RFQ 19H08026Q0025_ Solicitation Document.pdf

Tegucigalpa M.D.C., Friday, January 30, 2026

Dear Prospective Quoter:

Subject: Request for Quotations number 19H08026Q0025 Preventive Maintenance Service Contract for Gate operators and metal gates.

The Embassy of the United States of America in Tegucigalpa invites you to submit a quotation for Preventive Maintenance Service Contract for Gate operators and metal gates.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Please note the following key dates:

Friday, February 6, 2026 at 10:00 a.m. (local time)- Request access to Pre-Proposal and Site Visit to arrange entry to the building to tgubids@state.gov

Prospective offerors/quoters should send the full names and ID numbers of each one of their representatives for maximum of two (2) individuals per offeror.

Thursday, February 12, 2026 at 08:00 a.m. (local time), - Pre-Proposal and Site Visit at:

American Embassy Building.

Friday, February 20, 2026 at 10:00 am (local time)- Quotations due date

No quotations will be accepted after this time. Quotations must be in English and incomplete Quotations will not be accepted. Your quotation must be submitted electronically to tgubids@state.gov .Please name subject of your email “Quotation Enclosed – 19H08026Q0025”

All RFQs must be submitted in Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-18

2. Section 1, Pricing

3. Section 3

4. Section 5 Representations and Certifications

5. SAM

6. DBA Insurance

TABLE OF CONTENTS

SECTION 1 – THE SECHEDULE

SF 18 cover sheet Continuation To SF-18, RFQ Number 19H08026Q0025, Prices, Block 11 Continuation To SF-18, RFQ 19H08026Q0025, Schedule of Supplies/Services, Block 20

Description/Specifications/Work Statement Attachment 1 to Description/Specifications/Performance Work Statement, Government

Furnished Property

SECTION 2 – CONTRACT CLAUSES

Contract Clauses Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 – SOLICITATION PROVISIONS

Solicitation Provisions Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part

SECTION 4 – EVALUATION FACTORS

Evaluation Factors Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 – REPRESENTATIONS AND CERTIFICATIONS

Quoter Representations and Certifications Addendum to Quoter Representations and Certifications - FAR and DOSAR Provisions not

Prescribed in Part 12

PAGE OF PAGESREQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS x IS NOT A SMALL BUSINESS SET-ASIDE 1 76

1. REQUEST NO.

19H08026Q0025

2. DATE ISSUED

01/30/2026

3. REQUISITION/PURCHASE REQUEST NO.

PR15749156

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY

AMERICAN EMBASSY TEGUCIGALPA

GSO, ACQUISITIONS UNIT, ATTN: GSO

TEGUCIGALPA

HONDURAS

6. DELIVER BY (Date) 04/01/2026

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

TELEPHONE NUMBER

7. DELIVERY

FOB DESTINATION x OTHER (See Schedule)

9. DESTINATION

NAME

Jelsy X Cabrera

AREA CODE NUMBER

8. TO:

a. NAME OF CONSIGNEE

AMERICAN EMBASSY TEGUCIGALPA

a. NAME b. COMPANY b. STREET ADDRESS

FINAL AVE. LOS PROCERES, ATTN: LOCAL EMBASSY

WAREHOUSE

c. STREET ADDRESS c. CITY

TEGUCIGALPA

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

02/20/2026

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

d. CALENDAR DAYS

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%)

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF QUOTATION

16. SIGNERb. STREET ADDRESS

b. TELEPHONE

c. COUNTY

a. NAME (Type or print)

AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

Preventive Maintenance Service Contract for Gate operators and metal gates

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SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-18,

RFQ NUMBER 19H08026Q0025

PRICES, BLOCK 11

I. PERFORMANCE WORK STATEMENT

A. The purpose of this firm fixed price purchase order is to for preventive maintenance services of a HYSECURITY authorized representative for its gate operators and metal gates.

B. The contract will be for a one-year period from the date of the contract award, with four-year options.

QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance.

The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Paragraphs

Performance Threshold

Services.

Performs all Preventive Maintenance services set forth in the scope of work.

__1_ thru _12___

All required services are performed and no more than one

(1) customer complaint is received per month

1. SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

2. STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4, Contract Terms and Conditions - Commercial Products and Commercial Services (NOV 2023), if any of the services exceed the standard.

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3. PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

II. PRICES

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

a. Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

CLIN Description Type of services No. of service

Unit price / service

Total per year ($)

Preventive Maintenance Service for Gate operators and metal gates.

Annual 1

Unlimited Remote Support for Troubleshooting

When required 1

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b. Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract and continuing for a period of 12 months.)

c. Option Year 2. The Contractor shall provide the services shown below for Option Year

2 of the contract and continuing for a period of 12 months.

d. Option Year 3. The Contractor shall provide the services shown below for Option Year 3 of the contract---------- and continuing for a period of 12 months

003 DBA Insurance Annual 1

Total Base Year

CLIN Description Type of services No. of service

Unit price / service

Total per year ($)

Preventive Maintenance Service for Gate operators and metal gates.

Annual 1

Unlimited Remote Support for Troubleshooting

When required 1

003 DBA Insurance Annual 1

Total Option Year 1

CLIN Description Type of services No. of service

Unit price / service

Total per year ($)

Preventive Maintenance Service for Gate operators and metal gates.

Annual 1

Unlimited Remote Support for Troubleshooting

When required 1

003 DBA Insurance Annual 1

Total Option Year 2

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e. Option Year 4. The Contractor shall provide the services shown below for Option Year 4 of the contract and continuing for a period of 12 months

f. Total for all years: Base Year $ Option Year 1 $

Option Year 2 $

Option Year 3 $

Option Year 4 $

TOTAL $

CLIN Description Type of services No. of service

Unit price / service

Total per year ($)

Preventive Maintenance Service for Gate operators and metal gates.

Annual 1

Unlimited Remote Support for Troubleshooting

When required 1

003 DBA Insurance Annual 1

Total Option Year 3

CLIN Description Type of services No. of service

Unit price / service

Total per year ($)

Preventive Maintenance Service for Gate operators and metal gates.

Annual 1

Unlimited Remote Support for Troubleshooting

When required 1

003 DBA Insurance Annual 1

Total Option Year 4

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g. Repair option. Repairs are NOT included under this agreement (see 5.1.3) and are to be done outside this contract. However, the Government desires current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. As stated in 5.1.3 any necessary repairs or parts will be submitted for approval and then billed against a separate PO. The Contractor is not approved to do any additional work without specific authorization from the Contracting Officer.

Repair Labor Rates Base Year $/hr Option Year 1 $/hr

Option Year 2 $/hr

Option Year 3 $/hr

Option Year 4 $/hr

III. NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed.

The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

IV. VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

V. QUOTES AND PAYMENT IN U.S. DOLLARS

U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to pay in U.S.

dollars should commit their quotes in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporate under the laws of a state within the United States. Any firm, which is not a U.S. firm, is a foreign firm. Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in local currency.

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CONTINUATION TO SF-18,

RFQ NUMBER 19H08026Q0025

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 11

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. SCOPE OF WORK

The American Embassy in Tegucigalpa requires preventive maintenance services of a HYSECURITY authorized representative for its gate operators and metal gates. These services shall result in all systems being serviced under this agreement being in good operational condition when activated.

2. EQUIPMENT AND PERFORMANCE REQUIREMENTS

2.1. The Embassy Tegucigalpa requires the Contractor to maintain the following equipment in a safe, reliable and efficient operating condition. Please see equipment list included in Exhibit B for a more detailed description.

Gate OPERATOR NICE RUN1500 Gate OPERATOR, HYSECURITY SLIDEDRIVER 50VF2/3 Gate OPERATOR, HYSECURITY SLIDEDRIVER 80 Gate METAL CONSTRUCT V ROLLERS, Vehicle Gate METAL CONSTRUCT round rollers

2.2. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this Contract the Contractor shall provide:

The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.

2.3. Performance Standards

The fuel management system shall be clean and in good operating condition upon completion of the service. The preventive maintenance service shall result in the parts of the system serviced being in a condition to operate efficiently and effectively.

3. HOURS OF PERFORMANCE

3.1. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 8:00AM and 4:30 PM Monday through Friday. No work shall be performed on US Government and local holidays. See 652.237-72.

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4. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

4.1 General. The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the American Embassy Tegucigalpa, Honduras. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees will be given access to the equipment and equipment areas and will be escorted by Embassy personnel.

4.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who to be used on this Contract prior to their utilization. Submission of information shall be made within 30 days of award of contract. No technician will be allowed on site without prior authorization.

Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

4.2.1 Vehicles. Contractor vehicles will not be permitted inside the embassy compound without prior approval. If vehicle access is necessary, submit contractor vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This shall be submitted to the Facility Manager at least one (1) week prior to the visit.

4.2.2 Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

Government shall issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

4. 3 Security Clearances. All Work under this contractor that are designated as non-CAA areas may be performed by un-cleared American or local workers. However, all work done in CAA and PCC areas shall be performed by cleared American Construction personnel as needed to complete the services. The Contractor shall work closely with the COR, the Post Facility Manager [FM] or the General Services Officer [GSO].

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4.3.1 The Contractor must comply with all the following requirements relating to the protection of U.S. Embassy in Tegucigalpa personnel, property and compound project information and cooperate fully in all security matters Sensitive But Unclassified (SBU) and information that may arise relating to this contract.

Contractor personnel may also be exposed to various documents and signs, including Post notices, event schedules, DoS regulations and conversations or announcements relating to the operation of the U. S. Embassy Tegucigalpa and diplomatic personnel. This information should not be shared with anyone not employed by or falling under the protection of the Embassy.

Contractor personnel may be exposed to various documents, such as blueprints, drawings, sketches, notes, surveys, reports, photographs, specifications, received or generated in conjunction with this contract. These documents contain information associated with diplomatic facilities for the U.S. Department of State. These documents have been marked with the handling designations “Unclassified” or “Sensitive But Unclassified” and US Government warnings against reproduction and distribution. These documents require special handling and dissemination restrictions. All handling designations and warnings on original documents must be reproduced on subsequent copies.

The loss, compromise, or suspected compromise or loss of any SBU information, contract related information (personnel files, payroll information, etc.), any post or diplomatic facility related information (documents, notes, drawings, sketches, surveys, reports, exposed film, negatives, or photographs), or ANY information which may adversely affect the security interests of the United States, must be immediately brought to the attention of the Contracting Officer (CO) and Contracting Officer’s Representative (COR).

Photographs of any diplomatic overseas building or facility must be authorized in advance by the COR and Regional Security Officer (RSO), who will establish any controls, limits, and/or restrictions as necessary. Exposed film depicting any Controlled Access Area and/or sensitive equipment must be developed in a U.S.- controlled environment by appropriately cleared personnel. No further dissemination, publication, duplication, or other use beyond that which was requested and approved is authorized without specific, advance approval from DS. DS reserves the right to demand retention of all copies of said photographs and/or negatives, following fulfillment of the previously authorized usage.

Transmission of any information marked Sensitive But Unclassified (SBU) or contract/personnel sensitive information, via the Internet, is prohibited. SBU information can be transmitted via ProJet, mail, FedEx (or other commercial carrier) or fax, or hand carried by authorized contractor personnel.

Discussion of U.S. Diplomatic post activities while not on post, to include in homes, hotel rooms, restaurants and all other public places, is prohibited. Any contact with host or third country nationals that seems suspicious (such as undue curiosity in the project or project personnel) shall be reported immediately to the COR and RSO.

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The Contractor and its employees shall exercise utmost discretion regarding all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except to the extent necessary to perform their required duties in the performance of the contract requirements or as provided by written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for sole use of and shall become the exclusive property of the U.S. Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of the work performed under this contract shall be published or disseminated through any media, including company or personal websites, without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract or at any other point in time. The Contract shall include the substance of this provision in all subcontracts hereunder.

4. 3.2 Security Clearances. All Work locations under this contractor that are designated as non-CAA areas may be performed by un-cleared American or local workers. However, all work done in CAA and PCC areas shall be performed by cleared American Construction personnel as needed to complete the services. The Contractor shall work closely with the COR, the Post Facility Manager (FM) or the General Services Officer (GSO).

4.4 Standards of Conduct

4.4.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

4.4.3 Neglect of Duties. Neglect of duties is unacceptable. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

4.4.4 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting.

Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

4.4.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

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4.4.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

4.4.7 Key Control. The Contractor will not be issued any keys. The keys will be checked out by a “Cleared American” escort on the day of service requirements.

4.4.8 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

5. SCHEDULED PREVENTIVE MAINTENANCE

5.1. General

5.1.1. The Contractor shall perform preventive maintenance as outlined in Exhibit A - STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

5.1.2. The Contractor shall inventory, supply and replace expendable parts (e.g., filters, cables, bolts, gaskets, etc.) that have become worn due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, filters (Air, Fuel, Oil), grease, sealant; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor shall inventory the supply after each visit and order replacement supplies and have them delivered on site.

Maintenance materials shall be unused and are to be industry standard and intended for the task to be performed. Parts shall be OEM approved.

5.1.3. Exclusion. This contract does NOT include repair of equipment and replacement of hardware (e.g. bearings, pistons, piston rings, crankshaft, gears.) Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance. The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

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5.1.4. Replacement/repair of any electronic or electrical parts shall be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government.

5.1.5. Stocking of recommended repair parts is at the discretion of the Facility Manager and is dependent upon the nearest location of the Equipment manufacturer, distributor or dealer. A recommended spare parts list shall be obtained by the contractor from the manufacturer or distributor and provided to the Facility Manager to procure.

5.1.6. Parts/materials/tools procurement and delivery for the CAA/PCC areas shall be at the discretion of the Regional Security Officer (RSO).

5.2 Checklist Approval. The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to perform. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

5.2.1. The Contractor shall provide trained technicians to perform the service at frequencies stated in Exhibit A and on the equipment called out in this SOW.

5.2.2. It is the responsibility of the Contractor to perform all manufacturers recommended preventive maintenance including preventive maintenance recommended by the manufacturers’ technical manuals for the respective equipment.

5.2.3 Additionally, the maintenance contractor shall obtain and keep at the post O&M binders provided by the manufacturers. These binders shall be placed in a location accessible to post personnel to review as needed.

6. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract. The Contractor shall provide all of the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

6.1 Contractor furnished materials include but are not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill containment kit. Expendable/consumable items (e.g.

hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), bolts, grease, sealant, thermostat, fuse), shall be maintained in the onsite inventory. See 7.1.2.

6.2 Repairs are not included in this contract. See 5.1.3. Exclusions.

6.3 Disposal of used oil, fuel, battery and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be

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7. SOFTWARE, LICENSES AND PASSWORDS

Copies of any and all software and licenses needed to control or to adjust the communications module shall be given to the post upon completion of the work.

8. DELIVERABLES

Provide a typewritten report to Post Facilities Manager containing following:

a) System information (make, model, all devices types)

b) Pass/Fail of each feature and type of component tested. If a device fails, note device type, address and location within Post

c) Any comments on system (or device) condition pertaining to service life and dependability.

d) Full printout of test from system printer

e) Recommendations for repairs (if any)

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to Names, biographic data, police clearance on Contractor personnel (#4.2)

1 30 days after contract award COR

Certificate of Insurance (9.2) 1 30 days after contract award CO PM Checklist signed by Contractor’s employee (#5.2.1)

1 After completion of each maintenance service

COR

Invoice (12) 1 After completion of each maintenance service

COR

9. INSURANCE REQUIREMENTS

9.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract.

The Contractor’s assumption of absolute liability is independent of any insurance policies.

9.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract:

DBA Insurance

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9.3 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”).

10. LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

11. TRANSITIONS/CONTACTS

Within 30 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

11.1 On site contact. The following are the designated contact personnel between the US Embassy and the Contractor

COR: Facility Manager

The Post Control Officer (PCO) will be the contractor’s point of contact at the U.S.

Embassy, Tegucigalpa. All questions concerning coordination of service activities while at post shall be directed to the Post Control Officer, with weekly reporting to the COR:

PCO: Electrical Supervisor

12. SUBMISSION OF INVOICES

The Contractor shall submit an invoice after each preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and breakdown calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Embassy's payment office, whichever is later. Invoices shall be sent to:

Internet application MyILMS

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Exhibit A -- STATEMENT OF WORK

Anti- Climb Barriers, Gate Operators and Metal Gates

I. GENERAL INFORMATION:

The United States Embassy in Tegucigalpa requires professional services and contractor cost proposals of a HYSECURITY authorized representative to perform preventive maintenance services of the facility’s Anti- Climb Barriers, Gate Operators and Metal Gates.

II. PROJECT REQUIREMENTS:

The Contractor shall perform preventive maintenance as described in this STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration.

DESCRIPTION OF EQUIPMENT *:

*Please see attachment at the end of this sheet for more details

III. GENERAL REQUIREMENTS:

The contractor shall provide the labor and materials required to carry out all preventive maintenance as outlined in this SOW. Embassy staff do not have service manuals for the Anti- Climb Barriers, Gate Operators and Metal Gates. The contractor shall confirm on-site manuals are complete and current and provide the Contracting Officer’s Representative (COR) with a list of any missing or out-of-date manuals. The technician shall sign off on every task specified in the Statement of Work and will provide a typewritten copy of their report to the COR or the COR's designate within five business days of each maintenance visit.

IV. SCOPE OF WORK - - ANTI-RAM BARRIERS PREVENTIVE MAINTENANCE

The contractor shall provide all materials, supervision, labor, tools, and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use appropriate safety protection while work is performed. Any questions or injuries shall be brought to the attention of the Post COR and Occupation Safety and Health Officer (POSHO). Material Safety Data Sheets (MSDS) shall be provided by the contractor for all HAZMAT materials. Copies will be provided to the COR for approval.

The systems and components to be maintained include barriers, traffic signals, junction boxes, control circuitry, hydraulic power unit, electro-mechanical control systems, hydraulic pump enclosure and housing. The attached equipment list provides details.

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1. The contractor shall provide the COR with a list of necessary parts and materials.

2. hose, oil, fluids, filters and preventive maintenance parts shall be provided at the expense of the U.S. Govt.

a. Only fluids which meet or exceed manufacturer’s specifications shall be used.

b. All fluids shall be delivered in original sealed containers.

If any discrepancies are found with the Anti- Climb Barriers, Gate Operators and Metal Gates that are not covered under this scope of work, the contractor shall provide the following:

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

3. Price quote for repair labor.

SAFETY & SPECIAL INSTRUCTIONS:

1. Use appropriate personal protective equipment (PPE) when performing work

2. Check all work areas, tools, and equipment to ensure unsafe conditions are eliminated or guarded against.

3. Follow site safety procedures.

4. Schedule maintenance with operating personnel and affected offices (security).

5. Block traffic and set up alternate security measures.

6. Follow approved lockout/tag out procedures.

7. Report equipment damage and deficiencies.

8. Secure the barrier in position. Make sure the barrier arm cannot be agitated manually.

9. Review and follow the manufacturer’s instructions.

10. Record results in the equipment history log.

11. Remove lockout/tag out in accordance with appropriate procedures.

12. Report all incidents and near missed incidents to COR and assist as requested in the investigation and corrective action.

13. Use extreme caution around moving gates and barriers.

At all times observe good safety practices when working on either the electrical or mechanical system. Particular attention should be paid to the danger of working on the Barrier when the power is on. Barriers are powerful hydraulic presses that can easily crush anything in their way. Keep hands free of the mechanism when the power is on or the HPU is up to pressure. Turn off the electric power and bleed the hydraulic pressure down to zero before working on any part of the system. Traffic should be controlled around the Barrier during any work so that vehicular accidents do not occur if the Barrier should happen to rise. After work is complete, do not allow traffic over the Barrier until all control and safety functions have been verified to be properly working.

At a minimum, the following work shall be completed:

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Notes:

Contractor shall submit to the COR for review, work sheet/checklist that will be used for performing maintenance service.

A discrepancy report shall be submitted to the COR immediately upon discovery of any condition that could result in equipment failure.

MAINTENANCE PROCEDURES

This is a basic generic list. Manufacturer’s recommendations should be followed and supersede recommendations in this list. Contractor should confirm these before finalizing contract.

The manufacturer’s maintenance schedules can be taken directly from equipment operations and maintenance manual and used in place of the list below.

Before each consecutive interval is performed, all maintenance from the previous intervals must be performed.

There may be items pertinent to the operation of the system which are not included in this SOW

The purpose of this Statement of Work is to ensure the Anti- Climb Barriers, Gate Operators and Metal Gates for this facility are maintained according to manufacturer’s recommendations to ensure the readiness and proper operation.

Note: Block traffic during maintenance to prevent accidents.

Wedge Barriers & Hydraulic Bollards

Monthly:

Shut system off and drop system pressure to zero.

Replace the oil filter (if applicable) with the following manufacturer recommendations.

Check the accumulator pressure while the system is at zero pressure using a manufacturer recommended charging kit or equal.

Confirm that the barrier/bollard operates smoothly during the rise and lower cycle.

Adjust speeds as desired.

Verify that the barrier does not hit with excessive force when it contacts its full-open or full-closed positions.

Remove barrier/bollard top plates and check for debris build up in the bottom of the foundation. Check for indications of oil leaks around the cylinders and barrier/bollard fittings. Tighten fittings and clean debris as necessary.

Check the tightness of all screws. Tighten as necessary. Reapply anti-seize compound if bolts have been removed. Torque bolts to manufacturers specifications. Check for sand and debris about the bearings and shafts and clean if necessary. Inspect and lubricate all bearings and pins. Graphite/fiberglass bearings

18 | P a g e should be inspected for any damage and replace as necessary. Reinstall top plates;

check all top plate bolts for tightness.

Check all cylinder pins and bushings, apply light even coating of grease.

Visually inspect the operation and electrical contacts. Check for moisture and rust on connections.

Tighten electrical contacts if required.

Check the operation of the barrier/bollard heaters if so equipped.

Check all control functions for complete operations of all features.

If applicable, check traffic lights and replace any burned bulbs or LEDs.

Check safety devices and alarms for proper operation and report any anomalies.

Turn off pump/ motor power, bleed system pressure to zero and add clean, filtered oil to the top of the site glass.

Clean dust and debris from around HPU tank and hydraulic lines. Wipe up any spilled oil.

Turn power on and bring system back to operation.

Confirm safety signs are still attached, not damaged and legible. Replace or repair as necessary.

Update the maintenance log as necessary.

Complete the monthly service procedures in addition to the ones below

Yearly:

Drain the oil from the reservoir and flush with minerals spirits or clean oil. After wiping down the tank sides and bottom to assure that no contamination remains, replace with clean filtered oil.

Remove barrier/bollard top plates/cap and road plates, check that the hydraulic cylinders are not leaking internally. Replace cylinder seals or cylinder as necessary.

Check cylinder clevis pins for wear, replace as necessary.

Examine the foundation for debris buildup, check drain lines and sump wells for drainage. Clean debris.

Tighten or replace any loose top plate bolts. Drill and tap to next size or use inserts if threads are stripped.

Check condition of the barrier/bollard paint surface. Prepare, prime, and touch up areas where the paint has been chipped or worn away. Apply new reflective tape as necessary.

Check hydraulic interconnect lines for kinks, contact wear or bulging. Replace or protect hoses as required.

Thoroughly clean the HPU, removing dust and spilled oil. Remove any rust build up on components. Touch up paint where necessary.

Test motor starter overloads by pressing the test button. Replace if necessary or press reset. Ensure auto/manual switch is in the correct position.

Check the pressure relief valve by depressing the starter armature and allowing unit to run to the recommended relief pressure. Adjust as necessary.

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Confirm safety signs are still attached, not damaged and legible. Replace or repair as necessary.

Update the maintenance log as necessary.

Beam Barriers

Monthly:

Shut system off and drop system pressure to zero.

Replace the oil filter (if applicable) with the following manufacturer recommendations.

Check the accumulator pressure while the system is at zero pressure using a manufacturer recommended charging kit or equal.

Confirm that the crash beam operates smoothly during the rise and lower cycle.

Adjust speeds as desired.

During opening and closing cycles, verifying the barrier operates smoothly and does not bind.

Verify that the barrier does not hit with excessive force when it contacts its full-open or full-closed positions.

Remove crash beam inspection plates and check for debris build up in the bottom of the frame. Check for indications of oil leaks around the cylinders and header fittings. Tighten fittings and clean debris as necessary.

Visually inspect the operation and electrical contacts. Check for moisture and rust on connections.

Tighten electrical contacts if required.

Check all control functions for complete operations of all features.

Check safety devices and alarms for proper operation and report any anomalies.

If applicable, check traffic lights and replace any burned bulbs or LEDs.

Turn off pump/ motor power, bleed system pressure to zero and add clean, filtered oil to the top of the site glass.

Clean dust and debris from around HPU tank and hydraulic lines. Wipe up any spilled oil.

Turn power on and bring system back to operation.

Complete the monthly service procedures in addition to the ones below.

Drain the oil from the reservoir and flush with minerals spirits or clean oil. After wiping down the tank sides and bottom to assure that no contamination remains, replace with clean filtered oil.

Remove crash beam inspection plates, check that the hydraulic cylinders are not leaking internally. Replace cylinder seals or cylinder as necessary.

Check cylinder clevis pins for wear, replace as necessary.

Examine the frame for dirt buildup. Clean as necessary.

Tighten or replace any loose top plate bolts. Drill and tap to next size or use inserts if threads are stripped.

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Check condition of the crash beam paint surface. Prepare, prime, and touch up areas where the paint has been chipped or worn away. Apply new reflective tape as necessary.

Check hydraulic interconnect lines for kinks, contact wear or bulging. Replace or protect hoses as required.

Thoroughly clean the HPU, removing dust and spilled oil. Remove any rust build up on components. Touch up paint where necessary.

Test motor starter overloads by pressing the test button. Replace if necessary or press reset. Ensure auto/manual switch is in the correct position.

Check the pressure relief valve by depressing the starter armature and allowing unit to run to the recommended relief pressure. Adjust as necessary.

Confirm safety signs are still attached, not damaged and legible. Replace or repair as necessary.

Update the maintenance log as necessary.

Gates (active)

Monthly:

Check that tracks and guides are free of debris.

Confirm that the gate operates smoothly during the open and close cycle.

Check that security devices are in place and operating.

Check integrity of gate structural elements.

Check position of both open and closed limit switch. Position should be consistent after every stop and in approximately the same location. Adjust as necessary. Clean and lubricate screw shaft with manufacturers recommended oil.

Check that safety edge switch reverse gate towards the open position if contacted during closing.

Check that I-R sensor beam reverses gate towards the open position if interrupted during closing.

Check that the safety edge switch or I-R sensor beam will not open gate if contacted when the gate is in full closed position.

Check all control functions for complete operations of all features. Replace bulbs as necessary on indicators.

Check condition of rack and pinion. Look for missing teeth or excessive wear.

Check clearances between rack and pinion. Adjust if necessary. Remove any grease or grime.

Check gear box oil level. Correct as necessary.

If the V-groove wheels have a grease fitting, grease wheels with manufacturers recommended lubricant.

Remove, inspect, lubricate, and re-install guide wheels on upper drive end support post.

Clean dirt and debris from around the run-out area. Clear vegetation from area if necessary.

Check paint finish for onset of corrosion or damage from vehicle collisions. Repair finish as necessary.

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Complete the monthly service procedures in addition to the ones below:

Drain the oil from the gear box. Note any indications of excessive wear. Refill with clean filtered oil per manufactures recommendations.

Jack up each end of the gate in turn to remove, disassemble, clean and re-lubricate main drive wheels.

Tighten or replace any loose bolts on fixings or covers. Drill and tap to next size or use inserts if threads are stripped.

Test motor starter overloads by pressing the test button. Replace if necessary or press reset. Ensure auto/manual switch is in the correct position.

Exhibit B -- Equipment List

Equipment List: (list pumps, tanks, and other related equipment to be serviced or maintained)

Asset Type Asset ID Asset Name Manufacturer Model Seri Gate, Operator 1570

Gate OPERATOR 016 UTL -

SLIDING GATE UTL NICE

RUN

1500 GAT

Gate, Operator 2808

Gate OPERATOR 017 UTL -

SLIDING GATE UTL NICE

RUN

1500 GAT

Gate, Operator 2809

Gate OPERATOR 018 UTL -

SLIDING GATE UTL NICE

RUN

1500 GAT

Gate, Sliding 2810

Gate METAL CONSTRUCT

ROUND ROLLERS 016 UTL -

SLIDING GATE UTL BL HARBERT INTERNATIONAL VARIOUS

MET

Gate, Sliding 2811

Gate METAL CONSTRUCT

ROUND ROLLERS 017 UTL -

SLIDING GATE UTL BL HARBERT INTERNATIONAL VARIOUS

MET

Gate, Sliding 2812

Gate METAL CONSTRUCT

ROUND ROLLERS 018 UTL -

SLIDING GATE UTL BL HARBERT INTERNATIONAL VARIOUS

MET

Gate, Operator 1523

Gate EXTERIOR, Security

HYSECURITY SLIDEDRIVER

50VF2/3 - 4 MCAC HYSECURITY

222 X3

ST

36B

Gate, Operator 1889

Gate INTERIOR, Security

HYSECURITY SLIDEDRIVER

50VF2/3 - 3 MCAC HYSECURITY

222 X3

ST

36B

Gate, Security 2142

Gate EXTERIOR METAL

CONSTRUCT V ROLLERS,

Vehicle MCAC - GATE MCAC BL HARBERT INTERNATIONAL VARIOUS

MCA

GAT

Gate, Security 2807

Gate INTERIOR METAL

CONSTRUCT V ROLLERS,

Vehicle MCAC - GATE MCAC BL HARBERT INTERNATIONAL VARIOUS

MCA

GAT

Gate, Operator 2114

Gate INTERIOR, Security

HYSECURITY SLIDEDRIVER

50VF2/3 - 1 SCAC HYSECURITY

222 X3

ST

36B

Gate, Operator 2570

Gate EXTERIOR, Security

HYSECURITY SLIDEDRIVER

50VF2/3 - 2 SCAC HYSECURITY

222 X3

ST

36B

Gate, Security 1548

Gate EXTERIOR METAL

CONSTRUCT V ROLLERS,

Vehicle SCAC - SLIDING GATE

SCAC BL HARBERT INTERNATIONAL VARIOUS

SCA

GAT

Gate, Security 2576

Gate INTERIOR METAL

CONSTRUCT V ROLLERS,

Vehicle SCAC - GATE SCAC BL HARBERT INTERNATIONAL VARIOUS

SCA

GAT

Gate, Operator 1486

Gate EAST, Security

HYSECURITY SLIDEDRIVER 80 -

2 CMPD HYSECURITY

222 X1

ST

Gate, Operator 2168

Gate WEST, Security

HYSECURITY SLIDEDRIVER 80 -

1 CMPD HYSECURITY

222 X1

ST

Gate, Security 2805

Gate, SCAC COURT WEST, METAL…