RFQ 19AS2025Q0022 Hardwire Fire Alarm System FMC.pdf

U.S. Embassy Canberra, Australia Date: July 3rd, 2025

Dear Prospective Quoter:

Subject: Request for Quotations number 19AS2025Q0022

Enclosed is a Request for Quotations (RFQ) for Hardwire Fire Alarm System at the U.S. Embassy Canberra.

If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

*IMPORTANT* This Solicitation has been released on the SAM.gov website. To view and download the solicitation please visit the Sam.gov website and click on the Contract Opportunities link. You will then be able to input the solicitation number 19AS2025Q0022 into the Search Contract Opportunities field.

The Embassy intends to conduct a site visit to be held on July 16th 2025 at 10am. Prospective offerors/quoters should contact CNBGSOProcurement@state.gov by July 14th, 2025, at 4:00PM for additional information or to arrange entry to the Embassy.

All questions about this solicitation must be submitted by July 24th,2025, at 4:00PM to CNBGSOProcurement@state.gov Answers to all questions will be post to SAM.gov by July 30th, 2025.

Quotations are due by August 18th, 2025, at 4:00 PM AEST No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to CNBGSOProcurement@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449 (signed)

2. Section I, Pricing (filled in)

3. Section 5 Representations and Certifications (any relevant)

4. Additional information as required in Section 3

6. Proof of SAM REGISTRATION mailto:CNBGSOProcurement@state.gov

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Terry Alston Contracting Officer https://www.sam.gov/

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLEComputer Generated Prescribed by GSA - FAR (48 CFR) 53.2

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR115381485

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19AS2025Q0022

6. SOLICITATION ISSUE DATE

July 2nd ,2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Vicki Page – pagev@state.gov

b. TELEPHONE NUMBER(No collect calls)

+61 2 6214 5972

8. OFFER DUE DATE/ LOCAL

TIME: Aug 18th, 2025, at

4:00PM AEST

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: ____ % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

U.S. Embassy Canberra, General Services Office

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

Moonah Place, Yarralumla ACT 2600

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB

DESTINATION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

U.S. Embassy Canberra, General Services Office

Moonah Place, Yarralumla ACT 2600

17a. CONTRACTOR/

OFFERER

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

U.S. Embassy Canberra, Financial Management Office, 21 Moonah Place, Yarralumla ACT 2600 cnbcustservice@state.gov

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

1. Hardwire Fire Alarm System at FMC building For U.S. Embassy Canberra

1 Service

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ONE (1)

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

Terry Alston 31c. DATE SIGNED mailto:pagev@state.gov mailto:cnbcustservice@state.gov

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED

GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER

NUMBER

35. AMOUNT VERIFIED

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER

NO.

40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19AS2025Q0022, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19AS2025Q0022, Schedule of

Supplies/Services, Block 20 Description/Specifications/Work Statement

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19AS2025Q0022

PRICES, BLOCK 23

I. BACKGROUND AND PURPOSE

The purpose of this scope of work is to implement a comprehensive Hardwired Fire Alarm System throughout the FMC Building at the U.S. Embassy Canberra. This initiative is driven by the imperative to enhance the safety and security of all occupants and assets and operational continuity against the risk of fire hazards. The Installation of the new fire alarm system will ensure compliance with Australian's safety standards and regulatory requirements, particularly in alignment with AS1670.1-2018.

II. PRICING

All foreign firms shall submit their prices and receive payment in Australian dollars (AUD) except for U.S. Firms:

(1) U.S. firms are eligible to submit their offers and be paid in U.S. dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offers in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States.

(2) Foreign Firms. Any firm, which is not a U.S. firm, is a foreign firm. Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in local currency.

(3.) GOODS AND SERVICES TAX (GST). GST is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. The amount of GST to be charged is 10%. Local law dictates the portion of the contract price that is subject to GST; this percentage is multiplied only against that portion. It is included in each performance period. The portions of the solicitation subject to GST are: All CLIN Items.

CONTINUATION TO SF-1449

RFQ NUMBER 19AS2025Q0022

SCHEDULE OF SERVICES, BLOCK 20

I. PERFORMANCE WORK STATEMENT

U.S. Department of State Bureau of Overseas Buildings Operations

STATEMENT OF WORK

FOR

FMC HARDWIRED FIRE ALARM SYSTEM

U.S. Embassy Canberra, Australia

1. BACKGROUND AND PURPOSE

1.1 The U.S. Embassy in Canberra is committed to ensuring the safety and security of its facilities, including FMC building. As part of this commitment, there is a critical need to enhance the fire safety infrastructure within the FMC building to meet stringent safety standards and regulatory requirements.

1.2 The purpose of this scope of work is to implement a comprehensive Hardwired Fire Alarm System throughout the FMC Building. This initiative is driven by the imperative to enhance the safety and security of all occupants and assets and operational continuity against the risk of fire hazards. The Installation of the new fire alarm system will ensure compliance with Australian's safety standards and regulatory requirements, particularly in alignment with AS1670.1-2018. The Contractor shall provide all qualified professionals required to perform the design and construction of work described in this Statement of Work (SOW).

1.3 The installation of a new hardwired fire alarm system at the FMC building underscores the U.S. Embassy's commitment to prioritizing the safety and well-being of its personnel and assets. By implementing state-of-the-art fire detection technology and adhering to regulatory standards, this project aims to enhance overall safety measures within the embassy premises, reinforcing its role as a secure diplomatic establishment in Canberra.

2. General requirements

2.1 The Contractor shall provide personnel, material, equipment, and supervision to complete the technical requirements in this SOW. The Contractor shall be responsible for hiring labor and equipment and shall follow security and safety protocol as directed by the U.S.

Embassy.

2.2 Historic Preservation Expertise Requirements: To ensure the successful preservation and renovation of the CMR, it is a mandatory requirement that the contractor engaged for this project possesses a minimum of 3 years of verifiable experience in historically significant structures to guarantee historical integrity and the sensitive of unique challenges associated with such projects.

2.3 The Contractor shall survey the work location to identify, verify, and record dimensions and existing conditions to prepare shop drawings, bills of materials, time schedules, quality control schedules, and construction costs. These documents shall provide the necessary coordination and communication between the Embassy and Contractor for the project.

2.4 The Contractor shall be required to complete as expeditiously as possible. The residence will not be occupied during the execution of this contract. The Contractor shall coordinate with the Contracting Officer for work phasing and job sequencing with work commencing and completion dates. The Contractor shall submit a phasing plan with construction schedule for review and approval prior to commencement of work at the site. The

Contractor is required to complete the entire work no later than four months from notice to proceed.

2.5 The Contracting Officer will evaluate all brand name products included in the scope of work in accordance with FAR Clause 52.211-6 Brand Name or Equal.

2.6 Normal operations at the U.S. Embassy are 0700 to 1800 hours Monday through Friday.

The Contractor shall perform work during normal working hours to the maximum extent possible and coordinate any after-hours work in writing no less than seven (7) days in advance with the Facility Manager (FM). Identify any site-specific limitations or restrictions on working hours (e.g., work that generates excessive dust in occupied areas or work involving high levels of noise (e.g., core drilling) shall be performed outside the embassy’s normal hours of operation.

3. Scope of work

3.1 Supply and Install New Hardwired Fire Alarm System

This Scope of Works details the comprehensive supply and installation of a hardwired smoke detection system, integrated with an intelligent fire alarm control panel and photo optical smoke detectors, at the Foreign Mission Compound (FMC) Building in compliance with Australian standards AS1670.1-2018. The project includes all necessary design, engineering, procurement, installation, testing, documentation, commissioning, and compliance activities.

3.1.1 Survey and Verification of Existing Conditions:

3.1.1.1 The Contractor shall conduct a comprehensive survey of existing conditions within

FMC Building to field verify dimensions and assess structural integrity (if needed).

3.1.1.2 Verify the placement of existing fire safety infrastructure and identify suitable locations for new components without compromising the building's original structure or architectural integrity.

3.1.1.3 Prepare accurate design drawings and documentation to reflect current conditions, ensuring clarity and precision in all measurements and structural assessments.

3.1.2 Bills of Materials and Specifications:

3.1.2.1 Develop detailed bills of materials (BOQ) based on survey findings and project specifications, encompassing all required materials and equipment for the installation of the hard-wired occupant warning and smoke detection system.

3.1.2.2 Ensure that all materials specified in the BOQ meet Australian standards AS1670.1-

2018 and manufacturer's recommendations for quality and compatibility.

3.1.2.3 Provide clear specifications and procurement guidelines to facilitate seamless coordination between the Contractor and suppliers, ensuring timely delivery of materials and adherence to project timelines.

3.1.3 Reversibility and Integrity Preservation:

3.1.3.1 Ensure that any new additions or alterations to the FMC Building are reversible and do not compromise the structural integrity or historical significance of the original construction.

3.1.3.2 Implement quality control measures throughout the project lifecycle to monitor construction activities, maintain standards, and minimize potential impacts on the building's integrity.

3.1.3.3 Conduct regular inspections and audits to verify compliance with design specifications, safety standards, and preservation requirements.

3.1.4 Design and Engineering:

3.1.4.1 Conduct a thorough site survey and analysis of the FMC Building to determine optimal locations for hard-wired occupant warning system, hard-wired photo optical smoke detectors, and placement of the smart fire alarm control panel.

3.1.4.2 Develop detailed design drawings (CAD files), wiring diagrams, and specifications in strict accordance with AS1670.1-2018 and manufacturer's guidelines.

3.1.4.3 Designs must be submitted to OBO/OPS/FIRE for approval and must receive all required approvals from local authorities having jurisdiction (AHJ) prior to commencement of work.

3.1.5 Supply of Materials and Equipment:

3.1.5.1 Procure high-quality occupant warning system, photo optical smoke detectors, specified model smart fire alarm control panel, junction boxes, conduits, wiring, and necessary accessories.

3.1.5.2 Ensure all supplied equipment meets Australian standards AS1670.1-2018 and manufacturer specifications, maintaining high standards of quality and reliability.

3.1.6 Installation:

3.1.6.1 Deploy certified technicians to execute the installation of the hard-wired occupant warning system, smoke detection system and smart fire alarm control panel as per approved design and drawings.

3.1.6.2 Route and secure wiring through underground pits along the embassy fence, ensuring approximately 300 meters of coverage, with meticulous attention to protection against environmental elements and unauthorized access.

3.1.6.3 Cleared American Technician to conduct comprehensive testing and commissioning to validate system functionality, ensuring full compliance with AS1670.1-2018 and meeting OBO/OPS/FIRE and embassy operational requirements.

3.1.6.4 Perform systematic inspections and quality checks throughout all phases of installation to guarantee adherence to design specifications and safety standards.

3.1.7 Integration and Testing:

3.1.7.1 Integrate the newly installed smoke detection system seamlessly with the designated main fire alarm control panel located at post one within the embassy compound.

3.1.7.2 Final Test Notice: Provide notice in writing no less than 45 days when system is ready for final performance testing. (Commissioning).

3.1.7.3 Conduct performance tests in the presence of Department of State and OBO/OPS/FIRE representatives.

3.1.7.4 Execute thorough system testing, including functional tests, alarm verification, and performance assessments, to ensure reliable and efficient operation under various conditions and repair any deficiencies identified during performance testing

3.1.7.5 Provide comprehensive training sessions for embassy personnel on system operation, maintenance procedures, and emergency protocols to facilitate effective use and response capability.

3.1.7.6 Provide a written record of inspections, tests, and detailed test results, in the form of a test log. Submit log upon satisfactory completion of tests.

3.1.8 Documentation:

3.1.8.1 Compile operation and maintenance manuals tailored to the specific system installed, detailing operational procedures, troubleshooting guidelines, and maintenance schedules.

3.1.8.2 Generate accurate as-built drawings (CAD files) reflecting the final configuration and placement of all installed components within the FMC Building.

3.1.8.3 Prepare comprehensive test reports, compliance certificates, and manufacturer warranties for documentation and embassy and OBO/OPS/FIRE records.

3.1.9 Commissioning and Handover:

3.1.9.1 Cleared American Technician to conduct final commissioning activities in the presence of embassy and OBO/OPS/FIRE representatives, ensuring rigorous validation of system performance and functionality.

3.1.9.2 Demonstrate operational functionality to the embassy and OBO/OPS/FIRE and obtain acknowledgment of system acceptance prior to final handover.

3.1.9.3 Deliver all completed documentation, including operation manuals, test reports, compliance certificates, and warranties promptly to facilitate a smooth and orderly handover process.

3.1.10 Compliance and Standards.

3.1.10.1 Maintain strict adherence to Australian standards AS1670.1-2018 throughout all phases of the project, ensuring compliance with regulatory requirements and manufacturer guidelines.

3.1.10.2 Certify the installed system meets all specified safety standards and operational parameters outlined in the project scope.

3.2 Instructions.

3.2.1 Instructions. In all construction operations on the property, the following shall apply:

3.2.1.1 Check for potential hazard before commencing any works. If asbestos is found, report it to the embassy immediately.

3.2.1.2 Establish floor protection for all access and areas work related during all construction activities times.

3.2.1.3 Establish dust minimization measures for all demolition and installation areas.

3.2.1.4 Protect and isolate fire detection system before starting of construction activities and re-activate the system as necessary daily.

3.2.1.5 Disconnect and secure electrical, HVAC, and plumbing systems only when required during construction activities.

3.2.1.6 Only electrical works related to new systems added by the contractor is included. All existing lighting and power systems to be protected.

3.2.1.7 All required local government certifications, permits, or inspections are included, and the contractor shall be the sole responsible for it.

3.2.1.8 Keep and maintain all structural elements, solid walls and slabs, and any other elements as instructed by the U.S. Embassy.

3.2.1.9 Clean and remove unwanted materials daily and dispose waste from site.

3.2.1.10 Submit shop drawings, samples, technical sheets, and all required data for approval by the COR prior to the purchase or manufacture of any item in the construction process.

3.2.1.11 Submit warranties, manuals, and all post sale documentations required for the maintenance and operation of the facility before substantial completion.

3.2.1.12 The Contractor shall repair all damages on the existing landscape and other site features caused by construction activities to the original conditions at no cost to USG.

3.2.2 Inspection and Acceptance. Substantial Completion

3.2.2.1 The CO/COR, or the authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

3.2.2.2 The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

3.2.2.3 Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

3.2.2.3.1 do not interfere with the intended occupancy or utilization of the work, and

3.2.2.3.2 can be completed or corrected within the time period required for final completion.

3.2.2.3.3 The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

3.2.2.4 Use and Possession upon Substantial Completion

3.2.2.4.1 The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed or corrected before final completion and acceptance. Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

3.2.2.5 Final Completion and Acceptance

3.2.2.5.1 "Final completion and acceptance" mean the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

3.2.2.5.2 The "date of final completion and acceptance" means the date determined by the Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

3.2.2.5.3 Final Inspection and Tests. The Contractor shall give the Contracting

Officer at least five (45) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

3.2.2.5.4 Final Acceptance. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

3.2.2.5.4.1 Satisfactory completion of all required tests,

3.2.2.5.4.2 A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

3.2.2.5.4.3 Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

4. GOVERNMENT MATERIAL (GM)

4.1 N/A

5. CONTRACT ADMINISTRATION

5.1 The Contractor shall not conduct any work that is beyond this Statement of Work and accompanying specifications unless directed in writing by the Contracting Officer [CO].

Any work done by the Contractor beyond this SOW and accompanying specifications without direction from the CO will be at the Contractor’s own risk and at no cost to the Embassy.

5.2 The Contracting Officer shall provide a Notice to Proceed [NTP] to the Contractor. No work shall be initiated until the NTP is issued by the CO.

5.3 The Contracting Officer may designate more than one individual to serve as the Contracting Officer's Representative [COR]. The Contractor will be furnished evidence of COR appointments including explicit authority delegated to each COR and their responsibilities.

5.4 The Embassy does not make representations or warranties of whatsoever kind or nature, either expressed or implied, as to the quality, level of completion, accuracy, extent of compliance with the standards, codes and requirements described or referred to in this SOW, or the extent of coordination between or among the documents provided to the Contractor.

5.5 The Embassy’s review, approval, or acceptance of, nor payment for the services required under this contract, shall not be considered to operate as a waiver of any rights under this contract or any cause of action against the Contractor arising out of the performance of this contract.

5.6 The Embassy has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The COR may perform quality assurance inspections (QAI) and to confirm the work is being performed according to the Statement of Work.

5.7 The Contracting Officer has the authority to issue a temporary stop order during the execution of any particular phase of this SOW. This authority may be executed when the Embassy requires time for official functions or is in possession of specific credible information indicating that the lives of Embassy personnel are immediately threatened, and that the execution of the project will increase the Embassy's vulnerability. The CO or COR shall promptly notify the Contractor that work has been stopped and also notify the Contractor when work can begin again. The Contractor compensation for temporary stoppage time will be calculated as one hour for one hour.

5.8 If any of the Contractor’s services do not conform to the contract requirements, the COR may require the Contractor to perform the services again in conformity with the contract requirements. The Embassy may by contract or otherwise, perform the services and charge the Contractor any cost incurred by the Embassy that is directly related to the performance of such service or terminate the contract for default.

5.9 The Embassy has the right to terminate this contract of convenience at any time in whole, or in part, if the Contracting Officer determines it is in the interest of the Embassy.

6. RESPONSIBILITY OF THE CONTRACTOR

6.1 The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all construction and other services furnished under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiencies in its construction and other services.

6.2 Documentation and Recording: Prior to initiating any project activities, it is imperative to conduct comprehensive documentations of the existing conditions. This documentation should encompass photographic records, detailed drawings and thorough descriptions of significant features. Such documentation serves as vital baseline for monitoring any changes to the property over time, ensuring the preservation of essential information throughout the renovation process.

6.3 The Contractor shall identify a Project Manager who shall be responsible for the overall management of this Contract. The Project Manager will be approved by the Embassy.

6.4 The Project Site Manager shall attend all project meetings, prepare Status Reports on the project and submit them to the COR. Status Reports shall contain meeting minutes, accomplishments, arising concerns and proposed solutions, any proposed changed orders, and any other pertinent information required to report the progress of performance.

6.5 All documentation produced for this project will become the ownership of the Embassy at the completion of this project.

6.6 The Contractor shall verify that all materials, equipment, and systems provide operational dependability.

6.7 Any cost associated with services subcontracted by the Contractor shall be borne by and be the complete responsibility of the Contractor under the fixed price of this contract.

6.8 The Contractor is responsible for safety, and shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters. The Contractor shall promptly report all accidents resulting in lost time, disabling, or fatal injuries to the Contracting Officer’s Representative (COR).

6.9 The Contractor shall be and remain liable to the Embassy in accordance with applicable law for all damages to the Embassy caused by the Contractor's negligent performance of any of the services furnished under this contract. The rights and remedies for the Embassy provided for under this contract are in addition to any other rights and remedies provided by law.

6.10 Insurance – The contractor shall supply upon request a certificate of insurance showing coverage for property damage, personal protection for the occupants and workers compensation for his employees.

6.11 The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work.

6.12 The Contractor shall be responsible for all damages to persons or property that occurs as a result of the Contractor’s fault or negligence.

6.13 The Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire project.

6.14 The Contractor shall supply all materials and labor necessary to provide protection to traffic areas (either vehicular or personnel), lawn, floors, stairs and walls from dirt, dust, damage and wall scrapes and provide suitable dust control.

6.15 The Contractor shall be responsible to clean up daily after working. All clean up should be done and completed before the end of the workday.

6.16 The Contractor shall be responsible for the setup, use and tear down of any debris chutes used on site, along with providing any tip bins for debris and refuse removal.

6.17 The Contractor shall make good any damage caused to gardens, lawn areas and any damage to the structure and finishes affected by the work.

7. PRE-CONSTRUCTION REQUIREMENTS

7.1 The Contractor shall examine all the documents and visit the site to fully inform themselves of all the conditions and limitations applied to the work and submit a firm fixed price cost proposal for all the work. No subsequent cost allowance will be made to the Contractor for neglect of the existing conditions.

7.2 The Contractor shall provide a statement that the Contractor’s company and all personnel are experienced in performing this type or similar to type and scope required for the work.

7.3 The Contractor shall prepare and submit a Quality Control Schedule [QCS] and Project Safety Plan [PSP] to address the project. The QCS and PSP are intended to document the entire project from beginning to end.

7.4 The Contractor shall submit a copy of a Contractor’s Installation Guarantee covering the work, labor and equipment for a period of two [2] year at no cost to the Embassy signed by the Contractor.

7.5 The Contractor shall submit a Bill of Materials [BOM], product literature, samples and standard specification submittals of all materials to be used in the project provided by the contractor. The BOM's shall list the equipment and materials in sufficient detail that a purchase order for the materials and equipment can be executed without further elaboration or specifications. These documents will be used by the Embassy to approve all equipment and materials.

8. CONSTRUCTION REQUIREMENTS

8.1 No construction shall begin until approvals of the Pre-Construction Submittals are accepted by the COR.

8.2 The approval of the drawings and/or materials by the Contracting Officer shall not be construed as a complete check but will indicate only that the general method of construction and detailing is satisfactory. Approval of such drawings and/or materials will not relieve the Contractor of the responsibility for any error which may exist as the Contractor shall be the responsible for the dimensions, design, quality, adequate connections, details and satisfactory construction of all work.

8.3 The Contractor shall be responsible for all required materials, equipment, and personnel to manage, administer, and supervise this project. All workmanship shall be of good quality and performed in a skillful manner.

8.4 All materials and equipment incorporated into the project shall be new unless noted otherwise. The Contractor shall transport and safeguard all materials and equipment required for construction.

8.5 Equipment and materials shall be carefully handled, properly stored, and adequately protected to prevent damage before and during installation, in accordance with the manufacturer's recommendations. Damaged or defective items shall be replaced. The contractor will be responsible for security of all materials and equipment.

8.6 Receipt of Materials - Shipment of equipment, materials, and supplies shall be addressed to the Contractor - not the Embassy. The Contractor must be on hand to accept shipments; the Embassy will not accept shipments.

8.7 The Contractor will be provided with a storage and staging area as determined by the COR. The Contractor shall be responsible for restoring the area to its original condition at the completion of the work. The Contractor shall be responsible for repair of any damage incurred to buildings or pavement as a result of storage activities. The Contractor is responsible for obtaining any additional off compound storage areas as required.

8.8 The Contractor shall at all times keep the work area free from accumulation of waste materials. Upon completing construction, the Contractor shall remove all temporary facilities and leave the project site in a clean and orderly condition acceptable to the

COR.

8.9 The Contractor shall be responsible for connection of temporary utilities to existing utilities including water and power lines. All temporary connections to local water and power lines shall be coordinated with the COR. The Contractor shall pay all costs incurred in connecting, converting, and transferring the utilities to the work. The Contractor shall be responsible for making connections including providing back flow preventer devices on connections to domestic water lines, providing transformers, and for disconnections.

8.10 At the end of each workday, or notification of a temporary stop order, the Contractor shall lower and fixed all temporary work platforms and/or harnesses. Contractor shall notify the COR of the temporary barricade locations. Beginning the next workday, the contractor shall remove the temporary barricades before continuing the project.

8.11 Storm Protection - Should warnings of wind of gale force or stronger be issued, the Contractor shall take every practicable precaution to minimize danger to person, the work and adjacent property. Precautions shall include, but not be limited to, closing all openings, removing all loose materials, tools and equipment from exposed locations, and other temporary work.

8.12 Cleanup - The Contractor shall keep the work area, including storage areas, free from accumulations of waste materials on a daily basis and comply with all federal, state and local regulations pertaining to the storage, transport and disposal of wastes. The Contractor shall not use Embassy waste disposal facilities including garbage cans, trash piles or dumpsters.

8.13 Landscape Restoration - The surfaces of all unpaved areas disturbed by construction activities shall be sodded with an approved grass native to the sodded area as approved by the COR. These shall include areas which existing pavement is removed, areas where excavation takes place, and areas where existing sod is killed or compacted by construction activities. Landscape shrubs killed or damaged by construction activities shall be replaced with same species and size.

8.14 The Contractor shall insure that the execution of this contract doesn’t interfere with the occupational functionality or security regulations of the property. Unless otherwise agreed with COR, work shall be executed during normal work hours. Night, weekend, or holiday work shall not be permitted except as arranged in advance with COR.

Embassy holiday schedule is available from the COR. Upon agreement, the contractor shall be required to perform the works at any time to the best interest of the embassy.

8.15 The Contractor shall have limited access to the remainder of the building outside the areas designated for the project, except with permission by the Embassy.

8.16 The Contractor’s work shall be in accordance with U.S. and local codes and standards.

9. DELIVERABLE SCHEDULE

9.1 The Contractor shall commence work under this contract as scheduled, execute the work diligently, and achieve final completion and acceptance of the project, including final cleanup of the premises within the period specified.

9.2 The Contractor to provide a timeline with milestones for completion of work after the award of the contract. The Contractor shall submit request for full payment after final completion and acceptance of the project.

9.3 The Contractor shall furnish product specifications for materials used, a copy of any manufacturer maintenance information and all product and installation warranty documentation.

9.4 The Contractor shall provide warranty on materials and workmanship for a year from the date of project completion. The Contractor shall provide manufacturer's warranty on all materials used to complete this project.

10. PROJECT SECURITY

10.1 The work to be performed under this contract requires that the Contractor, its employees, and sub-contractors submit corporate, financial and personnel information for review by the Embassy. Information submitted by the Contractor will not be disclosed beyond the Embassy.

10.2 The Contractor shall submit this information including construction vehicle requirements within 3 calendar days of the Notice to Proceed.

10.3 The Contractor is responsible for the safety of his/her employees, and for conduct of the work in a manner that prioritizes the safety of Embassy residents, employees, and visitors.

10.3.1 Site Specific Security Requirements. This construction/repair project will be no need for a Construction Security Plan (CSP) as part of this effort; however, all personnel are subject to review by the RSO.

10.3.2 Contractor Personnel Information. Thirty (30) days prior to the start of work, the

Contractor shall submit requested information for all employees that will be on site to the FM for background checks by the security office in the embassy. The Contractor shall additionally submit all documentation required by local labor regulations.

10.3.3 Additional Safety Guidelines. Work must be conducted in the safest possible manner, in compliance with local labor standards and with health and safety as the highest priorities. The Contractor shall comply with the following safety guidelines and all additional guidelines defined by the project specifications:

10.3.3.1 The Contractor shall prepare a Safety & Health Protocol and shall designate a Safety Representative, who will be on site through the duration of the work, to be responsible for implementation of proper health and safety procedures throughout the contract period. Safety & Health Protocol document shall be reviewed by and Safety Representative in the embassy shall be introduced to the COR for approval.

10.3.3.2 All guidelines of the Safety & Health Protocol shall be enforced by the Safety Representative on site. Any deviation from the defined safety protocol shall immediately be corrected by the Contractor and reported to the Project Superintendent/COR. The Project Superintendent may require remediation of any conditions deemed unsafe or unhealthy and may stop work if conditions are not immediately corrected.

10.3.3.3 Additional Coordination Items such as permits, or training may be required before working on Embassy property. FM will need to review/approve safety measures are in place prior to fire hazardous work. Designated fire watcher(s) may be required if the fire alarm system needs to be temporarily disabled for hot work or work that generates smoke.

END OF STATEMENT OF WORK

2. INVOICING

The Contractor shall submit monthly invoices to the Financial Management Office email address cnbcustservice@state.gov. A proper invoice must include the following information:

• Contractor's name and bank account information for payments by wire transfers

• Invoice Date

• Contract Number

• Prompt payment discount if any

• Name, title, phone number, and address of person to contact in case of defective invoice

If an invoice does not contain the above information, the Government reserves the right to reject the invoice as improper and return it to the Contractor within 7 calendars days. The Contractor must then submit a proper invoice.

The Contractor will send all invoices to the U.S. Embassy Canberra, Financial Management Office:

Email address: cnbcustservice@state.gov

Payment shall be made in the currency of the contract by Electronic Funds Transfer (EFT) within 30 days after receipt of the proper invoice.

3. KEY PERSONNEL

3.1 The Project Manager must be able to converse in English. The Contractor shall assign to this contract the following key person:

POSITION/FUNCTION ___________________ NAME _________________

Project Manager

3.2 During the first 90 days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is required due to illness, death, or termination of employment.

The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required below to the Contracting Officer at least 15 days before making any permanent substitutions.

3.3 After the first 90 days of performance, the Contractor may substitute a key person if the Contractor determines that it is necessary. The Contractor shall notify the Contracting Officer of the proposed action immediately. Prior to making the substitution, the Contractor will provide the information required below to the Contracting Officer.

3.4 The Contractor shall provide a detailed explanation of the circumstances requiring the proposed substitution, a complete resume for the proposed substitute. The proposed substitute shall possess qualifications comparable to the original key person. The Contracting Officer will notify the Contractor of its approval or disapproval of the substitution within 15 calendar days after receiving the required information. The Government will modify the contract to reflect any changes in key personnel.

4. PERMITS

Without additional cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the work under this contract. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable Australian country laws.

5. DISCLOSURE OF INFORMATION

Any information made available to the Contractor by the Government shall be used only for the purpose of carrying out the provisions of this contract and shall not be divulged or made known in any manner to any person except as may be necessary in the performance of the contract.

6. CUSTOMER SERVICE CENTERS

The Contractor is to provide a telephone number for the purpose of reporting billing inquiries, and customer question regarding accounts and services.

7. SURVIVABILITY AND RECOVERY

The Contractor shall have a working system of network survivability in case of emergencies and serious disasters when all networks may be jammed or when parts of the network are destroyed.

The Contractor shall have a recovery plan in place that shall deal with such occurrences.

QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold Services.

Performs all Fire Alram Hardwiring Services set forth in the scope of work.

1. thru 7.

All required services are performed and no more than three (3) customer complaint is received per month.

SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

(NOV 2023) IS INCORPORATED BY REFERENCE. (SEE SF-1449,

BLOCK 27A)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS-COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

X_(1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

__(2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

https://www.acquisition.gov/far/52.203-19#FAR_52_203_19 https://www.acquisition.gov/far/52.204-23#FAR_52_204_23 https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.acquisition.gov/far/52.209-10#FAR_52_209_10 https://www.acquisition.gov/far/52.232-40#FAR_52_232_40 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section3801&num=0&edition=prelim https://www.acquisition.gov/far/52.233-3#FAR_52_233_3…