RFQ_19BR9326Q0007.pdf

U.S. Consulate Sao Paulo, Brazil Date:

Jan 29st, 2026

Dear Prospective Quoter:

Subject: Request for Quotations number 19BR9326Q0007

Enclosed is a Request for Quotations (RFQ) for Warehouse Painting Project. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Consulate intends to conduct a pre-quotation conference at the site, The pre-proposal conference will be held on Mar 03, 10:00AM (local time) at the US Consulate. Prospective offerors/quoters should contact Magno Canos (CanosMG@State.gov) no later than Feb 27 COB for additional information or to arrange entry to the building.

Quotations are due by Mar 13, 05:00PM. No quotations will be accepted after this time.

Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to saopauloprocurement@state.gov and CanosMG@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

For a quotation to be considered, you must also complete and submit the following: 1.

SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR

4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given.

Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this.

Sincerely, GSO Procurement Sao Paulo Contracting Officer mailto:CanosMG@State.gov mailto:vieirafs@state.gov mailto:brasiliagsoprocurementdl@state.gov mailto:CanosMG@state.gov https://www.sam.gov/

Enclosure:

TABLE OF CONTENTS

1.0 INTRODUCTION - PROJECT SYNOPSIS…………………………….. 6

2.0 TERMINOLOGY ………………………………………………………….…6

3.0 GENERAL REQUIREMENTS

4.0 GOVERNMENT MATERIAL (GM) [include only if applicable] ……..,,,,,7

5.0 STATEMENT OF WORK (SOW)

6.0 CONTRACT ADMINISTRATION

7.0 RESPONSIBILITY OF THE CONTRACTOR

8.0 PRE-CONSTRUCTION REQUIREMENTS

9.0 CONSTRUCTION REQUIREMENTS

10.0 CRITERIA………..…………………………………………………….….…27

11.0 DELIVERABLE SCHEDULE …………………………………..………….28

12.0 PROJECT SECURITY……………………….…………………..………….28

13.0 PAYMENTS………………………………………….……………………….29

14.0 SELECTION………………………………………………………………….29

15.0 ATTACHMENTS/ANNEX………………………………….………………30

16.0 CONTRACT CLAUSES……………………………………………………..41

1.0 INTRODUCTION - PROJECT SYNOPSIS

1.1 The U.S. General Consulate in São Paulo, located at 700 Henri Dunant Street ( ZIP 04709-110 ), makes public its intention to hire a general contractor with construction experience and expertise in remodeling/refurbishing buildings and facilities. The work consists in perform the painting of the warehouse, considering the internal walls, ceiling and concrete floor according to item 5.1 of this scope of work.

1.1 All work and documentation will be completed within 60 business days from NTP being issued. Please, see item 11.0 for deliverable schedule and item Annex A for the holiday schedule 2025.

1.3 The US Consulate complex is located at Henry Dunant Street, #700, in Santo Amaro district (Sao Paulo). All site visits shall be requested through the Consulate’s Facility Manager [FM], Contracting Officer Representative [COR], or Procurement office.

1.4 Work shall be completed as expeditiously as possible. Contractor shall coordinate with Contracting Officer

Representative for work phasing and job sequencing with work commencing and completing in each part in a sequential manner. Contractor must submit a construction schedule for review and approval by COR prior to commencement of work at the site.

1.5 Contractor may be allowed to overlap phases upon exhibition of sufficient capability to execute the project simultaneously with the approval of the Contracting Officer Representative [COR].

2.0 TERMINOLOGY

CO – Contract Officer COR – Contracting officer Representative ConGen – Consulate General EPA - Environmental Protection Agency FAM – Foreign Affairs Manual FAR- Federal Acquisition Regulations FM – Facility Manager FAC – Facility Management GFM - Government Furnished Material NTP – Notice to proceed NBR – Brazilian standard NFPA- National Fire Protection Association SHEM – Safety, health and Environmental Management SOW – Scope of Work WBS – Work Breakdown Structure

3.0 GENERAL REQUIREMENTS

3.1 The Contractor must provide construction personnel, equipment, materials, tools and supervision as needed to complete the services that meet the technical requirements in this Statement of Work [SOW].

3.2 The work shall be executed in a diligent manner in accordance with a negotiated firm fixed price and performance period. The period of performance for all Phases of the project shall be completed in accordance with construction schedule unless agreed to and authorized by COR.

3.3 The Contractor shall have limited access into any structure outside the areas designated for the project, except with permission from the COR. The Contractor shall minimize the impact of disruption and provide accommodations for a continuing level of operation during construction.

3.4 The Contractor shall be required to prepare and submit reports, bill of materials, product literature, drawings, specifications, quality control schedules, safety plan and construction costs. These documents shall provide the necessary interfaces, coordination, and communication between the Consulate and Contractor for the delivery of a completed project.

3.5 Contractor is responsible for the design, fabrication, delivery, and installation of all materials, other than those identified and listed in section 3 of this document, used in meeting the requirements of this SOW. All materials and designs must be approved prior to installation by COR.

4.0 GOVERNMENT MATERIAL (GM)

4.1 Pursuant to Contract Clause FAR 52-245-2, Government-Furnished Property (Short Form), If applicable the

Government will furnish the following materials and equipment for the installation by the Contractor: None.

4.2 The Government Furnished Material (GM) is stored at Warehouse. The contractor shall move, uncrate, assemble, and install the GFM. GM shall be uncrated and inspected by the contractor in the presence of the

Contracting Officer’s Representative [COR] to determine any damaged or missing parts. The contractor shall be responsible for damage or loss occurring after this inspection. The contractor shall notify the COR ten (10) days in advance of the date the GFM is needed. Any GM not incorporated in the work shall be returned to the

Government and placed in storage at Warehouse as directed by the COR.

4.3 Contractor shall provide adequate quantities of materials in addition to the inventory of materials currently stored at the site to provide a complete the project as specified. A detailed List of Items must be provided containing the properly information to the FAC Manager.

5.0 STATEMENT OF WORK (SOW)

5.1 Summary of Existing Deficiencies and Project Goals

The Warehouse building occupies an area of 5460 square meters inside the U.S. General Consulate. The building is divided into three sections: East side – Facility management, Central – BDC, and West – Facility operational plant. The following drawing presents the sections:

Recently, the Warehouse building received a roof repair’s project where one of the goals was to perform the power washing of the roof boards to prepare the roof surface for the necessary repairs. The result of the power washing process was a dirty water that traveled between the transite laps and created stains on the ceiling, walls and floor. The following pictures presents the mentioned situation:

Ceiling boards:

Internal walls:

Concrete floor:

The goal of this project is to have a specialized and certified Company to perform the necessary repairs, preparation and painting of the ceiling, internal walls and floor from the Warehouse building.

5.2 Service Summary

The Warehouse painting project is divided in 5 phases: phase 1- Kickoff meeting and walkthrough at offices, phase 2 – Ceiling painting, phase 3 – Wall painting, phase 4- floor painting, and phase 5 - Final Report. It can be visualized on the Annex B.

5.2.1 Kickoff Meeting – Phase 1

- Kickoff Meeting - FAC / Contractor

Preparation for the warehouse painting project, including discussions regarding specific efforts, review of the existing documentation and prospective schedule for field activities on site according to the item 11.0 from this

SOW.

- Walkthrough at Warehouse

The COR and the contractor will do a walkthrough at Warehouse to check the area and the current conditions to evaluate the best options to perform the work and to identify any interference that can affect the study.

5.2.2 Ceiling Painting – Phase 2

The current ceiling of the Warehouse building is composed by stucco cement boards and covers an area of 5460 square meters.

The contractor is responsible to provide all necessary material and tools to perform the painting of the ceiling, including brushes, spatulas, wool rolls, adhesive tapes, sandpaper, scaffolding, masking tape, mortar, ready putty, plastic putty, spackle or acrylic putty, silicone, PU, Sealant, PVC screen mesh, ceramic tiles, primer, solvent, sealer / preparer bottom, thinner, turpentine, zarcon, ferrox, thinner, vacuum cleaner, broom, brushes, cloths, high pressure washing machine, glass cleaner, squeegee, plastic covers, cardboard rolls, water hoses, and extension cords. All products, materials, tools and PPEs used in the construction site is subject to assessment, approval and inspection of the COR.

The contractor shall attend the following specifications during the ceiling painting work:

1) Protect adjacent surfaces, flooring and furniture with canvas drop cloths and tape, as needed, to control dust and over-spray and to make lines as needed. Canvas drop cloths are the most durable and the fabric works to absorb paint drips and spills. Reuse over and over. Plastic and paper drop cloths cost less but tend to slide when you walk on them, so use painter’s tape to secure the edges to the floor.

2) The contractor shall perform the cleaning of the surface, removing grime, cobwebs, dust and stains that can prevent the paint from adhering. All loose particles, or delaminated paint, oil, grease, laitance, mold, mildew, and other foreign material shall be removed. Use a mixture of water and mild soap, gently rubbing in a circular motion.

3) Before application of finish coats, apply prime coat in a thin spray or roll coat to surface to be coated.

Recoat primed and sealed substrates where there is evidence of suction spots or unsealed areas in first coat to assure a finish coat with no burn-through or other defects due to insufficient sealing.

4) Paint application shall comply with the manufacturer's instructions observing the drying period recommended between consecutive coats and the dilution rate that may vary from manufacturer to manufacturer (use potable water and conduct the mixture evenly).

5) Apply minimum of 2 coats of paint or as needed to provide adequate coverage. Additional coats of paint may be required if the first layer’s stain or other conditions occur during the painting process, until the coat of paint has a uniform finish in color and appearance. The contractor shall use semi-gloss acrylic latex paint, code SWB-1158 from Sherwin-Williams or similar brand. Paint and paint products from well-known brands such as Coral, Lukscolor, Suvinil, Eucatex, WEG, Renner, etc. will be accepted as well.

5.2.3 Wall Painting – Phase 3

The contractor shall provide all necessary material and tools to perform the painting of the internal walls from the Warehouse building. The following drawing present the walls that is required to be painted:

Considering the height of 6 meters for the walls and all indicated widths from the drawing, the total area to be painted is 2,709m2.

The contractor shall attend the following specifications during the internal wall painting work:

6) Protect adjacent surfaces, flooring and furniture with canvas drop cloths and tape, as needed, to control dust and over-spray and to make lines as needed. Canvas drop cloths are the most durable and the fabric works to absorb paint drips and spills. Reuse over and over. Plastic and paper drop cloths cost less but tend to slide when you walk on them, so use painter’s tape to secure the edges to the floor.

7) The contractor shall perform the cleaning of the surface, removing grime, cobwebs, dust and stains that can prevent the paint from adhering. All loose particles, or delaminated paint, oil, grease, laitance, mold, mildew, and other foreign material shall be removed. Use a mixture of water and mild soap, gently rubbing in a circular motion.

8) Crack Preparation:

A. Cracks Less Than 1 mm (1/32-inch): Patch in accordance with acrylic coating manufacturer's written instructions.

B. Cracks in Excess of 1 mm (1/32-inch):

- Grind or rout cracks to 6 mm by 6 mm (1/4-inch by 1/4-inch) and remove dust.

- Fill cracks until flush with surface with patching compound or sealant in accordance with manufacturer's recommendations.

C. Apply light coat of sand to patching compound or sealant before repair material cures. Sand to match size, texture, and appearance of adjacent substrate.

D. Perform adhesion testing of sealant or patching compound used to repair exterior substrates.

E. Prepare substrate area to be coated in accordance with coating manufacturer's recommendations.

F. Mask over sealant joints in areas to receive new coating.

9) Before application of finish coats, apply prime coat in a thin spray or roll coat to surface to be coated.

Recoat primed and sealed substrates where there is evidence of suction spots or unsealed areas in first coat to assure a finish coat with no burn-through or other defects due to insufficient sealing.

10) Paint application shall comply with the manufacturer's instructions observing the drying period

11) Apply minimum of 2 coats of paint or as needed to provide adequate coverage. Additional coats of paint may be required if the first layer’s stain or other conditions occur during the painting process, until the coat of paint has a uniform finish in color and appearance. The contractor shall use semi-gloss acrylic latex paint, code SWB-1158 from Sherwin-Williams or similar brand. Paint and paint products from well-known brands such as Coral, Lukscolor, Suvinil, Eucatex, WEG, Renner, etc. will be accepted as well.

5.2.4 Floor Painting – Phase 4

The contractor shall provide all necessary material and tools to perform the Self-Leveling Epoxy Flooring from the central area of the Warehouse building. The area corresponds to the building distribution center ( BDC ), 4036 square meters. The following drawing presents the area that is required to be painted:

The contractor shall attend the following specifications during the internal wall painting work:

Floor repairs / Preparation:

The floor from the BDC area is damaged and it requires to be prepared to receive the self-leveling epoxy system. Follow below some pictures from the damaged floor:

1) The Contractor shall Chisel the sides of the crack or hole to make them square. The bonding material won’t stick as well to rounded edges. Take a chisel and hammer and tap any rounded edges to straighten them out.

2) Sweep any large concrete chunks out of the hole. Large pieces of concrete and debris will prevent the bonding agent from making a good seal. Remove all large pieces with a broom and scoop them into a pail.

3) Vacuum the area with a shop vac. Remove any dust and small debris from the crack to help the mortar bond better. Use a shop vac to clean the crack and surrounding area. Pass over the area several times and ensure you’ve picked up all the debris.

4) Scrub the damaged area with a wire brush and water. Dip the brush in water and scrub every part of the crack or hole. This gives the bonding material a greater surface area to adhere to. Make sure you get all the edges, sides, and the bottom of the damaged area.

5) Brush a concrete bonding agent into the crack or hole. Bonding agent is a liquid that helps concrete stick better. Dip a paintbrush into the bottle and spread an even layer into the damaged area. Cover every part of the crack or hole. Then let the bonding agent dry for 1 hour.

6) Mix the repair mortar in a bucket. Mortar is used to patch cracks in concrete. Look for specialized mortar designed for repairing concrete at the hardware store. Pour out the dry mortar into a bucket. Then add the instructed amount of water. Mix it with a trowel, electric mixer, or your hands until it reaches a thick, peanut butter-like consistency.

7) Scoop the mortar into the crack or hole. Use a trowel or your hands and fill the space with mortar. Press it down so it fills all the small holes in the concrete. Keep adding mortar until it makes a small, rounded mound on over the concrete surface.

8) Level the surface by scraping a trowel across the mortar lengthwise. Work in whichever direction the crack is longer. Press a long trowel down at the top and pull it towards you. Then go in the opposite direction. Scoop away any mortar that scrapes off when you do this.

9) Make the mortar flush by scraping it horizontally onto the damaged edges. Use a smaller trowel or paint scraper and scrape along the edges of the crack or hole where the concrete meets the mortar. Push the mortar so it is even with the concrete surface. Work around the whole border of the crack.

10) Scrape the surface once more with the long trowel to even it out. This final pass removes any excess mortar above the surface and smooths it out. Use the same back and forth motion that you used before.

Make multiple passes if the mortar doesn’t flatten out after your first pass.

11) Let the mortar dry for at least 24 hours before walking on it. Mark the area off so no one steps on the mortar by accident. Keep pets and children away as well. After 24 hours, the mortar should be dry enough to walk on normally.

12) After the performance of the necessary repairs, the contractor shall perform the cleaning of the surface, removing grime, cobwebs, dust and stains that can prevent the paint from adhering. All loose particles, or delaminated paint, oil, grease, laitance, mold, mildew, and other foreign material shall be removed. Use a mixture of water and mild soap, gently rubbing in a circular motion.

Mechanical Surface Preparation

1) Mechanically mill the entire surface using a floor scarifier or grinder to remove laitance, weak top layers, or previous coatings.

2) Ensure the surface is open and porous, with a profile compatible with epoxy adhesion (CSP 3–5, as per ICRI standards).

3) Perform diamond grinding to smooth out high spots, level the surface, and refine the texture after milling.

4) Optionally, shot blasting may be used depending on surface condition and project requirements.

5) Remove all dust, particles, and debris using an industrial vacuum cleaner.

6) Ensure the floor is dry, clean, and free of oils, grease, or other contaminants.

Self-Leveling Epoxy Flooring Application

Primer Application:

1) Apply an epoxy primer coat using a roller or squeegee to seal the surface.

2) If needed, apply a second primer coat to cover any suction areas or porous spots.

3) Let the primer cure per manufacturer’s recommendation (usually 6–12 hours).

Self-Leveling Epoxy Mortar:

1) Prepare the self-leveling epoxy compound by mixing resin and hardener with the addition of selected fillers (e.g., silica or quartz powder) if specified.

2) Pour the mixture on the surface and spread with a notched trowel or rake.

3) Use a spiked roller to remove air bubbles and ensure even distribution.

4) Apply to a uniform thickness of 2 mm to 5 mm, depending on the technical specification and use conditions.

Floor painting work:

1) Apply the final epoxy topcoat to provide a smooth, seamless, and chemical-resistant surface.

2) If required, add non-slip aggregates or UV-resistant finishes depending on the operational environment.

3) Paint application shall comply with the manufacturer's instructions observing the drying period

4) Apply minimum of 2 coats of paint or as needed to provide adequate coverage. Additional coats of paint may be required if the first layer’s stain or other conditions occur during the painting process, until the coat of paint has a uniform finish in color and appearance. The contractor shall use the paint for shop ( tinta epóxi para oficina) from SV Revestimentos industriais or similar brand. Paint and paint products from well-known brands such as Coral, Lukscolor, Suvinil, Eucatex, WEG, Renner, etc. will be accepted as well.

Floor marking:

1) The contractor shall perform the floor marking after the Self-Leveling Epoxy Flooring. The painting shall be performed around all current racks, following the specifications: width – minimum of 100mm, color yellow, painting for floor marking, Sherwin Williams or similar brand.

2) The contractor shall perform the painting indicating the fire extinguisher location, following the local standard IT 2119. Paint specifications: color yellow, painting for floor marking, Sherwin Williams or similar brand and color red, painting for floor marking, Sherwin Williams or similar brand.

3) The following drawing presents the current layout and the desired floor marking:

- General tasks

- The contractor is responsible to provide all necessary labor, material and tools to perform this project, including PPEs.

- The contractor is responsible to perform the cleanup of the project area at the end of the day and keep the material and tools organized.

- The contractor is responsible to implement a quality control plan during the project period to ensure the work is in compliance with the standards and SOW. Follow below the required procedures to be performed:

• Keep the updated drawings at project area.

• Perform the update of the project chronogram according to the performed tasks.

• Perform inspections and daily checklists according to the project tasks.

• Inform any unexpected situation to the project COR.

• Keep the COR informed about the project progress.

• Document the activities during the project period.

• Perform a report about the performed tests.

- All material that will be used on the project must be approved by the COR before the work performance.

Safety requirements:

The Contractor is responsible and shall continue management and implementation of a safety and health program throughout construction. The Contracting Officer and the Post Occupational Safety and Health Officer [POSHO] reserve the right to suspend work when and where Contractor's safety and health program is considered to be operating in an inadequate or non-complying manner. The contractor will follow the more restrictive standard between the Safety and Health Requirements Manual established by the US Army Corps of Engineers.

(http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf)

The contractor shall submit the Accident Prevention Plan (APP), Annex C, and the Activity Hazard analyses ( AHA ) Annex D. The APP is a job site specific safety and health policy and program management document to ensure safety of all persons at the site in event of an emergency. The APP shall interface with the employer’s overall safety and health program. Any portions of the overall safety and health program that are referenced in the APP shall be included as appropriate. The AHA defines the work sequence, anticipated hazards, conditions, equipment, materials, personnel, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk, and the Risk Assessment Code for each step.

Provide introductory policy statement signed by senior officers of design/build firm stating that implementation and management of the APP has full cooperation and support of management. The APP shall include the following:

1. Statement of safety and health policy.

2. Administrative responsibilities for implementing the plan.

3. Identification of personnel responsible for accident prevention.

4. Plans for hazard communication, and continued safety and health training.

5. Provisions for inspections of work sites, materials, and equipment.

6. Emergency response capabilities to minimize consequences of accidents.

7. Public safety requirements.

The contractor shall appoint a manager whose duties shall include effective implementation, coordination, and enforcement of APP. The manager shall be qualified to anticipate, identify, evaluate, and implement corrective action in relation to potential safety and health hazards and dangerous exposures for accident prevention.

The manager shall meet with the POSHO and Owner’s representative to discuss site specific safety and health issues.

The contractor shall provide for frequent safety, health, and housekeeping inspections conducted by the Safety and Health Program Manager, temporary structures, fabrication shops, material, machinery, and equipment.

The contractor shall hold safety meetings once each week. Require attendance by all laborer, and supervisors;

include those of separate contractors. Contractor shall consider the following checklist:

1. Who is trained in CPR

2. Level of local hospital services

3. Do local doctors speak English

4. Type of emergency vehicles and distances

5. Are cell phones or radios available

6. Level of embassy doctor or nurse services

7. Family contact names and telephone numbers for all crew

Barricading and Warning Signs

a. The contractor must place provisional barricades and warning signs to maintain a safe and accessible path-of-travel for all pedestrians, including those with disabilities, to avoid accidents to third parties. Barricades alert others about hazards created by construction activities and should be used to control vehicular traffic around the work site as well.

b. Erect and maintain for the duration of the Contract proper barricades including fencing material, traffic cones, caution tape and temporary curb ramps complying with all access codes and regulations.

c. Ensure that no construction materials be stored and/or placed on the path-of travel.

d. Maintain the construction barriers in a sound, neat, and clean condition.

Personal Protective Equipment (PPE) Requirements

a. Contractor personnel must use personal protective equipment (PPE) required and in accordance with the contracted work.

b. The contractor is required to inspect and maintain spare PPE in case of damage, deterioration, or loss of the equipment.

c. The PPE used must meet the technical specifications required by Brazilian regulation and international standards.

d. Sharp cutting tools must be carried in Tools Carrying Cases; under no circumstances they are to be carried in uniform pockets.

e. In those tasks where PPE certified is required, the contractor must provide the current certification.

f. The contractor must provide records of PPE received for all the employees involved in the task.

Safety inspections requirements

a. All tools, equipment and/or machinery that will be used in the execution of the contracted work must be inspected by a competent person before starting the project.

b. COR and/or Safety representatives of the US Embassy may inspect equipment, tools and/or machinery of the contractor at any time and may request to change it if deemed necessary.

Hand and Power Tool Safety

a. The contractor must ensure the safety of tools and equipment used by its employees.

b. Inspected at regular intervals and maintain in good condition all tools in accordance with the manufacture’s specifications.

c. Ensure that tools are used for their intended purposes.

Emergency Response Requirements

a. In case of an emergency within the US Embassy facilities and/or during the execution of the contracted work, contractor personnel must follow the instructions given by the Embassy representative (escort) who is supervising the work, or security personnel.

b. The contractor must not obstruct emergency response equipment such as first aid kits, fire extinguishers, fire cabinets, defibrillators, spill kits, stretchers, eye wash stations or safety signs.

High Risk Work Requirements

a. The contractor shall submit certificates of training for each person who will conduct the task. These certificates must be submitted before starting the execution of the project.

b. The contractor shall prepare a work permit specifically for the task and must be provided to the COR before the initiation of work.

c. The contractor must send a risk assessment of the task in a minimum period of eight working days before commencement of work. The POSHO or Safety Coordinator will review the document and make any comment it deems necessary.

d. The execution of high-risk activities will be carried out with a minimum of two people present that may give first aid or notice in case of emergency.

Electrical Safety

a. The contractor shall fully comply with the local regulation and the Embassy policies related with electrical safety work practices and work-de energized to prevent any incident that may impact the health of personnel and Embassy and residential units’ electrical systems.

b. It is Department policy that energized “live” parts to which an employee may be exposed must be de-energized before the employee works on or near them. If de-energizing them introduces or increased hazards or is unfeasible, you must contact your point of contact at the Embassy to report such situation before carrying out the work.

c. All personnel conducting electrical work shall be sufficient trained and considered as competent persons prior to performing the work.

d. The contractor should identify any potential sources of electrical energy likely to cause death, injury, or serious physical harm.

e. Ensure all work is performed in accordance with local regulation and U.S. standards.

f. The contractor must provide the appropriate equipment and tools for the work in compliance with the requirements of the contract.

g. During the execution of work on the electrical system, contractor personnel must remove conductive jewelry such as watches, rings, chains and/or bracelets.

h. Non-conductive (fiberglass) ladders should be used for electrical work or near electrical hazards.

Fall Protection Requirements

All work performed at more than 1.50 meters (5ft) is considered work at heights based on local laws, therefore the contractor must strictly comply with local Resolution NR 35

a. All equipment to work at elevated surfaces must meet at least the ANSI Z359.1 standards or European counterparts.

b. All contractor personnel using equipment for work at heights must follow the instructions and warnings associated with such equipment.

c. Contractor personnel will not use as an anchor point for work, ladders, piping, or pipe supports.

d. If an anchor point does not offer the recommended resistance for fall protection (5000lbs), the contractor must provide protective equipment for heights with dampers that may decrease the impact force.

e. Only use multi directional/modular scaffolding properly certified.

f. Use dielectric ladders to work with electricity and areas with electrical influence.

g. It is forbidden to stand on or above the second top rung of the ladders.

h. All personnel performing work above 5 ft (1.5mts) must use at least the following personal protection equipment: helmet (dielectric if needed), with chin strap and three support points, safety glasses that protect eyes from impacts, with UV protection; hearing protection if necessary, gloves with high resistance to abrasion, slip reinforced toe boots, work clothes according to weather conditions and risk factors and proper fall protection systems.

i. The contractor must submit to the COR, in a minimum period of eight working days before starting the work, the training certificates of all workers who will perform the job. The certificate must comply with the provisions of local standards. A re-training should be provided to employees as required by local legislation.

Scaffolding Requirements

a. The contractor is responsible for proving safe conditions when using, erecting, and breaking down scaffolding.

b. Scaffolds should be erected and dismantled by competent workers, under the supervision of knowledgeable and experienced supervisors.

c. Scaffolds should be erected on a rigid surface, capable of carrying the maximum intended load without settling or displacement.

d. Ensure scaffold is equipped with standard guardrails and toe boards on all open sides.

e. Provide an access ladder or equivalent safe access.

f. Supported scaffolds with a height to base width ratio of more than four to one (4:1) shall be restrained from tipping by guying, tying, bracing, or equivalent means.

Requirements for Chemical Substance Management

a. If the contracted task requires the use of chemicals, the contractor must comply with the specifications required by local law or U.S standards for storage, handling, and transportation.

b. The contractor is responsible for verifying the correct handling of each product such as storage, labeling, required PPE, disposal of waste in compliance with safety and environment regulations.

c. Contractor shall have accessible copies of Safety Data Sheets (SDS) for each chemical brought onto Post’s property.

d. Forward SDSs of hazardous materials to the COR for review.

e. Use and store all hazardous or flammable chemicals brought on the project site in approved containers.

Requirements for Lifting loads, use of cranes or elevating work platforms

a. The contractor must submit to the COR certificates of the equipment (issued by a certified ONAC entity) used for the work (including forklift, cranes, and elevating platforms) and required documents of the vehicles (SOAT, ownership card and mechanical inspections).

b. The contractor shall send to the COR all the certificates (issued by a certified entity) of all the slings, chains, shackles, or other elements used for lifting loads.

c. The contractor shall send to the COR training certificates of all the personnel that will perform the task.

d. The contractor shall send to the COR the Maintenance Program of the equipment and machinery that will be brought onto the compound.

e. The contractor shall forward to the COR the loading and unloading procedure prior to the operation.

f. The contractor must make a plan to ensure the lifting capacity of the crane or arm relative to its load.

Welding

a. Before cutting or welding is permitted, the COR shall inspect the area for authorizing the operation to reduce the potential of an uncontrolled ignition of materials.

b. The contractor shall obtain a hot work permit thru the COR from the POSHO or Safety Coordinator prior to the hot work activity within occupied existing facilities, 40 feet of a building or potential hazard such as a fuel storage tank, and confined spaces regardless of location.

c. Establish work area barriers according to the job to be performed to also protect pedestrians, these barriers shall comply with OSHA standards and post’s hot work policy.

d. Suitable fire extinguishing equipment shall be maintained on site and in a state of readiness for instant use.

e. Cutting and welding shall be performed only in areas that are or have been made fire safe. When the task cannot be relocated, the area shall be made safe by removing combustibles or protecting combustibles from ignition sources.

f. The contractor shall ensure all welder operators and attendants exposed to the hazard use proper welding personal protection equipment.

Fire Extinguisher

Governing regulations: Latest edition of U.S. Army Corps of Engineers (COE) Safety and

Health Requirements Manual, EM 385-1-1

During construction, Contractor and his subcontractors and sub-subcontractors and their agents and employees shall comply with fire safety practices by and local fire protection codes, and in addition shall:

1. Provide following stored pressure extinguishers during entire construction period:

a. One U.L. rating 4A-60B:C dry chemical fire extinguisher.

b. One U.L. rating 2A 4 liter water fire extinguisher.

c. One U.L. rating 10B:C carbon dioxide fire extinguisher with horn and hose assembly.

Provide fire extinguishers together in each of following areas:

a. Each 300 square meters of work area or fraction thereof.

b. Each temporary structure including construction office and storage and tool and workshop sheds.

The Contractor's superintendent or other assistant superintendents shall be appointed as project fire warden for entire construction period. Train workmen in proper use of each type of fire extinguisher.

Always maintain free access to fire extinguisher equipment, street fire hydrants, and outside connections for standpipe hose systems.

Maintain all exit facilities and access thereto, free of material and other obstructions.

STANDARDS REFERENCES

- IT 2119 – Brazilian standard for fire extinguisher floor marking

- ABNT NBR 13245 – Brazilian standard for painting of non-industrial buildings: surface preparation

- ABNT NBR 12554 – Paints for construction for non-industrial buildings

- ABNT NBR 11702 – Paints, vanishes, textures and complements for non-industrial buildings.

- ABNT NBR 15302 – Method for performance evaluation of paints for non-industrial buildings

5.2.5 Final Report – Phase 4

Prepare the Final Report and provide a folder with all project documentation, including:

• Documentation of all activities including performance data sheets and results of all functional performance testing.

• The daily activities report.

• The final Study / Project attending all requirements of this SOW.

• All Required drawings in DWG / PDF.

• The Technical Responsibility term ( ART ) for the project.

• Warranty term about the performed work ( minimum of 1 year )

• The certification of the responsible Engineer from the project

Final Meeting to present the results

Final meeting to discuss about the performed work and to present the results. The contractor shall deliver all documentation and the final report containing the requested items mentioned above.

6.0 CONTRACT ADMINISTRATION

6.1 The sole person authorized to enter in and responsible for administrating contracts on the behalf of the U.S.

Consulate is the Contracting Officer (CO). The CO will nominate a Contractor Office Representative (COR) that will be responsible to coordinate the project and act as the point of contact between the CO and the Contractor. The Contractor shall not conduct any work that is beyond this Statement of Work and accompanying specifications unless directed in writing by the Contracting Officer. Any work done by the Contractor beyond this SOW and accompanying specifications without direction from the CO will be at the Contractor’s own expense and at no cost to the Consulate.

6.2 The Contracting Officer (CO) shall provide a written Notice to Proceed [NTP] to the Contractor. No work shall be initiated until the NTP is issued by the CO.

6.3 The Contracting Officer may designate more than one individual to serve as the Contracting Officer's

Representative (COR). The Contractor will be furnished evidence of COR appointments, including explicit authority delegated to each COR and their responsibilities.

6.4 The Consulate does not make representations or warranties of whatsoever kind or nature, either expressed or implied, as to the quality, level of completion, accuracy, extent of compliance with the standards, codes and requirements described or referred to in this SOW, or the extent of coordination between or among the documents provided to the Contractor.

6.5 The Consulate’s review, approval, or acceptance of, nor payment for the services required under this contract shall be construed to operate as a waiver of any rights under this contract or any cause of action against the Contractor arising out of the performance of this contract.

6.6 The Consulate has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Office of Overseas Buildings may perform Quality Assurance Inspections [QAI] and tests during construction to confirm the work is installed according to the

SOW.

6.7 The Contracting Officer has the authority to issue a temporary stop order during the execution of any particular phase of this SOW. This authority may be executed when the Consulate requires time for official functions or is in possession of specific credible information indicating that the lives of Consulate personnel are immediately threatened, and that the execution of the project will increase the Consulate's vulnerability. The Contractor shall promptly notify the CO that work has been stopped.

6.8 If any of the Contractor’s services do not conform to the contract requirements, the COR may require the Contractor to perform the services again in conformity with the contract requirements. The Consulate may by contract or otherwise, perform the services and charge the Contractor any cost incurred by the Consulate that is directly related to the performance of such service or terminate the contract for default.

6.9 The Consulate has the right to terminate this contract of convenience at any time in whole, or from time to time, if the Contracting Officer determines it is in the interest of the Consulate.

7.0 RESPONSIBILITY OF THE CONTRACTOR

7.1 The Contractor must be responsible for the professional quality, technical accuracy, and the coordination of all construction and other services furnished under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiencies in its construction and other services.

7.2 The Contractor will identify a Project Site Manager who will be responsible for the overall management of the project and represent the Contractor on the site during construction. The Project Site Manager will be approved by the COR.

7.3 The Project Site Manager must attend all project meetings, prepare Status Reports on the project and submit them to the COR as requested. Status Reports will contain meeting minutes, accomplishments, raising concerns and proposed solutions, any proposed changed orders, and any other pertinent information required to report the progress of performance.

7.4 All documentation produced for this project will become the ownership of the Consulate at the completion of this project.

7.5 The Contractor must verify that all materials, equipment, and systems provide operational dependability. The

Contractor assures the completed construction shall be easily maintained or replaced with readily available materials and services.

7.6 Any cost associated with services subcontracted by the Contractor must be borne by and be the complete responsibility of the Contractor under the fixed price of this contract.

7.7 The Contractor is responsible for safety and is his obligation complies with all local labor laws, regulations, customs and practices pertaining to labor, safety and similar matters. The Contractor will promptly report all accidents resulting in lost time, disabling, or fatal injuries to the COR. Work site will be inspected by COR, Assistant Post Safety and Health Officer daily to ensure safety of work environment.

7.8 The Contractor must be and remain liable to the Consulate in accordance with applicable law for all damages to the Consulate caused by the Contractor's negligent performance of any of the services furnished under this contract. The rights and remedies for the Consulate provided for under this contract are in addition to any other rights and remedies provided by law.

8.0 PRE-CONSTRUCTION REQUIREMENTS

8.1 It’s a Contractor responsibility examine all the documents and visit the site to fully inform themselves of all the conditions and limitations applied to the work and submit a firm fixed price cost proposal for all the work. No subsequent cost allowance will be made to the Contractor for neglect of the existing conditions.

8.2 Provide a statement that the Contractor’s company and all personnel are experienced in installation and capable of performing all of the requirements as specified in Section 4.

8.3 The Contractor must prepare and submit a Quality Control Schedule [QCS] and Project Safety Plan [PSP] to address the project. The QCS and PSP are intended to document the entire project from beginning to end.

8.4 Submit a copy of a Contractor’s Installation Guarantee covering the work, labor and equipment for a period of

1 year at no cost to the Consulate signed by the Contractor.

8.5 Submit a Bill of Materials [BOM], product literature, samples and standard specification submittals of all materials to be used in the project provided by the contractor. The BOM's shall list the equipment and materials in sufficient detail that a purchase order for the materials and equipment can be executed without further elaboration or specifications. These documents will be used by the Consulate to approve all equipment and materials.

8.6 Contractor will provide proof of insurance which is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

1. Bodily Injury stated in U.S. Dollars:

Per Occurrence $10,000 Cumulative $30,000

2. Property Damage stated in U.S. Dollars:

Per Occurrence $5,000 Cumulative $20,000

8.7 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, employees, or any other person, arising from an incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the

Government from any and all claims arising, except in the instance of gross negligence on the part of the

Government.

8.8 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

8.9 Government as Additional Insured. The general liability policy required of the Contractor shall name "the

United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

8.10 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

9.0 CONSTRUCTION REQUIREMENTS

9.1 No construction shall begin until approvals of the Pre-Construction Submittals are accepted by the CO and

COR. If any type of necessary work to be performed by contractor shall interfere in the Consulate normal work (as example power interruption) it must be scheduled and it must be advised. It’s Contractor responsibility to get all approval before starting the work.

9.2 The Contractor will be responsible for all required materials not provided by the Consulate, equipment, and personnel to manage, administer, and supervise the project. All workmanship must be of good quality and performed in a skillful manner as determined by the CO and dictated by standards in Section 9.

9.3 All materials and equipment incorporated into the project must be new unless noted otherwise. The Contractor shall transport and safeguard all materials and equipment required for construction.

9.4 Equipment and materials must be carefully handled, properly stored, and adequately protected to prevent damage before and during installation, in accordance with the manufacturer's recommendations. Damaged or defective items have to be replaced. The contractor will be responsible for security of all materials and equipment.

9.5 Receipt of Materials - Shipment of equipment, materials, and supplies shall be addressed to the Contractor - not the Consulate. The Contractor must be on hand to accept shipments; the Consulate will not accept shipments unless authorized by the COR.

9.6 The Contractor will be provided with a storage and staging area as determined by the COR, and arranged at the

Post award visit. The Contractor shall be responsible for restoring the area to its original condition at the completion of the work. The Contractor shall be responsible for repair of any damage incurred to buildings or pavement as a result of storage activities.