RFQ 19MX5725Q0001 Residential Painting Serv.docx

RFQ 19MX5725 Q 0001 RESIDENTIAL INTERIOR PAINTING SERVICES

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

· SF 1449 cover sheet

· Continuation To SF-1449, RFQ Number 19MX5725 Q 0001, Prices, Block 23

· Continuation To SF-1449, RFQ Number 19MX5725 Q 0001, Block 20 Description/Specifications/Work Statement

· Attachment 1 – Payment Registration Form – PESOS

· Attachment 2 - Payment Registration Form – USD to a bank in the United States

· Attachment 3 - Payment Registration Form – USD TO A BANK IN MEXICO

· Attachment 4 - SAM Registration Instructions

· Attachment 5- NDAA Compliance Letter

SECTION 2 - CONTRACT CLAUSES

· Contract Clauses

· Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

· Solicitation Provisions

· Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

· Evaluation Factors

· Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

· Offeror Representations and Certifications

· Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 1

COVER PAGE

See SF-1449 in attached file.

THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19MX5725 Q 0001

PRICES, BLOCK 23

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF 2010 NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS SUBSEQUENT TO THIS PROCUREMENT ARE SUBJECT TO AN EXCISE TAX OF 2% PERSUANT TO 26 U.S.C. 5000C.

1.1 SCOPE OF CONTRACT

The Contractor shall perform residential interior painting services, including furnishing all labor, equipment, materials, and supplies required to perform the services as specified in this contract.

1.2 TYPE OF CONTRACT

This is a firm fixed Priced indefinite-delivery indefinite-quantity type contract under which may be placed firm-fixed price task orders.

1.3 NOTICE TO PROCEED AND PERIOD OF PERFORMANCE

The performance period under this contract will commence on the date listed in the Award Letter and continue for twelve (12) months, with one (1) one-year options to renew.

The Contracting Officer may also extend this contract for an additional six (6) months, if required by the Government, in accordance with the FAR clause 52.217-8 Option to Extend Services, in Section 2 of this contract

After contract award and submission of acceptable insurance certificates the Contracting Officer (CO) shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from the start date listed in Notice to Proceed unless the Contractor agrees to an earlier date) on which performance shall start.

1.4 TYPE OF SERVICES

1.4.1 Regular Services

The Government will pay the Contractor the fixed price per M² for regular residential interior painting services.

1.4.1.1 Ordering Regular Services

The CO shall order Regular Services on an as needed basis through individual Task Orders. This work shall be performed by Contractor trained employees and shall not be subcontracted. The CO may require the Contractor to provide services with as litter as 24-hour advance notice.

1.4.2 Maximum and Minimum

Because this contract is based on indefinite delivery/indefinite quantity, the minimum and maximum amounts are defined below:

Minimum: The Government shall place orders totaling a minimum of 50 M². This reflects the contract minimum for the base year and each option period.

Maximum: The amount of all orders shall not exceed 8,000 M². This reflects the contract maximum for the base year and each option period.

1.5 PRICING

This is a fixed priced contract with indefinite delivery/indefinite quantity for residential interior painting services for a base year period with one (1) one-year option to renew.

(a) The Contractor shall provide the supplies or services for the base period of the contract at the rates shown below and any option years exercised by the Government.

(b) The prices listed below shall include all labor, materials, overhead, and profit. The Government will not pay any additional expenses.

1.5.1 Premium Pay

The Contractor is solely responsible for paying all tax obligations, social security and other taxes and amounts required by law. The Contractor is also sole responsible for paying vacation days, sick days, holidays, compensation insurance, public liability insurance, and any other benefits required by law for the Contractor and employees, and all other benefits promised to the employees by the Contractor, if any.

1.5.2 Currency

1.5.2.1 Offers and Payment in U.S. Dollars.

U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to pay in U.S. dollars should commit their offer in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States. Local companies are eligible to be paid in U.S. dollars provided that such company has a bank account in U.S. dollars at a Local Bank.

1.5.2.2 Offers and Payment in Pesos, Mexican currency.

Any firm that is not a U.S. firm is a foreign firm. Any local or foreign firm that does not meet the definition of a U.S. firm shall submit its prices and receive payment in local currency unless the foreign or local firm has a U.S. dollar bank account in Mexico.

1.5.3 Value Added Tax

1.5.3.1 U.S. Firms

Value Added Tax (VAT) is not applicable to U.S. firms; therefore, it shall not be included in U.S. firms’ rates or Invoices.

1.5.3.2 Local Companies

Value Added Tax (VAT) for offerors submitted by local companies, either in U.S. Dollars or in Pesos, Mexican currency, is not included in line-item rates. Instead, it will be priced as a separate amount in the contract and on the Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion.

1.5.4 PRICING

This is a fixed-price contract with four (4) one-year options.

(a) The Contractor shall provide the supplies or services for the base period of the contract at the rates shown below and any option years exercised by the Government.

(b) The Government will pay the Contractor the fixed price per service described after they has been delivered and received by the Contracting Officer (CO) or the Contracting Officer Representative (COR), along with required reports and paperwork including proper invoice.

(c) The prices listed below shall include all labor, materials, overhead, and profit. The Government will not pay any additional expenses.

1.5.4.1 BASE YEAR PRICES

The contractor shall provide the services stated below for the Base Period of the contract, starting on the effective date in the Notice to proceed and continuing for a period of 12 months.

The firm fixed price for this Base Year shall be a fully loaded rate.

As per paragraph 1.5.2, above, Base Year Prices are in ___________ (insert currency).

BASE YEAR, PRICES

1.5.4.2 FIRST OPTION YEAR PRICES

The contractor shall provide the services stated below for the First Option Year of the contract. The firm fixed price for this First Option Year shall be a fully loaded rate.

As per paragraph 1.5.2, above, First Option Year Prices are in ___________ (insert currency).

BASE YEAR, PRICES

1.5.4.3 GRAND TOTAL

Grand total Contract Price, Including all Option Years

PERFORMANCE WORK STATEMENT

CONTINUATION TO SF-1449

RFQ NUMBER 19MX5725 Q 0001

PRICES, BLOCK 20

1. PERFORMANCE WORK STATEMENT

The US Consulate General in Hermosillo requires residential interior painting services for leased residences in Hermosillo, Sonora, Mexico.

The Contractor under this SOW shall provide all materials, supplies, supervision, labor, tools, equipment and qualified workforce to meet the contract requirements during painting days to accomplish the tasks outlined in this contract, which are:

2 OBJECTIVES

The main purpose of this Statement of Work (SOW) is to provide guidance to interested vendors on:

- How to meet the Consulate’s requirements.

- How to present their proposal.

During the repair process, the vendor must always comply with the following:

- Safety is top priority for this project.

- Provide Material Safety Data Sheet (MSDS) for any products used.

3 PAINTING SERVICES

3.1 Survey:

The Contractor shall survey the property and verify the required work against the task order before beginning any work, to identify any discrepancies. The Contractor shall be responsible for any errors that could have been avoided through such a survey/review. The Contractor shall immediately report any discrepancies to the Contracting Officer Representative (COR) or the Contracting Officer (CO) and shall not begin work until such matters are resolved.

After the survey, access to the residence, paint colors, and the estimated start and completion dates will be discussed and agreed upon.

3.2 Paint Specifications:

Paint used to complete this contract shall be low odor 100% semi-gloss acrylic, water-based paint with mold/mildew resistant properties, offering an average durability of 10 years. The required color is Arizona White.

The following paint meets these specifications:

Plata semi-gloss

3.3 Technical Specifications:

3.3.1 Contractor shall provide coordination, supervision, and management to fulfill the requirements of this request as well as all necessary tools, equipment and personnel to perform the work.

3.3.2 Activities to be performed include, but are not limited to:

a) Protection of work area: Painting shall not disturb or damage any fixed property, including light fixtures, floors, carpets, or windows. The Contractor shall move, protect, and return such property to its original position upon completion of work in that area. The Contractor shall also protect floors, baseboards, glass, window trim, mirrors, door trim, and similar hardware from soiling and paint spills.

In the event of any damage caused by the Contractor's personnel, whether due to omission, negligence, neglect, accident or lack of protection for surrounding areas, furniture or equipment, the Contractor shall be responsible for the necessary repair and/or full replacement. If the Contractor spills paint or soils the floors in any way, the Contractor shall clean up the area using a specialist floor finishing company at their own expense. Upon completion of the painting work, the Contractor shall return all furnishings to their original position and clean the work area, leaving it free of litter and debris.

b) Preparation of work area: Before beginning any painting work, the Contractor shall clean and prepare surfaces to be painted following the manufacturer's instructions, before applying paint or surface treatments. This preparation includes removal of oil, dust, dirt, loose rust, mildew, peeling paint or any other contaminants to ensure proper adhesion. In some cases, the Contractor may be required to remove all existing coats of paint and sealers if previous applications show signs of poor adhesion, such as peeling, chipping, etc. The Contractor shall also remove and restore any surface imperfections, ensuring a smooth and even surface.

For interior walls and ceilings, the contractor shall remove all tape, stickers, anchors, nails, and other hardware commonly used for hanging home décor (such as framed pictures or art) and patch any holes or surface imperfections. Patched areas must blend seamlessly with the surrounding surface.

All surfaces must be clean and dry prior to painting. The Contractor shall schedule cleaning and painting in such a way that dust and other contaminants do not fall onto wet, newly painted surfaces.

c) Materials requirements: Unless otherwise specified, the Contractor shall use a high-quality, semi-gloss acrylic paint (free of lead or mercury, with low odor) for kitchens, bathrooms, laundry areas, maid’s sink closets, closets adjoining bathrooms, door frames, and window frames. For all other areas of the unit, the Contractor shall use flat, acrylic, water-based paint (free of lead and mercury, with low odor). Prior to scheduling the painting date, the contractor shall provide color samples on a sample of the material to be painted for approval.

d) The work requires two coats of paint, if necessary.

The Contractor is responsible for any damage to the property or furniture caused by painting procedures or the actions of painting staff. The Contractor shall replace or repair any such damage. This responsibility may only be waived if explicitly stated by U.S. government staff or as outlined in a written agreement.

4 PAINITNG HOURS

All work shall be performed during regular working hours, from 08:30 to 15:45, Monday through Friday.

5 USG-FURNISHED MATERIALS/EQUIPMENT

No materials or equipment will be provided by the U.S. Government for this project. The Contractor shall furnish all labor, materials, tools and equipment necessary for the completion of the job.

6 PROJECT SECURITY

An employee of the U.S. Government will always be present while the vendor’s workers are on site. Daily inspections of required equipment will be conducted. The U.S. Consulate reserves the right to reject any worker if conditions are deemed unacceptable, such as the use of damaged or expired tools, PPE or metallic ladders.

6.1 Company vetting: The U.S. Government must verify the legitimacy of the successful bidder prior to awarding the contract. Bidders are required to submit company bio information as part of their proposal, which should include the company name/address, and business license number.

6.2 Prohibited/Restricted items and activities on Project Site: The following items and activities are strictly prohibited, including but not limited to firearms and other weapons, drugs (including narcotics, barbiturates, marijuana), alcoholic beverages, and similar substances.

7 CONTRACTOR’S PERSONNEL

All personnel assigned by Contractor to perform the services shall be supervised by the Contractor. The Contractor is required to provide a labor schedule detailing the number of workers, tools, and equipment to be used. If required, a scaffolding system must be used.

8 INSPECTION AND ACCEPTANCE

The Contractor, not the Government, is responsible for managing and ensuring the quality control of the services. The Government’s role is to conduct quality assurance to ensure that the established standards are met. The Contractor shall implement an appropriate inspection system including:

a. Developing and maintain checklists of duties to be performed.

b. Ensuring that these duties are closely monitored by the foreman and skilled workers.

c. Performing inspections at all work locations to verify that services are being carried out in accordance with the requirements.

Each service provided by the Contractor under this contract is subject to inspection and acceptance by the Contracting Officer’s Representative (COR). These inspections will be conducted personally, with a representative of the Contractor present, to ensure the Contractor’s compliance with the terms of the contract.

In the event of non-acceptance of all or part of Contractor’s performance due to poor quality, or non-conformance with the contract terms, the Contractor shall promptly correct the identified deficiencies or conditions noted in the progress reports at no additional cost to the U.S. Government.

9 LOCATIONS OF SERVICES

All services shall be performed at residential properties in Hermosillo, Sonora.

The Government reserves the right to add additional areas to this contract if the need arises.

10 CONTRACTOR’S SUPERVISION

The Contractor shall designate a representative who shall always be responsible for supervision of the Contractor’s workforce during the delivery of services under this contract. This supervisor shall serve as the primary point of contact for the Contractor and shall act as liaison with the U.S. Consulate General personnel.

11 PERSONNEL

11.1 General

The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor’s employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

11.2 Standard of Conduct

11.2.1 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security

11.2.2 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

11.2.3 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

11.2.4 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

- falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records.

- unauthorized use of Government property, theft, vandalism, or immoral conduct.

- unethical or improper use of official authority or credentials.

- security violations; or,

- organizing or participating in gambling in any form.

11.2.5 Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to residences, buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys. Where it is determined that the Contractor or its agents have duplicated a key without permission, the Contractor shall remove the individual(s) responsible from this contract immediately. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of re-keying that portion of the system.

11.2.6 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying of threatening to delay the timely performance of this contract.

11.2.7 The Government reserves the right to deny access to U.S. owned and U.S. operated facilities to any individual.

12 PERSONAL INJURY, PROPERTY LOSS OR DAMAGE (LIABILITY)

The contractor hereby assumes absolute responsibility and liability for any and all personal injuries or death and/or property damage or losses suffered due to negligence or misconduct of the Contractor's personnel in the performance of the services under this contract.

13 INSURANCES

13.1 Amount of Insurance. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

13.1.1 General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

I. Bodily injury on or off the site (stated in U.S. dollars):

II. Property Damage on or off the site (stated in U.S. dollars):

13.2 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

13.3 For those Contractor’s employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

13.4 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

a) any property of the Contractor,

b) its officers,

c) agents,

d) servants,

e) employees, or

f) any other person, Arising from an incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

13.5 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

13.6 Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

13.7 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

14 LAWS AND REGULATIONS

14.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. In the event of a conflict among the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer (CO) of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

14.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

15 SPECIAL CONTRACT REQUIREMENTS

15.1 Security

15.1.1 General. The Government reserves the right to deny access to U.S.-owned/leased and U.S.-operated facilities to any individual. The Government will run background checks on all proposed contractor employees. Within 5 days of the award of the contract, the Contractor provide the following list of data on each employee who will be working under the contract. The contractor shall include a list of workers and supervisors assigned to this project. It is anticipated that security checks will take four (4) weeks to perform.

For each individual the list shall include:

· Full name

· Place and date of birth

· Current address

· Copy of an official Identification (INE, Passport)

· Completed RSO Contractor security questionnaire.

16 DISCLOSURE OF INFORMATION

Any information made available to the Contractor by the US Government shall be used only for the purpose of carrying out the provisions of this contract and shall not be divulged or made known in any manner to any person except as may be necessary in the performance of the contract. The information might include names, positions, sections, agencies and any other proprietary information as applicable.

17 AUTHORIZATION AND APPROVAL

17.1 Officer authorized to sign and approve

Only any warranted Contracting Officer assigned to the General Services Office at the U.S. Consulate General in Hermosillo is authorized to sign and approve task orders as well as to provide Notice to Proceed.

All authority to change or modify the basic contract, including the exercising of any options, remains with the Contracting Officer assigned to the General Services Office at the U.S. Consulate General Hermosillo.

17.2 Authorization to give instructions and directions

No person or agency other than the Contracting Officer (CO) is authorized to give instruction, orders or directions on behalf of the Government to the Contractor or his employees, unless such person or agency is authorized in writing by the CO to so act. The authority of such person or agency is strictly limited to the written authorization provided by the CO. The duty is upon the Contractor to determine the authority of such person or agency. Any questions regarding the authority of such person or agency should be directed to the CO in writing.

SECTION 1

17.3 Delegation of authority

The CO may designate and authorize a representative(s) to act on his/her behalf under this contract. Such representative(s) as may be appointed shall be designated by a letter from the CO and a copy of the letter shall be given to the Contractor. The COR shall represent the CO as specified in his/her delegation of authority letter. The COR shall not be authorized to issue change orders or adjustments. Changes in the Scope of Work/Specifications or any increase or decrease in the work called for by this contract shall be made by the CO by an executed modification to this contract.

17.4 Contracting Officer Representative (COR)

652.242-70 Contracting Officer’s Representative (COR) (AUG 1999)

The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

The COR for this contract is the Residential Inspector.

18 INVOICING AND PAYMENT

Upon completion and acceptance of the work. The Contractor shall submit its electronic Invoice clearly stating the services provided as described in the respective task order. This invoice shall be submitted to the following email address:

hermoinvoices@state.gov

18.1 Invoice Revision: The COR will review each summary invoice and approve invoices for payment. It shall be the COR who will interact with the Contractor on any invoice problems.

18.2 Payment: Payment shall be made in local currency by Electronic Funds Transfer (EFT) within 30 days after receipt of the proper invoice.

19 OPTION PERIODS

This Contract includes one (1) one-year option periods. Therefore, the U.S. Government may extend this contract under FAR 52.217-9, “Option to Extend the Term of the Contract” and 52.217-8, “Option to Extend Services”.

These option periods are priced in paragraphs section 1, First Option Year Prices, if exercised, the option period shall commence at the expiration of the previous period of performance and will continue for 12 months.

20 DELIVERABLES

The following items shall be delivered under this contract:

Description Quantity

Deliver to Date

Names, biographic data, police clearance on Contractor personnel (see 15.1.1)

21 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective

Scope of Work Paragraphs

Performance Threshold

Services.

Performs all residential interior painting services set forth in the performance work statement (PWS)

performed and standards are met. No more than one (1) customer complaint is received per month.

Complaints can originate from Government personnel or the COR.

21.1 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the contractor for corrective action.

21.2. Standard. The performance standard is that the Government receives no more than two (2) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4, Contract Terms and Conditions-Commercial Items (May 2001), if any of the services exceed the standard.

21.3. Procedures.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

ATTACHMENTS

Attachment 1 – Payment Registration Form – PESOS

Attachment 2 - Payment Registration Form – USD to a bank in the United States

Attachment 3 - Payment Registration Form – USD TO A BANK IN MEXICO

Attachment 4 - SAM Registration Instructions

Attachment 5- NDAA Compliance Letter

ATTACHMENT 1

PAYMENT REGISTRATION FORM

Pesos, Mexican Currency Company Information

New Registration of Account Change of Account

Fiscal Name of the account holder

RFC (for Mexican Companies)

Name - Point of Contact

Telephone Number(s)

E-mail Address

Company Address

Bank information needed for EFT transfers in Pesos, Mexican Currency.

BANK INFORMATION

Bank Name

CLABE Interbancaria (18 digits)

FMC approval _____________________________________

Note to Offeror: This form has to be signed and attached in PDF format.

ATTACHMENT 2

PAYMENT REGISTRATION – USD

TO A BANK IN THE UNITED STATES

New Registration of Account Change of Account

Name of the account holder

Name - Point of Contact

Telephone Number

E-mail Address

Address

DUNS Number

Vendor US Tax ID __________________________

Bank information needed for EFT transfers in USD to a Bank in the United States

BANK INFORMATION

Bank Name

Bank Routing Number (must be 9 digits beginning with a 0,1,2 or 3)

Account Number

ATTACHMENT 3

PAYMENT REGISTRATION – USD

TO A BANK IN MEXICO

New Registration of Account Change of Account

Fiscal Name of the account holder

RFC (for Mexican Companies)

Name - Point of Contact

Telephone Number(s)

E-mail Address

Company Address

Unique Entity ID

Bank information needed for EFT transfers in U.S. Dollars to a U.S. Dollar Bank Account in Mexico.

BANK INFORMATION

Bank Name

SWIFT Bank Mexico (Different from SWIFT Intermediate Bank)

CLABE Interbancaria (18 digits)

INTERMEDIATE BANK

INFORMATION

Bank Name

SWIFT Intermediate Bank (Different from SWIFT Bank Mexico)

ATTACHMENT 4

REGISTRATION INSTRUCTIONS FOR

DATA UNIVERSAL NUMBERING SYSTEM (DUNS), NATO COMMERCIAL AND GOVERNMENT ENTITY (NCAGE) CODE

AND

SYSTEM FOR AWARD MANAGEMENT (SAM)

1. Background:

To be eligible for an award, all prospective Offerors shall have a SAM Unique Entity ID; a Commercial and Government Entity (Cage)/North Atlantic Treaty Organization (NATO) = (NCAGE) Code; and an active registration in System for Award Management (SAM). Refer to FAR 4.605(b).

Vendors have experienced difficulty registering in SAM. One of the most common issues is inaccurate address validation. SAM first validates that addresses entered when requesting NATO Commercial and Government Entities (NCAGE) and unique entity ID match. If SAM.gov cannot validate your entity, you can create a help ticket with the Federal Service Desk at www.fsd.gov.

NOTE: it is very important that each company/entity register with their fiscal company name and address in NCAGE as well as in SAM and without misspelling/typos. The information shall match and be exactly the same on all registrations, if not, the process will take much longer.

3. NATO Commercial and Government Entity (NCAGE) Code:

Foreign entities shall obtain a NCAGE code for each Unique Entity ID they plan to register in SAM, before starting the registration process. Make sure the name and address information provided to obtain the NCAGE code matches that of the Unique Entity ID. Allow up to three (3) business days to receive the NCAGE code.

The direct link NCAGE Request Tool is:

AC/135 (nato.int)

2. Unique Entity ID

On April 4, 2022, the federal government stopped using the DUNS number to uniquely identify entities. This transition allows the government to streamline the entity identification and validation process, making it easier and less burdensome for entities to do business with the federal government. the unique entity identifier used across the federal government changed from the DUNS Number to the Unique Entity ID (generated by SAM.gov).

The Unique Entity ID is a 12-character alphanumeric ID assigned to an entity by SAM.gov.

Therefore,

ATTACHMENT 4

REGISTRATION INSTRUCTIONS FOR

DATA UNIVERSAL NUMBERING SYSTEM (DUNS), NATO COMMERCIAL AND GOVERNMENT ENTITY (NCAGE) CODE

Grants.gov, must be registered in SAM.gov. Overseas federal acquisition awards up to $30,000 are granted an exception.

b. Current SAM.gov registrants have already been assigned their Unique Entity Identifier and can view it within SAM.gov; there is no further action required. Existing registered entities can find their Unique Entity ID by following the steps here.

4. System for Award Management (SAM)

Offeror must register the entity in SAM at - www.sam.gov Entity Registration

Please give yourself plenty of time before your contract application deadline. Allow up to 10 business days after you submit before your registration is active in SAM.

See SAM Entity Registration Checklist to know more about the information that will be requested during your registration.

Note to Offerors: Opening an account at sam.gov does not mean that you are registered. You need to click on GET STARTED and follow the system guidance to complete the registration

ATTACHMENT 6

ATTACHMENT 4

REGISTRATION INSTRUCTIONS FOR

DATA UNIVERSAL NUMBERING SYSTEM (DUNS), NATO COMMERCIAL AND GOVERNMENT ENTITY (NCAGE) CODE

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ATTACHMENT 5

NDAA COMPLIANCE LETTER

Section 889 of the National Defense Authorization Act (NDAA) prohibits the use or procurement of service or telecommunications equipment manufactured by ZTE, Huawei, and Xiamoi (or any subsidiary or affiliate of such entities) in support of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes.

Such branded products are defined as any information security product, solutions, and services supplied, directly or indirectly, by said manufactures to include video surveillance and telecommunications equipment produced by Hytera Communication Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).

IN COMPLIANCE WITH THE NDAA, we declare that:

(a) Our network does not employ any device or equipment from the manufacturers stated above.

(b) All products and services provided to the U.S. EMBASSY will not employ any device or equipment from the manufacturers stated above.

Vendor Information

Company Name ___________________________

Name - Point of Contact ___________________________

Telephone Number(s) ___________________________

E-mail Address ___________________________

Company Address ___________________________

SECTION 2

CONTRACT CLAUSES

2.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (NOV 2023)

FAR 52.212-4, CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (NOV 2023) IS INCORPORATED BY REFERENCE. (SEE SF-1449, BLOCK 27A)

2.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2024)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

|_| (43) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (MAY 2024) ( 42 U.S.C. 7671, et seq.).

|_| (46) 52.223-23, Sustainable Products and Services (MAY 2024) ( E.O. 14057, 7 U.S.C. 8102, 42 U.S.C. 6962, 42 U.S.C. 8259b, and 42 U.S.C. 7671l).

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

|_| (1) 52.222-41, Service Contract Labor Standards (AUG 2018) ( 41 U.S.C. chapter67).