RFQ_19BR9326Q0004_27 March 2026.pdf

U.S. Consulate General São Paulo, Brazil

Date: March 27, 2026

Subject: Request for Quotations (RFQ) Number 19BR9326Q0004 – Cooling System Valves Replacement

Dear Prospective Offeror:

The U.S. Consulate General São Paulo is issuing this Request for Quotations (RFQ) for Cooling System Valves

Replacement in accordance with FAR Part 13, Simplified Acquisition Procedures.

SUBMISSION INSTRUCTIONS

To submit a quotation, follow the instructions in Section 3 of this solicitation, complete all required portions of the attached documents, and submit electronically to the addresses specified below.

BASIS FOR AWARD

Award will be made to the responsible offeror whose quotation is determined technically acceptable and offers the lowest price. The Government intends to award based on initial quotations without discussions. However, the

Government reserves the right to conduct discussions if necessary.

PRE-QUOTATION SITE VISIT

A pre-quotation site visit will be held on April 13, 2026, at 10:00 AM (local time) at the U.S. Consulate General, Rua Henry Dunant, #700, Santo Amaro, São Paulo.

Attendance is strongly encouraged but not mandatory. To arrange site visit attendance, contact Magno Canos at CanosMG@State.gov no later than close of business, April 09, 2026.

QUOTATION DUE DATE

Quotations are due April 24, 2026, by 5:00 PM (local time). Late quotations will not be considered for award.

SUBMISSION REQUIREMENTS

Quotations must be:

• Submitted in English

• Complete (incomplete quotations will not be considered)

• Submitted electronically to: saopauloprocurement@state.gov and CanosMG@state.gov

• In one of the following formats: MS Word 2007/2010, MS Excel 2007/2010, or Adobe PDF

• Limited to 30MB per email attachment (if files exceed 30MB, submit in multiple emails with separate attachments under 30MB each)

• Include "RFQ 19BR9326Q0004" in the email subject line

REQUIRED DOCUMENTS

Your quotation must include the following completed documents:

1. SF-1449 (Solicitation/Contract/Order for Commercial Items)

2. Section I - Pricing Schedule (fully completed)

3. Section 5 - Representations and Certifications

4. All additional information required in Section 3 (Technical Quotation Requirements)

5. Proof of SAM Registration (UEI number)

SAM REGISTRATION REQUIREMENT

Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov prior to award in accordance with FAR 4.1102. Offerors are strongly encouraged to begin SAM registration immediately, as the process can take 2-3 weeks. Award cannot be made to an offeror that is not registered in SAM.

mailto:CanosMG@State.gov mailto:saopauloprocurement@state.gov mailto:CanosMG@state.gov https://www.sam.gov/

QUESTIONS

Questions regarding this solicitation must be submitted in writing to saopauloprocurement@state.gov no later than April 17, 2026. Responses will be provided to all prospective offerors via amendment to the solicitation.

POINT OF CONTACT

Magno Canos

Contracting Officer's Representative

Email: CanosMG@State.gov

Sincerely, Christine Bonds

Contracting Officer

U.S. Consulate General São Paulo

General Services Office - Procurement

Enclosure: RFQ 19BR9326Q0004

Enclosure:

mailto:saopauloprocurement@state.gov mailto:CanosMG@State.gov

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19BR9326Q0004, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19BR9326Q0004, Schedule Of Supplies/Services, Block 20

Description/Specifications/Work Statement

• Attachment 1 to Description/Specifications/Performance Work

Statement, Government Furnished Property

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12 SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not

Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not

Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and

DOSAR Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE CONTINUATION TO SF-1449 RFQ NUMBER 19BR9326Q0004 PRICES, BLOCK 23

I. PERFORMANCE WORK STATEMENT

A. The purpose of this firm fixed price purchase order is to for Cooling System Valves

Replacement, in accordance with the Work Statement.

QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance.

The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The

Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work

Pages Performance Threshold

Services.

Performs all Valves replacement services set forth in the scope of work.

Page 09 thru 39

All the services required should be performed in 10 business days.

MINIMUM AND MAXIMUM AMOUNTS

III. VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

CONTINUATION TO SF-1449,

RFQ NUMBER S- 19BR9326Q0004

SCHEDULE OF SUPPLIES/SERVICES, BLOCK

20 DESCRIPTION/SPECIFICATIONS

WORK STATEMENT

I. SECTIONS

1.0 INTRODUCTION – PROJECT SYNOPSIS 9

2.0 GENERAL REQUIREMENTS 9

3.0 GOVERNMENT MATERIAL (GM) 9

4.0 STATEMENT OF WORK 9

5.0 RESPONSIBILITY OF THE CONTRACTOR 21

6.0 CONTRACT ADMINISTRATION 21

7.0 PRE-CONSTRUCTION RQUIREMENTS 22

8.0 CONSTRUCTION REQUIREMENTS 24

9.0 CRITERIA 24

10.0 DELIVERY SCHEDULE 25

11.0 PROJECT SECURITY 26

12.0 PAYMENTS 26

13.0 SELECTION 26

14.0 ANNEX 28

ACRONYMS

- AHA: Activity Hazard analyses

- A/POSHO: Post Occupational Safety and Health Assistant

- APP: Accident Prevention Plan

- BLDG: Building

- CAD: Computer-Aided System

- CO: Contracting Officer

- COR: Contracting Officer Representative

- FAC: Facility Management

- FM: Facility Manager

- GC: General Contractor

- GFM: Government Furnished Material

- GM: Government material

- GSO: General Services Office

- HVAC: Heat, Ventilation, and Air Conditioning

- PV: Photovoltaic

- SOW: Statement of Work

- SQM: Square Meters

- TBD: To be Determined

- USCG: United States Consulate General

- US: United States

- WBS: Work Breakdown Structure

- ZIP: Zone Improvement Plan

ANNEX

ANNEX A

Holiday Schedule for 2025.

ANNEX B

Work Breakdown Structure – WBS.

ANNEX C

Accident Prevention Plan (APP).

ANNEX D

Activity Hazard analyses ( AHA ).

II. LIST of CONTACTS

The following professionals at the US Government, Mission São Paulo, will be able to assist with questions or inquiries in the following topics:

- Mechanical Engineer project related matters (COR – Mechanical). Jeferson Tisano, Mechanical Engineer (TisanoJS@state.gov)

- Safety and Health Issues within the Working Environment (COR –Safety) Jayme Kirschner, A/POSHO (KirschnerJL@state.gov)

- RSO Short Form (174-DS) and Security related issues.

Ms. Flavia Bocchino (BocchinoFN@state.gov)

- Contract Clauses and Contract related issues. Ms.

Simone Brandão (BrandaoSA@state.gov)

- Payment and addendum of contract (1).

BrasiliaDBO@state.gov mailto:BocchinoFN@state.gov mailto:BrasiliaDBO@state.gov

INTRODUCTION - PROJECT SYNOPSIS

1.0 INTRODUCTION - PROJECT SYNOPSIS

1.1 The U.S. Consulate General São Paulo intends to award a firm-fixed-price purchase order for Cooling System

Valves Replacement services as described in this Statement of Work.

1.2 All work and deliverables shall be completed within 10 business days from the date of Notice to Proceed (NTP).

See Section 10.0 for the deliverable schedule and Annex A for the 2025 holiday schedule.

1.3 The work site is located at the U.S. Consulate General, Rua Henry Dunant, #700, Santo Amaro, São Paulo, Brazil.

All site visits must be coordinated in advance through the Contracting Officer's Representative (COR) or the

Procurement Office.

1.4 Work shall be completed as expeditiously as possible consistent with the resources required for performance. The

Contractor shall coordinate with the COR for work phasing and sequencing. The Contractor shall submit a work schedule for COR review and approval prior to commencing work at the site.

1.5 The Contractor may be permitted to overlap work phases upon demonstration of sufficient capability and resources, subject to COR approval.

2.0 GENERAL REQUIREMENTS

2.1 The Contractor shall provide all labor, equipment, materials, tools, transportation, and supervision necessary to complete the work in accordance with this Statement of Work (SOW).

2.2 The work shall be performed in a professional and workmanlike manner in accordance with the firm-fixed-price and period of performance established in the resulting purchase order. The period of performance shall be completed in accordance with the approved work schedule unless otherwise authorized in writing by the COR.

2.3 The Contractor shall have access only to areas designated for the project unless otherwise authorized by the COR.

The Contractor shall minimize disruption to ongoing Consulate operations.

2.4 The Contractor shall prepare and submit the following for COR review and approval:

• Work schedule

• Bill of materials

• Product data sheets and technical literature

• Quality control plan

• Safety plan

These documents shall facilitate coordination and communication between the Consulate and Contractor throughout project execution.

2.5 The Contractor is responsible for the procurement, delivery, and installation of all materials required to meet the requirements of this SOW, except those specifically identified as Government-Furnished Material in Section 3.0. All materials and products must receive COR approval prior to installation.

3.0 GOVERNMENT MATERIAL (GM)

3.1 The Government will not furnish any materials or equipment for this project. The Contractor shall provide all materials necessary to complete the work as specified in this SOW.

4.0 STATEMENT OF WORK (SOW)

4.1 Introduction and Project Goals

The chilled water control valves currently installed on the three air handlers and chillers were installed in 2003 and have been operating continuously for over 20 years. Over time, these components have begun to show recurring malfunctions, such as mechanical sticking, inadequate response to control signals, and failure to open or close properly for accurate chilled water flow control. These issues directly affect the equipment’s performance, compromising the thermal efficiency of the system and the environmental comfort in the serviced areas. This scope defines the replacement of chilled water control valves in three Air Handling Units (AHUs), the replacement of the main chilled water control valve in the chiller loop, and the installation of two ultrasonic flow sensors in the chilled water piping system. All necessary modifications to the piping system, including the addition of flanges, shall be included.

Service Summary

The Cooling System valves replacement project is divided in 3 phases: phase 1- Kickoff meeting and walkthrough at Compound, phase 2 – Valves Replacement, phase 3 – Project Closeout. It can be visualized on the WBS structure, Annex B.

4.1.1 Kickoff Meeting – Phase 1

- Kickoff Meeting - FAC / Contractor

Preparation for the Cooling System Valves Replacement project, including discussions regarding specific efforts, review of the existing documentation and prospective schedule for field activities on site according to the item 10.0 from this SOW.

- Walkthrough at U.S. General Consulate

The COR and the contractor will do a walkthrough at U.S. General Consulate to check the area and the current conditions to evaluate the best options to perform the work and to identify any interference that can affect the project implementation.

4.1.2 Valves Replacement – Phase 2

Contractor shall provide labor, materials, equipment, transportation; hoisting, rigging, insurance, etc. for all work herein specified and or required to complete the project attending all items of this scope of work.

4.1.2.1 Replacement of proportional valves in the Air Handlers ( 102 /103 / 301).

The contractor is responsible to install an intelligent valve type Belimo Energy Valve with ANSI 125 or 250 flange, from 2½” to 6”, including the necessary modifications to the existing piping system in the 3 air handlers lines to ensure compatibility with the new equipment, in accordance with the manufacturer's instructions.

The contractor shall provide qualified labor, appropriate tools, and all necessary materials to perform the following services:

- Modification of the existing pipes

• Perform a field survey of the current piping connections.

• Remove a section of the existing pipe to accommodate the valve and new flanges.

• Supply and install ANSI flanges compatible with the valve model (Class 125/150 or

250/300).

• Execute all required cutting, welding, and adjustments to ensure proper sealing, alignment, and stability of the valve.

• Provide gaskets and suitable flange bolts.

All welding services must be carried out by certified professionals in accordance with the following applicable standards:

• ASME B31.1 – Power Piping;

• ASME Section IX – Qualification Standard for Welding and Brazing Procedures;

• NR-18 and NR-34 (Brazilian Regulations) – Conditions and environment for construction work and safety in welding and cutting activities;

• AWS D1.1 – Structural Welding Code – Steel, where applicable.

- Valve Installation Preparation

• Inspect the valve, actuator, and linkage for any transport damage.

• Ensure that all flanges are clean and free of rust, debris, or residue.

• Thoroughly clean the piping system using air blowout to remove solid particles.

• Provide adequate visual and physical access for future maintenance.

• Position the valve according to the flow direction arrow marked on the valve body.

• The valve must be installed with the stem oriented upwards and the actuator above the horizontal plane.

• Follow ANSI piping best practices, including mechanical support and union joints to facilitate future removal.

- Valve Installation

Energy Valves shall be installed with flow in the direction of the arrow on the valve body. The valve assembly can be installed in a vertical or horizontal arrangement, as long as the actuator is positioned to avoid condensation from dripping onto the actuator.

Install the valve on the return line of the heat exchanger, as recommended.

• Ensure a straight pipe section of at least 5 times the nominal pipe diameter upstream of the valve

(e.g., 6" = 30" or 762 mm).

• No minimum straight pipe length is required at the valve outlet; elbows may be installed directly after.

• Apply insulation only up to the valve body. The actuator must remain uninsulated.

- Remote temperature sensor installation

• Weld a ½” NPT female coupling on the pipe entering the heat exchanger, opposite the valve installation side.

• Install the supplied thermal well before inserting the remote sensor.

• Connect the remote sensor to the valve using the standard 10 m cable or an alternative length, if specified.

• Ensure that the sensor is properly seated within the thermal well.

Replacement of Chilled Water Valve

The contractor shall remove the existing valves and install two resilient seated butterfly valves, BRAY Series 3W/3L, ensuring proper sealing and safe operation according to the chilled water system design conditions.

- Activities to be performed:

• Isolate the line and drain the section involved;

• Remove the existing valves;

• Perform visual inspection of the connections and flanges;

• Replace all existing flange bolts with new bolts, compatible with the pressure class and piping material;

• Install the new valves in accordance with the manufacturer’s installation and orientation guidelines;

• Perform operational and leak tests;

• Properly dispose of the removed valves and replaced components in accordance with environmental regulations;

- Valve Installation

• Ensure the flange faces are clean, aligned, and free from debris;

• Insert the valve between the flanges with the disc in a partially open position (approx. 10°);

• Gaskets are not required, as the molded seat profile provides sealing;

• Flange bolts must be tightened gradually and evenly in a cross pattern:

• Confirm that the disc opens fully without interference with adjacent piping;

• Open and close the disc completely to verify correct alignment and smooth operation.

Valve Orientation Details

• The valve should preferably be installed with the stem in the vertical position and the actuator mounted directly above;

• In systems containing sludge, sediment, or particulate matter, the valve should be installed with the stem in the horizontal position, allowing the disc to open downward and avoid buildup;

• When installed near pipe bends, reducers, or pumps, orientation must follow the manufacturer’s illustrations to prevent interference and ensure hydraulic performance;

• Inverted installation is strictly prohibited.

The contractor shall follow all applicable standards and regulations during the execution of the valve replacement, including:

• NR-33 – Safety and Health in Confined Spaces (Brazilian standard);

• NR-35 – Work at Height (when applicable);

• ASME B31.3 – Process Piping (or equivalent national standard);

• ASME/ANSI B16.5 – Flanges and Fittings;

• ISO 9001 – Quality management requirements applied to the service process;

• ABNT NBR 5410 – Low-voltage electrical installations (if electrical actuators are involved);

• Installation, Operation and Maintenance Manual of BRAY Series 3W/3L Valves.

4.1.2.2 Cooling water lines sensor installation

The contractor shall provide all qualified labor, tools, auxiliary materials, personal protective equipment (PPE), and necessary equipment for the proper installation of the Belimo FM600 flow sensor on the existing pipeline. This includes pipeline modification, flange installation, and subsequent mounting of the sensor.

- Preliminary Activities

• Analyze the pipeline section where the sensor will be installed, verifying physical space, accessibility, and structural conditions.

• Verify the sensor specifications (flow range, pressure, temperature, and fluid compatibility).

• Confirm the need for straight pipe runs to ensure accurate measurement:

10 pipe diameters upstream (inlet).

• 5 pipe diameters downstream (outlet).

• Ensure the pipeline is properly depressurized, drained, and isolated.

• Verify that the line can support cutting and welding activities required for flange installation.

- Modification of existing piping

• Perform hot tapping (controlled pipe opening) on the designated section where the sensor will be installed, following all safety and environmental protection procedures.

• Prepare the pipe ends by cutting straight, cleaning, and grinding the surfaces.

• Weld a 6” ANSI 125 flange, properly aligned and square to the pipeline.

• Inspect the welds to ensure integrity, proper penetration, and absence of discontinuities.

• If necessary, apply anti-corrosion treatment to the welded areas (painting or coating according to company standards).

- Mechanical Installation of the Sensor

• Check the flange faces (pipeline and sensor) to ensure they are clean, flat, and free from defects.

• Install appropriate gasket seals (compatible with ANSI 125 pressure class and the process fluid) between the flanges.

• Align the sensor correctly, ensuring that the flow direction arrow on the sensor body matches the actual flow direction.

• Tighten the flange bolts following the torque specifications according to ANSI B16.5, using a cross-pattern sequence to ensure uniform sealing.

• Ensure the sensor is free from mechanical stress.

- Testing and Commissioning

• Gradually pressurize the line, checking for leaks at the flanged connections and welded joints.

• Perform functional testing of the sensor, verifying the accuracy of the flow readings.

• Calibrate the sensor if necessary, following the manufacturer’s procedures.

4.1.2.3 Temporary Water / Electricity Energy

1.Make arrangements with Consulate for water required for construction.

2.Consulate will pay for costs of water.

3. Provide hoses for conveyance.

4. Make arrangements with Consulate for temporary electrical service for completion of the Work.

Consulate will pay energy charges for temporary power and lighting.

5. Provide all necessary temporary wiring (in conduit if requested by Consulate), extensions, and temporary lighting devices.

6. Provide necessary provisions to avoid disruptions to Consulate's electrical service and daily operations.

4.1.2.4 Storage of Materials

1. Proper storage of materials is the sole responsibility of Contractor. Protect all materials susceptible to moisture including, but not limited to, all roll goods, insulation, can’t strip, wood, and plywood in dry, above ground, watertight storage. Keep all labels intact and legible, clearly showing the product, manufacturer, and other pertinent information.

2. Store materials on site. Cover and protect materials subject to damage by weather, including during transit. Stored materials shall be available for inspection.

3. Store flammable and volatile liquids in sealed containers located a minimum of 20 feet from existing buildings.

4. Liquid products shall be delivered sealed, in original containers. Store roll goods in an upright position.

5. Distribute material, debris, and equipment over the roof deck to avoid damage to the structural deck. Place materials and equipment to be stored on the roof as nearly direct over structural members as can be determined. Secure equipment, material, and debris on the roof to prevent movement by wind or other elements.

4.1.2.5 Quality Control

1. Consulate has the right to inspect and test all services, to the extent practicable at all times and places during the work.

2. Contractor shall maintain quality control over suppliers, manufacturers, products, services, site conditions, and workmanship to produce work of specified quality.

3. Contractor shall be approved by manufacturer to perform the work for the specified guarantee period.

4. The Contractor shall be responsible for the following construction inspections and tests:

A. Manufacturer’s Warranty Inspections

4.1.2.6 Safety Requirements

The Contractor is responsible and shall continue management and implementation of a safety and health program throughout construction. The Contracting Officer and the Post Occupational Safety and Health

Officer [POSHO] reserve the right to suspend work when and where Contractor's safety and health program is considered to be operating in an inadequate or non-complying manner. The contractor will follow the more restrictive standard between the Safety and Health Requirements Manual established by the US Army Corps of Engineers.

(http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_38 5- 1-1.pdf)

The contractor shall submit the Accident Prevention Plan (APP), Annex C, and the Activity Hazard analyses ( AHA ) Annex D. The APP is a job site specific safety and health policy and program management document to ensure safety of all persons at the site in event of an emergency. The APP shall interface with the employer’s overall safety and health program.

Any portions of the overall safety and health program that are referenced in the APP shall be included as appropriate. The AHA defines the work sequence, anticipated hazards, conditions, equipment, materials, personnel, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk, and the Risk Assessment Code for each step.

Provide introductory policy statement signed by senior officers of design/build firm stating that implementation and management of the APP has full cooperation and support of management. The

APP shall include the following:

1. Statement of safety and health policy.

2. Administrative responsibilities for implementing the plan.

3. Identification of personnel responsible for accident prevention.

4. Plans for hazard communication, and continued safety and health training.

5. Provisions for inspections of work sites, materials, and equipment.

6. Emergency response capabilities to minimize consequences of accidents.

7. Public safety requirements.

8. The contractor shall appoint a manager whose duties shall include effective implementation, coordination, and enforcement of APP. The manager shall be qualified to anticipate, identify, evaluate, and implement corrective action in relation to potential safety and health hazards and dangerous exposures for accident prevention.

The manager shall meet with the POSHO and Owner’s representative to discuss site specific safety and health issues.

The contractor shall provide for frequent safety, health, and housekeeping inspections conducted by the Safety and Health Program Manager, temporary structures, fabrication shops, material, machinery, and equipment.

The contractor shall hold safety meetings once each week. Require attendance by all laborer, and supervisors; include those of separate contractors. Contractor shall consider the following checklist:

1. Who is trained in CPR

2. Level of local hospital services

3. Do local doctors speak English

4. Type of emergency vehicles and distances

5. Are cell phones or radios available

6. Level of embassy doctor or nurse services

7. Family contact names and telephone numbers for all crew

Barricading and Warning Signs

a. The contractor must place provisional barricades and warning signs to maintain a safe and accessible path-of-travel for all pedestrians, including those with disabilities, to avoid accidents to third parties.

Barricades alert others about hazards created by construction activities and should be used to control vehicular traffic around the work site as well.

b. Erect and maintain for the duration of the Contract proper barricades including fencing material, traffic cones, caution tape and temporary curb ramps complying with all access codes and regulations.

c. Ensure that no construction materials be stored and/or placed on the path-of travel.

d. Maintain the construction barriers in a sound, neat, and clean condition.

Personal Protective Equipment (PPE) Requirements http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_38

a. Contractor personnel must use personal protective equipment (PPE) required and in accordance with the contracted work.

b. The contractor is required to inspect and maintain spare PPE in case of damage, deterioration, or loss of the equipment.

c. The PPE used must meet the technical specifications required by Brazilian regulation and international standards.

d. Sharp cutting tools must be carried in Tools Carrying Cases; under no circumstances they are to be carried in uniform pockets.

e. In those tasks where PPE certified is required, the contractor must provide the current certification.

f. The contractor must provide records of PPE received for all the employees involved in the task.

Safety inspections requirements

a. All tools, equipment and/or machinery that will be used in the execution of the contracted work must be inspected by a competent person before starting the project.

b. COR and/or Safety representatives of the US Embassy may inspect equipment, tools and/or machinery of the contractor at any time and may request to change it if deemed necessary.

Hand and Power Tool Safety

a. The contractor must ensure the safety of tools and equipment used by its employees.

b. Inspected at regular intervals and maintain in good condition all tools in accordance with the manufacture’s specifications.

c. Ensure that tools are used for their intended purposes.

Emergency Response Requirements

a. In case of an emergency within the US Embassy facilities and/or during the execution of the contracted work, contractor personnel must follow the instructions given by the Embassy representative (escort) who is supervising the work, or security personnel.

b. The contractor must not obstruct emergency response equipment such as first aid kits, fire extinguishers, fire cabinets, defibrillators, spill kits, stretchers, eye wash stations or safety signs.

High Risk Work Requirements

a. The contractor shall submit certificates of training for each person who will conduct the task.

These certificates must be submitted before starting the execution of the project.

b. The contractor shall prepare a work permit specifically for the task and must be provided to the COR before the initiation of work.

c. The contractor must send a risk assessment of the task in a minimum period of eight working days before commencement of work. The POSHO or Safety Coordinator will review the document and make any comment it deems necessary.

d. The execution of high-risk activities will be carried out with a minimum of two people present that may give first aid or notice in case of emergency.

Electrical Safety

a. The contractor shall fully comply with the local regulation and the Embassy policies related with electrical safety work practices and work-de energized to prevent any incident that may impact the health of personnel and Embassy and residential units’ electrical systems.

b. It is Department policy that energized “live” parts to which an employee may be exposed must be de-energized before the employee works on or near them. If de-energizing them introduces or increased hazards or is unfeasible, you must contact your point of contact at the Embassy to report such situation before carrying out the work.

c. All personnel conducting electrical work shall be sufficient trained and considered as competent persons prior to performing the work.

d. The contractor should identify any potential sources of electrical energy likely to cause death, injury, or serious physical harm.

e. Ensure all work is performed in accordance with local regulation and U.S. standards.

f. The contractor must provide the appropriate equipment and tools for the work in compliance with the requirements of the contract. During the execution of work on the electrical system, contractor personnel must remove conductive jewelry such as watches, rings, chains and/or bracelets.

g. Non-conductive (fiberglass) ladders should be used for electrical work or near electrical hazards.

Fall Protection Requirements

All work performed at more than 1.50 meters (5ft) is considered work at heights based on local laws, therefore the contractor must strictly comply with local Resolution NR 35

a. All equipment to work at elevated surfaces must meet at least the ANSI Z359.1 standards or European counterparts.

b. All contractor personnel using equipment for work at heights must follow the instructions and warnings associated with such equipment.

c. Contractor personnel will not use as an anchor point for work, ladders, piping, or pipe supports.

d. If an anchor point does not offer the recommended resistance for fall protection (5000lbs), the contractor must provide protective equipment for heights with dampers that may decrease the impact force.

e. Only use multi directional/modular scaffolding properly certified.

f. Use dielectric ladders to work with electricity and areas with electrical influence.

g. It is forbidden to stand on or above the second top rung of the ladders.

h. All personnel performing work above 5 ft (1.5mts) must use at least the following personal protection equipment: helmet (dielectric if needed), with chin strap and three support points, safety glasses that protect eyes from impacts, with UV protection; hearing protection if necessary, gloves with high resistance to abrasion, slip reinforced toe boots, work clothes according to weather conditions and risk factors and proper fall protection systems.

i. The contractor must submit to the COR, in a minimum period of eight working days before starting the work, the training certificates of all workers who will perform the job. The certificate must comply with the provisions of local standards. A re-training should be provided to employees as required by local legislation.

Scaffolding Requirements

a. The contractor is responsible for proving safe conditions when using, erecting, and breaking down scaffolding.

b. Scaffolds should be erected and dismantled by competent workers, under the supervision of knowledgeable and experienced supervisors.

c. Scaffolds should be erected on a rigid surface, capable of carrying the maximum intended load without settling or displacement.

d. Ensure scaffold is equipped with standard guardrails and toe boards on all open sides.

e. Provide an access ladder or equivalent safe access.

f. Supported scaffolds with a height to base width ratio of more than four to one (4:1) shall be restrained from tipping by guying, tying, bracing, or equivalent means.

Requirements for Chemical Substance Management

a. If the contracted task requires the use of chemicals, the contractor must comply with the specifications required by local law or U.S standards for storage, handling, and transportation.

b. The contractor is responsible for verifying the correct handling of each product such as storage, labeling, required PPE, disposal of waste in compliance with safety and environment regulations.

Contractor shall have accessible copies of Safety Data Sheets (SDS) for each chemical brought onto Post’s property.

c. Forward SDSs of hazardous materials to the COR for review.

d. Use and store all hazardous or flammable chemicals brought on the project site in approved containers.

Requirements for Lifting loads, use of cranes or elevating work platforms

a. The contractor must submit to the COR certificates of the equipment (issued by a certified ONAC entity) used for the work (including forklift, cranes, and elevating platforms) and required documents of the vehicles (SOAT, ownership card and mechanical inspections).

b. The contractor shall send to the COR all the certificates (issued by a certified entity) of all the slings, chains, shackles, or other elements used for lifting loads.

c. The contractor shall send to the COR training certificates of all the personnel that will perform the task.

d. The contractor shall send to the COR the Maintenance Program of the equipment and machinery that will be brought onto the compound.

e. The contractor shall forward to the COR the loading and unloading procedure prior to the operation.

f. The contractor must make a plan to ensure the lifting capacity of the crane or arm relative to its load.

Welding

a. Before cutting or welding is permitted, the COR shall inspect the area for authorizing the operation to reduce the potential of an uncontrolled ignition of materials.

b. The contractor shall obtain a hot work permit thru the COR from the POSHO or Safety Coordinator prior to the hot work activity within occupied existing facilities, 40 feet of a building or potential hazard such as a fuel storage tank, and confined spaces regardless of location.

c. Establish work area barriers according to the job to be performed to also protect pedestrians, these barriers shall comply with OSHA standards and post’s hot work policy.

d. Suitable fire extinguishing equipment shall be maintained on site and in a state of readiness for instant use.

e. Cutting and welding shall be performed only in areas that are or have been made fire safe. When the task cannot be relocated, the area shall be made safe by removing combustibles or protecting combustibles from ignition sources.

f. The contractor shall ensure all welder operators and attendants exposed to the hazard use proper welding personal protection equipment.

Fire Extinguisher

Governing regulations: Latest edition of U.S. Army Corps of Engineers (COE) Safety and Health

Requirements Manual, EM 385-1-1

During construction, Contractor and his subcontractors and sub-subcontractors and their agents and employees shall comply with fire safety practices by and local fire protection codes, and in addition shall:

1. Provide following stored pressure extinguishers during entire construction period:

One U.L. rating 4A-60B:C dry chemical fire extinguisher.

a. One U.L. rating 2A 4 liter water fire extinguisher.

b. One U.L. rating 10B:C carbon dioxide fire extinguisher with horn and hose assembly.

Provide fire extinguishers together in each of following areas:

a. Each 300 square meters of work area or fraction thereof.

b. Each temporary structure including construction office and storage and tool and workshop sheds.

The Contractor's superintendent or other assistant superintendents shall be appointed as project fire warden for entire construction period. Train workmen in proper use of each type of fire extinguisher.

Always maintain free access to fire extinguisher equipment, street fire hydrants, and outside connections for standpipe hose systems.

Maintain all exit facilities and access thereto, free of material and other obstructions.

4.1.3 Project Closeout – Phase 3

The contractor is responsible to prepare/ delivery the Final Report and provide a folder with all project documentation, including:

• Documentation of all activities including performance data sheets and results of all functional performance testing.

• The daily activities report.

• The final Study / Project attending all requirements of this SOW.

• All Required drawings in DWG / PDF.

• The Technical Responsibility term ( ART ) for the project.

• Warranty term about the performed work ( minimum of 5 years ).

• The certification of the responsible Engineer from the project.

Final Meeting to present the results

Final meeting to discuss about the performed work and to present the results. The contractor shall deliver all documentation and the final report containing the requested items mentioned above.

5.0 RESPONSIBILITY OF THE CONTRACTOR

5.1 The CONTRACTOR must be responsible for the professional quality, technical accuracy, and the coordination of all construction and other services furnished under this contract. The CONTRACTOR shall, without additional compensation, correct or revise any errors or deficiencies in its construction and other services.

5.2 The CONTRACTOR will identify a Project Site Manager who will be responsible for the overall management of the project and represent the CONTRACTOR on the site during construction. The Project

Site Manager will be approved by the COR.

5.3 The Project Site Manager must attend all project meetings, prepare Status Reports on the project, and submit them to the COR as requested. Status Reports will contain meeting minutes, accomplishments, raising concerns and proposed solutions, any proposed changed orders, and any other pertinent information required to report the progress of performance.

5.4 All documentation produced for this project will become the ownership of the Consulate at the completion of this project.

5.5 The CONTRACTOR must verify that all materials, equipment, and systems provide operational dependability. The CONTRACTOR assures the completed construction shall be easily maintained or replaced with readily available materials and services.

5.6 Any cost associated with services subcontracted by the CONTRACTOR must be borne by and be the complete responsibility of the CONTRACTOR under the fixed price of this contract.

5.7 The CONTRACTOR is responsible for safety and is his obligation complies with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters. The CONTRACTOR will promptly report all accidents resulting in lost time, disabling, or fatal injuries to the COR. Work site will be inspected by COR, Assistant Post Safety and Health Officer daily to ensure safety of work environment.

5.8 The CONTRACTOR must be and remain liable to the Consulate in accordance with applicable law for all damages to the Consulate caused by the CONTRACTOR’s negligent performance of any of the services furnished under this contract. The rights and remedies for the Consulate provided for under this contract are in addition to any other rights and remedies provided by law.

6.0 CONTRACT ADMINISTRATION

The Contracting Officer (CO) is the only person authorized to make commitments or changes that affect the price, quality, quantity, delivery, or other terms and conditions of this purchase order. The CO has designated a

Contracting Officer's Representative (COR) to coordinate the project and serve as the point of contact between the CO and the Contractor. The Contractor shall not perform any work beyond this Statement of Work unless directed in writing by the Contracting Officer.

6.1 52.232-18 Availability of Funds.

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

6.2 The Contracting Officer (CO) shall provide a written Notice to Proceed [NTP] to the Contractor. No work shall be initiated until the NTP is issued by the CO.

6.3 The COR for this purchase order is Jeferson Tisano, Mechanical Engineer (TisanoJS@state.gov). The

COR is authorized to monitor performance, provide technical direction within the scope of the SOW, and recommend acceptance or rejection of work. The COR is not authorized to change the terms or conditions of the purchase order.

6.4 The Consulate does not make representations or warranties of whatsoever kind or nature, either expressed or implied, as to the quality, level of completion, accuracy, extent of compliance with the standards, codes and requirements described or referred to in this SOW, or the extent of coordination between or among the documents provided to the Contractor.

6.5 The Consulate’s review, approval, or acceptance of, nor payment for the services required under this contract shall be construed to operate as a waiver of any rights under this contract or any cause of action against the Contractor arising out of the performance of this contract.

6.6 The Consulate has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Office of Overseas Buildings may perform Quality Assurance Inspections [QAI] and tests during construction to confirm the work is installed according to the SOW.

6.7 The Contracting Officer has the authority to issue a temporary stop order during the execution of any particular phase of this SOW. This authority may be executed when the Consulate requires time for official functions or is in possession of specific credible information indicating that the lives of Consulate personnel are immediately threatened, and that the execution of the project will increase the Consulate's vulnerability.

The Contractor shall promptly notify the CO that work has been stopped.

6.8 If any of the Contractor’s services do not conform to the contract requirements, the COR may require the

Contractor to perform the services again in conformity with the contract requirements. The Consulate may by contract or otherwise, perform the services and charge the Contractor any cost incurred by the Consulate that is directly related to the performance of such service or terminate the contract for default.

6.9 The Consulate has the right to terminate this contract of convenience at any time in whole, or from time to time, if the Contracting Officer determines it is in the interest of the Consulate.

7.0 PRE-CONSTRUCTION REQUIREMENTS

7.1 It’s a CONTRACTOR responsibility examine all the documents and visit the site to fully inform themselves of all the conditions and limitations applied to the work and submit a firm fixed price cost proposal for all the work. No subsequent cost allowance will be made to the CONTRACTOR for neglect of the existing conditions.

7.2 Provide a statement that the CONTRACTOR’s company and all personnel are experienced in installation and capable of performing all of the requirements as specified in Section 4.

7.3 The CONTRACTOR must prepare and submit a Quality Control Schedule [QCS] and Project Safety Plan

[PSP] to address the project. The QCS and PSP are intended to document the entire project from beginning to end.

7.4 Submit a copy of a CONTRACTOR’s Installation Guarantee covering the work, labor, and equipment for a period of Five [5] Adjust as needed but minimum is 1 year year(s) at no cost to the Consulate signed by the CONTRACTOR.

7.5 Submit a Bill of Materials [BOM], product literature, samples, and standard specification submittals of all materials to be used in the project provided by the CONTRACTOR. The BOM's shall list the equipment and materials in sufficient detail that a purchase order for the materials and equipment can be executed without further elaboration or specifications. These documents will be used by the Consulate to approve all equipment and materials.

7.6 CONTRACTOR will provide proof of insurance which is legally necessary. The CONTRACTOR shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent CONTRACTORs, broad form property damage, personal injury)

1. Bodily Injury stated in U.S. Dollars

Per Occurrence

$12,500 Cumulative $35,000

2. Property Damage stated in U.S. Dollars Per

Occurrence $12,500 Cumulative $35,000

7.7 The types and amounts of insurance are the minimums required. The CONTRACTOR shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims. For those CONTRACTOR employees assigned to this contract who are either United

States citizens or direct hire in the United States or its possessions, the CONTRACTOR shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

The CONTRACTOR agrees that the Government shall not be responsible for personal injuries or for damages to any property of the CONTRACTOR, its officers, agents, servants, employees, or any other person, arising from an incident to the CONTRACTOR’s performance of this contract. The

CONTRACTOR shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

7.8 The CONTRACTOR shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

7.9 Government as Additional Insured. The general liability policy required of the CONTRACTOR shall name

"the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

7.10 Time for Submission of Evidence of Insurance. The CONTRACTOR shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award. The Government may rescind or terminate the contract if the CONTRACTOR fails to timely submit insurance certificates identified above.

8.0 CONSTRUCTION REQUIREMENTS

8.1 No construction shall begin until approvals of the Pre-Construction Submittals are accepted by the CO and

COR. If any type of necessary work to be performed by contractor shall interfere in the Consulate normal work (as example power interruption) it must be scheduled and it must be advised. It’s Contractor responsibility to get all approval before starting the work.

8.2 The Contractor will be responsible for all required materials not provided by the Consulate, equipment, and personnel to manage, administer, and supervise the project. All workmanship must be of good quality and performed in a skillful manner as determined by the CO and dictated by standards in Section 9.

8.3 All materials and equipment incorporated into the project must be new unless noted otherwise. The

Contractor shall transport and safeguard all materials and equipment required for construction.

8.4 Equipment and materials must be carefully handled, properly stored, and adequately protected to prevent damage before and during installation, in accordance with the manufacturer's recommendations. Damaged or defective items have to be replaced. The contractor will be responsible for security of all materials and equipment. Receipt of Materials - Shipment of equipment, materials, and supplies shall be addressed to the Contractor - not the Consulate. The Contractor must be on hand to accept shipments; the Consulate will not accept shipments unless authorized by the COR.

8.5 The Contractor will be provided with a storage and staging area as determined by the COR, and arranged at the Post award visit. The Contractor shall be responsible for restoring the area to its original condition at the completion of the work. The Contractor shall be responsible for repair of any damage incurred to buildings or pavement as a result of storage activities. The Contractor is responsible for obtaining any additional off compound storage areas as required.

8.6 The Contractor shall at all times keep the work area free from accumulation of waste materials. Upon completing construction, the Contractor has to remove all temporary facilities and leave the project site in a clean and orderly condition acceptable to the COR.

8.7 The Contractor shall perform the work at the site during the Consulate's normal workday hours, unless agreed upon with the COR. Construction Schedule will take this into account.

8.8 The Contractor shall be responsible for connection of temporary utilities to existing utilities including water and power lines (if necessary for the…