RFQ 19AR2025Q0026 FURNITURE REPARATION FINAL.pdf

SBU - CONTRACTING AND ACQUISITIONS

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15358437

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19AR2025Q0026

6. SOLICITATION ISSUE DATE

July 17, 2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Marisol Pacheco– pachecom@state.gov

b. TELEPHONE NUMBER(No collect calls)

+5491141688524

8. OFFER DUE DATE/ LOCAL

TIME

July 29 2025 NOON

9. ISSUED BY CODE 19AR20 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

United States Embassy Buenos Aires

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

General Services Office – Procurement Unit

Av. Colombia 4300 C1425GMN – Ciudad Autonoma de Buenos Aires

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

Argentina SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 19AR20 16. ADMINISTERED BY CODE 19AR20

United States Embassy Buenos Aires

Av. Colombia 4300

C1425GMN – Ciudad Autónoma de Buenos Aires. Argentina.

Av. Colombia 4300

C1425GMN – Ciudad Autónoma de Buenos Aires. Argentina.

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

Financial Management Center – Vouchering Unit

CODE 19AR20

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Restoration of pieces of furniture that belong to the Heritage Collection of the US. Ambassador’s Residence, Bosch Palace, Av. Del Libertador 3502 - Buenos Aires, Argentina.

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ___1_ COPIES TO ISSUING

OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED ____________. YOUR

OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET

FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF-1449 cover sheet

• Continuation To SF-1449, RFQ Number 19AR2025Q0026, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19AR2025Q0026----, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment A to Description/Specifications/Performance Work Statement, Statement of Work

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19AR2025Q0026

PRICES, BLOCK 23

1. SCOPE OF SERVICES

1.1 GENERAL

The US Embassy Buenos Aires requires services for restoration of pieces of furniture that belong to the Heritage Collection of the US. Ambassador’s Residence, Bosch Palace, Av. Del Libertador 3502 - Buenos Aires, Argentina. Overseas Buildings Operations Property No X02002.

The building and its collection are part of the Cultural Heritage portfolio of the Department of State and catalogued as Cultural Significant Property in the Secretary of State’s Register and has been catalogued as a National Monument of Argentina.

The contractor must demonstrate a high level of expertise, along with the necessary abilities, resources, licenses, and permits to perform the specified activities in compliance with all applicable local and Argentine regulations. Additionally, the contractor shall adhere to the highest industry standards and maintain superior quality in the execution of these duties. Excellence in customer service is also required as requested and approved by the Contracting Officer in accordance with the specifications, terms and conditions set forth herein.

1.2 CONTRACT TYPE

This is a firm-fixed price contract.

1.3 PERIOD OF PERFORMANCE

The performance period under this contract will commence on the date listed in the Award Letter and continue for 90 working days

1.4 OFFERS AND PAYMENT IN U.S. DOLLARS OR LOCAL CURRENCY

U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to pay in U.S.

dollars should commit their offer in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporate under the laws of a state within the United States. Any firm, which is not a U.S. firm, is a foreign firm. Any firm that does not meet the above definition of U.S. firm may submit its prices in U.S. dollars and receive payment in local currency (Argentine Pesos) at the U.S. Government’s official Rate of Exchange (equivalent to “Banco Nacion Dolar Billete tipo vendedor”) in effect the day the invoice is prepared and submitted to the Embassy for payment by the Embassy Financial Management Office – Vouchering Unit.

1.5. VALUE ADDED TAX

1.5.1 U.S. Firms

Value Added Tax (VAT) is not applicable to U.S. firms; therefore, it shall not be included in U.S. firm’s rates or Invoices.

1.5.2 Local Companies

Value Added Tax (VAT) for offers submitted by local companies, either in U.S.

Dollars or in Pesos, is not included in line-item rates. Instead, it will be priced as a separate amount in the contract and on the Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion.

1.6. PRICING

The fixed prices established are fully loaded rates that include all work, including furnishing any managerial, administrative, and direct labor (in compliance with any local regulations), materials, overhead, insurance, and profit. Any costs not separately priced shall be included in the overhead and other indirect costs. The U.S. Government will not pay any additional expenses.

1.6.1. Prices

The firm fixed price shall be fully loaded rate.

As per paragraph 1.4 above, Base Year Prices are in _______________ [Insert Currency].

CLIN Description Quantity Unit price / service

Total ($)

001 DESK AH0071L (105)

002 TABLE AH0071R (105) 1

TABLES AH0073W &

AH0073X (106)

004 TABLE AH0071V (106) 1

TABLES AH0074B,

AH0074H & AH0074F

(106)

006 TABLE AH0067F (104) 1

CABINET AH0068N

(103)

008 CHAIR AH0067T (103) 1

CHAIR AH0090W,

AH0090V, AH0090U,

AH0073R, AH0073P,

AH0090T, AH0071Y,

AH0071X

(NEPA 14722, 14723,

14768, 14787, 14769, 14778, 14718, 14719 (106)

Subtotal

Value Added Tax (VAT)

Total

CONTINUATION TO SF-1449,

RFQ NUMBER 19AR2025Q0026

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

DESCRIPTION

The US Embassy Buenos Aires requires services for restoration of pieces of furniture that belong to the Heritage Collection of the US. Ambassador’s Residence, Bosch Palace, Av. Del Libertador 3502 - Buenos Aires, Argentina.

Overseas Buildings Operations Property No X02002.

The building and its collection are part of the Cultural Heritage portfolio of the Department of State and catalogued as Cultural Significant Property in the Secretary of State’s Register and has been catalogued as a National Monument of Argentina.

1.1. Period of Performance

The project will be developed in 90 working days approximately, to be discussed with the contractor according to the availability of the different phases. The commencement date will be considered after receiving Notice to Proceed and will depend on meeting the Embassy scheduling, Contractor’s personnel clearance by the Regional Security Office and allowance of tasks performance.

NOTICE TO PROCEED

1.2 After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a

Notice to Proceed. The Notice to Proceed will establish a date - a minimum of ten

(10) days from date of Contract award unless the Contractor agrees to an earlier date - on which performance shall start.

GENERAL PERFORMANCE REQUIREMENTS

1.3 The U.S. Embassy Buenos Aires requires the Contractor to provide services, tools and materials to restore furniture of the Heritage Collection at the Chief of

Mission’s Residence. Please refer to Exhibit A for a more detailed description.

The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform the work in accordance with this work statement.

Under this Contract the Contractor shall provide the services of trained and qualified technicians to inspect, adjust and perform all tasks.

HOURS OF PERFORMANCE

2.1. The Contractor shall maintain work schedules between 8.00 to 12.00 and from

13.00 to 17.00 from Mondays through Fridays if work is carried out in the CMR compound. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. No work shall be performed on U.S. Government and local holidays or after hours. A list of the US and local holidays will be delivered accordingly.

ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

3.1 General. The Contractor shall designate a representative who shall supervise the

Contractor’s specialist and be the Contractor’s liaison with the American Embassy

Buenos Aires at the CMR Buenos Aires. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose.

Contractor employees will be given access to the premises and will be escorted by

Embassy personnel unless they are given clearance by the Regional Security

Office.

3.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who will be part of this Contract prior to the commencement of work. Submission of information shall be made within 30 days of the award of contract. No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

3.2.1 Vehicles. Contractor vehicles will not be permitted inside the Embassy compound without prior approval. If vehicle access is necessary, submit Contractor vehicle information (Make, Model, License Plate #, color, driver name and ID numbers) along with a written justification as to why access is necessary. This shall be submitted to the Facility Maintenance team (POC) at least three (3) days prior to the visit.

3.2.2 Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall always display identity card(s) on the uniform while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to

U.S.-owned and U.S.-operated facilities to any individual.

3 3. Security Clearances. Security clearances are not a requirement for performance on this contract, as there will be no access to classified information or areas.

3.3.1 The Contractor must comply with all of the following requirements relating to the protection of U.S. Embassy Buenos Aires – CMR personnel, property and compound project information and cooperate fully in all security matters Sensitive

But Unclassified (SBU) and information that may arise relating to this contract.

3.3.2. Contractor personnel may also be exposed to various documents and signs, including Post notices, event schedules, DoS regulations and conversations or announcements relating to the operation of the U. S. Embassy Buenos Aires – CMR and diplomatic personnel. This information should not be shared with anyone not employed by or falling under the protection of the Embassy.

3.3.3. Contractor personnel may be exposed to various documents, such as blueprints, drawings, sketches, notes, surveys, reports, photographs; and specifications, received or generated in conjunction with this contract. These documents contain information associated with diplomatic facilities for the U.S. Department of

State. These documents have been marked with the handling designations

“Unclassified” or “Sensitive But Unclassified” and US Government warnings against reproduction and distribution. These documents require special handling and dissemination restrictions. All handling designations and warnings on original documents must be reproduced on subsequent copies.

3.3.4. The loss, compromise, or suspected compromise or loss of any SBU information, contract related information (personnel files, payroll information, etc.), any post or diplomatic facility related information (documents, notes, drawings, sketches, surveys, reports, exposed film, negatives, or photographs), or ANY information which may adversely affect the security interests of the United States, must be immediately brought to the attention of the Contracting Officer (CO) and

Contracting Officer’s Representative (COR).

3.3.5. Photographs of any diplomatic overseas building or facility must be authorized in advance by the COR and Regional Security Officer (RSO), who will establish any controls, limits, and/or restrictions as necessary. Exposed film depicting any

Controlled Access Area and/or sensitive equipment must be developed in a U.S.-controlled environment by appropriately cleared personnel. No further dissemination, publication, duplication, or other use beyond that which was requested and approved is authorized without specific, advance approval from DS.

DS reserves the right to demand retention of all copies of said photographs and/or negatives, following fulfillment of the previously authorized usage.

3.3.6. Transmission of any information marked Sensitive But Unclassified (SBU) or contract/personnel sensitive information, via the Internet, is prohibited. SBU information can be transmitted via Proj-Net, mail, FedEx (or other commercial carrier) or fax, or hand carried by authorized Contractor personnel.

3.3.7. Discussion of U.S. Diplomatic post activities while not on post, to include in homes, hotel rooms, restaurants and all other public places, is prohibited. Any contact with host or third country nationals that seems suspicious (such as undue curiosity in the project or project personnel) shall be reported immediately to the COR and

RSO.

3.3.8. The Contractor and its employees shall exercise utmost discretion regarding all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except to the extent necessary to perform their required duties in the performance of the contract requirements or as provided by written authorization of the Contracting

Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for sole use of and shall become the exclusive property of the U.S. Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of the work performed under this contract shall be published or disseminated through any media, including company or personal websites, without the prior written authorization of the Contracting

Officer. These obligations do not cease upon the expiration or termination of this contract or at any other point in time. The Contract shall include the substance of this provision in all subcontracts hereunder.

3. 3.9. Security Clearances. All Work locations under this Contractor that are designated as non-CAA areas may be performed by un-cleared American or local workers.

However, all work done in CAA and PCC areas shall be performed by cleared

American Construction personnel as needed to complete the services. The

Contractor shall work closely with the COR, the Post Facility Manager (FM) or the

General Services Officer (GSO).

4 Standards of Conduct

4.4.1. General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States

Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

4.4.2. Neglect of Duties. Neglect of duties is unacceptable. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

4.4.3. Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

4.4.4. Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

4.4.5. Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

4.4.6. Key Control. The Contractor will not be issued any keys.

5. SCHEDULED WORK

5.1. General

5.1.1. The Contractor shall perform all tasks as outlined in Exhibit A - STATEMENT OF

WORK. The Contractor shall supply and replace expendable materials, as well as provide specialized labor, tools, equipment and professional supervision necessary to carry out the restoration work of the described furniture.

5.1.2. Materials delivered to the post are to be new and unused. Waste should be disposed in outside of the premises. No waste accumulation should remain in the premises after each day and all disposal of materials should comply with regulations for that purpose. Contractor shall identify laydown area and debris storage locations and transiting areas presenting a shop drawing to the COR for approval prior commencement of work.

PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained specialists and professionals in conservation of historical furniture, with the appropriate tools and equipment for accomplishing a safe performance of tasks as required by this Contract. All work needs to be in compliance with the local preservation regulations and the U.S. Secretary of Interior Standards for Preservation. The Contractor shall provide all the necessary materials and supplies to maintain, service, inspect and test all the work under this contract.

5.1 Contractor furnished materials include but are not limited to appropriate tools, safety equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and chemicals spill containment kit.

5.2 Special repairs beyond what is specified in this scope are not included in this contract.

5.3 The Contractor is responsible for proper disposal of toxic/hazardous substances.

All material shall be disposed of according to Government and Local law. After proper disposal the Contractor must show proof of authorized disposal of these toxic/hazardous substances.

5.4 The visits will be coordinated with the personnel that the Embassy designates with an anticipation of no less than 10 days. This period is necessary to be able to manage the personnel access permits and coordinate the activities in the place.

5.5 The Contractor will provide the Embassy with a list containing the names, numbers of documents of the people who will intervene, as well as tools, equipment and / or electronic devices that will be used in those visits. Contractors will provide the

Embassy with all insurance and will be reviewed by the Embassy prior to commencement of work.

5.6 All the Company activities will be executed in the company of an escort provided by the Embassy, to which the activities of the Contractor will be adjusted, always complying with the RSO regulations and guidance.

5.7 The personnel designated by the Company must comply with the norms and regulations, both labor safety and hygiene (ART) and all those required by the

Ministry of Labor of the Nation; at the same time all the safety regulations established by the Embassy during the fulfillment of the work.

5.8. The Contractor’s workers will present in each visit, with personal identification and proof of their belonging to the Company. ID cards or passports should be presented daily in the guard’s booths.

5.9. Tools and means of access to all items which are reason of this contract will be provided by the Contractor (stairs, scaffolding, articulated platform, etc.).

5.10. Contractor’s work will be carried out in a clean, safe and professional manner, without putting at risk or affecting their own personnel, the Embassy’s or third parties unrelated to the tasks. Likewise, risks of harm to movable or immovable property or its facilities or accessories belonging to the Embassy or to third parties shall be avoided, and in all cases, all tasks must be carried out, whether principal or accessory, in accordance with the rules of the art of construction in a timely manner.

5.11. The Contractor must provide all documents to comply with the Embassy safety regulations and local regulations. A work Safety plan must be submitted for approval of POSHO and/or APOSHO. Safety is a priority so all work must be complied with following all precautions and PPE use is mandatory while performing duties.

5.12 The Company must avoid any disturbance to the activities of the residence where the tasks are carried out, as well as the deterioration of its assets, otherwise it will be responsible for the damage and its restitution in the form and conditions that the Embassy determines.

5.13 Contractor should submit a detailed plan of the technical proposal for the restoration of each piece in a form of submittal for COR/ GTM approval where all safe work conditions are complied, considering the impact on the historic finishes. It should specify procedures, techniques and materials proposed. Plans should include transportation of pieces and protections. The Company will provide all the appropriate security measures for the execution of tasks.

6.DELIVERABLES

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to

Names, biographic data, police clearance on Contractor personnel

1 10 days after contract award COR

Insurances 1 5 days after contract award CO/

GSO

Work plan 1 10 days after contract award COR

Survey prior to commencement of work 1 15 days after contract award COR

Final report – progress of work compiling information and procedures

1 After completion of 100 % progress

COR

Invoice 1 After completion of each piece of furniture satisfactorily accepted

COR /

FMC

INSURANCE REQUIREMENTS

6.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract. The Contractor’s assumption of absolute liability is independent of any insurance policies.

6.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Public Liability Insurance

Property damage: 10% of the contract Cumulative: 10% of the contract

Workers’ Compensation and Employer’s Liability

7.LOCAL LAW REGISTRATION

7.1. If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor.

Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

8.QUALITY ASSURANCE PLAN (QAP).

8.1. Plan. This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QAP provides a method for the

Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting

Officer of continued unsatisfactory performance. The Contractor, not the

Government, is responsible for management and quality control to meet the terms of the Contract. The role of the Government is to conduct quality assurance to ensure that Contract standards are achieved.

Performance Objective SOW Para Performance Threshold

Services.

Performs all services set forth in the Statement of Work (SOW)

1 thru 20 & Exhibit A

All required services are performed and no more than one (1) customer complaint is received per month

8.2. Surveillance. The Contracting Officer Representative (COR) will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

8.3. Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting

Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and

Conditions-Commercial Items), if any of the services exceed the standard.

8.4. Procedures.

8.4.1. If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they will immediately contact the

COR.

8.4.2. The COR will complete appropriate documentation to record the complaint.

8.4.3. If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

8.4.4. If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

8.4.5. The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

8.4.6. If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor shall notify the COR. The

COR will review the matter to determine the validity of the complaint.

8.4.7. The COR will consider complaints as resolved unless notified otherwise by the complainant.

8.4.8. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the

Inspection clause.

9.TRANSITIONS/CONTACTS

Within 10 days after contract award, the Contracting Officer may ask the Contractor to develop a plan for preparing the Contractor to assume all responsibilities for the contracted services. The plan shall establish the projected period for completion of all clearances of Contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

9.1 On site contact. The following are the designated contact personnel between the

U.S. Embassy and the Contractor

Facility Manager - POSHO- Edwin Gil GilE1@state.gov 5777-4438

Professional Associate – Cesar Barraza BarrazaCA@state.gov 5777-4769

Facility Maintenance Historical Supervisor - Marcela A. Clerico Mosina ClericoMM@state.gov 5777-4602

Foreman CMR - Osvaldo Misetich MisetichOX@state.gov 5777-4338 mailto:JosephAR@state.gov mailto:BarrazaCA@state.gov mailto:ClericoMM@state.gov mailto:MisetichOX@state.gov

Safety Program Coordinator – APOSHO - Diego Garat GaratDM@state.gov 5777-4813

SUBMISSION OF INVOICES

9.2 See DOSAR Clause 652.232-70 – Payment Schedule and Invoice Submission

SAFETY AND HYGIENE – GENERAL SPECIFICATIONS (applicable as appropriate)

9.3. Contractor must comply with the occupational safety standards of the US

Department of State, as indicated by Safety Health Environmental Management

(SHEM) and regulations of the Government of Argentine in regards with health and safety.

9.4 Contractors must take the necessary precautions concerning safety, hygiene and health to protect the work, the workers, the public and the belongings of others.

This includes the provision of protective equipment for employees and subcontractors, necessary according to the work to be carried out. Use of complete personal protection equipment, such as a helmet, safety shoes, gloves, harness for work at height, standard eye and/ or hearing protection. Contractors will avoid interruptions in the normal performance of the Government’s activities, avoid delays on executions and control project’s execution costs.

9.5 Contractor must submit the following documents before commencement of work

(Personnel Safety and Hygiene Training Form / Delivery of personal protection elements to employees in their corresponding form, Res 299/11. 1 / Proof of life insurance and / or current ART with clause of non-repetition in favor of the

Embassy / Health and Safety Plan / Technical File of the company.) The Embassy will have the right to inspect all areas and workshops where the work will take place to ensure compliance with safety and security requirements at its discretion.

The Embassy may order the Contractor to make immediate improvements to conditions and / or procedures, and / or stop the work if it considers that there is any danger.

9.6 However, any provision to the contrary, the Embassy will not be obliged to make an adjustment due to any work interruption that results from safety risks created by the Contractor. In the event that the Embassy chooses to suspend work due to any type of safety risks existing in the workplace after the Contractor has been notified and given sufficient time to correct it, the Contractor will assume all costs to eliminate the dangers, and he will not be granted compensation for the time during which work is slowed down. The Contractor must pay each and every one of the additional expenses.

mailto:GaratDM@state.gov

9.7 The Contractor must inspect all electrical equipment periodically before carrying out work to detect signs of wear, as well as possible safety risks. The Contractor must immediately remove all equipment from service in the workplace, including extensions, that are potentially unsafe, damaged, inoperable and / or do not meet the manufacturer's operational specifications. The Contractor must not leave the electrical equipment unattended without disconnecting it from its power source.

9.8 Contractor must provide appropriate safety measures.

9.9 Contractor will designate a safety responsible person who will be responsible for the coordination of safety procedures and monitoring all aspects of work that constitute major safety risks. In case the Contractor finds hazardous materials during the execution of this contract, will immediately inform the Contracting

Officer’s Representative of this situation. The Contractor will keep records of the dates of accidents and incidents in the work and that result in death, traumatic damage, occupational disease or any other damage or theft or loss of property, materials, supplies or equipment. The Contracting Officer and/or COR will notify to the Contractor of breaches to the requirements and actions to correct deficiencies. Upon delivery to the Contractor or its representative in situ, must constitute enough notice of the breach and request for actions for immediate corrections. In case of noncompliance of these corrections or refusal, Contracting

Officer may issue an order to suspend the work in whole or in part until such correction is satisfactorily made. The Contractor will not be entitled to claim any kind of adjustment in the price of the contract or deadline extension for any type of suspension in the work order issued in accordance with this clause.

9.10. All the works will be adjusted to the regulations in force in the matter arranged by the Ministry of Labor of the Nation and those indicated by the 15FAM 900 Safety

Health and Environmental Management Program Abroad which are available to the interested parties.

9.11 The Embassy will have the final controls, will require information and will give the necessary instructions for the optimization of the occupational health and safety conditions and compliance with this contract.

19.12 The Embassy may require the partial or total withdrawal of personnel or equipment, as well as the partial or total suspension of work and the cancellation thereof, its contract or purchase order, for non-compliance by the Contractor of any of the specifications detailed.

9.13 Safety standards must be complied: Embassy standards OSHA and EM385-1-1.

10.FIRE PREVENTION

10.1. The Contractor must have knowledge and training of all its employees about the procedures and means of exit, as well as methods of notification of fires in the workplaces.

10.2. For hot works (such as work with grinders, welding, etc.) in any area of the home, the Contractor must request authorization from the Embassy requesting a “Hot Work Permit” form in which they must provide information on the person trained to do the job and responsible.

10.3. Upon completion of the hot works, the Contractor must stay for at least 1 hour after the hot work is done to ensure that the fire does not restart.

10.4. Contractor must always have up to date fire extinguishers at all times in the work area.

10.5. Special preparedness must take place in all rooms, for the proper actions to take with the smoke detectors to avoid triggering fire alarms with the detection of particles when sanding surfaces.

10.6. The workshop must have all fire prevention devices to ensure the security of the items while are out of the CMR compound.

11.SMOKE FREE SPACE

11.1. The buildings of the Embassy are smoke free. The Contractor and its employees shall comply with all applicable rules and regulations regarding the maintenance of a smoke-free environment at work sites.

12.PERMITS, ROYALTIES AND LICENCES

12.1. The Contractor will be responsible, without additional expenses for the Embassy, to obtain all licenses, certifications and permits that are necessary to comply with the requirements of these specifications. The Contractor will also obtain and pay the costs of royalties and licenses for any article patented or protected by copyright used in the execution of the work

13.ACCIDENT REPORT

13.1. The Contractor will immediately notify the COR both verbally and in writing of any workplace accident that is related to the performance of this job description that involves physical injury or property damage. The COR will provide the necessary information, with respect to whom to contact and the specific form of the written follow-up notification. Any damage caused by the Contractor or its employees to the property of the Embassy will be repaired or replaced by the Contractor at its cost and to the satisfaction of the COR.

14.PRE-QUALIFICATION REQUIREMENT

14.1. Professionally trained and experienced conservators can apply for the work.

Applicants are required to have professional certifications and qualifications:

experienced Contractor regularly engaged in the conservation, treatment and reupholstery of heritage pieces of furniture, woodwork, gilding, etc.

14.2. Contractor shall identify ten recent projects (within the past five years), describe such projects and provide photographic documentation (limited to three pages).

Contractor shall submit the names of client (s), including Point of Contact address, telephone, and e-mail addresses to be able to contact for references of

Contractor’s performance.

EXHIBIT A

Statement of Work

I. GENERAL INFORMATION:

The United States Embassy Buenos Aires, Argentina requires professional conservation services and Contractor cost proposals to perform restoration of pieces of furniture part of the Heritage Collection of the Chief of Mission’s Residence (CMR), Palacio Bosch located on Avenida Del Libertador 3502, C.A.B.A.

All work will be performed using methods and materials well accepted by the global preservation community.

Reupholstery shall make use of existing nail and tack holes as much as possible to avoid making new holes in the frames.

Veneer to be replaced with same type of wood, if possible. If not, vendor should suggest an appropriate visual match for client approval.

II. PROJECT REQUIREMENTS:

Provide specialized labor and materials to perform immediate intervention to the following items:

AH0071L DESK 105 – GRAY ROOM

Survey of condition. Restore the missing inlay in leg, with the same type of wood, tone and finish as existent.

Clean leather desktop and restore.

Repair interior of drawers.

Revise and fix all the hardware and brass decorations.

AH0071R TABLE 105 – GRAY ROOM

Survey of condition. Revise structural joints and components and fix properly, ensure structural stability.

Restore inlay with same type of wood, tone and finish as existent.

Clean surfaces and restore finish. Adhere all detached surfaces.

Revise and fix all the hardware and brass decorations.

AH0073W & AH0073X TABLES 106 – MUSIC ROOM

Restore inlay with same type of wood, tone and finish as existent.

Clean surfaces and restore. Adhere all detached surfaces.

AH0071V TABLE 106 – MUSIC ROOM

Survey of condition. Revise structural joints and components and fix properly, ensure structural stability.

Restore inlay with same type of wood, tone and finish as existent.

Clean surfaces and restore. Adhere all detached surfaces.

Revise and fix all hardware and brass

AH0074B, AH0074H,

AH0074F

TABLES 106 – MUSIC ROOM

Restore inlay with same type of wood, tone and finish as existent.

AH0067F TABLE 104 – LIBRARY

Restore wood, tone and finishing as existent.

AH0068N CABINET 103 – RED ROOM

Survey of condition. Revise components and fix properly.

Restore inlay with same type of wood, tone and finish as existent.

Clean surfaces and restore. Adhere all detached surfaces.

Revise and fix all hardware and brass

Restore and polish marble top.

AH0067T CHAIR 103 – RED ROOM

Survey of condition. Revise structural joints and components, restore broken leg and fix properly, ensure structural stability.

Restore wood polychrome and finish matching existent.

AH0090W, AH0090V,

AH0090U, AH0073R,

AH0073P, AH0090T,

AH0071Y, AH0071X

CHAIR 106 – MUSIC ROOM

Survey of condition. Revise structural joints components and fix properly, ensure

Restore gilding with same type of material, tone and finish as existent.

Clean surfaces and restore. Adhere all detached surfaces.

Reupholster the whole piece, armrests, or backing as necessary depending on the initial condition survey and proposal of work. Fabric to be provided by the Embassy.

III. GENERAL REQUIREMENTS:

Contractor under this SOW will be responsible for providing the supervision, labor, tools, materials and equipment to perform the descripted tasks.

All work needs to be in compliance with the local preservation regulations, the U.S.

Secretary of Interior Standards for Preservation, and the American Institute for Conservation’s Code of Ethics and Guidelines for Practice https://www.culturalheritage.org/about-conservation/code-of-ethics. All repairs will be completed using conservation-grade materials (reversible where possible and appropriate).

The work will be completed in phases as established by the schedule of activities agreed with the Contractor and the sequence must be approved by the COR.

Schedule must consider flexibility as Post may continue utilization of the CMR. Schedule of activities will take priority over conservation/maintenance project. Contractor must establish schedule of operations based on data provided by the COR.

Work will commence with a visual assessment of the pieces and existing conditions shall be verified in field by the Contractor. Drawings, photos and written descriptions will illustrate the conditions and findings. All denominations must be identified using the same names and descriptions used by the Embassy drawings/information. Reports gathering information will be prepared prior commencement of tasks.

Different reports will be submitted throughout the work: an initial report with the status prior the intervention, and a report at the completion of the work detailing the materials and methods used for conservation. Photo-documentation of each piece before, during and after treatment will be included in the final report. Reports must be submitted in English.

Once the sequence and procedures are approved work can commence.

Most of the work can be performed off site in the vendor’s workshop. Vendor will arrange for safe handling, packing, and transport of heritage furniture to and from their workshop.

Documents with drawings and technical information must be submitted to the COR at least 10 days in advance for approval by the RSO, POSHO and CH offices.

Works on site will be carried out from 8.00 to 17.00. Lunch break preferably will take place from 12.00 to 13.00 and the personnel will not be able to stay in the premises and will have to procure the means to have that hour of rest outside the Residence https://www.culturalheritage.org/about-conservation/code-of-ethics compound. If the staff is cleared by the RSO and if there is a designated space that can be used by the Contractor, these breaks could be taken in site. This only applies if the contracted personnel is all cleared, if there is an available space for that purpose and if the Contractor does not require to be escorted by the FM staff.

Within a period of 5 days prior to the visit, the Company will contact the Embassy staff to send the insurances and coordinate/confirm the date in which the work will take place: commencing with the survey. All necessary information will be delivered so the Embassy can request the permits at every visit. This procedure will be repeated before each scheduled visit.

IV. SCOPE OF WORK

PRE-CONSTRUCTION MEETING

A pre-construction meeting will be held with the Post Key persons and the Contractor’s Key personnel. Details of the work will be discussed; questions and concerns will be addressed to clarify before commencement of work. Contractor will prepare all documents to submit including the work plan, safety plan, insurances, etc.

INITIAL SURVEY

An initial survey of the existing condition of the pieces of furniture. These findings will be registered in photos, drawings and written descriptions illustrating details and damages. All parts must be identified using the same identification used by the Embassy documents, to be provided to the Contractor by the COR. These must be prepared in English, to be approved and corrected if required by the COR. All documents shall identify the project, the location, name of the Contractor, date and version of the submittal.

PREPARATION & WORK TASKS

3.1. PREPARATION: Contractor will prepare a phase plan to determine the sequence in which the work will take place and methodology. Once that phasing is agreed, pieces of furniture will be removed from its current location and prepared properly for transportation outside of the premises. A special permission will be signed by the key person of the contractor and the COR to make sure the item is taken out of the premises by the authorized person.

Vendor will provide protection and padding to the furniture to ensure safe transportation from the CMR to the workshop and return. No adhesive tape is permitted to be in direct contact with the finishes. Items will be handled with enough man force to transport them safely and always from the sound and solid structure, never from the protruding parts or armrests.

Protections must be new, clean and unused. Washed muslin, Tyvek, nylon film, or archival tissue may be used as an issue wrapping in direct contact with heritage items. Do not place bubble wrap directly against the surface of the furnishings.

3.2. PROCESS: Once all submittals describing techniques is approved work can commence:

Analyze materials, and components, verify current conditions and potential infestations.

Clean surfaces, careful removal of dirt using appropriate methods according to the finishes using soft bristle brushes and or appropriate tools.

Stabilize structures before proceeding. Collect all pieces that can be loose and catalog to reuse. Safely contain all loose parts.

Remove upholstery in cases that require reupholstery.

Consolidate the existing finishing as much as possible. Reintegrate original material, ensuring bonding of all layers.

Re-gilding using the same criteria as original making when required.

Touch up of color paint and patina when needed.

Re-upholstery using the same criteria as existing (fabric to be provided by the Embassy) and installing new upholstery in a manner that minimizes damage to the frame.

Upon completion of the work, the Embassy will inspect the work for deficiencies and / or discrepancies. All deficiencies and / or discrepancies identified will constitute the official list of malfunctions that will be provided to the contractor. The contractor must correct all the elements of the list within a period of 10 days from receipt of the report.

Submittal of final report detailing the process, materials, components and photographic survey. This should be presented in English. These reports should be presented in an electronic file.

Transportation of the restored pieces from the workshop to the CMR will take place and these items will be unwrapped by the contractor, inspected by the COR and placed in the location indicated by the COR. Packaging material will be disposed by the Contractor outside of the premises.

If work is allowed to take place at the CMR, contractor will always guarantee safe handling of items and compliance with the Embassy regulations.

WARRANTY

4.1. All works will receive a “Final Completion Certificate” once the Contracting Officer Representative approves the final works and considers that are carried out satisfactorily. One-year warranty period commences once the Final Completion Certificate is awarded for all failures appear in the completed duties subject of this contract.

OTHERS

5.1. Records – Information: the U.S. Government retains all copyrights to data collected or produced.

5.2. Insurances: The Contractor shall at his own expense, provide and maintain during the entire contract performance period General Liability Insurance which shall be approved by the Embassy prior to the notice to proceed.

5.3. Management of project: Throughout the project, the Contractor shall have a designated English-speaking point of contact who can communicate with the Contracting Officer and the Contracting Officer Representative.

V. EMERGENCIES – CUSTOMER SERVICE

1. Technical support / responses must be guaranteed 24 hours/ 365 days of the year.

2. The Contractor will provide an updated electronic list with the names of the contacts and the telephone numbers. This list must be permanently updated will allow a response within a maximum period of 2 (two) hours made the claim.

3. A complete report of the origin of the emergency and the actions carried out for this purpose must be provided.

The designated personnel by the Company will comply with the rules and regulations on occupational safety and hygiene (ART) and all those required by the Ministry of Labor of the Nation. Likewise, must comply with all the security regulations established by the Embassy during the fulfillment of the work.

END OF STATEMENT OF WORK

SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

(NOV 2023) IS INCORPORATED BY REFERENCE. (SEE SF-1449,