RFQ 19KU2026Q0015- CUSTOM - Lease vehicle.pdf

RFQ 19KU2026Q0015 - Lease of two (2) Mid-Size SUVs

United States Embassy GSO/Procurement

Kuwait City Aug 06, 2026

Dear Prospective Quoters:

Subject: Request for Quotations number RFQ 19KU2026Q0015 - Lease of two (2) Mid-Size SUVs

Enclosed is a Request for Quotations (RFQ) 19KU2026Q0015 - lease/rent two (2) mid-size SUV for one year period with one-year option to extend, subject to funds availability. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.

Quoters must be duly authorized and licensed to operate as vehicle and fleet leasing/rental companies in the State of Kuwait. The Contractor shall perform the required services directly; subcontracting is not permitted and will render the quotation ineligible for award.

1. Basis for Award

The Government intends to award a fixed price one-year purchase order with a one-year option to the responsible, licensed contractor submitting an acceptable quotation at the lowest price. The Government intends to evaluate an award without discussion but reserves the right to conduct discussions in accordance with FAR 12.203 and 12.204 if determined to be in the Government’s best interest.

2. SAM Registration

Note: Prospective offerors are strongly encouraged, though not required, to register in the System for Award Management (SAM) at https://www.sam.gov.

• Offerors with an active SAM registration need only provide their Unique Entity Identifier (UEI) number and are not required to complete the information 52.204-90 since relevant information is found in their SAM registration.

• Offerors without an active SAM registration must complete FAR 52.204-90, Offeror Identification, in Section 5, Representations and Certifications. This information must be updated annually if option years are included in the solicitation or award.

Offerors are strongly encouraged to maintain an active SAM account https://www.sam.gov/

For a quotation to be considered, you must also complete and submit the following:

1. SF-1449 (12, 17a, 24, 30a, 30b and 30c)

2. Section 1, Pricing (Completed pricing schedule, including unit prices and total price;

3. Section 5, Representations and Certifications

4. Additional information as required in Section 3 and/or in the solicitation

5. Proof of SAM Registration / Unique Entity ID, or if not, SAM registered, complete FAR 52.204-90, Offeror Identification, Failure to submit the required information may render the quotation non-compliant and ineligible for further consideration.

Direct any questions regarding this RFQ to Kuwait_Solicitation@state.gov no later than Aug 18, 2026.

at 10:00 am Kuwait local time No questions will be accepted beyond this date. Please enter the title of your email as “Questions for RFQ: 19KU2026Q0015 - lease/rent mid-size SUV.”

Submit your quote electronically by email to Kuwait_Solicitation@state.gov. Quotations are due by Aug 27, 2026, at 10:00 am Kuwait local time. No quotes will be accepted after this time. Please enter the title of your email as “Quote for RFQ: 19KU2026Q0015 - lease/rent mid-size SUV.”

Sincerely, Yared Asnake Contracting Officer mailto:Kuwait_Solicitation@state.gov

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19KU2026Q0015 - lease/rent mid-size SUV Prices, Block 23

• Continuation To SF-1449, RFQ Number 19KU2026Q0015 - lease/rent mid-size SUV, Schedule of Supplies/Services, Block 20 Description/Specifications/Work Statement

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 1. REQUISITION NUMBER

PR16173917

PAGE 1 OF

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19KU2026Q0015

6. SOLICITATION ISSUE DATE

Aug 06, 2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Maryam Sabri

b. TELEPHONE NUMBER (No collect calls)

+965-2259-1214

8. OFFER DUE DATE/ LOCAL TIME

Kuwait

Aug 27, 2026@ 10:00 am

9. ISSUED BY CODE: 19KU20 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: ____ % FOR:

American Embassy Kuwait General Services Office Procurement Office.

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

SECTION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A RATED

ORDER UNDER DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ Request for Quote IFB Invitation for Bid

RFP Request for Proposal

15. DELIVER TO CODE 19KU20 16. ADMINISTERED BY CODE 19KU20

Kuwait_Solicitation@state.gov AMERICAN EMBASSY, KUWAIT

GENERAL SERVICES OFFICE

MASJID AL AQSA STREET, BAYAN KUWAIT

17a. CONTRACTOR/

OFFERER

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

Budget and Fiscal Office American Embassy Kuwait Email: KuwaitDBO@state.gov

CODE 19KU20

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES 21. QUANTITY 22.UNIT 23.UNIT PRICE 24.AMOUNT

0001A

0001B

Lease contract for two (SUVs) for one year with one-year option.

lease/rent one (1) mid -size SUV for one year (Base Year) lease/rent one (1) mid -size SUV for one year (Base Year) (Details as attached)

12 (months)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _1__

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL S

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED ____________. YOUR OFFER ON

SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED mailto:KuwaitDBO@state.gov

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

0002A

0002B lease/rent one (1) mid -size SUV for one year (1st option year) lease/rent one (1) mid -size SUV for one year (1st option year)

(Details as attached)

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER

NUMBER

35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37.CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO.

39. S/R

VOUCHER NO.

40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19KU2026Q0015

Lease of two (2) Mid-Size SUVs

PRICES, BLOCK 23

1. PERFORMANCE WORK STATEMENT

The purpose of this firm fixed price contract is to lease Two (2) mid-size (SUV) (refer to minimum specs on pages 10 & 11). The vehicle will be provided in accordance with the salient characteristics, minimum specifications, and all terms and conditions of this Request for Quotations (RFQ):

A. Contract Duration and Delivery Schedule:

1. Duration: The contract will be for a one-year period, with an optional one-year period of performance.

2. Base Year Start Date: The tentative start date for the base year shall commence from November 1, 2026.

3. Delivery Requirement: Therefore, the SUV must be prepared and available for delivery to the US Embassy Kuwait on or before the start date of the base year

B. The Government reserves the right to exercise any option year, if found to be in the best interest of the Government subject to availability of funds, exercising an option year is subject to funds availability.

C. In consideration of satisfactory performance of all services under this contract, the contractor should be paid a fixed price per vehicle as shown below.

D. The Government will make payment in local currency. Invoices to be submitted at end of every month and/or end of every quarter to process for payment.

2. Pricing

The Contractor shall provide firm-fixed prices in Kuwaiti Dinars (KWD) for all Contract Line-Item Numbers (CLINs).

No additional compensation will be provided for increases in labor, material, transportation, shipping, insurance, registration, or any other associated costs, nor will the purchase order price be adjusted due to currency exchange rate fluctuations or the Contractor's failure to accurately estimate the costs of performance.

PRICE SCHEDULE

A. The rates shall include all the costs necessary to accomplish the work as required by this contract, including:

- Cost of the lease with any associated administrative requirement

- Vehicle must be new and unused, model year 2025, 2026, or 2027 mid-size SUV comparable in size and capability to the Jeep Grand Cherokee, Ford Explorer, Honda Pilot, Volkswagen Atlas, or equivalent.

- Unlimited mileage

- 24/7 Emergency roadside service

- 24 hours breakdown service

- Full Comprehensive Insurance coverage – Under no circumstances will the lessee be liable to any fee/cost. The liability of the Lessee in case of an accident is to provide a Police Report.

- Replacement/Servicing. The Contractor shall provide a replacement vehicle equivalent to the type that requires replacement, due to accident, breakdown, service or any other reason, when service and/or repair duration exceeds 5 (five) hours, at no cost to the Government.

- Furthermore, the monthly rate is charged for any consecutive 31-day period. Any period of less than 31 days will be charged at a daily rate, which will be computed by dividing the established monthly rate by 31.

PRICING:

0001 Base Year (1st Year) – Tentative lease start date for base year from Nov 01, 2026. The Contractor shall provide the leased vehicle (SUV) shown below for the base period of the contract, starting on the date stated in the Notice to Proceed and continuing for a period of 12 months.

Line Item. Description of Vehicle Monthly

Price Qty Yearly Price (12 months)

0001A

One mid-size SUV 4X2 brand new model (Meeting minimum specs as stated in page 10, 11- see schedule)

………. 1 vehicle ……….

0001B

0001C

Total lease charges ………. ……….

0002 1st Option Year – The Contractor shall provide the leased vehicle (SUV) shown below for Option Year 1, starting one year after the date stated in the Notice to Proceed and continuing for a period of 12 months.

Line Item. Description of Vehicle Monthly

Price Qty Yearly Price (12 months)

0002A

0002B

0002C

Total lease charges ………. ……….

Grand Total Summary – Base and Option Year

Line Item Lease Period Description Quantity Period of

Performance Total Lease Price

0001 Base Year

Lease of two brand-new mid-size 4x2 SUVs meeting the minimum specifications stated in the Schedule vehicles 12 months __________

0002 Option Year 1

Lease of two brand-new mid-size 4x2 SUVs meeting the minimum specifications stated in the Schedule vehicles 12 months __________

0003 Grand Total

Total lease charges for the Base Year and Option Year 1

24 months __________

CONTINUATION TO SF-1449

RFQ NUMBER 19KU2026Q0015

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT

Description, salient characteristics, and delivery requirements

1. GENERAL:

I. The Contractor shall provide vehicles with the following minimum specifications:

1. Vehicle Requirements

1.1. Size and Class

• Vehicle must be a mid-size SUV, comparable in size and capability to the Jeep Grand Cherokee, Ford Explorer, Honda Pilot, Volkswagen Atlas, or equivalent.

• Larger models are acceptable, but smaller models will not be considered.

• The models listed are for size/class reference only; all vehicles meeting the requirements will be considered.

1.2. Model Year and Condition

• Vehicles must be new and unused, model year 2025, 2026, or 2027.

1.3. Performance and Mechanical

• Automatic transmission

• Gasoline engine

• Minimum 6 cylinders

• Minimum 250 horsepower

• Minimum 65-liter fuel tank

• 5 doors

• Full-size spare tire

1.4. Seating and Cargo

• Seating for at least 5 passengers with luggage/equipment

1.5. Comfort and Convenience

• Dual-zone (or better) A/C with rear vents and controls

• Cloth upholstery is required

• Power-adjustable driver’s seat with lumbar support

• Remote engine start

• Power tailgate

• Cockpit ergonomics suitable for drivers of various sizes

• Bluetooth hands-free integrated cell phone system

• Minimum two charging ports/outlets (USB or equivalent)

• Tinted windows (except windshield/windscreen) to standard AS3 or the maximum permitted by law in Kuwait

• Vehicle color shall be selected by the Government from the dealer's stock, the vendor shall offer a selection of color availability in stock to facilitate selection.

1.6. Technology and Infotainment

• Built-in navigation system with Kuwait maps (required). If not available, Apple CarPlay or Android Auto must be provided as an alternative.

• Rearview camera

• Front and rear parking assist sensors

1.7. Safety

• Minimum 4-star safety rating from New Car Assessment Program (Euro NCAP, Australasian NCAP, Japan NCAP), USA National Highway Traffic Safety Administration (NHTSA), or Insurance Institute for Highway Safety (IIHS)

• Advanced safety features (lane departure warning, blind spot monitoring, adaptive cruise control) are preferred

1.8. Exclusions

• No Chinese vehicles

• No aftermarket options for navigation or infotainment

2. Lease and Maintenance Requirements

• Unlimited mileage

• 24/7 emergency roadside service

• Routine maintenance/service, parts, and servicing for vehicles

• Replacement vehicle equivalent to the type that requires replacement, due to accident, breakdown, service, or any other reason, when service and/or repair duration exceeds 5 hours, at no additional cost to the Government

• Full comprehensive insurance. The liability of the Lessee in case of an accident is to provide a Police Report. Under no circumstances will the lessee be liable to any fee/cost

• Replacement/Servicing. The Contractor shall provide a replacement vehicle equivalent to the type that requires replacement, due to accident, breakdown, service or any other reason, when service and/or repair duration exceeds 5 (five) hours, at no additional cost to the Government.

• Information Only (no minimum requirement): Provide Fuel Efficiency Rating.

3. Documentation

• Vendor must provide documentation or a link to official manufacturer specifications demonstrating compliance with all required features and safety ratings

II. The offeror must specify the vehicle make/model, complete specifications, and crash test rating of the vehicle on the quote.

III. Proposals that do not meet the minimum requirements listed above will be considered as technically not acceptable.

IV. MANAGEMENT:

a. Project Manager. The Contractor shall designate a Project Manager who shall be the

Contractor’s point of contact. The Project Manager shall be responsible for managing the Contractor’s work under this contract, including delegating with any instruction required, and ensuring a smooth and effective operation. The Contractor’s Project Manager and telephone number are:

b. Project Manager

Name: _________________________________ Telephone: ______________________________ Mobile: _________________________________ Email Address: ___________________________

SECTION 2 - CONTRACT CLAUSES

52.252.2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

Clause/Provision Description Incorporated

52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEVIATION AUG 2025). By Reference

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS. By Reference

52.203-18

PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE

CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR

STATEMENTS-REPRESENTATION.

By Reference

52.204-19

INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS. By Reference

52.204-91 CONTRACTOR IDENTIFICATION By Reference

52.209-6

PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED,

SUSPENDED, PROPOSED FOR DEBARMENT, OR VOLUNTARILY

EXCLUDED.

By Reference

52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS. By Reference

52.222-19 CHILD LABOR—COOPERATION WITH AUTHORITIES AND

REMEDIES. By Reference

52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV 2021). By Reference 52.223-23 SUSTAINABLE PRODUCTS. By Reference

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT

MESSAGING WHILE DRIVING (MAY 2024). By Reference

52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION. By Reference

52.232-39

UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS. (THIS

CLAUSE PREVENTS VIOLATIONS OF THE ANTI-DEFICIENCY ACT

(31 U.S.C. 1341)).

By Reference

52.233-3 PROTEST AFTER AWARD. By Reference 52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM. By Reference 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS. Full Text

652.229-71 PERSONAL PROPERTY DISPOSITION AT POSTS ABROAD (AUG

1999) By Reference 652.243-70 NOTICES. By Reference

THE FOLLOWING DOSAR CLAUSES ARE PROVIDED IN FULL TEXT

DOSAR 652.211-70 Branding and Marking (DEVIATION) (NOV 2025) https://acquisition.gov/browse/index/far

As a condition of this contract, the contractor shall ensure that all programs, funding, and assistance provided under this contract clearly acknowledge United States (U.S.) Department of State or U.S.

Government support. All materials produced to communicate or promote a program, event, project, activity, or assistance under this contract, including but not limited to, invitations to events, press materials, event backdrops, podium signs, etc., must be marked with the standard, rectangular U.S.

flag available at Guidance for Contracts and Grants - Contracts and Grants - U.S. Department of State Brand System (brand.america.gov/document/547370). Policy exceptions to branding and marking requirements are outlined in the U.S. Department of State Foreign Affairs Manual 10 FAM 416, Policy Exceptions.

Foreign Audience: For materials intended for a foreign audience, the contractor shall mark materials with the standard U.S. flag and communicate that the program is supported by the U.S. Government.

Domestic Audience: For materials intended for a domestic audience, the contractor shall mark materials with the Department of State seal available at Guidance for Contracts and Grants - Contracts and Grants - U.S. Department of State Brand System (brand.america.gov/document/547370) and the standard U.S. flag and communicate that the program is supported by the Department of State.

Subcontracts are subject to the Department of State marking requirements, and prime contractors must insert the substance of this clause, including this paragraph, in all subcontracts.

For all Department-funded awards, any publications shall include the following text: “This [report/article] was funded [in part] by the United States Department of State. The opinions, findings, and conclusions stated herein are those of the author[s] and do not necessarily reflect those of the United States Department of State.”

(End of clause)

DOSAR 652.239-801 DISCLOSURE OF AI USE CLAUSE (DEVIATION) (SEP 2025)

(a) Definitions. As used in this clause- Artificial Intelligence (AI): The term "artificial intelligence" has the meaning provided in Section 238(g) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019.

i. This definition of AI encompasses, but is not limited to, the AI technical subfields of machine learning (including deep learning as well as supervised, unsupervised, and semi-supervised approaches), reinforcement learning, transfer learning, and generative AI.

ii. This definition of AI does not include robotic process automation or other systems whose behavior is defined only by human-defined rules or that learn solely by repeating an observed practice exactly as it was conducted.

iii. For this definition, no system should be considered too simple to qualify as covered AI due to a lack of technical complexity (e.g., the smaller number of parameters in a model, the type of model, or the amount of data used for training purposes).

iv. This definition includes systems that are fully autonomous, partially autonomous, and not autonomous, and it includes systems that operate both with and without human oversight.

(b) Disclosure of AI Use in Contract Performance. When the Contractor or any of its subcontractors, vendors, or agents intends to incorporate AI into the performance of the contract, the Contractor shall provide the following disclosures in its offer:

Disclose the intended use of AI and provide a description of the AI system or capability and its purpose within the contract scope; specify whether the system was developed internally, acquired from a third party, or is publicly/commercially available; indicate if the AI system will process PII or be used in ways that may affect privacy, civil rights, safety, or public interaction; detail the governance, oversight, and human-in-the-loop mechanisms to be applied; and describe any applicable testing, evaluation, risk management, or bias mitigation measures that have been or will be implemented.

https://brand.america.gov/document/547370#/-/guidance-for-contracts-and-grants https://brand.america.gov/document/547370#/-/guidance-for-contracts-and-grants https://brand.america.gov/document/547370#/-/guidance-for-contracts-and-grants https://brand.america.gov/document/547370#/-/guidance-for-contracts-and-grants

These disclosures must be updated promptly to the Contracting Officer during the period of performance upon any new use of AI or significant material change to the existing AI capability, its functionality, its use case, or its data inputs/outputs during the life of the contract.

The Government reserves the right to review the proposed AI use, request additional safeguards or controls, and/or disallow its use if it is deemed inconsistent with agency policy, legal requirements, or federal AI governance standards.

652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE)

(AUG 1999)

(a) General. The Government shall pay the Contractor as full compensation for the lease of the vehicles provided under this contract, at the lease rate(s) specified in the Schedule. Payment shall be made on a monthly basis, as specified in the contract, upon receipt of a proper invoice and the Government's acceptance that the leased vehicles were provided in accordance with the terms and conditions of the contract.

(b) Invoice Submission. To constitute a proper invoice, the invoice shall include all the items required by FAR 32.905(e).

Invoices submission & payment terms instructions to vendors:

1. Embassy payment terms are 30 days NET CREDIT. Payment is due within 30 days after the receipt of a proper invoice, (as defined by 5CFR 1315.9-b).

2. Proper invoice to include PR#, Purchase Order #, clear description of items/services ordered as per Government purchase order. (All the details should be in English language).

3. Banking information to include Account name, Bank name, branch and address, Account number, IBAN number, swift code to be provided separately.

4. Invoice is required to be sent electronically to the Embassy Finance Office email:

KuwaitDBO@state.gov to process for payment end of every month and/or end of every quarter.

5. Payment inquiries: For better tracking and response time on payment inquiries, all payment related inquiries to be forwarded directly to KuwaitFMCInquiry@state.gov

(End of clause)

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

(a) The Contractor warrants the following:

mailto:KuwaitDBO@state.gov mailto:KuwaitFMCInquiry@state.gov

(1) That is has obtained authorization to operate and do business in the country or countries in which this contract will be performed;

(2) That is has obtained all necessary licenses and permits required to perform this contract;

and,

(3) That it shall comply fully with all laws, decrees, labor standards, and regulations of said country or countries during the performance of this contract.

(b) If the party actually performing the work will be a subcontractor or joint venture partner, then such subcontractor or joint venture partner agrees to the requirements of paragraph (a) of this clause.

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within the performance period of the contract.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within the performance period of the contract or within 30 days after funds for the option year become available, whichever is later.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(a) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 24 months / 2 years.

52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond September 30 of the current calendar year. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30 of the current calendar year, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

52.242-15 Stop-Work Order.

(a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage.

Within a period of 90 days after a stop-work order is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Contracting Officer shall either-

(1) Cancel the stop-work order; or

(2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, clause of this contract.

(b) If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if-

(1) The stop-work order results in an increase in the time required for, or in the Contractor’s cost properly allocable to, the performance of any part of this contract; and

(2) The Contractor asserts its right to the adjustment within 30 days after the end of the period of work stoppage; provided, that, if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon a proposal submitted at any time before final payment under this contract.

(c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

(d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

SECTION 3 - SOLICITATION PROVISIONS

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Deviation Date)

A. Submission Instructions

Failure to comply with the submission instructions, required file format, or information requirements of this RFQ may result in the quotation being determined unacceptable and ineligible for award.

All submitted documents must not be digitally signed, encrypted, or otherwise protected in a manner that restricts access, review, or evaluation by the U.S. Government. The Offeror shall submit its quotation electronically in four (4) separate attachments, clearly identified as follows:

Attachment File Name Format Attachment I

RFQ_19KU2026Q0015 _SF1449 PDF or Microsoft Word

Attachment II

RFQ_19KU2026Q0015_Introduction PDF or Microsoft Word

Attachment III

RFQ_19KU2026Q0015 _Technical PDF or Microsoft Word

Attachment IV

RFQ_19KU2026Q0015 _Price Microsoft Word

B. Language Requirements

All quotations and supporting documentation shall be submitted in the English language.

Documents issued by the Government of Kuwait or other entities may be submitted in their original language; however, each such document shall be accompanied by a complete English translation. The English translation shall govern for evaluation purposes.

The Government may determine that documents submitted without an English translation are unacceptable and may not evaluate such documents.

C. Completeness of Quotation

Offerors are responsible for submitting a complete quotation demonstrating compliance with all solicitation requirements.

Page References. For Attachments II (Introduction) and III (Technical), the Offeror shall identify the page number(s) where each required submission item is addressed. The Government is not responsible for locating information that is not clearly referenced. Failure to provide page references may adversely affect the Government's evaluation of the quotation

Quotations that fail to include all required information may be determined non-responsive and excluded from further consideration. To be considered for award, offerors shall submit a complete quotation package in English containing

Failure to submit the required information listed in below table may render the quotation non-compliant and ineligible for further consideration.

File Title Proposal

Ref.

page

I S F1

9 1. Completed and signed standard Form (SF)1449 including Blocks 12, 17, 19 through 24, and 30(a), (b), and (c).

2. Signed copy of any released amendments (If applicable)

T ec hn ic al

II

The Offeror shall provide:

1. Company legal name, address, telephone number, and email address.

2. Valid Kuwait commercial license. Evidence that the quoter is duly authorized and licensed to conduct vehicle or fleet leasing/rental operations in the State of Kuwait. The quotation shall include copies of all applicable business licenses, registrations, or other documentation demonstrating the quoter's legal authority to provide vehicle leasing services in Kuwait.

3. System for Award Management (SAM) Prospective offerors are strongly encouraged, though not required, to register in the System for Award Management (SAM) at https://www.sam.gov.

• Offerors with an active SAM registration need only provide their UEI number.

• Offerors without an active SAM registration shall complete FAR 52.204-90, Offeror Identification.

4. Name, telephone numbers and e-mail address of person(s) to be contacted for clarification or questions to the quote

5. Completed Section 5, Representations and Certifications

6. Offer Validity Period. Quotations shall remain valid for ninety (90) calendar days from the quotation submission deadline. This will provide the Government the flexibility to secure funding requirements.

T ec hn ic al

II

I

T h i l

Information demonstrating the offeror’s/quoter’s ability to perform, including:

1. Business Qualification

(1) The offeror shall address its plan to obtain all “Vehicle Lease” licenses and permits required by local law. Valid Kuwait commercial license. Evidence that the quoter is duly authorized and licensed to conduct vehicle or fleet leasing/rental operations in the State of Kuwait. The quotation shall include copies of all applicable business licenses, registrations, or other documentation demonstrating the quoter's legal authority to provide vehicle leasing services in Kuwait.

(2) Complete vehicle specification and brochure for proposed vehicles that at minimum must meet the RFQ requirement.

(3) Warranty – The Contractor agrees that the vehicle under this contract shall be covered by the most favorable commercial warranty the contractor provides to any customer for such items. The warranty shall be serviced/carried out in the State of Kuwait. Service workshops should be located in the State of Kuwait and are expected to be fully equipped to handle any work, from minor adjustments to all other levels of preventive maintenance & repair works with highly skilled trained staff to manufacturer standards.

2. Relevant Experience and Past Performance

List of clients, over the past 3 years, demonstrating prior experience with relevant past performance information and references (provide dates of contracts, places of performance, value of contracts, contact names, telephone and fax numbers and email addresses).

Offerors are advised that the past performance information requested above may be discussed with the client’s contact person. In addition, the client’s contact person may be asked to comment on the offeror’s:

• Quality of services provided under the contract;

• Compliance with contract terms and conditions;

• Effectiveness of management;

• Willingness to cooperate with and assist the customer in routine matters, and when confronted by unexpected difficulties; and

• Business integrity / business conduct.

The Government will use past performance information primarily to assess an offeror’s capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror’s work experience. The Government may also use this data to evaluate the credibility of the offeror’s proposal. In addition, the Contracting Officer may use past performance information in making a determination of responsibility.

A tta ch m en t

IV

P ri ce

Prices shall be submitted in accordance with the pricing schedule provided in this RFQ

ADDENDUM TO SOLICITATION PROVISIONS

FAR AND DOSAR PROVISIONS NOT PRESCRIBED IN PART 12

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at Acquisition.gov this address is subject to change.

THE FOLLOWING FAR SOLICITATION PROVISIONS ARE INCORPORATED BY

REFERENCE:

Provision Description Incorporated

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

By Reference

52.214-34 SUBMISSION OF OFFERS IN The ENGLISH LANGUAGE. By Reference

THE FOLLOWING DOSAR PROVISIONS ARE PROVIDED IN FULL TEXT:

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

(a) The Department of State’s Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged first to contact the contracting office for the solicitation. If concerns remain unresolved, contact:

(1) For solicitations issued by the Office of Acquisition Management (A/LM/AQM) or a Regional Procurement Support Office, the A/LM/AQM Advocate for Competition, at AQMCompetitionAdvocate@state.gov.

(2) For all others, the Department of State Advocate for Competition at cat@state.gov.

(b) The Department of State’s Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the pre-award and post-award phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern.

The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman, Management Officer, at +965-2259-1516. For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1696 or write to:

Department of State, Acquisition Ombudsman, Office of the Procurement Executive (A/OPE), Suite 1060, SA-15, Washington, DC 20520.

(End of provision)

SECTION 4 - EVALUATION FACTORS

The award will be given to the lowest-priced, technically acceptable, and responsible offeror. Failure to comply with solicitation instructions or submission requirements may result in a quotation being deemed unacceptable and ineligible for award. The Government may reject quotations that are unreasonably high or low.

The Government intends to evaluate an award without discussion but reserves the right to conduct discussions in accordance with FAR 12.203 and 12.204 if determined to be in the Government’s best interest.

Evaluation Process

Quotations will be evaluated in the following order:

1. Completeness Review Quotations will be reviewed to confirm submission of all required information in accordance with Section 3.

2. Technical Acceptability

• Bidders must be authorized licensed vehicle lease company in the State of

Kuwait, with adequate vehicle fleet stock availability for lease, and available service stations center/workshop in the state of Kuwait.

• Proposal meets the minimum vehicle specifications as outlined in the solicitation.

This is mandatory, therefore, any offeror who won’t be able to provide this option, their proposal will be considered technically not acceptable.

• Past performance and experience as defined in Section 3

• Any technical information provided by the offeror with its proposal/quotation.

3. Price Evaluation The lowest price will be determined by multiplying the offered prices times the estimated quantities in “Prices - Continuation of SF-1449, block 23”, and arriving at a grand total, including all options. The Government reserves the right to reject proposals that are unreasonably low or high in price. Price will be evaluated for reasonableness in accordance with FAR 12.204(a).

4. Responsibility Determination

The Government will determine contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.104-1, including:

• Adequate financial resources or the ability to obtain them;

• Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

• Satisfactory record of integrity and business ethics;

ADDENDUM TO EVALUATION FACTORS

FAR AND DOSAR PROVISION(S) NOT PRESCRIBED IN PART 12

The following FAR provisions are provided in full text:

52.217-5 EVALUATION OF OPTIONS (JUL 1990)

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

52.225-17 EVALUATION OF FOREIGN CURRENCY OFFERS (FEB 2000):

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using the exchange rate used by the Embassy in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures—

(1) On the date specified for receipt of offers, if award is based on initial offers;

otherwise

(2) On the date specified for receipt of proposal revisions.

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

52.204-90 Offeror Identification

If the Offeror will not have an active Federal Government contracts registration in the System for Award Management (https://www.sam.gov) when submitting its offer, it shall complete paragraphs

(c) and (d) of this provision and include its responses with its offer.

(a) Definitions. As used in this provision— Commercial and Government Entity (CAGE) code has the meaning provided in the clause at FAR 52.204-91, Contractor Identification, of this solicitation.

Common parent means that corporate entity that owns or controls an affiliated group of corporations that files its federal income tax returns on a consolidated basis, and of which the offeror is a member.

Electronic Funds Transfer (EFT) indicator means a bank account identifier to establish additional System for Award Management records for identifying alternative EFT accounts (see part 32) for the same entity.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest-level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees. There may be more than one immediate owner (e.g., joint ventures).

Predecessor means an entity whose assets were acquired by the offeror or another entity (most often through merger or acquisition) and whose affairs are now carried out by the offeror or the other entity under a new name.

Taxpayer Identification Number means the number required by the Internal Revenue Service (IRS) to be used by the offeror to report income tax and other returns. It may be either a Social Security Number or an Employer Identification Number.

Unique entity identifier (UEI) has the meaning provided in the clause at FAR 52.204-91, Contractor Identification, of this solicitation.

(b) Unique entity identifier (UEI).

(1) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the UEI that identifies the Offeror's name and address exactly as stated in the offer. The Offeror shall also enter its EFT indicator, if applicable.

(2) If the Offeror does not have a UEI, it shall go to https://www.sam.gov to obtain one. The Government will independently validate the existence and uniqueness of the Offeror before assigning a UEI.

(c) Taxpayer identification. The Offeror shall provide with its offer the following information that is necessary to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d); reporting requirements of 26 U.S.C. 6041, 6041A, and 6050M; and the implementing IRS regulations:

(1) Taxpayer identification number (TIN)

□ TIN: ______________;

□ TIN has been applied for; or

□ TIN is not required because:

□ Offeror is a nonresident alien, foreign corporation, or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;

□ Offeror is an agency or instrumentality of a foreign government; or

□ Offeror is an agency or instrumentality of the Federal Government.

(2) Type of organization.

□ Sole proprietorship;

□ Partnership;

□ Corporate entity (not tax-exempt);

□ Corporate entity (tax-exempt);

□ Government entity (Federal, State, or local);

□ Foreign government;

□ International organization per 26 CFR 1.6049-4; or

□ Other.

(3) Common parent.

□ Offeror is not owned or controlled by a common parent as defined in paragraph (a) of this provision; or

□ Name and TIN of common parent:

Name: ______________

TIN: ______________

(4) The TIN provided in paragraph (c)(1) of this provision may be matched with IRS records to verify the accuracy of the Offeror's TIN. The Government may use the TIN to collect and report on any delinquent amounts arising out of the Offeror's relationship with the Government (31 U.S.C.

7701(c)(3)).

(d) Commercial and Government Entity (CAGE) code.

(1) The Offeror shall provide its CAGE code with its offer with its name and location address or otherwise include it prominently in its offer. The CAGE code shall be for that name and location address. Insert the word “CAGE” before the code. The Offeror may obtain a CAGE code as indicated in the following table.

If the Offeror is… Then… Located in the United States or its outlying areas

Submit a request to the DLA CAGE Branch via https://cage.dla.mil https://cage.dla.mil/

Located outside the United States and its outlying areas and its country is a member of the North Atlantic Treaty Organization (NATO) or a sponsored nation

Contact the appropriate National Codification Bureau ( https://www.nato.int/structur/ac/135/about/contacts)

Located outside the United States and its outlying areas and its country is not a member of NATO or a sponsored nation

(NCAGE Code Request Tool)

(2) The Offeror shall provide the CAGE code and legal business name (Do not use a “doing business as” name) for—

(i) Its immediate owner(s), if any;

(ii) Its highest-level owner, if any; and

(iii) Any predecessor(s), or predecessor of an Offeror’s predecessor, that held a federal contract or grant within the last three years.

Owner Type CAGE Code Legal Business Name Immediate owner Highest-level owner Predecessor*

* Predecessor CAGE code may be marked “Unknown.”

(3) If the Offeror has more than one immediate owner (such as a joint venture), give the information for each owner (or joint venture participant). If the Offeror has more than one predecessor, provide information for each predecessor in reverse chronological order.

(End of provision)

52.240-90 Security Prohibitions and Exclusions Representations and Certifications.

(a) Definitions. As used in this provision-

Backhaul, covered article, covered telecommunications equipment or services, critical technology, FASCSA order, Intelligence community, interconnection arrangements, national security system, roaming, sensitive compartmented information, sensitive compartmented information system, source, and substantial or essential component have the meanings provided in the clause 52.240-91, Security Prohibitions and Exclusions.

Business operations mean engaging in commerce in any form, including by acquiring, developing, maintaining, owning, selling, possessing, or operating equipment, facilities, personnel, products, services, personal property, real property, or any other apparatus of business or commerce.

Marginalized populations of Sudan mean—

(1) Adversely affected groups in regions authorized to receive assistance under section 8(c) of the Darfur Peace and Accountability Act (Pub. L. 109-344) (50 U.S.C. 1701 note); and https://www.nato.int/structur/ac/135/about/contacts https://eportal.nspa.nato.int/Codification/CageTool/home

(2) Marginalized areas in Northern Sudan described in section 4(9) of such Act.

Restricted business operations mean business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174).

Restricted business operations do not include business operations that the…