RFQ 19MX5724Q0006 NCC Generator maintenance service.pdf

RFQ 19MX5724 Q 0006 NCC GENERATOR

MAINTENANCE SERVICE

SBU - CONTRACTING AND ACQUISITIONS

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19MX5724 Q 0006, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19MX5724 Q 0006, Block 20 Description/Specifications/Work Statement

• Attachment 1 -5

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not

Prescribed in Part 12

RFQ 19MX5724 Q 0006 NCC GENERATOR

SECTION 1

COVER PAGE

See SF-1449 in attached file.

RFQ 19MX5724 Q 0006 NCC GENERATOR

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF 2010

NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS SUBSEQUENT TO

THIS PROCUREMENT ARE SUBJECT TO AN EXCISE TAX OF 2% PERSUANT TO 26

U.S.C. 5000C.

THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19MX5724 Q 0004

PRICES, BLOCK 23

GENERAL

The contractor shall furnish and deliver preventive maintenance services for the standby generator systems to the US Consulate General Hermosillo as requested and approved by the Contracting Officer in accordance with the specifications, terms and conditions set forth herein.

CONTRACT TYPE

This is a firm-fixed price Contract.

PERIOD OF PERFORMANCE

The performance period under this contract will commence on the date listed in the Award Letter and continue for twelve (12) months, with four (4), one-year options to renew.

The Contracting Officer may also extend this contract for an additional six (6) months, if required by the Government, in accordance with the FAR clause 52.217-8 Option to Extend Services, in Section 2 of this contract

NOTICE TO PROCEED

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from start date listed in Notice to Proceed unless the Contractor agrees to an earlier date) on which performance shall start.

LOCATION OF SERVICES

U.S. Consulate General Hermosillo’s NNC located in Boulevard Juan Navarrete #291, Col. Raquet Club, Hermosillo, Sonora, Mexico

RFQ 19MX5724 Q 0006 NCC GENERATOR

THE SCHEDULE

CURRENCY

Offerors and payments in U.S. Dollars U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offer in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation under the laws of the state within the United States. Local companies are eligible to be paid in U.S. dollars provided that such company has a bank account in U.S. dollars at a Local Bank.

Offerors and payments in Pesos, Mexican Currency Any firm that is not U.S. firm is a foreign firm. Any local or foreign firm that does not meet the definition of a U.S. firm shall submit its prices and receive payment in local currency unless the foreign or local firm has a U.S. dollar bank account in Mexico.

VALUE ADD TAX

U.S. Firms Value Added Tax (VAT) is not applicable to U.S. firms; therefore, it shall not be included in U.S. firms’ rates or invoices.

Local Companies Value Added Tax (VAT) for offers submitted by local companies, either in U.S. Dollars or in Pesos, Mexican currency, is not included in line-item rates. Instead, it will be priced as a separate amount in the contract and on the Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion.

PRICING

This is a fixed-price contract with four (4) one-year options.

(a) The Contractor shall provide the supplies or services for the base period of the contract at the rates shown below and any option years exercised by the Government.

(b) The Government will pay the Contractor the fixed price per service described after they has been delivered and received by the Contracting Officer (CO) or the Contracting Officer Representative (COR), along with required reports and paperwork including proper invoice.

(c) The prices listed below shall include all labor, materials, overhead, and profit. The Government will not pay any additional expenses.

RFQ 19MX5724 Q 0006 NCC GENERATOR

BASE YEAR PRICES

The contractor shall provide the services stated below for the Base Period of the contract, starting on the effective date in the Notice to proceed and continuing for a period of 12 months.

The firm fixed price for this Base Year shall be a fully loaded rate.

As per paragraph above (Currency), Base Year Prices are in _________ (insert currency).

Base Year, Prices

CLIN Description Qty of equip ment

Type of service

No. of serv. Unit Price/Serv. Total

001 Preventive Service for Generator Caterpillar 2020 C18 500kW 480V

Semi - Annual

1 $ $

002 Preventive Service for Generator Caterpillar 2021 C13 320kW 480V

Semi - Annual

1 $ $

003 Preventive Service for Generator Caterpillar 2020 C18 500kW 480V 3 Annual 1 $ $

004 Preventive Service for Generator Caterpillar 2021 C13 320kW 480V

1 Annual 1 $ $

Additional Service #1 for Generator Caterpillar 2020 C18

3 Each

Additional Service #1 for Generator Caterpillar 2021 C13

1 Each 1 $ $

Additional Service #2 for Generator Caterpillar 2020 C18

3 Each 1

Additional Service #2 for Generator Caterpillar 2021 C13

VAT (IVA) $

Estimated Total Contract Price for the Base Year $

RFQ 19MX5724 Q 0006 NCC GENERATOR

FIRST OPTION YEAR PRICES

The contractor shall provide the services stated below for the First Option Year of the contract.

The firm fixed price for this First Option Year shall be a fully loaded rate.

As per paragraph above (Currency), First Option Year Prices are in _________ (insert currency).

First Option Year, Prices

Qty of equip ment

Type of service

No. of serv. Unit Price/Serv. Total

101 Preventive Service for Generator Caterpillar 2020 C18 500kW 480V

Semi - Annual

1 $ $

102 Preventive Service for Generator Caterpillar 2021 C13 320kW 480V

Semi - Annual

1 $ $

103 Preventive Service for Generator Caterpillar 2020 C18 500kW 480V

1 Annual 1 $ $

104 Preventive Service for Generator Caterpillar 2021 C13 320kW 480V

1 Annual 1 $ $

Additional Service #2 for Generator Caterpillar 2020 C18

1 Each

106 Additional Service #2 for Generator Caterpillar 2021 C13

1 Each 1 $ $

Estimated Total Contract Price for the First Option Year $

RFQ 19MX5724 Q 0006 NCC GENERATOR

SECOND OPTION YEAR PRICES

The contractor shall provide the services stated below for the Second Option Year of the contract.

The firm fixed-price for this Second Option Year shall be a fully loaded rate.

As per paragraph above (Currency), Second Option Year Prices are in _________ (insert currency).

Second Option Year, Prices

Qty of equip ment

Type of service

No. of serv. Unit Price/Serv. Total

201 Preventive Service for Generator Caterpillar 2020 C18 500kW 480V

Semi - Annual

1 $ $

202 Preventive Service for Generator Caterpillar 2021 C13 320kW 480V

Semi - Annual

1 $ $

203 Preventive Service for Generator Caterpillar 2020 C18 500kW 480V

1 Annual 1 $ $

204 Preventive Service for Generator Caterpillar 2021 C13 320kW 480V

1 Annual 1 $ $

Generator Caterpillar 2021 C13

Estimated Total Contract Price for the Second Option Year $

RFQ 19MX5724 Q 0006 NCC GENERATOR

THIRD OPTION YEAR PRICES

The contractor shall provide the services stated below for the Third Option Year of the contract.

The firm fixed-price for this Third Option Year shall be a fully loaded rate.

As per paragraph above (Currency), Third Option Year Prices are in _________ (insert currency).

Third Option Year, Prices

Qty of equip ment

Type of service

No. of serv. Unit Price/Serv. Total

301 Preventive Service for Generator Caterpillar 2020 C18 500kW 480V

Semi - Annual

1 $ $

302 Preventive Service for Generator Caterpillar 2021 C13 320kW 480V

Semi - Annual

1 $ $

303 Preventive Service for Generator Caterpillar 2020 C18 500kW 480V

3 Annual 1 $ $

304 Preventive Service for Generator Caterpillar 2021 C13 320kW 480V

1 Annual 1 $ $

Additional Service #1 for

3 Each

Additional Service #1 for

1 Each 1

3 Each 1 $ $

Estimated Total Contract Price for the Third Option Year $

RFQ 19MX5724 Q 0006 NCC GENERATOR

FOURTH OPTION YEAR PRICES

The contractor shall provide the services stated below for the Fourth Option Year of the contract.

The firm fixed-price for this Fourth Option Year shall be a fully loaded rate.

As per paragraph above (Currency), Fourth Option Year Prices are in _________(insert currency).

Fourth Option Year, Prices

Qty of equip ment

Type of service

No. of serv. Unit Price/Serv. Total

401 Preventive Service for Generator Caterpillar 2020 C18 500kW 480V

Semi - Annual

1 $ $

402 Preventive Service for Generator Caterpillar 2021 C13 320kW 480V

Semi - Annual

1 $ $

403 Preventive Service for Generator Caterpillar 2020 C18 500kW 480V

1 Annual 1 $ $

404 Preventive Service for Generator Caterpillar 2021 C13 320kW 480V

1 Annual 1 $ $

406 Additional Service #2 for Generator Caterpillar 2021 C13

1 Each 1 $ $

Estimated Total Contract Price for the Fourth Option Year $

RFQ 19MX5724 Q 0006 NCC GENERATOR

GRAND TOTAL

Grand total Contract Price, Including all Option Years

Base Year $

First Option Year $

Second Option Year $

Third Option Year $

Fourth Option Year $

Grand Total - Base plus all Option Years $

RFQ 19MX5724 Q 0006 NCC GENERATOR

PERFORMANCE WORK STATEMENT

CONTINUATION TO SF-1449

RFQ NUMBER 19MX5724 Q 0003

PRICES, BLOCK 20

1 GENERAL INFORMATION

The US Consulate General in Hermosillo requires professional services and contractor cost proposal to perform annual, semiannual preventive maintenance services, additional service #1 and additional service #2 of the facility’s standby generator systems.

1.1 DESCRIPTION OF EQUIPMENT

List of generators to be serviced or maintained.

Equipment Manufacturer Make Model Eng hrs

Specification s Location

GEN 1 CATERPILLAR 2020 C18 40.0 500 kW 480V UTL GEN 2 CATERPILLAR 2020 C18 42.7 500 kW 480V UTL GEN 3 CATERPILLAR 2020 C18 44.5 550 kW 480V UTL GEN 4 CATERPILLAR 2021 C13 146.2 320 kW 480V NOB

Engine hours taken as of May 2023

1.2 PROJECT REQUIREMENTS

The Contractor shall perform preventive maintenance as described in this STATEMENT OF WORK (SOW). The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration of the generators.

1.3 GENERAL REQUIREMENTS

The contractor shall provide the labor, tools / equipment and materials required to conduct all preventive maintenance as outlined in this SOW. U.S. Consulate’ staff have service manuals for Generators on-site. The technician shall sign off on every task specified in the Statement of Work and will provide a printed typewritten copy of their report to the COR or the COR's designate within five business days of each maintenance visit.

RFQ 19MX5724 Q 0006 NCC GENERATOR

1.4 SAFETY & SPECIAL INSTRUCTIONS

1.4.1 Use appropriate personal protective equipment (PPE) when performing work

1.4.2 Check all work areas, tools, and equipment to ensure unsafe conditions are eliminated or guarded against.

1.4.3 Follow site safety procedures.

1.4.4 Schedule all maintenance service visits with operating personnel and affected offices (security).

1.4.5 Follow approved lockout/tag out procedures.

1.4.6 Lockout and disconnect the main power before tightening the main supply lugs to avoid the hazards of electrical shock, which could result in serious personal injury or death.

1.4.7 Review the manufacturer’s maintenance and safety instructions.

1.4.8 Record all work results in the equipment history log.

1.4.9 Remove lockout/tag out in accordance with appropriate procedures.

1.4.10 Report all incidents and near miss incidents to COR and assist as requested in the investigation and corrective action

Safety is the highest priority on this and all OBO/CFSM/FAC projects. The Contractor shall direct all of those under his charge to work safely. A Work Hazard Assessment shall be performed at each location prior to any work being performed. All safety concerns shall be brought to the attention of the Post Safety and Health Officer (POSHO) and/or the COR.

2 STATEMENTS OF WORK (SOW)

The purpose of this Statement of Work is to ensure the standby generator systems for this facility are maintained according to manufacturer’s recommendations to ensure the readiness and proper operation of the system

The contractor shall provide all materials, supervision, labor, tools, and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use appropriate safety protection while work is performed. Any questions or injuries shall be brought to the attention of the Post COR and Occupation Safety and Health Officer (POSHO). The Contractor will provide an SDS to the COR immediately upon delivery of each chemical to be used by Contractor personnel on-site. Any Safety Data Sheets (SDS) copies will be provided to the COR for approval

The systems and components to be maintained include diesel generator prime mover, alternator, fuel, cooling, ventilation and lubrication systems, start and transfer systems, as well as control and monitoring systems. The attached equipment list provides details.

The Government will provide load banks for generator testing. LBD Load Banks Direct, Model LS550-480- 25GT, 550-Kilowatt Stationary, UL (cUL) Listed Outdoor Resistive Load Bank with the following ratings:

• 550 KW at 480 Volts AC, 3-phase, 60 Hertz, 662 Amps per Phase

• 25 KW minimum load step resolution provided.

RFQ 19MX5724 Q 0006 NCC GENERATOR

If any operational discrepancies are found with the generator systems that are not covered under this scope of work, the contractor shall provide the following:

1. Detailed report noting the discrepancy found.

2. Quotation to include component name, quantity, part #, and price for any repair material required and material lead time.

3. Firm price quote for repair labor.

Notes:

• Contractor shall submit to the COR for review, work sheet/checklist that will that is used for performing maintenance service.

• A discrepancy report shall be submitted to the COR immediately upon discovery of any condition that could result in equipment failure.

• Laboratory report for all chemicals (oil, coolant, or fuel analysis) shall be submitted to the COR within 30 days from date of service.

2.1 SEMI-ANNUAL MAINTENANCE SERVICE

2.1.1 Conduct visual inspection around generator.

• Check for evidence of leaks, damage, loose or missing hardware.

• Inspect engine and generator wiring harness for wear and damage.

• Inspect supports and spring isolators for soundness and stability.

• Inspect system for corrosion.

• Hoses and Clamps – Inspect and replace if needed.

• Belts – Inspect and adjust/replace if needed.

• Inspect all fuel, oil, and water piping for secure mounting and leaks.

• Inspect exhaust piping and muffler insulation.

• Check / service air cleaner.

2.1.2 Batteries.

• Battery charger – Inspect operation and clean.

• Battery electrolyte level and specific gravity – Check and adjust. Add distilled water as needed.

• Perform battery load test.

• Clean battery terminals and lugs (apply grease on terminal connections).

2.1.3 Fluids and Filters.

• Cooling System Coolant Level - Check and adjust.

• Coolant conditioner (DCA/SCA) / Antifreeze protection – Check and adjust to specs.

• Jacket Water Heater - Check proper operation.

• Water pump - Check

• Engine Oil Level - Check and add if needed.

RFQ 19MX5724 Q 0006 NCC GENERATOR

• Fuel/water separators – Drain water.

• Engine Air Cleaner Service Indicator – Check, replace filter if needed.

2.1.4 Generator Room.

• Fuel’s – Inspect and treat fuel if needed, check fuel level, drain water and sediment. Test fuel for degradation, water, and microbial contamination.

• Air intake/exhaust visual inspection – Ensure nothing obstructs airflow; louvers are free and operate properly.

2.1.5 Control Panel/generator cabinet.

• Open all cabinets; remove panel covers to clean/inspect.

• Clean dust and vacuum all the controls, meters, switching mechanism components, interior buswork, Remote Start control panel, Annunciator and connecting lugs. Inspect/Check buswork and supporting hardware for carbon tracking, cracks, corrosion, or any type of deterioration.

• Check all control wiring and power cables (especially wiring between or near hinged door) for sign of wear and deterioration.

• Check the cabinet interior for loose hardware – tighten connections.

• Electrical Connections - Check tightness

• Clean and remove dust from panels.

2.1.6 Run unit – No load.

• Run the generator with no load for 10 minutes.

• Remote Start Panel-Inspect and test operation. Inspect and clean.

• Check the generator for unusual conditions, such as: excessive vibration, leaks, smoke.

• Verify all gauges and indicators are normal and functioning properly.

• Check all indication lights, replace any defective bulbs.

• Check operation of safeties & alarms

2.1.7 Start unit and run under load for 1 hour.

• Unit should be run under facility load if COR authorizes to test and exercise entire system.

• If facility load is not permissible or is not a minimum of 50% of rated capacity or if wet stacking is prevalent, the unit shall be exercised with a load bank to a minimum 75% capacity for 2 hours.

• Automatic Start/Stop – Inspect.

• Visual check louvers, shutters and room exhaust fans for proper operation.

• Generator Set Vibration – Inspect.

• Read and record all gauges/meters.

• Record load readings – Voltage, amps, frequency, power factor.

• Check exhaust for excessive black or white smoke.

• Check turbocharger for vibrations or any abnormal noise during operation.

• Check generator bearing for noise and overheating.

• Check exhaust manifold, flexible exhaust, muffler, and piping for leaks and secure mountings.

RFQ 19MX5724 Q 0006 NCC GENERATOR

• Check Crankcase breather/Blow By

• Check / service air cleaner

2.1.8 Additional.

• Ensure system is left in proper position for automatic start and transfer.

• Clean generator and generator room. Wash radiator if necessary.

• Annotate date, hours and maintenance in Generator log, complete maintenance checklist and deficiency report and brief COR.

• Perform any additional maintenance tasks as recommended in the manufacture’s operation and maintenance manuals.

2.2 ANNUAL MAINTENANCE SERVICE

1. Conduct semi- annual / monthly PM service

2. Engine Air Cleaner Elements – Replace.

3. Engine Crankcase Breather – Clean.

4. Engine Oil Sample - Obtain and perform analysis. Submit report to COR.

5. Engine Oil and Filter(s) – Replace.

6. Annotate date and hours on all filters when replaced.

7. Fuel Filters and Water Separators – Replace.

a. To include filters to day tanks if applicable.

8. Obtain fuel sample at day tank and storage tank for analysis.

9. Radiator – Clean (follow manufacturer’s recommendation).

10. Intake louvers and ducts – Inspect/Clean (follow manufacturer’s recommendation). Replace filters.

11. Cooling System Coolant Sample - Test

12. Cooling System Supplemental Coolant Additive (SCA) - Test/Add

13. Coolant filter – Change if applicable

14. Crankshaft Vibration Damper - Inspect

15. Engine Protective Devices - Check

16. Turbocharger – Inspect/Check

17. Clean and lubricate fuel pump linkages if applicable.

18. Fan bearing – Inspect/Grease.

19. Generator – Check for moisture, dust, oil, grease, and debris on main stator windings, exciter. Check commutator & slip rings, rotor & stator, bearings, bearing lubrication, voltage regulator. Measure & record resistance readings of windings with insulation tester (Megger). Clean as needed

20. Calibrate voltage-sensing relays/devices.

21. Check injector pump and injectors for flow rate pressure

22. Clean / Test Aftercooler Core

23. Check Rotating Rectifier

24. Inspect Alternator

25. Inspect / Check Varistor

RFQ 19MX5724 Q 0006 NCC GENERATOR

2.3 ADDITIONAL SERVICE #1

Maintenance required per manufacturers recommendations and service interval:

2.3.1 Generator bearing

Inspect/Grease as recommended by manufacturer’s maintenance schedule.

2.3.2 Engine Generator Batteries

Replace if 3 years old.

2.3.3 Cooling System Coolant

Flush system and replace per manufacturer’s maintenance schedule with coolant per manufacturers specifications.

• Every 3 years since last change. Every 6 years for Extended life coolant

• When performing coolant change; replace engine thermostats.

• Replace hoses if necessary.

2.3.4 Engine Valve Lash

Inspect/Adjust per manufacturer’s maintenance schedule.

• This may occur at 250hrs or up to 1500hrs depending upon manufacturer and model number.

• If this has not been done, contractor needs to perform at first service.

• Many manufacturers and models require this to be done annually or according to a schedule based on run time. This needs to occur at first service if this has not been done and according to manufacturer’s requirements.

2.4 ADDITIONAL SERVICE #2

2.4.1 The contractor shall supply to post:

• Troubleshooting and repair manuals.

2.4.2 Fuel analysis

• Obtain sample with specific ISO clean and sealed containers, as well as hand vacuum pump with new piece of hose; this will help to avoid contamination. Here’s an example:

https://tienda.noria.mx/products/kit-para-analisis-de-aceite/2215429000000076261

• Sample must be from a point different than the bottom or drain.

• Many generators are already built with special sample valve, so this could be used instead of previous mentioned. As mentioned above, the sample is not allowed from tank drain.

• Seal and label the container.

• Perform analysis with a certified lab, attaching lab certificate, and send results to the COR.

• Report must include following parameters/methods and recommendations: water/sediment –

ASTM D2709 and bacteria – ASTM D8070.

2.4.3 Coolant analysis level 2

• Obtain sample with specific ISO clean and sealed containers, as well as hand vacuum pump with new piece of hose; this will help to avoid contamination. Here’s an example:

https://tienda.noria.mx/products/kit-para-analisis-de-aceite/2215429000000076261

RFQ 19MX5724 Q 0006 NCC GENERATOR

• Some generators have built-in special sample valve, so this could be used instead of previous mentioned. As mentioned above, the sample is not allowed from tank drain.

• Seal and label the container.

• Perform analysis with a certified lab, attaching lab certificate, and send results to the COR.

• Report must include following parameters/methods and recommendations:

2.4.4 Lube oil analysis

• Obtain sample with specific ISO clean and sealed container, as well as hand vacuum pump with new piece of hose; this will help to avoid contamination. Here’s an example:

https://tienda.noria.mx/products/kit-para-analisis-de-aceite/2215429000000076261

• Many generators are already built with special sample valve, so this could be used instead of previous mentioned. As mentioned above, the sample is not allowed from tank drain.

• Seal and label the container.

• Perform analysis with a certified lab, attaching lab certificate, and send results to the COR.

RFQ 19MX5724 Q 0006 NCC GENERATOR

• Report must include following parameters/methods and recommendations (example):

RFQ 19MX5724 Q 0006 NCC GENERATOR

RFQ 19MX5724 Q 0006 NCC GENERATOR

3 CONTRACTOR’S PERSONNEL

All personnel assigned by the contractor for the performance of the respective services shall be supervised by the Contractor. There shall be no employer-employee relationship between the USG and the contractor’s personnel.

The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government

4 PERSONAL INJURY, PROPERTY LOSS OR DAMAGE (LIABILITY)

The Contractor hereby assumes absolute responsibility and liability for any and all personal injuries or death and/or property damage or losses suffered due to negligence or misconduct of the Contractor's personnel in the performance of the services under this contract.

5 INSURANCE

5.1 Amount of Insurance. The contractor is required to provide whatever insurance is legally necessary.

The contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

5.2 General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

I. Bodily injury on or off the site (stated in U.S. dollars):

Per occurrence: $1,000 Cumulative: $3,000

RFQ 19MX5724 Q 0006 NCC GENERATOR

II. Property Damage on or off the site (stated in U.S. dollars):

Per occurrence: $3,900 Cumulative: $39,000

5.3 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

5.4 For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

5.5 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

a) any property of the Contractor,

b) its officers,

c) agents,

d) servants,

e) employees, or

f) any other person, Arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

5.6 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

5.7 Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

5.8 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

6 LAWS AND REGULATIONS

6.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. In the event of a conflict among the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

RFQ 19MX5724 Q 0006 NCC GENERATOR

6.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

7 SPECIAL CONTRACT REQUIREMENTS

7.1 Security

7.1.1 General. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Government will run background checks on all proposed Contractor employees. Within 5 days of the award of the contract, the Contractor provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. It is anticipated that security checks will take four (4) weeks to perform.

For each individual the list shall include:

• Full name

• Place and date of birth

• Current address

• Copy of an official Identification (INE, Passport)

• Completed RSO Contractor security questionnaire.

7.1.2 A U.S. Government employee is to be always with the contractor’s workers while there are on site.

No worker/employee/equipment/material/vehicle will be allowed to enter the compound or any building without written approval from the Regional Security Office (RSO).

8 DISCLOSURE OF INFORMATION

Any information made available to the contractor by the US Government shall be used only for the purpose of carrying out the provisions of this contract and shall not be divulged or made known in any manner to any person except as may be necessary in the performance of the contract. The information might include names, positions, sections, agencies and any other proprietary information as applicable.

9 AUTHORIZATION AND APPROVAL

9.1 Officer authorized to sign and approve

Only any warranted Contracting Officer assigned to the General Services Office at the U.S. Consulate General in Hermosillo is authorized to sign and approve task orders as well as to provide Notice to Proceed.

All authority to change or modify the basic contract, including the exercising of any options, remains with the Contracting Officer assigned to the General Services Office at the U.S. Consulate General Hermosillo.

9.2 Authorization to give instructions and directions

No person or agency other than the Contracting Officer (CO) is authorized to give instruction, orders or directions on behalf of the Government to the Contractor or his employees, unless such person or agency is

RFQ 19MX5724 Q 0006 NCC GENERATOR

authorized in writing by the CO to so act. The authority of such person or agency is strictly limited to the written authorization provided by the CO. The duty is upon the Contractor to determine the authority of such person or agency. Any questions regarding the authority of such person or agency should be directed to the CO in writing.

9.3 Delegation of authority

The CO may designate and authorize a representative(s) to act on his/her behalf under this contract. Such representative(s) as may be appointed shall be designated by a letter from the CO and a copy of the letter shall be given to the Contractor. The COR shall represent the CO as specified in his/her delegation of authority letter. The COR shall not be authorized to issue change orders or adjustments. Changes in the Scope of Work/Specifications or any increase or decrease in the work called for by this contract shall be made by the CO by an executed modification to this contract.

9.4 Contracting Officer Representative (COR)

652.242-70 Contracting Officer’s Representative (COR) (AUG 1999)

(c) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

The COR for this contract is the Building Automation System Engineering Technician.

10 INVOICING AND PAYMENT

Upon completion and acceptance of the work. The contractor shall submit its electronic Invoice clearly stating the services provided as described in the respective purchase order. This invoice shall be submitted to the following email address:

hermoinvoices@state.gov

10.1 Invoice Revision

The COR will review each summary invoice and approve invoices for payment. It shall be the COR who will interact with the Contractor on any invoice problems.

10.2 Payment

Payment shall be made in local currency by Electronic Funds Transfer (EFT) within 30 days after receipt of the proper invoice.

mailto:hermoinvoices@state.gov

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11 OPTION PERIODS

This Contract includes four (4) one-year option periods. Therefore, the U.S. Government may extend this contract under FAR 52.217-9, “Option to Extend the Term of the Contract” and 52.217-8, “Option to Extend Services”.

These option periods are priced in paragraphs section 1, First Option Year Prices, Second Option Year Prices, Third Option Year Prices and Fourth Option Year Prices if exercised, the option period shall commence at the expiration of the previous period of performance and will continue for 12 months.

12 DELIVERABLES

The following items shall be delivered under this contract:

Description Quantity Delivery To Date

List of Personnel 1 COR 5 days after award Evidence of Insurance 1 COR 10 days after award Licenses/Permits 1 COR 10 days after award

13 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective

Scope of Work

Paragraphs

Performance Threshold

Services.

Performs all cleaning services set forth in the performance work statement

(PWS)

1 thru 11

All required services are performed and no more than two (2) customer complaints are received per month.

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13.1 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

13.2. Standard. The performance standard is that the Government receives no more than two (2) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the

Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Dec 2022), if any of the services exceed the standard.

13.3. Procedures.

a. If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

b. The COR will complete appropriate documentation to record the complaint.

c. If the COR determines the complaint is invalid, the COR will advise the complainant. The

COR will retain the annotated copy of the written complaint for his/her files.

d. If the COR determines the complaint is valid, the COR will inform the Contractor and give the

Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

e. The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

f. If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

g. The COR will consider complaints as resolved unless notified otherwise by the complainant.

h. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

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ATTACHMENTS

Attachment 1 – Payment Registration Form – PESOS

Attachment 2- Payment Registration Form – USD to a bank in the United States

Attachment 3- Payment Registration Form – USD TO A BANK IN MEXICO

Attachment 4 - SAM Registration Instructions

Attachment 5- NDAA Compliance Letter

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ATTACHMENT 1

PAYMENT REGISTRATION PESOS

Company Information

New Registration of Account Change of Account

Fiscal Name of the account holder RFC (for Mexican Companies) Name - Point of Contact Telephone Number(s) E-mail Address Company Address

UEI

Bank information needed for EFT transfers in Pesos, Mexican Currency.

BANK INFORMATION

Bank Name CLABE Interbancaria (18 digits) Currency of Account MXN

If it is a collection account, please include the reference number:

Numeric reference:

Alphanumeric reference:

Signature Date

FMC approval

Note to Offeror: This form has to be signed and attached in PDF form

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ATTACHMENT 2

PAYMENT REGISTRATION USD TO BANK IN THE UNITED STATES

Name of the account holder Name - Point of Contact Telephone Number E-mail Address Address

UEI

Contractor US Tax ID

Bank information needed for EFT transfers in U.S. Dollars to a Bank in the United States

BANK INFORMATION

Bank Name Bank Routing Number (must be 9 digits beginning with a 0,1,2 or 3)

Account Number Currency of Account USD

Note to Offeror: This form has to be signed and attached in PDF format.

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ATTACHMENT 3

PAYMENT REGISTRATION USD TO BANK IN MEXICO

Name of the account holder RFC (for Mexican Companies) Name - Point of Contact Telephone Number E-mail Address Address

UEI

Bank information needed for EFT transfers in U.S. Dollars to a U.S. Dollar Bank Account in Mexico.

BANK INFORMATION

Bank Name SWIFT Bank Mexico (Different from SWIFT Intermediate Bank)

CLABE Interbancaria (18 digits) Currency of Account USD

INTERMEDIATE BANK INFORMATION

Bank Name SWIFT Intermediate Bank (Different from SWIFT Bank Mexico)

Note to Offeror: This form has to be signed and attached in PDF format.

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ATTACHMENT 4

GUIDE FOR NCAGE AND SAM REGISTRATION

1. Background

To be eligible for an award, all prospective Offerors shall have a SAM Unique Entity ID; a Commercial and Government Entity (Cage)/North Atlantic Treaty Organization (NATO) = (NCAGE) Code; and an active registration in System for Award Management (SAM). Refer to FAR 4.605(b).

Vendors have experienced difficulty registering in SAM. One of the most common issues is inaccurate address validation. SAM first validates that addresses entered when requesting NATO Commercial and Government Entities (NCAGE) and unique entity ID match. If SAM.gov cannot validate your entity, you can create a help ticket with the Federal Service Desk at www.fsd.gov.

NOTE: it is very important that each company/entity register with their fiscal company name and address in NCAGE as well as in SAM and without misspelling/typos. The information shall match and be exactly the same on all registrations, if not, the process will take much longer.

2. NATO Commercial and Government Entity (NCAGE) Code:

Foreign entities shall obtain a NCAGE code for each Unique Entity ID they plan to register in SAM, before starting the registration process. Make sure the name and address information provided to obtain the NCAGE code matches that of the Unique Entity ID. Allow up to three (3) business days to receive the NCAGE code.

The direct link NCAGE Request Tool is:

NATO Codification System - AC135

3. Unique Entity ID

On April 4, 2022, the federal government stopped using the DUNS number to uniquely identify entities. This transition allows the government to streamline the entity identification and validation process, making it easier and less burdensome for entities to do business with the federal government. the unique entity identifier used across the federal government changed from the DUNS Number to the Unique Entity ID (generated by SAM.gov).

The Unique Entity ID is a 12-character alphanumeric ID assigned to an entity by SAM.gov.

http://www.fsd.gov/ https://www.nato.int/structur/ac/135/welcome.htm

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Therefore,

a. Any entity (contractor, corporation, partnership, organization, or individual) wishing to do business with the federal government under a Federal Acquisition Regulation (FAR) based contract, or anyone applying for federal grants, cooperative agreements, or other forms of federal financial assistance through Grants.gov, must be registered in SAM.gov. Overseas federal acquisition awards up to $30,000 are granted an exception.

b. Current SAM.gov registrants have already been assigned their Unique Entity Identifier and can view it within SAM.gov; there is no further action required. Existing registered entities can find their Unique Entity ID by following the steps here.

c. After April 4, 2022, entities registering in SAM.gov will no longer have to go to Dun & Bradstreet and acquire a DUNS number.

4. System for Award Management (SAM)

Offerors must register the entity in SAM at – SAM.gov | Entity Registrations

Please allow plenty of time before the contract application deadline. Allow up to 10 business days after submission before the registration is active in SAM.

See SAM Entity Registration Checklist to know more about the information that will be requested during your registration.

Note to Offerors: Opening an account at sam.gov does not mean that you are registered. You need to click on and follow the system guidance to complete the registration.

https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0041254 https://sam.gov/content/entity-registration https://iae-prd-videos.s3.amazonaws.com/pdf/entity-checklist.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Date=20220408T170943Z&X-Amz-SignedHeaders=host&X-Amz-Expires=86399&X-Amz-Credential=AKIAY3LPYEEXWOQWHCIY%2F20220408%2Fus-east-1%2Fs3%2Faws4_request&X-Amz-Signature=b121ba263d8b1ce303d3c6ef0f64f70894bb25e849f78f3f236383edb06eea21

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If you completed or started your registration before May 2021, please note that sam.gov has changed. Please see the main changes description in the following link:

https://www.fsd.gov/gsafsd_sp?id=kb_article&sys_id=1cb691e91bfaa8d02fe5ed7ae54bcb0d

Before and After

SAM.gov (Workspace_Entity Mgmt. Roles).pdf

5. Federal Service Desk

For further guidance and help please contact the Federal Service Desk at https://www.fsd.gov

• Live Chat

• Web Form

• Call https://www.fsd.gov/gsafsd_sp?id=kb_article&sys_id=1cb691e91bfaa8d02fe5ed7ae54bcb0d https://www.fsd.gov/ https://www.fsd.gov/

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ATTACHMENT 5

NDAA COMPLIANCE LETTER

Section 889 of the National Defense Authorization Act (NDAA) prohibits the use or procurement of service or telecommunications equipment manufactured by ZTE, Huawei, and Xiamoi (or any subsidiary or affiliate of such entities) in support of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes.

Such branded products are defined as any information security product, solutions, and services supplied, directly or indirectly, by said manufactures to include video surveillance and telecommunications equipment produced by Hytera Communication Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).

IN COMPLIANCE WITH THE NDAA, we declare that:

(a) Our network does not employ any device or equipment from the manufacturers stated above.

(b) All products and services provided to the U.S. EMBASSY will not employ any device or equipment from the manufacturers stated above.

Vendor Information

Company Name ____________________________ Name - Point of Contact ___________________________ Telephone Number(s) ___________________________ E-mail Address ___________________________ Company Address ___________________________

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SECTION 2

CONTRACT CLAUSES

2.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (NOV 2023)

FAR 52.212-4, CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (NOV 2023) IS INCORPORATED

BY REFERENCE. (SEE SF-1449, BLOCK 27A)

2.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES

OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY

2024)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108- 78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

(2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) ( 41 U.S.C. 3509)).

https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/10/3801 https://www.acquisition.gov/far/part-52#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.govinfo.gov/link/uscode/10/4655 https://www.acquisition.gov/far/part-52#FAR_52_203_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

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(3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

(4) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) ( 41 U.S.C. 4712);

this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

(5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

(6) [Reserved].

(7) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

(8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

(9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).

(10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) ( Pub. L. 115– 390, title II).

(11) (i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (DEC 2023) ( Pub. L. 115–390, title II).

(ii) Alternate I (DEC 2023) of 52.204-30

(12) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) ( 31 U.S.C. 6101 note).

(13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) ( 41 U.S.C. 2313).

(14) [Reserved].

(15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) ( 15 U.S.C. 657a).

(16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) ( 15 U.S.C. 657a).

(17) [Reserved] https://www.acquisition.gov/far/part-52#FAR_52_203_15 https://www.acquisition.gov/far/52.203-17#FAR_52_203_17 https://www.govinfo.gov/link/uscode/41/4712 https://www.acquisition.gov/far/3.900#FAR_3_900 https://www.acquisition.gov/far/52.204-10#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/52.204-14#FAR_52_204_14 https://www.acquisition.gov/far/part-52#FAR_52_204_15 https://www.acquisition.gov/far/part-52#FAR_52_204_27 https://www.acquisition.gov/far/52.204-28#FAR_52_204_28 https://www.govinfo.gov/link/plaw/115/public/390 https://www.govinfo.gov/link/plaw/115/public/390 https://www.acquisition.gov/far/52.204-30#FAR_52_204_30 https://www.govinfo.gov/link/plaw/115/public/390 https://www.acquisition.gov/far/52.204-30#FAR_52_204_30 https://www.acquisition.gov/far/part-52#FAR_52_209_6…