June 24, 2024. No quotation will be accepted after the deadline. Submit your quotations to the following email address: samadsa@state.gov

For your quote to be considered, must submit the following documentation: -

Requirements:

Prepare your quotation on your company letterhead in accordance with the requested details of this RFQ.

a. Please include list of your clients, you sold similar items within the last two years.

b. Include below information in bid:

i Delivery Period after receiving of Purchase Order.

ii Bid must be valid for 30 days from the closing date for this solicitation.

mailto:samadsa@state.gov iii Acceptance of our Net 30 days Payment terms.

iv Valid DUNS Number and SAM Registration

Bidder must have a Local/Pakistan based physical business address and good financial health to get this award. Provide evidence for business address. (Local/Pakistan representation against authorization and distribution required) - NTN, SRTN & Active

Taxpayer certificate of the company (not individual) along with authorization/representation certifications and records required.

c. Please provide reference of our Request Number 19PK3323Q0002 in all your correspondence regarding this request for price quotation.

d. Please note that U.S. Embassy/Consulate is tax exempted, please submit tax free quote.

e. Go through all the documents in the solicitation and read them very carefully. Your response must be in accordance with the solicitation and have the bid signed by an authorized representative of your company. Otherwise, the proposal may be considered unacceptable and may be rejected.

3. Terms & Conditions:

a) Mode of Payment:

Payment will be processed through EFT within 30 days of the date that a correct invoice conforming to the provisions of the Purchase Order is received at the US Consulate Financial

Management Office and satisfactory completion of work/delivery of acceptable items.

• 50% of Payment to be processed after providing necessary Proof of delivery at US dispatch Agency NJ, 08902 (Dispatch time from NJ to Pakistan is generally within 6-7

Months via Sea/Surface shipment)

• Remaining 50% of Payment shall be Processed after satisfactory completion of installation and commission services for the quoted package at US Consulate general

Karachi Compound

ADDRESS:

U.S. CONSULATE GENERAL, KARACHI.

1. PLOT NO. 3-5, NEW TPX AREA.

MAI KOLACHI ROAD.

KARACHI, PAKISTAN.

BUSINESS HOURS

The services shall be performed within Consulate official business days between the hours of

8:00 AM and 4:30 PM. Designated staff/service providers must be at US Consulate compound at 0800hrs.

a. Must carry original NICs

b. Contractors to check-in for clearance at US Consulate Karachi at 0800hrs (8am) and then commence work each day until the project reaches final completion.

c. Break Hour for Friday – 12:45-14:00hrs

d. Break Hour for Monday to Thursday – 13:00-13:30hrs

If any aspect of this work is deemed by the COR, the FM, the RSO or the POSHO/APOSHO to be interruptive of normal US Consulate operations, the Consulate security or safety, the contractor shall be required to perform that portion (remaining work hours) of the work on next day.

SAFETY & WORKFORCE

The Contractor shall be responsible for conducting the work in a manner that ensures the safety of employees and visitors at the US Consulate, and the Contractor’s employees. Safety standards must meet or exceed current EM 385 US Corps of Engineers Safety and Health Requirements

Manual requirements available online.

The Contractor shall be solely responsible for risk assessments, managing health, and safety issues associated with this project. Based on hazard assessments, Contractors shall provide or afford each affected employee personal protective equipment (PPE) that will protect the employee from hazards. At a minimum PPE shall consist of eye protection, hard hats, and closed steel toe boots. Sandals or athletic shoes are not acceptable. PPE such as gloves, dust masks, are recommended. These items must be provided at the Contractor’s expense.

Workers may use discretion if they feel unsafe in using the equipment in a hostile environment.

The contractor must document in the bid for work how the hazard controls will be implemented and maintained during the project.

The Contactor must have a competent person able to converse in English on-site for inspection of equipment, training workers in the safe use of equipment and the recognition of hazards related to their use, supervision, and identifying and correcting unsafe work practices for high hazard work.

All contractor personnel shall wear hard hats, safety glasses, dust mask, gloves, close- steel toes boot while any other Personal Protection Equipment deemed necessary by the Facility Manager will be specified separately as and when needed as additional requirement.

Any worker at an elevated location above 4 ft, except for a portable ladder, contractor will be provided a safety harness for their use.

Staff experiencing symptoms of COVID/Pandemic/Infectious disease shall be subjected to prohibition from accessing the compound.

The contractor shall provide all supervision on staff/personnel needed to perform the work.

The supervisor shall be always on the jobsite. (competent person able to converse in English on-site for inspection)

Contractor employees shall have access to the equipment and equipment areas (Para 8) and will be escorted by US Consulate personnel.

Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays, or failures to carry out assigned tasks, conducting personal affairs during duty hours, and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

b) Delivery Schedule/ Period of Performance:

The delivery is required to be made within 15-25 days after receiving the PO. The vendor will deliver the supplies at New York DA Office, IKUN LLC, 2801 Route 130, Unit 1, North

Brunswick, NJ, 08902. Must call our warehouse 3 days prior to shipping for a delivery.

appointment (571) 482-5289. Operating hours are from Monday thru Fridays 7:30am until

3:30pm, closed for lunch from 12:00pm until 12:45pm.

Within 10 days After the necessary clearance and receipt of the physical package, the Local authorized representative shall schedule in-person visit at US consulate Karachi compound for providing satisfactory commissioning and installation services of the delivered appliances.

Warranty: 1-year Standard Manufacturer warranty for complete package to be presented along with the delivery and commissioning of services.

Note: Local Representative shall be responsible to bear all necessary expense regarding

Compound visit, installation, and commissioning services along with loading/unloading and transportation of the quoted package in lieu of any pre/post commissioning service or warranty claims

c) Inspection & Acceptance:

A Government representative will inspect the items at the time of delivery or later to determine the quality, acceptability and payment shall be released accordingly. Any item found with change in Specs, Quality, Brand shall be returned to the vendor without entertaining the payment claim.

4. FAR/ DOSAR Clauses applies on this Solicitation:

FAR & DOSAR (attached) clauses will apply to this Procurement. These clauses can be accessed through following link:

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far

DOSAR clauses may be accessed at: http://www.statebuy.state.gov/dosar/dosartoc.htm

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) CLAUSES

NUMBER TITLE DATE

52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018

52.204-9 Personal Identity Verification of Contractor Personnel (if contractor requires physical access to a federally controlled facility or access to a federal information system)

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT

MAINTENANCE

OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

JUL 2016

52.212-4 Contract Terms and Conditions – Commercial Items (Alternate

I (MAY 2014) of 52.212-4 applies if the order is time-and-materials or labor-hour)

OCT 2018

52.225-19 Contractor Personnel in a Diplomatic or Consular Mission

Outside the United States (applies to services at danger pay posts only)

MAY 2020

52.227-19 Commercial Computer Software License (if order is for software)

DEC 2007

52.228-3 Workers’ Compensation Insurance (Defense Base Act) (if order is for services and contractor employees are covered by Defense Base Act insurance)

JUL 2014

52.228-4 Workers’ Compensation and War-Hazard Insurance (if order is for services and contractor employees are not covered by Defense Base Act insurance)

APR 1984

52.244-6 UBCONTRACTS FOR COMMERCIAL ITEMS NOV 2020

52.246-26 REPORTING NON-CONFORMING ITEMS JUN 2020

5.203(a)(1) The contracting officer may establish a shorter period for issuance of the solicitation for commercial products and commercial services

5. EVALUATION CRITERIA:

The award will be made to the Lowest Price Technically Acceptable vendor, who can meet the delivery schedule, salient physical, functional and performance characteristics.

_________________________________(End)___________________________________ https://www.acquisition.gov/far http://www.statebuy.state.gov/dosar/dosartoc.htm