RFQ 19PK3320Q5983.pdf

U.S. Embassy, Islamabad

Date: April 27, 2020

To: Prospective Offerors

Subject: Request for Quotations number 19PK33-20-Q-5983 for Bi-Annual Preventive

Maintenance Services for Kohler Generator Systems at U.S. Embassy Islamabad, Pakistan.

Enclosed is a Request for Quotations (RFQ) Preventive Maintenance Services for Kohler

Generator Systems at U.S. Embassy Islamabad, Pakistan. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Your quotation must be submitted through courier services if they are operating in the country by then or email to Islamabad-GSO-Contracting@state.gov using subject (19PK33-20-Q-5983)" on or before May 26, 2020, 1500Hours. No quotation will be accepted after this time.

Best Regards, David H. Haskett

Contracting Officer

Embassy of the United States of America

Islamabad, Pakistan

TABLE OF CONTENTS

Section 1 - The Schedule

• SF 18 or SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19PK33-20-Q-5983, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19PK33-20-Q-5983, Schedule of

Supplies/Services, Block 20 Description/Specifications/Work Statement

Section 2 - Contract Clauses

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 4 - Evaluation Factors

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 5 - Representations and Certifications

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19PK33-20-Q-5983

PRICES, BLOCK 23

1.0 DESCRIPTION

The United States Embassy in Islamabad requires professional contractor to perform preventive maintenance services of Kohler Generator Systems (Generators, ATS, Load Bank, Paralleling

Switchgear and Grounding Resistors) in accordance with Statement of Work (SOW).

2.0 TYPE OF CONTRACT

This is a firm fixed price contract payable entirely in Pakistani Rupee (PKR) however, U.S.

firms may submit their proposals in US Dollars and they will be paid in USD. Prices for all

Contract Line Item Numbers (CLIN) shall include proper disposal of toxic substances where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

3.0 PERIOD OF PERFORMANCE

The contract will be for a period of one-year, with a maximum of four one-year optional period of performance.

4.0 PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead and profit.

4.1 Base Year

The Contractor shall provide the services shown below for the base period, starting on the date stated in the Notice to Proceed and continuing for a period of 12 months.

CLIN

Description

Quantity of Equipment

Type of Services

No. of Service

Unit Price / service

(PKR)

Total per Year

(PKR)

Routine Preventive Maintenance Services for Kohler Generator Systems as described in SOW

Refer to

Equipment

List

Bi-Annually Twice Yearly

(2 per year)

Total Base Year

4.2 Option Year 1

The Contractor shall provide the services shown below for Option Year 1, starting one year after the date stated in the Notice to Proceed and continuing for a period of 12 months.

Equipment

Type of Services

No. of Service

Unit Price / service

(PKR)

Total per Year

(PKR)

Routine Preventive Maintenance Services for Kohler

List

Total Option Year 1

4.3 Option Year 2

The Contractor shall provide the services shown below for Option Year 2, starting two years

Equipment

Type of Services

No. of Service

Unit Price / service

(PKR)

Total per Year

(PKR)

Routine Preventive Maintenance Services for Kohler

List

Total Option Year 2

4.4 Option Year 3

The Contractor shall provide the services shown below for Option Year 3, starting three years

Equipment

Type of Services

No. of Service

Unit Price / service

(PKR)

Total per Year

(PKR)

Routine Preventive Maintenance Services for Kohler

List

Total Option Year 3

4.5 Option Year 4

The Contractor shall provide the services shown below for Option Year 4, starting four years

Equipment

Type of Services

No. of Service

Unit Price / service

(PKR)

Total per Year

(PKR)

Routine Preventive Maintenance Services for Kohler

List

Total Option Year 4

4.6 Total for all years:

Base Year PKR

Option Year 1 PKR

Option Year 2 PKR___________

Option Year 3 PKR___________

Option Year 4 PKR___________

TOTAL PKR _

5.0 NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

6.0 Value Added Tax (VAT)

Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because it is not levied in Pakistan.

CONTINUATION TO SF-1449

RFQ NUMBER19PK33-20-Q-5983

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

7.0 STATEMENT OF WORK (SOW)-DIESEL STANDBY GENERATORS

I. GENERAL INFORMATION:

The United States Embassy in Islamabad requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s standby generator systems.

II. PROJECT REQUIREMENTS:

The Contractor shall perform preventive maintenance as described in SOW. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

DESCRIPTION OF EQUIPMENT *:

*Please see below list of equipment at the end of this sheet for more details

III. GENERAL REQUIREMENTS:

The contractor shall provide the labor and materials required to carry out all preventive maintenance as outlined in this SOW. Embassy staff have service manuals for Generators and ATS’s on-site. The contractor shall confirm on-site manuals are complete and current and provide the Contracting Officer’s

Representative (COR) a listing of any missing or out of date manuals. The technician shall sign off on every task specified in the Statement of Work and will provide a typewritten copy of their report to the

COR or the COR's designate within five business days of each maintenance visit.

IV. SCOPE OF WORK - - GENERATOR PREVENTIVE MAINTENANCE

The contractor shall provide all materials, supervision, labor, tools, and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use appropriate safety protection while work is performed. Any questions or injuries shall be brought to the attention of the Post COR and

Occupation Safety and Health Officer (POSHO). Material Safety Data Sheets (MSDS) shall be provided by the contractor for all HAZMAT materials. Copies will be provided to the COR for approval.

The systems and components to be maintained include diesel generator prime mover, alternator, fuel, cooling, ventilation and lubrication systems, start and transfer systems, as well as control and monitoring systems. The attached equipment list provides details.

1. The contractor shall provide the COR with a list of necessary parts and materials.

2. Oil, fluids, filters and preventive maintenance parts shall be provided at the expense of the U.S.

Govt.

a. Only fluids which meet or exceed manufacturer’s specifications shall be used.

b. All fluids shall be delivered in original sealed containers.

3. The contractor shall provide emergency assistance for generator support, priced at an hourly rate, within 24 hours of being contacted by the COR.

4. The Government will provide load banks for generator testing.

a) UTL-Load Bank: Model OSW4 V-600.1, Ser.#: 120070, Rating: 1600kW, LOADTEC.

b) NOB-Load bank: Model: OSM4-0600.1, Ser.#: 120071, Rating: 600kW, LOADTEC.

c) SWING AREA Load bank: Model OPM2-0305.1, Ser.#: 120072, Rating: 305kW, 3

PHASE, 3 WIRE, 415 VOLTS, 50HZ, P.F=1, MAKE-LOADTEC.

d) NOX & SPX: Model OPM2-0305.1, Ser.#: 120072, Rating: 305kW, 3 PHASE, 3 WIRE, 415 VOLTS, 50HZ, P.F=1, MAKE-LOADTEC

If any discrepancies are found with the generator systems that are not covered under this scope of work, the contractor shall provide the following:

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

3. Price quote for repair labor.

SAFETY & SPECIAL INSTRUCTIONS:

1. Use appropriate personal protective equipment (PPE) when performing work

2. Check all work areas, tools, and equipment to ensure unsafe conditions are eliminated or guarded against.

3. Follow site safety procedures.

4. Schedule maintenance with operating personnel and affected offices (security).

5. Follow approved lockout/tag out procedures.

6. Lockout and disconnect the main power before tightening the main supply lugs in order to avoid the hazard of electrical shock, which could result in serious personal injury or death.

7. Review and follow the manufacturer’s instructions.

8. Record results in the equipment history log.

9. Remove lockout/tag out in accordance with appropriate procedures.

10. Report all incidents and near miss incidents to COR and assist as requested in the investigation and corrective action.

At a minimum, the following work shall be completed:

Notes:

• Contractor shall submit to the COR for review, work sheet/checklist that will be used for performing maintenance service.

• A discrepancy report shall be submitted to the COR immediately upon discovery of any condition that could result in equipment failure.

• Laboratory report for all chemicals (oil, coolant or fuel analysis) shall be submitted to the COR within 30 days from date of service.

Maintenance Interval Schedule

• Diesel Generators are composed of a prime mover, alternator, fuel, cooling, ventilation and lubrication systems, start and transfer systems, load banks as well as control and monitoring systems and are an essential component of the Diplomatic Facility’s Electrical Supply System.

• The contract does not replace the need for operator level checks and inspections. There may be items pertinent to the operation of the system which are not included in this SOW.]

• Manufacturer’s recommendations should be followed and supersede recommendations in this list.

Note: contractor should make confirm these before finalizing contract. The manufacturer’s maintenance schedules can be taken directly from equipment operations and maintenance manual and used in place of the list below. Generators experiencing periods of prime usage and those operating in severe environments may require more frequent maintenance.

• Before each consecutive interval is performed, all maintenance from the previous intervals must be performed.

The purpose of this Statement of Work is to ensure the entire standby generator systems for this facility are maintained according to manufacturer’s recommendations to ensure the readiness and proper operation of the system.

A. Semi-annual Schedule

1. Conduct visual inspection around generator.

• Check for evidence of leaks, damage, loose or missing hardware.

• Inspect engine and generator wiring harness for wear and damage.

• Inspect supports and spring isolators for soundness and stability.

• Inspect system for corrosion.

• Hoses and Clamps – Inspect and replace if needed.

• Belts – Inspect and adjust/replace if needed.

• Inspect all fuel, oil, and water piping for secure mounting and leaks.

• Inspect exhaust piping and muffler insulation.

• Check / service air cleaner

2. Batteries.

• Battery charger – Inspect operation and clean.

• Battery electrolyte level and specific gravity – Check and adjust. Add distilled water as needed.

• Perform battery load test.

• Clean battery terminals and lugs (apply grease on terminal connections).

3. Fluids and Filters.

• Cooling System Coolant Level - Check and adjust.

• Coolant conditioner (DCA/SCA) / Antifreeze protection – Check and adjust to specs.

• Jacket Water Heater - Check proper operation.

• Water pump - Check

• Engine Oil Level - Check and add if needed.

• Fuel/water separators – Drain water.

• Engine Air Cleaner Service Indicator – Check, replace filter if needed.

4. Generator Room.

• Fuel s – Inspect and treat fuel if needed, check fuel level, drain water and sediment.

▪ Test fuel for degradation, water and microbial contamination.

▪ Test autofill system, return to tank and alarms.

▪ Check tank vents & overflow piping for obstructions

▪ Test alarms and or pumps in secondary containment.

▪ Check hoses, piping and connections

Diesel fuel in day tanks stored under normal moderate environmental conditions should be useable for 12 months or more at 20°C (68°F) and 6-12 months at 30°C (85°F). Storage life is shortened by:

• Water which permits the growth of fungus and bacteria.

• Exposure to temperatures greater than 30°C (85°F).

• Contact with zinc or copper.

• Poor original fuel quality.

• Exposure to dirt and other contaminants.

• Space Heater/Room exhaust fan - Check for proper operation.

• Air intake/exhaust – Ensure nothing obstructs airflow; louvers are free and operate properly.

5. Control Panel/generator cabinet.

• Open all cabinets; remove panel covers to clean/inspect.

• Clean dust and vacuum all the controls, meters, switching mechanism components, interior buswork, Remote Start control panel, Annunciator and connecting lugs. Inspect/Check buswork and supporting hardware for carbon tracking, cracks, corrosion, or any type of deterioration.

• Check all control wiring and power cables (especially wiring between or near hinged door) for sign of wear and deterioration.

• Check the cabinet interior for loose hardware – tighten connections.

• Electrical Connections - Check tightness

• Clean and remove dust from panels.

6. Automatic Transfer Switch (ATS).

• Inspect seals.

• Note date of last battery change. (Replace if 2 years or older).

• Tighten connections.

• Check for hot spots.

• Clean dust and vacuum all the controls, meters, switching mechanism components, interior bus work, Remote Start control panel, Annunciator and connecting lugs of the ATS.

• Inspect/Check bus work and supporting hardware for carbon tracking, cracks, corrosion, or any type of deterioration.

• Check all control wiring and power cables (especially wiring between or near hinged door) for sign of wear and deterioration.

• Check the cabinet interior for loose hardware – tighten connections.

• Check for evidence of overheating contacts.

• Check ATS operation, calibrate and record time delays if necessary. Observe and record retransfer/cool down time.

• Exercise ATS.

▪ Prior to performing test, confirm with the COR.

▪ This test shall consist of an electronic operation of the switch from the normal source 1 position to the alternate source 2 position and a return to normal. The primary objective of this “test” is actually to exercise the moving mechanical parts of the ATS which will seize if left in one position without regular operation.

7. Run unit – No load.

• Run the generator with no load for 10 minutes.

▪ Remote Start Panel-Inspect and test operation. Inspect and clean.

▪ Check the generator for unusual conditions, such as: excessive vibration, leaks, smoke.

▪ Verify all gauges and indicators are normal and functioning properly.

▪ Check all indication lights, replace any defective bulbs.

▪ Check operation of safeties & alarms

8. Start unit and run under load for 1 hour.

• Unit should be run under facility load if COR authorizes to test and exercise entire system.

• If facility load is not permissible or is not a minimum of 50% of rated capacity or if wet stacking is prevalent, the unit shall be exercised with a load bank to a minimum 75% capacity for 2 hours. (Continual low or no load running results in low pressures in the engine cylinders which do not allow the piston rings to seat resulting in oil entering the combustion chamber and exhaust tract. This is commonly referred to as “wet stacking” and can cause reduced capacity, equipment damage and premature failure.)

• Automatic Start/Stop – Inspect.

• Check louvers, shutters and room exhaust fans for proper operation.

• Generator Set Vibration – Inspect.

• Read and record all gauges/meters.

• Record load readings – Voltage, amps, frequency, power factor.

• Check exhaust for excessive black or white smoke.

• Check turbocharger for vibrations or any abnormal noise during operation.

• Check generator bearing for noise and overheating.

• Check exhaust manifold, flexible exhaust, muffler, and piping for leaks and secure mountings.

• Check Crankcase breather/Blow By

• Check / service air cleaner

9. Additional.

• Ensure system is left in proper position for automatic start and transfer.

• Clean generator and generator room. Wash radiator if necessary.

• Annotate date, hours and maintenance in Generator log, complete maintenance checklist and deficiency report and brief COR.

• Perform any additional maintenance tasks as recommended in the manufacture’s operation and maintenance manuals.

B. Annual Schedule or every 250hrs, whichever comes first:

1. Conduct semi- annual / monthly PM service

2. Engine Air Cleaner Elements – Replace.

3. Engine Crankcase Breather – Clean.

4. Engine Oil Sample - Obtain and perform analysis. Submit report to COR.

5. Engine Oil and Filter(s) – Replace.

6. Annotate date and hours on all filters when replaced.

7. Fuel Filters and Water Separators – Replace.

a. To include filters to day tanks if applicable.

8. Obtain fuel sample at day tank and storage tank for analysis.

9. Radiator – Clean (follow manufacturer’s recommendation).

10. Intake louvers and ducts – Inspect/Clean (follow manufacturer’s recommendation). Replace filters.

11. Cooling System Coolant Sample - Test

12. Cooling System Supplemental Coolant Additive (SCA) - Test/Add

13. Coolant filter – Change if applicable

14. Crankshaft Vibration Damper - Inspect

15. Engine Protective Devices - Check

16. Turbocharger – Inspect/Check

17. Clean and lubricate fuel pump linkages if applicable.

18. Fan bearing – Inspect/Grease.

19. Generator – Check for moisture, dust, oil, grease, and debris on main stator windings, exciter.

Check commutator & slip rings, rotor & stator, bearings, bearing lubrication, voltage regulator.

Measure & record resistance readings of windings with insulation tester (Megger). Clean as needed

20. Calibrate voltage-sensing relays/devices.

21. Check injector pump and injectors for flow rate pressure

22. Clean / Test Aftercooler Core

23. Check Rotating Rectifier

24. Inspect Alternator

25. Inspect / Check Varistor

C. Additional maintenance required per manufacturers recommendations and service interval:

1. Generator bearing – Inspect/Grease as recommended by manufacturer’s maintenance schedule.

2. Engine Generator Batteries – Replace if 3 years old.

3. Cooling System Coolant – Flush system and replace per manufacturer’s maintenance schedule with coolant per manufacturers specifications.

• Every 3 years since last change. Every 6 years for Extended life coolant

▪ When performing coolant change; replace engine thermostats.

▪ Replace hoses if necessary.

Note: if this hasn’t been done – this needs to be performed at contractor’s first service.

4. Engine Valve Lash - Inspect/Adjust per manufacturer’s maintenance schedule.

Note: typically, manufacturers require an initial valve lash to be performed.

• This may occur at 250hrs or up to 1500hrs depending upon manufacturer and model number.

• If this has not been done, contractor needs to perform at first service.

• Many manufacturers and models require this to be done annually or according to a schedule based on run time. This needs to occur at first service if this has not been done and according to manufacturer’s requirements.

D. Additional: None

➢ Equipment List: (list generators, ATS, day tanks and other related equipment to be serviced or maintained)

No

Equipment Description Tag Qty Location Reference

11KV

GENERAT

ORS

2000KVA, 1600KW,

11KV, 2000REOZM,

Prime, Kohler

G1, G2, G3, G4, G5, G6

6 UTL

LV

GENERAT

OR

800KVA, 600KW,

400/230VAC,

900REOZM, Prime, KOHLER

G7 1 NOB

LV

GENERAT

OR

125KVA, 100KW,

400/230VAC,

125REOZJB, Prime, KOHLER

G8 1 NOB

LV

GENERAT

OR

312KVA, 250KW,

400/230VAC,

350REOZDC, Prime, Kohler

G9 1 NOX

LV

GENERAT

OR

125KVA, 100KW,

400/230VAC,

125REOZJB, Prime, KOHLER

G10 1 SPX

LV

GENERAT

OR

SDMO-2016, Model#:

J88K, Sr.#

J88K16004453, 88KVA/70KW, JOHN

DEERE

G11 1

LV

GENERAT

OR

SDMO-2016, Model#

V350C2, Sr.#

V350C216004371, 350KVA/280KW,

VOLVO PENTA

G12 1

LV

GENERAT

OR

OLYMPIAN-2014,

Model# GEH250-4, Sr.#

WHE-2

Generat or

OLY00000VMPN0951

1, 250KVA/200KW,

PERKINS-1300S

9 ATS

ATS for G11, Make GE

ZENITH

10 ATS

ATS for G12, Make GE

ZENITH

11 ATS

ATS for Warehouse-2

Generator, Make GE

ZENITH

12 ATS

ZTSD ATS Delayed

Transition, ZTSD00B00004F, Operation: ZTSD -

Delayed Transition, Application: Utility to

Generator - Auto

Transfer, Amperage: 40

Amp, # of Poles: 4

Pole, GE

ATS -

EMERG

, ATS –

EMERG

2 16415-002-1

13 ATS

ZTSD ATS Delayed

Transition, ZTSD00B00022F, Operation: ZTSD -

Delayed Transition, Application: Utility to

Generator - Auto

Transfer Amperage:

225 Amp, # of Poles: 4

Pole, GE

ATS -

LEGAL,

ATS -

LEGAL,

ATS -

SPX

3 16415-002-2

14 ATS

ZTSD ATS Delayed

Transition, ZTSD00B00008F, Operation: ZTSD -

Delayed Transition, Application: Utility to

Generator - Auto

Transfer, Amperage: 80

Amp, # of Poles: 4

Pole, GE

ATS -

OPTIO

NAL

1 16415-002-3

15 ATS

ZBTSD

Bypass/Isolation

Transfer Switch, ZBTSD0B00022F, Operation: ZBTSD -

Bypass/Isolation

Delayed Transition, Application: Utility to

Generator - Auto

Transfer - Vertical

Design, Amperage: 225

Amp, # of Poles: 4

Pole, GE

ATS -

TOC

1 16415-002-4

16 ATS

ZBTSD

Bypass/Isolation

Transfer Switch, ZBTSD0B00120F, Operation: ZBTSD -

Bypass/Isolation

Delayed Transition, Application: Utility to

Generator - Auto

Transfer - Vertical

Design, Amperage:

1200 Amp, # of Poles: 4

Pole, GE

ATS -

GEN B

1 16415-002-5

17 Load Bank

Model OSW4t-1600.1-

400V33-5000-10, Rating:1600KW, Voltage: 400V, 3-phase, 3W, 50HZ, P.F:1, LOADTEC

Load

Bank

1 UTL 16285-001-1

18 Load Bank

Model: OPM2-0305.1-

415V33-5000-5, Rating: 305-255KW, Voltage: 415-380V, 3-phase, 3W, 50HZ, P.F:

1, LOADTEC

Load

Bank

1 SPX 16285-001-1

PARALLE

LING

SWITCHG

EAR

KOHLER

PARALLELING

SWITCHGEAR

GENERATOR

CONTROL SYSTEM

FOR GEN-1, GEN-2,

GEN-3, GEN-4, GEN-5

& GEN-6

PARAL

LELING

SWGR

1 UTL

1-8-UTL, E621, 2-16435,

3-

OpMan_SGP1429_US_E mbassy-

Islamabad(Pakistan)

Grounding

Resistors for MV

Generators

Hybrid High Resistor

Grounding, IB01301030E, Eaton

6 UTL 16231-002

END OF STATEMENT OF WORK

8.0 HOURS OF PERFORMANCE

2.1. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 0800 AM and 1630 PM

Monday through Friday. No work shall be performed on US Government and local holidays.

9.0 ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

9.1 General. The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the American Embassy. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees shall have access to the equipment and equipment areas and will be escorted by Embassy personnel.

9.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this Contract prior to their utilization.

Submission of information shall be made within 5 days of award of contract. No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

9.2.1 Vehicles. Contractor vehicles will not be permitted inside the embassy compound without prior approval. If you need to have vehicle access please submit your vehicle information (Make, Model, Color, License Plate #) along with a written justification as to why access is necessary. This should be submitted to the Facility Manager at least one (1) week prior to the visit.

9.2.2 Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall always display identity card(s) on the uniform while providing services under this contract.

These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the

Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

9. 3 Security Clearances. All Work under this contractor that are designated as non-CAA areas may be performed by un-cleared American or local workers. However, all work done in CAA and PCC areas shall be performed either by cleared American personnel or escorted by cleared American personnel as needed to complete the services. The Contractor shall work closely with the COR, the Post Facility Manager [FM] or the General Services Officer [GSO].

9.4 Standards of Conduct

9.4.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

9.4.2 - Reserved

9.4.3 Neglect of Duties. Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

9.4.4 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

9.4.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

9.4.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions:

falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form;

and misuse of weapons.

9.4.7 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

10.0 SCHEDULED PREVENTIVE MAINTENANCE

10.1. General

10.1.1. The Contractor shall perform preventive maintenance as outlined in SOW. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

10.1.2. The Contractor shall inventory, supply and replace expendable parts as recommended in the scope of work that have become worn down due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance, appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor should inventory the supply after each visit and order replacement supplies and have them delivered on site.

10.1.3. Exclusion. This contract does NOT include repair of equipment and replacement of Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance. The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the

Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

10.1.4. Replacement/repair of any electronic or electrical parts must be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government.

10.2 Checklist Approval

The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to provide. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

10.2.1. The Contractor shall provide trained technicians to perform the service at frequencies stated in in this SOW. The technician shall sign off on every item of the checklist and leave a copy of this signed checklist with the COR or the COR's designate after the maintenance visit.

10.2.2. It is the responsibility of the Contractor to perform all manufacturers’ recommended preventive maintenance as well as preventive maintenance recommended by the manufacture technical manuals for the respective equipment.

11.0 PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract. The Contractor shall provide all the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

11.1 Contractor furnished materials will include but not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill containment kit. Expendable/consumable items (e.g. hoses, belts, oil, chemicals, coolant, filters

(Air, Fuel, Oil), generator starting batteries, grease, sealant, thermostat, fuse), will be maintained in the onsite inventory.

11.2 Repairs. Repairs are not included in this contract.

11.3 Disposal of used oil, fuel, battery and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and

Local law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous substances.

12.0 DELIVERABLES

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to

Names, biographic data, police clearance on Contractor personnel (# 9.2)

1 15 days after contract award COR

Certificate of Insurance (#13.2) 1 10 days after contract award CO

Checklist signed by Contractor’s employee

(#10.2)

1 After completion of each maintenance service

COR

Invoice 1 After completion of each maintenance service

COR

13.0 INSURANCE REQUIREMENTS

13.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract.

The Contractor’s assumption of absolute liability is independent of any insurance policies.

13.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

13.3 Public Liability Insurance:

-Bodily Injury PKR 50,000 per occurrence PKR 250,000 Cumulative -Property Damage PKR 50,000 per occurrence PKR 250,000 Cumulative

13.4 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War- Hazard Insurance Overseas”).

14.0 LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

15.0 QUALITY ASSURANCE PLAN (QAP)

15.1 Plan. This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QAP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the Contract. The role of the Government is to conduct quality assurance to ensure that Contract standards are achieved.

Performance Objective PWS Para Performance Threshold Services.

Performs all services set forth in the performance work statement (PWS)

1 thru 11 All required services are performed and no more than one

(1) customer complaint is received per visit.

15.2 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

15.3 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per visit. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

15.4 Procedures.

15.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they should immediately contact the COR.

15.4.2 The COR will complete appropriate documentation to record the complaint.

15.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

15.4.4 If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

15.4.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

15.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

15.4.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

15.4.8 Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

16.0 TRANSITION PLAN/CONTACTS

Within 5 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

18.1 On site contact. The following are the designated contact personnel between the US Embassy and the Contractor.

- Facility Engineer

17.0 SUBMISSION OF INVOICES

The Contractor shall submit an invoice after each preventive maintenance service has been performed.

Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and break down calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Embassy’s payment office, whichever is later. Invoices shall be sent to:

U.S Embassy Islamabad, Pakistan.

Contractor/vendor shall submit two invoices- Each invoice shall include invoice number, purchase order/contract number, date issued, brief description of supplies/services provided, quantities, unit and total price, and signed by the signing authority. One copy clearly marked DUPLICATE copy for GSO original submitted to FMO e-mail to undersigned Islamabad_GSO_Procurement@state.gov

One original invoice to Financial Management Officer (FMO), at address given below. Financial Management Officer (FMO) US Embassy, Diplomatic Enclave, Ramna-5, Islamabad or e-mail to:

islamabadfmc-invoice@state.gov Please note: Mode of Payment - Net 30 will be commenced on the date of receipt of invoice in the US Embassy Financial Management Centre.

SECTION 2 - CONTRACT CLAUSES

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS (OCT

2018) and (DEVIATION 2017-02) (JUNE 2017, is incorporated by reference

(see SF-1449, Block 27A)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (AUG 2019)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or

Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (JUL 2018) (Section 1634 of Pub. L.

115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment (AUG 2019)

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(5) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting

Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with

Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

(2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C.

3509)).

(3) 52.203-15, Whistleblower Protections under the American Recovery and

Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

(3a) 52.203-17 Contractor Employee Whistleblower Rights And Requirement To Inform

Employees Of Whistleblower Rights (Apr 2014)

X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

(Oct 2018) (Pub. L. 109-282) (31 U.S.C. 6101 note).

(5) [Reserved].

X (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

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X (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts

(Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

X (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

(9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility

Matters (Oct 2018) (41 U.S.C. 2313).

(10) [Reserved].

(11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15

U.S.C. 657a).

(ii) Alternate I (Nov 2011) of 52.219-3.

(12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business

Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer)

(15 U.S.C. 657a).

(ii) Alternate I (JAN 2011) of 52.219-4.

(13) [Reserved]

(14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

(ii) Alternate I (Nov 2011).

(iii) Alternate II (Nov 2011).

(15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

(ii) Alternate I (Oct 1995) of 52.219-7.

(iii) Alternate II (Mar 2004) of 52.219-7.

(16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C.

637(d)(2)and (3)).

(17)(i) 52.219-9, Small Business Subcontracting Plan (Aug 2018) (15 U.S.C. 637(d)(4)).

(ii) Alternate I (Nov 2016) of 52.219-9.

(iii) Alternate II (Nov 2016) of 52.219-9.

(iv) Alternate III (Nov 2016) of 52.219-9.

(v) Alternate IV (Aug 2018) of 52.219-9.

(18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

(19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

(20) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

(21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside

(Nov 2011) (15 U.S.C. 657 f).

(22) 52.219-28, Post Award Small Business Program Representation (Jul 2013) (15 U.S.C.

632(a)(2)).

(23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically

Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

(24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small

Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15

U.S.C. 637(m)).

(25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

X (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2018)

(E.O. 13126).

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