RFQ-19GT5025Q0002-Guatemala-FAC-CMR-PNC-WMS-Final.pdf

Date: Guatemala, October 30, 2024

Dear Prospective Quoter:

Subject: Request for Quotations number 19GT5025Q0002 - Guatemala - FAC-CMR-DCR-PNC-Waste Management Services

Enclosed is a Request for Quotations (RFQ) for monthly services for the Waste Management Services set forth in the scope of work. If you would like to submit quotation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, The Schedule

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

The Embassy intends to conduct a pre-quotation conference call. The pre-proposal conference call will be held on Wednesday, November 7, 2024, at 10:00 am (local time) at Microsoft Teams. Prospective offerors/quoters should contact Zayda Serech at SerechZA@state.gov providing full name and email by Monday, November 4, 2024 by 10:00 am confirming their interest on participation.

Due date to receive questions for this solicitation is on November 8, 2024, by 17:00 hours. Submit your questions via email to SerechZA@state.gov

Quotations are due by November 26, 2024 by 17:00 hours. No quotations will be accepted after this time.

Proposals must be in English and incomplete proposals will not be accepted.

https://www.sam.gov/ mailto:SerechZA@state.gov mailto:SerechZA@state.gov

Your quotation must be submitted electronically to GuatemalaBids@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

Sincerely, Patrick G. Dignan Contracting Officer mailto:GuatemalaBids@state.gov

AUTORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR14924843

PAGE 1 OF 55 PAGES

2. CONTRACT NO.

3. AWARD/ EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

19GT5025Q0002

6. SOLICITATION ISSUE

DATE

10/28/2024

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Zayda A Serech

b. TELEPHONE NUMBER(No collect calls) 50230316838

8. OFFER DUE DATE/

LOCAL TIME

11/26/2024 / 17:00

9. ISSUED BY CODE GT500 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

EDWOSB EMERGING SMALL BUSINESS

AMERICAN EMBASSY GUATEMALA CITY

Boulevard Austriaco 11-51, Zona 16, ATTN: GSO -

PROCUREMENT SECTION

Guatemala

GUATEMALA

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS 8 (A) SIZE STANDARD:

13b. RATING11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

14. METHOD OF SOLICITATION

x RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

AMERICAN EMBASSY GUATEMALA CITY

Boulevard Austriaco 11-51 Zona 16, ATTN:

GSO

GUATEMALA CITY

GUATEMALA

AMERICAN EMBASSY GUATEMALA CITY

Boulevard Austriaco 11-51, Zona 16, ATTN: GSO - PROCUREMENT SECTION Guatemala

GUATEMALA

CODE FACILITY

CODE

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY GUATEMALA CITY

1A. AVENIDA 7-41, ZONA 10, ATTN: CASHIER

GUATEMALA

GUATEMALA

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) x 27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA x ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _ __ COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _ _______________ OFFER DATED

_ __________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

ITEM NO. 20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO. 39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19GT5025Q0002 - Guatemala - FAC-CMR-PNC-Waste Management Services, Prices, Block 23

• Continuation To SF-1449, RFQ 19GT5025Q0002 - Guatemala - FAC-CMR-PNC-Waste Management Services, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement

• Appendix A to Description/Specifications/Performance Work Statement, Government Furnished Property

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19GT5025Q0002

GUATEMALA - FAC-CMR-PNC-WASTE MANAGEMENT SERVICES

PRICES, BLOC XDTEWTAW4T4GF BK 23

I. PERFORMANCE WORK STATEMENT

A. The purpose of this firm fixed price contract is to acquire monthly Waste Management Services, including furnishing all labor, material, equipment, and services, for the U.S. Embassy buildings - Guatemala.

B. The contract will be for a one-year period from the date of the contract award, with two-year options.

C. This shall be a firm-fixed price type of contract.

D. The prices listed below shall include all labor, materials, overhead, profit, and transportation necessary to deliver the required services to indicated address by the U.S. Embassy Guatemala.

E. All prices are in US Dollar or Quetzales, depending on the Contractor’s capacity to invoice and receive payments in the currency quoted.

F. VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it shall be included on Invoices submitted for payment. The amount of tax to be charged is 12% (IVA). The Government is exempt from taxes (IVA tax). Once invoiced, awarded vendor will be provided with a tax exemption form as VAT payment.

G. Payment terms are Net 30 days.

H. Payment will be processed by EFT only. The vendor may submit an invoice per task completed/delivery note.

NOTE: No additional sums will be payable due to any escalation in the cost of the quoted services.

Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

II. PRICING

BASE PERIOD

Line Item No.

Description Days per Week

Months Monthly fee

Total

FIXED SERVICE – THREE (3) TIMES A WEEK

1. Garbage collection and disposal services including the operation of an off-site material recovery facility services set forth in the scope of work.

Location: Chief of Mission Residence (CMR) Address: 20 CALLE 4-30 Z. 10. Guatemala City.

(From

Monday to Friday)

12 Q Q

2. Garbage collection and disposal services including the operation of an off-site material recovery facility services set forth in the scope of work.

Location: PNC Barracks Address: 23 calle 04-44 zona16 Colonia Kanajuyu.

(From

Monday to Friday)

12 Q Q

3. Liability Insurance per year 1

4. Defense Base Act per year 1

GRAND TOTAL FOR BASE PERIOD (NET)

*Price must be NET.

FIRST OPTION YEAR PRICES

No.

Description Days per Week

Months Monthly fee

Total

FIXED SERVICE – THREE (3) TIMES A WEEK

1. Garbage collection and disposal services including the operation of an off-site material recovery facility services set forth in the scope of work.

Location: Chief of Mission Residence (CMR) Address: 20 CALLE 4-30 Z. 10. Guatemala City.

(From

Monday to Friday)

12 Q Q

2. Garbage collection and disposal services including the operation of an off-site material recovery facility services set forth in the scope of work.

Location: PNC Barracks Address: 23 calle 04-44 zona16 Colonia Kanajuyu.

(From

Monday to Friday)

12 Q Q

3. Liability Insurance per year 1

4. Defense Base Act per year 1

GRAND TOTAL FOR FIRST OPTION YEAR (NET)

SECOND OPTION YEAR PRICES

No.

Description Days per Week

Months Monthly fee

Total

FIXED SERVICE – THREE (3) TIMES A WEEK

1. Garbage collection and disposal services including the operation of an off-site material recovery facility services set forth in the scope of work.

Location: Chief of Mission Residence (CMR) Address: 20 CALLE 4-30 Z. 10. Guatemala City.

(From

Monday to Friday)

12 Q Q

2. Garbage collection and disposal services including the operation of an off-site material recovery facility services set forth in the scope of work.

Location: PNC Barracks Address: 23 calle 04-44 zona16 Colonia Kanajuyu.

(From

Monday to Friday)

12 Q Q

3. Liability Insurance per year 1

4. Defense Base Act per year 1

GRAND TOTAL FOR SECOND OPTION YEAR

(NET)

GRAND TOTAL

Base Year

First Option Year

Second Option Year

Grand Total – Base plus All Option Years (Net)

III. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Paragraphs

Performance Threshold

Services.

Performs monthly services for the garbage collection and disposal including the operation of an off-site material recovery facility services set forth in the scope of work.

Section No. 1

All required services are performed and no more than one (1) customer complaint is received per month.

1. SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

2. STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4, Contract Terms and Conditions-Commercial Items (May 2001), if any of the services exceed the standard.

3. PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

CONTINUATION TO SF-1449,

RFQ NUMBER 19GT5025Q0002

GUATEMALA - FAC-CMR-PNC-WASTE MANAGEMENT SERVICES

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. DESCRIPTION OF SERVICES

This Statement of Work (SOW) reflects the services to be provided to real property owned or managed by the U.S. Embassy Guatemala.

The contractor will provide monthly services for the garbage collection and disposal, including the operation of an off-site material recovery facility in accordance with Appendix A.

1.1. GENERAL REQUIREMENTS

Collection and waste management shall operate (or transfer waste to) a Material Recovery Facility (MRF) away from the designated areas to sort recyclables to maximize solid waste diversion (i.e., recycling), minimize pollution, and increase the market for recyclables of the properties are an important part of the representational responsibilities of the U.S. mission. The Government will measure the Contractor’s work by the complete workdays of collection. The Contractor shall perform complete services for all Government properties listed in section 4.8. Location for Collection. The Contractor shall include all planning, administration, and management necessary to assure that all services comply with the Statement of Work (SOW), the COR's schedules and instructions, and all applicable laws and regulations. The Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files.

1.2. MANAGEMENT AND SUPERVISION

1.2.1. SUPERVISION

The Contractor shall designate a representative who shall always be responsible for on-site supervision of the Contractor’s workforce. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The supervisor shall have sufficient English language skill to be able to communicate with members of the U.S. Government staff. The supervisor shall have supervision as his or her sole function.

The Contractor’s Supervisor designated under this Contract is:

Supervisor:

Telephone Number(s):

E-mail:

1.2.1.1. REPLACEMENT OF THE SUPERVISOR AFTER FIRST 90 DAYS

After the first 90 days, the Contractor may replace the Supervisor if the Contractor determines the change to be necessary. Before the first 90 days the Supervisor can only be changed if requested by the COR. However, prior to making any replacement the contractor shall provide a resume that adequately demonstrates the proposed replacement possesses the necessary qualifications to perform all Supervisor activities required under this contract.

1.2.1.2. COR APPROVAL OF SUPERVISOR REPLACEMENT

Whenever a Supervisor replacement is requested, the Contractor shall sign the resume of the proposed replacement certifying that the resume is accurate and complete and that the proposed replacement possesses the required qualifications. The COR will notify the Contractor in writing within five (5) business days after receipt of the resume whether the proposed replacement is acceptable. If needed, the COR may request additional information if a determination of acceptability cannot be made based on the resume alone. If the COR determines that a proposed replacement is not acceptable, the COR will provide the contractor with the reason that led to this determination. The Contractor will then be required to propose another replacement to the COR for consideration.

1.2.2. SCHEDULES

The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the 7:00 and 17:00 hours, Monday through Friday and Saturday from 7:00 AM to 11:00 AM.

For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service. This schedule shall be outlined and approved as part of the Grounds Maintenance Plan.

1.2.3. QUALITY ASSURANCE AND QUALITY CONTROL RESPONSSIBILITY

The Contractor is solely responsible for quality control and ensuring that all services are performed in accordance with local government and U.S. Embassy standards. The Contractor shall conduct regular, unannounced inspections of the work site and coordinate these visits with the Contracting Officer’s Representative (COR). A written summary of each inspection, detailing deficiencies found, and corrective actions taken or planned, must be submitted monthly.

The Contractor shall appoint a contract manager or alternate with full authority to oversee the daily performance of the contract. This individual will act on behalf of the Contractor on all operational matters.

The Contractor shall develop and maintain a quality control program to ensure that refuse collection, recycling, and disposal services meet established benchmarks. Procedures must be in place to identify and prevent recurring substandard services.

1.2.3.1. QUALITY CONTROL INSPECTOR (QCI)

The Contractor shall designate a Quality Control Inspector (QCI) responsible for the quality control program. The QCI’s name and any alternates must be provided to the Contracting Officer at least five days before the contract’s effective start date.

• The QCI or their alternate must be available within 60 minutes of being contacted to meet with the Contracting Officer or their representative when performance issues arise.

• The QCI and any alternates must be proficient in reading, writing, speaking, and understanding English.

1.2.3.2. PERFORMANCE & MONITORING

The Contracting Officer or designated representatives, including the COR and Government Technical Monitor (GTM), will periodically evaluate the Contractor’s performance through site inspections and by monitoring the quality control program. The frequency of these inspections may be adjusted based on the Contractor’s performance and customer feedback.

1.2.3.3. CORRECTIVE ACTIONS

The Contractor is responsible for addressing all performance deficiencies. Upon notification of any valid complaint from Embassy personnel, the Contractor must implement corrective measures within 24 hours. The Contracting Officer or their representative will monitor compliance and resolution of issues.

1.2.4. COLLECTION STATIONS

The Contracting Officer, or their representative, along with the project manager for the Contractor will determine the most suitable places for establishing the refuse collection stations and sub-collection stations.

1.3. MANNER OF GARBAGE COLLECTION

The Contractor shall pick up refuse and/or recyclable material, as specified in this SOW, at specified locations and in accordance with the days and hours of operation specify in section 4.8. Location for Collection. The Contractor is responsible for the collection of refuse regardless of its weight or volume.

The Contractor shall also collect refuse contained in tied bags or boxes that are left alongside or against the containers.

1.3.1. POSITION OF CONTAINERS

The Contractor shall return non-disposable containers to their proper station in an upright position with the lids securely in place. The Contractor shall reposition all containers for customer ease in depositing refuse and recyclables. The contractor shall also position containers to minimize interference with walkways, parking areas, building ingress/egress, fire lanes, roadways, overhead utilities, and other potential obstructions.

1.3.2. SERVICING OF CONTAINERS

The Contractor shall empty all containers and return them to their original location after servicing.

1.3.3. MISSED PICK-UPS

The Contractor shall be required to collect refuse at missed pick-up points at no additional cost to the US Embassy. Such collections shall be made within 4 hours after notification from the Contracting Officer or their representative of a missed pick up.

1.3.4. UNSERVICEABLE CONTAINERS

The Contractor shall notify the Contracting Officer’s Representative immediately if there are unserviceable containers. If there are vehicles blocking a container or a series of containers, the Contractor shall wait up to 30 minutes for the vehicle(s) to be moved after notifying the Contracting Officer’s Representative.

1.3.5. SPILLAGE

The Contractor shall be responsible for cleaning up all spillage around designated collection sites when spillage occurs during collecting activities.

1.3.6. SPECIAL COLLECTION

The Contractor must be readily available to respond to special waste collection requests from the Contracting Officer's Representative (COR). Upon notification, the Contractor shall coordinate and execute the special collection within 24 hours, or within a timeframe agreed upon with the COR, to address urgent or unexpected waste management needs. The Contractor must ensure that contact details for their designated representative are always up to date and that the representative is accessible during normal working hours to facilitate efficient communication and timely responses.

1.3.7. UNSCHEDULED SPECIAL COLLECT

The Contractor shall provide on-call special waste collection services. The types and quantities of materials may vary, but no single item will exceed 225 kg in weight or 5 meters in length. The Contracting Officer or their representative will designate the location and specific items for removal with each special collection request. Upon notification, the Contractor must schedule the collection within 24 hours and complete the pickup within 72 hours of the request.

1.4. INDUSTRIAL BULK REFUSE

Industrial bulk refuse refers to items such as pallets, appliances, water heaters, furniture, junked auto parts, scrap metal, trees, stumps, construction debris, and other similar items not specified below.

Construction debris may be picked up separately with a minimum of 24 hours’ notice. Construction debris includes, but is not limited to wood, gypsum board, Grass, plants, electric cable, conduit, plumbing fittings and fixtures, metal, glass and concrete after they have been sorted out. Pick up locations will be identified by the Contracting Officer or their representative. The Contractor shall keep a spill kit and employ personnel that are trained to respond to environmental releases such as motor oil spills. The Contractor shall immediately notify the Contracting Officer or their representative when an environmental release occurs.

1.4.1. USED TIRES

The Contractor shall pick up used tires and dispose of as recyclable material on an On-Call basis.

1.4.2. USED PLASTIC

The Contractor shall pick up used plastic cartridges, Styrofoam, or other used rigid plastic and dispose of as recyclable material on an On-Call basis.

1.4.3. CONDEMNED COMPUTER COMPONENTS

The Contractor shall pick up condemned computer components and dispose of as recyclable material on an On-Call basis. Removal of computer parts not marked with a disposal sticker shall not be permitted.

The collection point will be identified when this service is requested.

1.4.4. USED MOTOR OILS AND FLUIDS

The Contractor shall pick up used motor oil, anti-freeze, brake fluid, and other automotive type fluids and dispose of as recyclable material on an On-Call basis.

1.4.5. USED BATTERIES

The Contractor shall pick up all used batteries including vehicle batteries and general use/conventional batteries and dispose of as recyclable material on an On-Call basis.

1.4.6. RECYCLABLE MATERIALS

The desire and emphasis of the U.S. Embassy Guatemala waste collection program is recycling in an environmentally safe and sound manner. The Contractor shall provide the Contracting Officer, or their representative, with a schedule for picking up recyclable materials (Appendix A) not less than five (5) days prior to the start of the contract. The Contractor shall describe in a Recycling Management Plan (to be reviewed and approved by the Embassy) how and where sorting and recycling of various materials will be conducted in a manner that does not pose harm to sorters, the local pollution, and the environment. Any remaining material after sorting must be properly disposed.

1.4.7. DUMPSTER AND CONTAINER REPLACEMENT

The Contractor shall replace any dumpster or container they have damaged due to improper use during the collection activities. Damage such as crack/broken wheels, lids or bins are conditions that warrant replacement of the container.

1.4.8. EQUIPMENT CLEANLINESS

The Contractor shall keep refuse hauling vehicles clean and in good operating condition. Vehicles that are dirty and/or are leaking fuel, motor oil, or hydraulic oil will not be permitted on the Embassy compound.

1.4.9. RECYCLABLE COLLECTION AND PROCESSING

The Contractor has two options for collecting recyclables and refuse: they can either use a single vehicle to collect both simultaneously or utilize separate vehicles—one designated for recyclable materials and another for refuse.

Vehicles must be clearly marked with the company’s name and logo. All revenue generated from the sale of recyclable materials will remain the property of the Contractor, as the U.S. Embassy Guatemala views this revenue as an incentive for the Contractor to promote recycling.

1.5. GARBAGE DISPOSAL

1.5.1. OFF-BASE DISPOSAL

The Contractor shall dispose of all non-recyclable refuse at an approved off-compound location. Disposal shall be according to environmental waste disposal regulation and local refuse disposal rules, regulations, ordinances and/or laws. The Contractor shall be responsible for any/all permits and/or fees required to use off-compound disposal locations. The Contractor is responsible for collection, haulage, and delivery of refuse from the designated collection stations to an approved municipality disposal facility or site. The Contractor shall provide the COR, or their representative, with signed copies of waste disposal receipts from the approved landfill site. The Contractor shall provide the Contracting Officer with copies of all licenses and permits along with names, address, and location of all disposal sites not less than five (5) days prior to the start of this contract.

1.5.2. SORTING REFUSE FOR RECYCLABLE MATERIAL

The Contractor shall sort all collected refuse for recycling. Recyclable materials specified in Appendix A shall be recycled to the maximum extent possible. Burning refuse shall be minimized to reduce generating carbon dioxide and other greenhouse effect gases.

1.5.3. RECYCLABLE MATERIAL

The Contractor is required to provide pick-up, haulage and delivery of recyclable material from the designated collection stations to an approved material recovery facility (MRF) for recycling. Generally, the materials to be collected and transported to the MRF consist of those items referenced in Appendix A.

1.5.4. SERVICE PERFORMANCE

The Contractor shall provide standard waste collection services from Monday to Saturday. Waste at the various locations must be collected at least three times a week, on alternate days. The Contractor shall maintain work schedules that consider the hours during which staff can effectively perform their services without inconveniencing the residence security personnel. Standard services will be provided within the following proposed hours.

Address Proposed Day Proposed Hours Confirmation

CMR Monday 8:00 AM - 10:00 AM

CMR Wednesday 8:00 AM - 10:00 AM

CMR Friday 8:00 AM - 10:00 AM

PNC Monday 8:00 AM - 10:00 AM

PNC Wednesday 8:00 AM - 10:00 AM

PNC Friday 8:00 AM - 10:00 AM

The Contractor shall deliver standard services Monday through Saturday. The garbage at the different locations should be collected no less than three times per week, on alternate days. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the residence.

Changes to the collection schedule must be submitted to the Contracting Officer in writing a minimum of 48 hours prior to a requested change, with justification for the schedule change.

1.6. REPORTS

The contractor must prepare a report on a regular basis detailing the waste collection process. This report should include information on where the waste was disposed of and how it was classified. The contractor is responsible for ensuring that all collected waste is properly handled, sorted, and disposed of according to the relevant environmental regulations. This reporting process will help ensure accountability and transparency in waste management practices.

2. UTILITY SERVICE AVAILABILITY AND USAGE

The contractor will be provided with water, electricity, and sewage services at no cost, where available, on U.S. government-owned or leased properties. The use of these utilities is strictly limited to the performance of duties under this contract. The contractor is required to implement conservation practices to minimize the consumption of water, fuel, and electricity. Additionally, contractor employees are strictly prohibited from using U.S. Embassy telephones without prior authorization from the Contracting Officer or their designated representative (COR).

3. SECURITY PROTOCOLS FOR ENTRANCE TO US PROPERTIES

3.1. EMPLOYEE AND VEHICLE SCREENING

All contractor employees and vehicles will undergo screening each time they enter U.S. Embassy Guatemala owned or leased properties. Vehicles used for refuse and recyclables collection must arrive at the security screening point completely empty.

3.2. PROHIBITED DEVICES

Cell phones, cameras, and any recording devices are strictly prohibited on U.S. Embassy Guatemala property. Such items must be surrendered to the local guard at the Compound Access Control (CAC) point upon entry and may be retrieved upon departure.

3.3. WEAPONS

Weapons are strictly prohibited on U.S. Embassy Guatemala property. Individuals attempting to bring weapons onto these premises will have their clearance revoked, badges confiscated, and may be detained for questioning.

3.4. THEFT PREVENTION

Contractor personnel are prohibited from removing items not intentionally placed in or near refuse collection bins. Those attempting to steal U.S. government property will face revocation of clearance, badge confiscation, and potential disciplinary action.

3.5. RESIDENCE ACCESS

Entry to the U.S. Embassy residence is restricted to individuals with valid photo identification. Those unable to present such identification will not be permitted entry—no exceptions.

3.6. IDENTIFICATION AND PASS REQUIREMENTS

The Contractor is responsible for obtaining the following for all employees:

A. Personal identification badges, including the company name, individual photo, and employee ID number.

B. Vehicle registration for each vehicle.

In cases of employee termination, the Contractor must recover the employee's ID card and notify the Contracting Officer immediately.

3.7. PHYSICAL SECURITY

The Contractor must safeguard all U.S. Embassy property assigned for contractor use. All facilities, equipment, and materials must be secured at the end of each work period.

3.8. VEHICLE SECURITY

Refuse collection vehicles must be available for inspection by the local guard force before entering the Official Residence. All large vehicles must have accessible inspection ports; vehicles lacking this will not be allowed entry. All trash and recycling vehicles must enter the compound empty, clean, and ready for inspection, with valid license plates and registration. Personnel and vehicles are subject to searches for unauthorized items at any time.

3.9. CONTRACT SERVICES DURING A CRISIS

If access to the Official Residence is restricted due to a credible security threat or crisis, the Contractor remains responsible for refuse removal, although the schedule may be adjusted. The Contracting Officer or their representative will determine the new collection locations and hours and will inform the Contractor accordingly.

4. CONTRACTOR RESPONSABILITIES

4.1. ATTIRE

Contractor personnel are prohibited from wearing military style uniforms and/or other military items.

Each employee shall be issued a standard company uniform that has the name of the company.

4.2. CONTRACT OR PROJECT MANAGERS

The Contractor shall have an English-speaking supervisor or supervisors available to discuss contractual performance issues during contract performance hours. The Contractor shall provide the Contracting Officer with the names and telephone numbers of supervisory personnel assigned to handle contract performance issues not less than 5 days prior to the start of this contract.

4.3. VEHICLE INFORMATION

The Contractor must provide detailed information about all vehicles used for waste and recyclable collection. This information should include the make, model, license plate number, and vehicle identification, as well as the names of the drivers assigned to each vehicle. This information must be submitted to the Contracting Officer prior to the commencement of services and updated in case of any changes in the fleet or drivers.

4.4. WASTE COLLECTION DRIVER LICENCES

The Contractor must ensure that all drivers of waste collection vehicles possess the necessary and appropriate driver's licenses to operate such vehicles. This includes specific licenses for waste collection vehicles, if required by local regulations. The Contractor must submit copies of the driver's licenses to the Contracting Officer before the drivers begin operating the vehicles in the performance of their duties.

4.5. LANDFILL DISPOSAL PERMIT

The Contractor must obtain and maintain a valid permit for disposing of waste at an official landfill authorized by local authorities. This permit should be submitted to the Contracting Officer prior to the commencement of waste disposal operations. The Contractor is responsible for ensuring that all waste is disposed of in accordance with local regulations and environmental standards. Failure to provide the necessary permit may result in penalties and the suspension of waste collection services until compliance is achieved.

4.6. SAFETY

The Contractor shall submit a plan for safety measures to be taken regarding hazardous and toxic products (storage, handling, application, and disposal) and an emergency plan. This safety measures and emergency plan shall be updated in accordance with both U.S. and local health and safe regulations, as well as whenever the COR considers it necessary.

It is the contractor’s responsibility to ensure that all workers prioritize safety in waste collection by using personal protective equipment (PPE). They must provide sturdy gloves to protect hands from sharp objects, cuts, and chemicals, as well as safety goggles or visors to shield eyes from dust and debris. The contractor should ensure that appropriate footwear, such as closed-toe boots with non-slip soles, is available to prevent slips and protect feet from hazardous materials. They are responsible for promoting the use of long-sleeved clothing and long pants to guard against exposure to hazardous waste and chemicals and must provide hearing protection like earplugs for workers operating loud machinery.

Additionally, the contractor should supply sunscreen and encourage the use of wide-brimmed hats to protect against UV rays, as well as masks for those working in dusty conditions or with volatile substances.

The contractor has a responsibility to provide training on proper PPE use and safe gardening techniques to foster a healthy and responsible working environment.

Failure to comply with these safety measures by the contractor is considered a serious violation of workplace safety regulations. If any negligence is detected, the COR has the authority to make a note in the contractor's contract, which may result in financial penalties and the obligation to rectify the identified deficiencies. Furthermore, non-compliance could jeopardize the health and safety of workers, potentially leading to additional sanctions and the possible suspension of activities until a safe work environment that complies with current regulations is ensured.

4.6.1. SAFETY EQUIPMENT

• Gloves: Heavy-duty, cut-resistant gloves to protect hands from sharp objects and hazardous materials. (ANSI 105 certified).

• Safety Boots: Steel-toed boots with slip-resistant soles to protect feet from heavy objects and provide traction on slippery surfaces. (ASTM F2413 certified).

• Reflective Clothing: High-visibility vests or jackets to ensure they are easily seen by drivers, especially in low light conditions. (No certification needed).

• Safety Glasses or Goggles: Eye protection to shield against debris and splashes from hazardous liquids. (ANSI Z87 certified).

• Face Masks or Respirators: Protection from dust, fumes, and potentially harmful airborne particles. (NIOSH certified).

• Coveralls or Uniforms: Durable, protective clothing to shield against contaminants and rough materials. No certification needed).

• Per 1.2.8 Industrial Bulk Refuse: The content of the basic spill kit must include: 14 Gal Drum Container, 3 in x 12 ft Oil Only Sock, 3 in x 12 ft Universal Sock, Emergency Response Guidebook, Pair of Goggles, Pair of Nitrile Gloves, 15 in x 19 in Oil Only Pads, 15 in x 19 in Universal Pads and Disposal Bags.

4.7. PERSONEL REQUIREMENTS

The Contractor shall maintain discipline at the worksite and take all necessary precautions to prevent any unlawful, disruptive, or disorderly conduct by Contractor employees. The Contractor is responsible for maintaining peace and protecting persons and property at the site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to adhere to the standards of conduct. The Contractor shall immediately replace such an employee to ensure uninterrupted waste management services, with no additional cost to the Government.

4.7.1. DUTY NEGLIGENCE

Neglect of duties will not be tolerated. The Contractor shall enforce prohibitions against sleeping while on duty, unreasonable delays or failure to carry out assigned waste management tasks, handling personal matters during duty hours, and refusal to assist in maintaining the integrity of the worksite’s operations and security.

4.7.2. DISORDERLY CONDUCT

The Contractor will not tolerate disorderly conduct, including the use of abusive or offensive language, quarreling, intimidation, or fighting. Participation in disruptive activities that interfere with the efficient performance of waste management operations is also prohibited.

4.7.3. INTOXICANTS AND NARCOTICS

Contractor employees are prohibited from possessing, selling, consuming, or being under the influence of intoxicants, drugs, or substances that produce similar effects while on duty.

4.7.4. CRIMINAL ACTIONS

Contractor employees may be subject to legal action for certain criminal activities, including but not limited to:

• Falsification, destruction, or unlawful concealment of official documents or records.

• Unauthorized use, theft, or vandalism of Government property.

• Unethical or improper use of official credentials.

• Security violations.

• Organizing or participating in gambling in any form.

4.7.5. SAFETY PRECAUTIONS

Contractor employees must follow safety policies and practices in accordance with host country and U.S.

regulations, as well as those outlined in the approved contractor safety plan. The COR reserves the right to remove any employee not adhering to safety protocols or to halt work until compliance is restored.

Additional safety measures may be enforced in case of major events such as natural disasters or public health emergencies.

4.7.6. CLEANLINESS AND HYGIENE

Waste management personnel are responsible for maintaining cleanliness in work areas. It is their duty to ensure these spaces remain clean and sanitary, promoting a safe and efficient working environment.

Regular cleaning and organization help ensure proper waste management operations and support a culture of respect and professionalism at the worksite.

4.8. LOCATION FOR COLLECTION

All standard services are to be delivered on regular Post working days.

Location Address

CMR 20 CALLE 4-30 Z. 10 Guatemala City, Guatemala

PNC Barracks 23 calle 04-44 zona16 Colonia Kanajuyu. Guatemala City, Guatemala

4.9. DELIVERABLES

The following items shall be delivered under this contract:

DESCRIPTION QTY DELIVERY DATE DELIVER TO

1. Insurance 1 10 days after award Contracting Officer

2. Landfill Disposal Permit 1 With proposal Proposal

3. Waste Vehicles Information (Plate No. And permit for each vehicle)

1 With proposal Proposal

4. Safety Plan 1 With proposal Proposal

5. List of Personnel 1 With proposal Proposal

6. Contractors Point of Contact (POC) with telephone number and e-mail address.

1 With proposal Proposal

7. List of Personnel (This must include DPI, Police Records and Chek List form fill out)

1 10 days after award COR

8. Payment Request 1 Monthly FMC/COR

9. Monthly Inspection Summary and a proposed for visiting with the COR.

1 Monthly Report, this should be sending the first 3 days of the next month.

APPENDIX A

Reports to be Submitted by the Contractor

Item Description Due Recurring Frequency

1 Refuse Collection Schedule Five days prior to the effective start of contract

N/A

Volume of Recyclable Materials Recovered

With the submission of monthly invoices

Monthly

Certificate that all recyclable materials have been processed (recycled)

With the submission of monthly invoices Monthly

Copies of Licenses and Permits including the name, address, and location of disposal sites

Five days prior to the effective start of contract N/A

The name and telephone numbers for the Quality Control Inspector(s)

(QCI)

Five days prior to the effective start of contract

When there is a change in QCIs

The name and telephone numbers for the Supervisory personnel managing this contract

Five days prior to the effective start of contract

When there is a change in supervisory personnel

Recyclable Materials

Recyclable material shall include but not be limited to the following:

Category Materials

Paper Products Office paper, newspaper, cardboard, magazines, paper bags

Plastics PET bottles, HDPE containers, PVC pipes, LDPE bags, PP containers

Metals Aluminum cans, steel cans, scrap metal

Glass Clear glass bottles, green glass bottles, brown glass bottles

Electronics Computers, phones, printers, televisions

Batteries Car batteries, rechargeable batteries

Textiles Clothing, shoes, linens

Wood Pallets, untreated wood scraps

Organic Materials Yard waste, food scraps (in composting programs)

SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (NOV 2021) IS INCORPORATED

BY REFERENCE. (SEE SF-1449, BLOCK 27A)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN

2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C.

3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV

2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) ( 41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub.

L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT

2016) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).

_X_ (9) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) ( 31 U.S.C. 6101 note).

__ (10) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT

2018) ( 41 U.S.C. 2313).

__ (11) [Reserved].

https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/10/3801 https://www.acquisition.gov/far/part-52#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.govinfo.gov/link/uscode/10/4655 https://www.acquisition.gov/far/part-52#FAR_52_203_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_15 https://www.acquisition.gov/far/part-52#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_204_14 https://www.acquisition.gov/far/part-52#FAR_52_204_15 https://www.acquisition.gov/far/part-52#FAR_52_204_27 https://www.acquisition.gov/far/part-52#FAR_52_209_6 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_209_9 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section2313&num=0&edition=prelim

__ (12) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) ( 15 U.S.C. 657a).

__ (13)…