RFQ 19H08026Q0042- Residential Janitorial Services.pdf

Tegucigalpa M.D.C., Wednesday, June 24, 2026

Dear Prospective Quoter:

Subject: Request for Quotations number 19H08026Q0042- Residential Janitorial Services

The Embassy of the United States of America in Tegucigalpa invites you to submit a quotation for Residential Janitorial Services.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Please note the following key dates:

Monday, June 29, 2026 at 10:00 a.m. (local time)- Request access to Pre-Proposal and Site Visit to arrange entry to the building to tgubids@state.gov

Prospective offerors/quoters should send the full names and ID numbers of each one of their representatives for maximum of two (2) individuals per offeror.

Wednesday, July 1, 2026 at 08:00 a.m. (local time), - Pre-Proposal and Site Visit

Thursday, July 9, 2026 at 10:00 am (local time)- Quotations due date

No quotations will be accepted after this time. Quotations must be in English and incomplete Quotations will not be accepted. Your quotation must be submitted electronically to tgubids@state.gov .Please name subject of your email “Quotation Enclosed – 19H08026Q0042”

All RFQs must be submitted in Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section 1, Pricing

3. Section 3

4. Section 5 Representations and Certifications

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/quotation as prescribed under FAR 4.1102.

Failure to be registered at time of quotations submission may deem the quoter’s quotation to be considered non-responsible and no further consideration will be given. Therefore, quoters are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Enclosure:

TABLE OF CONTENTS

SECTION 1 – THE SECHEDULE

SF 1449 cover sheet Continuation To SF-1449, RFQ Number 19H08026Q0042, Prices, Block 23 Continuation To SF-1449, RFQ 19H08026Q0042, Schedule of Supplies/Services, Block 20

Description/Specifications/Work Statement Attachment 1 to Description/Specifications/Performance Work Statement, Government

Furnished Property Attachment 2 to Description/Specifications/Performance Work Statement Contractor

Furnished Property

SECTION 2 – CONTRACT CLAUSES

Contract Clauses Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 – SOLICITATION PROVISIONS

Solicitation Provisions Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part

SECTION 4 – EVALUATION FACTORS

Evaluation Factors Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 – REPRESENTATIONS AND CERTIFICATIONS

Quoter Representations and Certifications Addendum to Quoter Representations and Certifications - FAR and DOSAR Provisions not

Prescribed in Part 12

AUTORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR16047603

PAGE 1 OF 50 PAGES

2. CONTRACT NO. 3. AWARD/ EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

19H08026Q0042

6. SOLICITATION ISSUE

DATE

06/24/2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Jelsy X Cabrera

b. TELEPHONE NUMBER(No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

07/09/2026 / 10:00

9. ISSUED BY CODE HO800 10. THIS ACQUISITION IS x UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

EDWOSB EMERGING SMALL BUSINESS

AMERICAN EMBASSY TEGUCIGALPA

GSO, ACQUISITIONS UNIT, ATTN: GSO

TEGUCIGALPA

HONDURAS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS 8 (A) SIZE STANDARD:

13b. RATING11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

x SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

14. METHOD OF SOLICITATION

x RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

AMERICAN EMBASSY TEGUCIGALPA

Barrio Parcaltagua, Avenida Los Proceres, ATTN: GSO

TEGUCIGALPA

HONDURAS

AMERICAN EMBASSY TEGUCIGALPA

GSO, ACQUISITIONS UNIT, ATTN: GSO

TEGUCIGALPA

HONDURAS

CODE FACILITY

CODE

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY TEGUCIGALPA

US EMBASSY, AVE. LA PAZ, ATTN: FINANCIAL

MANAGEMENT OFFICE (FMO)

TEGUCIGALPA

HONDURAS

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _ __ COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _ _______________ OFFER DATED

_ __________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

Residential Janitorial Services

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SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449,

RFQ NUMBER 19H08026Q0042

PRICES, BLOCK 23

1. PRICES AND PERIOD OF PERFORMANCE

The contractor shall provide comprehensive residential cleaning services for U.S. Embassy housing units prior to occupancy. Services shall include deep cleaning of interior and exterior areas of each residence, in accordance with the detailed requirements set forth in this Statement of Work.

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from start date listed in Notice to Proceed unless the Contractor agrees to an earlier date) on which performance shall start.

The performance period of this contract is from the start date in the Notice to Proceed and continues for 12 months with four options years. The initial period of performance includes any transition period authorized under the contract.

1.1 VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

1.2 Quotes and Payment in U.S. Dollars.

U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to pay in U.S.

dollars should commit their quotes in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporate under the laws of a state within the United States. Any firm, which is not a U.S. firm, is a foreign firm. Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in local currency.

1.3 PRICES

1.3.1 BASE YEAR (Twelve (12) Months)

Description Size (Gross Sq.

Ft.)

Estimated Qty

Unit of Measure

Unit Price

Total Price

Full Cleaning – Small House

1,953.28 – 2,778.97 40 Each

Full Cleaning – Medium House

2,778.98 – 3,168.92 40 Each

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Large House

3,168.93 – 4,999.00 20 Each

Light Cleaning – Small House

2,778.97 15 Each

3,168.92 15 Each

4,900.00 15 Each

Emergency On- Call Service

Per square foot (up to 10,000

SF)

10,000 Square Foot

Floor Polishing Per square foot 50,000 Square

Larger Residences Over 5,000.00 As needed Each

Total

1.3.2 OPTION YEAR 1 (Twelve (12) Months)

Description Size (Gross Sq.

Ft.)

Estimated Qty

Unit of Measure

Unit Price

Total Price

Full Cleaning – Small House

Per square foot (up to 10,000

SF)

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1.3.3 OPTION YEAR 2 (Twelve (12) Months)

Ft.)

Estimated Qty

Unit of Measure

Unit Price

Total Price

Full Cleaning – Small House

Per square foot (up to 10,000

SF)

1.3.4 OPTION YEAR 3 (Twelve (12) Months)

Ft.)

Estimated Qty

Unit of Measure

Unit Price

Total Price

Full Cleaning – Small House

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Per square foot (up to 10,000

SF)

1.3.5 OPTION YEAR 4 (Twelve (12) Months)

Ft.)

Estimated Qty

Unit of Measure

Unit Price

Total Price

Full Cleaning – Small House

Per square foot (up to 10,000

SF)

Base Year Total Option Year 1 Option Year 2 Option Year 3 Option Year 4

GRAND TOTAL

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CONTINUATION TO SF-1449,

RFQ NUMBER 19H08026Q0042

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. SCOPE OF WORK

he contractor shall provide comprehensive residential cleaning services for U.S. Embassy housing units prior to occupancy. Services shall include deep cleaning of interior and exterior areas of each residence, in accordance with the detailed requirements set forth in this Statement of Work.

Cleaning for each residence shall be completed within a maximum of three (3) calendar days, depending on residence size, with up to four (4) additional hours of touch up cleaning available on the day of occupancy when requested by the Contracting Officer’s Representative (COR). The cost of such touch up cleaning shall be included in the applicable unit price and shall not be billed separately.

The contractor shall maintain the capability to provide cleaning and emergency response services seven (7) days per week, three hundred sixty five (365) days per year, including weekends and U.S. and local holidays, as requested by the Government. All services performed under this contract shall meet professional industry standards and are subject to inspection and acceptance by the COR or designated Government representative.

1. ORDER LIMITATIONS:

The vendor must be able to handle a minimum of 1 house and up to a maximum of 3 houses at the same time.

3. CONTRACTOR-PROVIDED SERVICES

The contractor shall provide all supervision, labor, materials, equipment, and incidental services necessary to perform residential cleaning services in accordance with this Statement of Work.

The contractor shall provide one (1) on-site supervisor at all times while cleaning work is being performed at a residence.

Within twenty-four (24) hours after receipt of each task order, the contractor shall provide written notification to the Contracting Officer’s Representative (COR) identifying the supervisor assigned to that task order. The notification shall include the supervisor’s full name and current contact information.

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Standard hours of operation shall be from 7:00 AM to 4:00 PM, Monday through Friday, unless otherwise authorized in writing by the Contracting Officer or the COR.

The contractor shall provide up to four (4) hours of additional touch-up cleaning on the day of occupancy, as scheduled by the COR. The cost of such touch-up cleaning shall be included in the applicable unit price and shall not be billed separately.

The contractor shall, for every task order issued under this contract, inventory, set up, and place the Government-furnished welcome/hospitality kit in the residence in accordance with instructions provided by the COR or designated Government representative. The contractor shall report any missing, damaged, or incomplete items to the COR immediately upon discovery and prior to final inspection. The contractor shall not remove, substitute, or dispose of any hospitality kit items without COR approval. A copy of the welcome kit inventory will be provide by the Government.

The contractor shall maintain the capability to provide cleaning and emergency response services seven (7) days per week, three hundred sixty-five (365) days per year, including weekends and U.S. and local holidays, when requested by the Contracting Officer or COR. Standard cleaning operations will normally be performed between 7:00 AM and 4:00 PM; however, the Government may require services outside these hours as mission needs dictate. Unless otherwise specified in the contract, such services shall be provided at the same contract rates.

4. ADDITIONAL CONTRACTOR PROVIDED SERVICES:

Emergency Response Services

The contractor shall provide on-call emergency residential cleaning services when requested by the Contracting Officer or the Contracting Officer’s Representative (COR).

Emergency response services shall be available seven (7) days per week, three hundred sixty-five (365) days per year, including weekends and U.S. and local holidays.

The contractor shall acknowledge receipt of an emergency service request immediately and shall arrive at the residence and begin performance within two (2) hours after notification by the Government, unless otherwise authorized by the COR.

Emergency services shall be performed in accordance with the requirements of this

Statement of Work and any specific instructions provided in the applicable task order. The contractor shall provide all necessary supervision, labor, materials, equipment, and cleaning supplies required to respond to the emergency condition.

A task order documenting the emergency service request shall be issued the same day or as soon as administratively practicable. The contractor shall coordinate directly with the COR or designated Government representative regarding access to the residence, scope of emergency services required, and completion status.

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If emergency services reveal unsafe conditions, property damage, mold, water intrusion, or other issues outside the scope of routine cleaning, the contractor shall immediately notify the COR and shall not proceed beyond the authorized scope without Government direction.

5. Average Sizes

Ft.)

Full Cleaning – Small House

1,953.28 – 2,778.97

Full Cleaning – Medium House

2,778.98 – 3,168.92

Full Cleaning – Large House

3,168.93 – 4,999.00

Light Cleaning – Small House

1,953.28 – 2,778.97

Light Cleaning – Medium House

2,778.98 – 3,168.92

Light Cleaning – Large House

3,168.93 – 4,900.00

Emergency On- Call Service

Per square foot (up to 10,000 SF)

Floor Polishing Per square foot

Residences Over 5,000.00

Average size of houses Unit Price per size of House

**Anything Below Small size residence will be paid at Small size Unit Price. ** ** Minimum staffing per residence:

Small: 5 cleaners + 1 supervisor Medium: 6 cleaners + 1 supervisor Large: 6–8 cleaners + 1 supervisor

***Anything Above Large size residence will be quoted separately. ***

6. PERSONNEL

General.

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The contractor shall be responsible for maintaining proper discipline, professionalism, and good order among its employees at all times while performing work under this contract.

All contractor employees shall conduct themselves in a lawful, safe, and respectful manner and shall exercise due care to protect the residence, furnishings, equipment, and surrounding property.

Contractor employees are prohibited from sitting, standing, or placing tools, materials, or equipment on furniture or other household items in a manner that could damage, soil, or contaminate Government property. Employees shall use the residence only for the performance of official cleaning duties and shall comply with all instructions issued by the Contracting Officer, the Contracting Officer’s Representative (COR), or the designated Government representative.

The Government reserves the right to require the removal of any contractor employee whose conduct, performance, or behavior is determined to be unacceptable. The contractor shall promptly replace any removed employee with qualified personnel at no additional cost to the Government and without interruption to contract performance.

The contractor shall immediately report to the COR any discrepancies, unsafe conditions, missing items, pre-existing damage, or damage observed or caused during the performance of cleaning services, including damage resulting from the work of other contractors if discovered during performance. Such reporting shall occur as soon as the condition is identified so that the Government may take appropriate action

7. Standard of Conduct.

Uniform and Personal Equipment. It is required that all employees of the Contractor maintain a professional appearance by wearing clean, neat, and complete uniforms while on duty. These uniforms must adhere to standards approved by the Contracting Officer's Representative (COR) to ensure consistency and professionalism across all personnel.

8. Cleaning of Houses Includes but is not limited to:

Kitchen: Countertops scrubbed down, sinks scoured, through cleaning of interior and exterior of cabinets and appliances. Remove any items, including shelf paper (as requested), in kitchen cabinets, clean doors thoroughly, especially around handles and shelves. Items found in cabinets shall be reported to the Embassy for inspection and disposal. All hard non-wooden surfaces in the kitchen will be cleaned with a chlorine solution.

Refrigerators: Remove all food residues and frost. Thoroughly clean inside and outside. Remove any mold on edges and clean with a diluted bleach solution.

Freezers: Clean thoroughly with warm water and bicarbonate of soda. Do not use scouring powder as it harms enamel.

Stove: Clean outside of stove with hot soapy water or ceramic top cleaner (when so required) (scouring power harms enamel). Clean around burners. Scrape and clean

10 | P a g e other parts. Ovens should be cleaned on the inside. Polish chromium parts. Use only approved cleaning products on ceramic stove top.

Dishwashers: Clean interior with damp cloth.

Floors: Sweep and mop on the inside and outside of the house. A guide on the basic care the contractor will use to treat different types of floors needs to be provided. Floors will be cleaned according to the type of floor of the house (hard wood floors will be polished; non-polished tile floors will only be mopped, etc.).

Floor types include:

o Ceramic tile (different types) o Porcelain o Granite o Wooden – Real and Imitation o Terracotta (Barro) o Terrazzo o Marble o Concrete or paved (on garages or sidewalks)

The contractor shall provide one box of standard disposable clean shoe coverings for the use of contractors and embassy personnel during the cleaning process of every residence.

These shoe coverings are intended to maintain cleanliness and protect floors from dirt and debris during the cleaning process.

Garage/Carport Areas: Wash, mop, remove stains and polish floor (if required).

There will be some cases in which the floors of certain garage areas of the house will need some pressure wash or polishing. This service can be considered as an additional fee, at the request of the COR.

Carpet: Vacuum carpets as necessary.

Windows: Wash and clean windows on the inside and outside of the house. Dust and clean blinds. Dust and polish wooden frames with wood polishing liquids.

Doors: All interior and exterior doors (wood and metal), including garage doors and pedestrian doors need to be cleaned, according to the type of material.

Light Fixtures: Cleaning of light fixtures such as lamps, fluorescent lamps, light shades, and any other type of lighting system installed in the residence.

Bathrooms: Scrub and sanitize sinks, bowls, showers, tubs, tiles, mirrors, cabinets, and aluminum sliding doors and tracks by using appropriate disinfectants and detergents.

Ensure different scrubbing pads and brushes are used for toilets, bathrooms/bathtubs and the kitchen area. Scrub and disinfect toilet bowls and seats. Muriatic acid should be used only on special cases and only by using safety precautions. Products such as AJAX and Comet are preferred to clean bathroom tiles, bathtubs, and sinks.

Walls: Wash/clean fences, exterior walls, sidewalks, garbage baskets. Remove finger prints and food stains from walls. Remove spider webs from walls and ceilings.

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Exterior Sidewalks: Clean and wash sidewalks, with pressure hose and remove garbage.

All Surfaces: Thorough dusting and cleaning of all surfaces of the house, including walls, cabinets, furniture, lamps, closets, drawers, etc. Clean visible plumbing and electrical fixtures.

Hard Wood Surfaces: Cleaning/dusting wood parts of the house with appropriate liquids and polishing oils to remove handprints, pencil or crayon marks, spots on doors, around handles, and door frames.

Hard Furniture: Thorough dusting and cleaning of tops, sides and legs of furniture.

Closets and cabinets: Dust and clean interior of closets & cabinets. Remove shelf paper and all items found in closets and report to Supervisor.

Other Furniture: Cleaning/dusting of table lamps and ceiling lamps, including ceiling fans. Vacuum and dust different type of furniture as needed.

Stains: Remove food or hand stains on electrical outlets, walls and doors. If there is mold found in certain areas of the house, it should be reported it to the Housing Coordinator to determine the need for special treatment.

Handrails and grillwork. Dust and clean thoroughly. Brushing is usually needed to remove dirt.

Garbage Removal: Remove all personal effects and trash from storerooms, carports, garage areas, and sidewalks, and set aside for inspection of Embassy supervisor and then make arraignments for removal.

Laundry Area: Clean interior and exterior of washers and dryers with a damp cloth.

Scrub washing surface and inside of “pilas”.

9. DISINFECTING SOLUTION

From Clorox (Other appropriate forms of disinfectant e.g. Pine Sol, Azistin, or similar disinfecting products can be used).

Disinfecting:

Use the following method to disinfect hard, non-porous surfaces at home:

1. Create bleach solution using ¾ cup Clorox® Regular-Bleach per gallon of water.

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2. Wash, wipe or rinse items/area with water, then apply solution.

3. Let stand 5 minutes.

4. Rinse thoroughly and air dry

Please note:

* Do not use Clorox® Regular-Bleach full strength for cleaning surfaces.

* Always dilute strictly in accordance with label directions.

* Wear gloves when cleaning for prolonged periods.

* Bleach solutions need to be made fresh daily. Once diluted, bleach breaks down quickly (mainly into salt and water).

Please note: Bleach solutions need to be made fresh daily. Once diluted, bleach breaks down quickly - mainly into salt and water. Many spray bottles contain metal parts in the trigger spray. Bleach will corrode these parts over time. Bleach is an irritant and using bleach in a spray bottle can be very irritating to some especially those individuals with chronic respiratory or heart conditions.

Appropriate Surfaces:

Kitchen: Refrigerators, work surfaces, garbage disposals, freezers, sinks, appliances, plastic laminate, countertops, (ceramic) tile (floors or countertops), vinyl, linoleum, solid surface countertops, glass, garbage cans, trash cans, trash compactors, dish cloths, brushes, synthetic sponges, mops, latex enamel painted woodwork, walls, faucets.

For toilet bowls and bidets: Flush toilet/bidet. Pour 1 cup of Clorox® Regular-Bleach into bowl. Brush entire bowl including rim with a scrub brush or mop; let stand 10 minutes before flushing again.

10. Minimum Equipment and Tools Needed:

Buckets Brooms Mops Cleaning rags-Must be clean Brushes – Different Sizes Broom to clean high ceilings and fans Vacuum cleaner Floor Scrubbing machine Floor Polishing Machine Plastic bowls Hoses Liquid dispensers Set of Measuring cups

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Dust/trash collectors (recogedores de basura) Toilet brushes Floor Polishing Equipment Plastic gloves while washing bathrooms, toilets and sinks

Minimum Cleaning Materials Needed:

Clear wood polishing liquid Dark wood polishing liquid Chlorine solution Bleach Disinfectants Glass polishing liquid Detergent Non-abrasive cleaning products

11. Completion, Inspection, and Acceptance

Upon completion of services at each residence, the contractor shall notify the Contracting Officer’s Representative (COR) or designated Government representative and request inspection. The Government will inspect the residence using the Residential Cleaning Inspection Checklist and Acceptance Form (Attachment A) provided by the contractor.

Inspection shall verify that all required cleaning services have been completed in accordance with this Statement of Work and the applicable task order. Inspection shall also verify that the Government-furnished welcome/hospitality kit has been properly inventoried, set up, and placed in the residence in accordance with COR instructions.

Any deficiencies identified during inspection shall be documented on the inspection form or otherwise communicated by the Government to the contractor. The contractor shall correct all deficiencies at no additional cost to the Government within the time specified by the COR or designated Government representative.

Final acceptance shall occur only after all required services have been satisfactorily completed, all identified deficiencies have been corrected, and the COR or designated Government representative has signed the inspection and acceptance form. No task order shall be considered complete until final acceptance has been granted by the Government.

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SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

(JAN 2026) IS INCORPORATED BY REFERENCE.

52.212-5 [Reserved] (JAN 2026)

52.229-12 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (FEB 2021)

(a) Definitions. As used in this clause—

Foreign person means any person other than a United States person.

United States person, as defined in 26 U.S.C. 7701(a)(30), means–

(1) A citizen or resident of the United States;

(2) A domestic partnership;

(3) A domestic corporation;

(4) Any estate (other than a foreign estate, within the meaning of 26 U.S.C.

7701(a)(31)); and

(5) Any trust if-

(i) A court within the United States is able to exercise primary supervision over the administration of the trust; and

(ii) One or more United States persons have the authority to control all substantial decisions of the trust.

(b) This clause applies only to foreign persons. It implements 26 U.S.C. 5000C and its implementing regulations at 26 CFR 1.5000C-1 through 1.5000C-7.

(c)

(1) If the Contractor is a foreign person and has only a partial or no exemption to the withholding, the Contractor shall include the Department of the Treasury Internal Revenue Service Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, with each voucher or invoice submitted under this contract

15 | P a g e throughout the period in which this status is applicable. The excise tax withholding is applied at the payment level, not at the contract level. The Contractor should revise each IRS Form W-14 submission to reflect the exemption (if any) that applies to that particular invoice, such as a different exemption applying. In the absence of a completed IRS Form W-14 accompanying a payment request, the default withholding percentage is 2 percent for the section 5000C withholding for that payment request. Information about IRS Form W-14 and its separate instructions is available via the internet at www.irs.gov/w14.

(2) If the Contractor is a foreign person and has indicated in its offer in the provision 52.229-11, Tax on Certain Foreign Procurements—Notice and Representation, that it is fully exempt from the withholding, and certified the full exemption on the IRS Form W-14, and if that full exemption no longer applies due to a change in circumstances during the performance of the contract that causes the Contractor to become subject to the withholding for the 2 percent excise tax then the Contractor shall–

(i) Notify the Contracting Officer within 30 days of a change in circumstances that causes the Contractor to be subject to the excise tax withholding under 26 U.S.C. 5000C; and

(ii) Comply with paragraph (c)(1) of this clause.

(d) The Government will withhold a full 2 percent of each payment unless the Contractor claims an exemption. If the Contractor enters a ratio in Line 12 of the IRS Form W-14, the result of Line 11 divided by Line 10, the Government will withhold from each payment an amount equal to 2 percent multiplied by the contract ratio. If the Contractor marks box 9 of the IRS Form W-14 (rather than completes Lines 10 through 12), the Contractor must identify and enter the specific exempt and nonexempt amounts in Line 15 of the IRS Form W-14; the Government will then withhold 2 percent only from the nonexempt amount. See the IRS Form W-14 and its instructions.

(e) Exemptions from the withholding under this clause are described at 26 CFR 1.5000C-1(d)(5) through (7). Any exemption claimed and self-certified on the IRS Form W-14 is subject to audit by the IRS. Any disputes regarding the imposition and collection of the 26 U.S.C. 5000C tax are adjudicated by the IRS as the 26 U.S.C. 5000C tax is a tax matter, not a contract issue.

(f) Taxes imposed under 26 U.S.C. 5000C may not be—

(1) Included in the contract price; nor

(2) Reimbursed.

(g) A taxpayer may, for a fee, seek advice from the Internal Revenue Service (IRS) as to the proper tax treatment of a transaction. This is called a private letter ruling. Also, the IRS may publish a revenue ruling, which is an official interpretation by the IRS of the

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Internal Revenue Code, related statutes, tax treaties, and regulations. A revenue ruling is the conclusion of the IRS on how the law is applied to a specific set of facts. For questions relating to the interpretation of the IRS regulations go to https://www.irs.gov/help/tax-law-questions.

(End of clause)

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ADDENDUM TO CONTRACT CLAUSES

FAR AND DOSAR CLAUSES NOT PRESCRIBED IN PART 12

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATIONS (FAR) CLAUSES

ARE INCORPORATED BY REFERENCE:

CLAUSE TITLE AND DATE

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND

REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER

RIGHTS (JUN 2020)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (JAN 2011)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (JAN

2026)

52.204-18 [Reserved] (JAN 2026)

52.204-25 [Reserved] (JAN 2026)

52.204-27 [Reserved] (JAN 2026)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND

TRANSLATION OF CONTRACT (FEB 2000)

52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS (JAN 2026)

52.219-4 NOTICE OF PRICE EVALUATION PREFERENCE FOR HUBZONE

SMALL BUSINESS CONCERNS (JAN 2026)

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES

(FEB 2026)

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52.222-50 COMBATING TRAFFICKING IN PERSONS (FEB 2026)

52.223-5 POLLUTION PREVENTION AND RIGHT-TO-KNOW INFORMATION

(MAY 2024)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND

TRANSLATION OF CONTRACT (FEB 2000)

52.225-19 CONTRACTOR PERSONNEL IN A DESIGNED OPERATIONAL

AREA OR SUPPORTING A DIPLOMATIC MISSION OUTSIDE

THEUNITED STATES (MAY 2020)

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING

WHILE DRIVING (MAY 2024)

52.229-6 TAXES - FOREIGN FIXED PRICE CONTRACTS (FEB 2013)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR

AWARD MANAGEMENT (OCT 2018)

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUNE

2013)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (MAR 2023)

52.233-3 PROTEST AFTER AWARD (JAN 2026)

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (JAN 2026)

52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (JAN 2026)

THE FOLLOWING FAR CLAUSE(S) IS/ARE PROVIDED IN FULL TEXT:

52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from date of award through 12 Months.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

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(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

*Applies to temporary additional services.

52.216-19 ORDER LIMITATIONS (OCT 1995)*

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 10 each., the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of 40 each.;

(2) Any order for a combination of items in excess of 40 each; or

(3) A series of orders from the same ordering office within 2 days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above.

(c) If this is a requirements contract (i.e., includes the Requirement clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) above.

(d) Notwithstanding paragraphs (b) and (c) above, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within one days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.216-20 Definite Quantity.

As prescribed in 16.505(c), insert the following clause:

DEFINITE QUANTITY (OCT 1995)

(a) This is a definite-quantity, indefinite-delivery contract for the supplies or services specified, and effective for the period stated, in the Schedule.

(b) The Government shall order the quantity of supplies or services specified in the Schedule, and the Contractor shall furnish them when ordered. Delivery or performance shall be at locations designated in orders issued in accordance with the Ordering clause and the Schedule.

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(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the ordering period of this contract and not completed within that time shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 60 months.

52.216-22 INDEFINITE QUANTITY (APRIL 2026)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the “maximum.” The Government shall order at least the quantity of supplies or services designated in the Schedule as the “minimum.”

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the ordering period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order, which may include order options to be exercised after the ordering period of this contract but before the end of the period of performance of the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order, including options exercised, to the same extent as if the order were completed during the contract's ordering period; provided, that the Contractor shall not be required to make any deliveries under this contract after 60 months

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Alternate I (APRIL 2026). As prescribed in 16.505(e)(1), add a paragraph (e) substantially the same as the following to the basic clause:

(e) Either party may cancel this contract in whole or in part by providing written notice.

The cancellation will take effect 30 calendar days after the other party receives the notice of cancellation. If either party makes such notification, no further orders may be issued against the contract, but orders already awarded will be completed unless a termination action is taken against the order. If the Contractor elects to cancel this contract, the Government will not reimburse the minimum guarantee.

Alternate II (APRIL 2026). As prescribed in 16.505(e)(2), add paragraphs (e) and (f) substantially the same as the following to the basic clause:

(e) The Government may cancel this contract in whole or in part by providing written notice. The cancellation will take effect 30 calendar days after the contractor receives the notice of cancellation. No further orders may be issued against the contract, but orders already awarded will be completed unless a termination action is taken against the order.

(f) The Contractor may request to cancel this contract by submitting a written cancellation request to the contracting officer. The cancellation will take effect 30 calendar days after the Government receives the cancellation request, unless the contracting officer informs the contractor, before cancellation is effective, that cancellation is not approved. A contractor who requests cancellation is not eligible for the minimum guarantee. If cancelled, no further orders may be issued against the contract, but orders already awarded will be completed unless a termination action is taken against the order.

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months.

The Contracting Officer may exercise the option by written notice to the Contractor within the performance period of the contract.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within the performance period of the contract or within 30 days after funds for the option year become available, whichever is later.

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(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(a) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 Months.

52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR

(APR 1984)

Funds are not presently available for performance under this contract beyond September 30 of the current calendar year. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30 of the current calendar year, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

THE FOLLOWING DOSAR CLAUSE(S) IS/ARE PROVIDED IN FULL TEXT:

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD

ISSUANCE (FEB 2015)

(a) The Contractor shall comply with the Department of State (DOS) Personal Identification Card Policy and Procedures for all employees performing under this contract who require frequent and continuing access to DOS facilities, or information systems. The Contractor shall insert the substance of this clause in all subcontracts when the subcontractor's employees will require frequent and continuing access to DOS facilities, or information systems.

(b) The DOS Personal Identification Card Policy and Procedures may be accessed at http://www.state.gov/m/ds/rls/rpt/c21664.htm.

CONTRACTOR IDENTIFICATION (JULY 2008)

Contract performance may require contractor personnel to attend meetings with government personnel and the public, work within government offices, and/or utilize government email.

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Contractor personnel must take the following actions to identify themselves as non-federal employees:

1) Use an email signature block that shows name, the office being supported and company affiliation (e.g., “John Smith, Office of Human Resources, ACME Corporation Support Contractor”);

2) Clearly identify themselves and their contractor affiliation in meetings.

3) Identify their contractor affiliation in Departmental e-mail and phone listings whenever contractor personnel are included in those listings; and

4) Contractor personnel may not utilize Department of State logos or indicia on business cards.

652.215-70 Reserved

652.225-71 SECTION 8(A) OF THE EXPORT ADMINISTRATION ACT OF 1979,

AS AMENDED (AUG 1999)

(a) Section 8(a) of the U.S. Export Administration Act of 1979, as amended (50 U.S.C.

2407(a)), prohibits compliance by U.S. persons with any boycott fostered by a foreign country against a country which is friendly to the United States and which is not itself the object of any form of boycott pursuant to United States law or regulation. The Boycott of Israel by Arab League countries is such a boycott, and therefore, the following actions, if taken with intent to comply with, further, or support the Arab League Boycott of Israel, are prohibited activities under the Export Administration Act:

(1) Refusing, or requiring any U.S. person to refuse to do business with or in Israel, with any Israeli business concern, or with any national or resident of Israel, or with any other person, pursuant to an agreement of, or a request from or on behalf of a boycotting country;

Refusing, or requiring any U.S. person to refuse to employ or otherwise discriminating against any person on the basis of race, religion, sex, or national origin of that person or of any owner, officer, director, or employee of such person;

(2) Furnishing information with respect to the race, religion, or national origin of any U.S.

person or of any owner, officer, director, or employee of such U.S. person;

(3) Furnishing information about whether any person has, has had, or proposes to have any business relationship (including a relationship by way of sale, purchase, legal or commercial representation, shipping or other transport, insurance, investment, or supply) with or in the State of Israel, with any business concern organized under the laws of the State of Israel, with any Israeli national or resident, or with any person which is known or believed to be restricted from having any business relationship with or in Israel;

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(4) Furnishing information about whether any person is a member of, has made contributions to, or is otherwise associated with or involved in the activities of any charitable or fraternal organization which supports the State of Israel; and,

(5) Paying, honoring, confirming, or otherwise implementing a letter of credit which contains any condition or requirement against doing business with the State of Israel.

(b) Under Section 8(a), the following types of activities are not forbidden “compliance with the boycott,” and are therefore exempted from Section 8(a)'s prohibitions listed in paragraphs (a)(1)–(6) above:

(1) Complying or agreeing to comply with requirements:

(i) Prohibiting the import of goods or services from Israel or goods produced or services provided by any business concern organized under the laws of Israel or by nationals or residents of Israel; or, (ii) Prohibiting the shipment of goods to Israel on a carrier of Israel, or by a route other than that prescribed by the boycotting country or the recipient of the shipment;

(2) Complying or agreeing to comply with import and shipping document requirements with respect to the country of origin, the name of the carrier and route of shipment, the name of the supplier of the shipment or the name of the provider of other services, except that no information knowingly furnished or conveyed in response to such requirements may be stated in negative, blacklisting, or similar exclusionary terms, other than with respect to carriers or route of shipments as may be permitted by such regulations in order to comply with precautionary requirements protecting against war risks and confiscation;

(3) Complying or agreeing to comply in the normal course of business with the unilateral and specific selection by a boycotting country, or national or resident thereof, of carriers, insurance, suppliers of services to be performed within the boycotting country or specific goods which, in the normal course of business, are identifiable by source when imported into the boycotting country;

(4) Complying or agreeing to comply with the export requirements of the boycotting country relating to shipments or transshipments of exports to Israel, to any business concern of or organized under the laws of Israel, or to any national or resident of Israel;

(5) Compliance by an individual or agreement by an individual to comply with the immigration or passport requirements of any country with respect to such individual or any member of such individual's family or with requests for information regarding requirements of employment of such individual within the boycotting country; and,

(6) Compliance by a U.S. person resident in a foreign country or agreement by such person to comply with the laws of that country with respect to his or her activities exclusively therein, and such regulations may contain exceptions for such resident complying with the laws or regulations of that foreign country governing imports into such country of trademarked, trade named, or similarly specifically identifiable products, or components

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652.229-70 EXCISE TAX EXEMPTION STATEMENT FOR CONTRACTORS

WITHIN THE UNITED STATES

Excise Tax Exemption Statement for Contractors Within the United States (JUL 1988) This is to certify that the item(s) covered by this contract is/are for export solely for the use of the U.S. Foreign Service Post identified in the contract schedule.

The Contractor shall use a photocopy of this contract as evidence of intent to export.

Final proof of exportation may be obtained from the agent handling the shipment. Such proof shall be accepted in lieu of payment of excise tax.

(End of clause)

652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED

PRICED) (AUG 1999)

(a) General. The Government shall pay the Contractor as full compensation for all work required, performed and accepted under this contract the firm fixed-price stated in this contract.

(b) Invoice Submission. The Contractor shall submit invoices as detailed below:

The Contractor shall submit the digital invoice on PDF . The invoice must be legible, it is recommended to scan in black and white, type [text], resolution [300 dpi], this should generate a file of no more than 100kb per page.

The name of the PDF File must be named as follows: PRNumber_Janitorial Services Invoice Number.pdf

The title of the email (Subject) must be the same name as the electronic invoice:

PRNumber_Janitorial Services InvoiceNumber

For an invoice to be valid it must contain the following information: Company name, telephone number and correspondence address, Invoice number and Date, Requisition Number and/or Contract Number, Description, quantity, unit of measure, and unit price of the commodities or services provided in accordance with the Contract. Only send one email by Invoice and Contract Number. You will receive a message of receipt of the same in the following seven working days.

(c) Contractor Remittance Address. The Government will make payment to the Contractor’s address stated on the cover page of this contract, unless a separate remittance

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