RFQ 19AL6026Q0017_Purchase of vehicle.docx

Embassy of the United States of America

September 3, 2026

Combined Synopsis and Solicitation Notice Solicitation Number 19AL6026Q0017 – Purchase of Vehicle

Section I:

The U.S. Embassy in Tirana, Albania, invites qualified bidders to submit proposals for the procurement of a vehicle as specified below. The vehicle must meet the specified U.S. or European standards and detailed requirements are outlined below.

The technical evaluation of proposals will be based on Lowest-Priced Technically Acceptable (LPTA), as compared against the identified minimum specifications.

I.A Synopsis:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 19AL6026Q0017 and is issued as a Request for Quotations (RFQ), unless otherwise indicated herein.

I.B Pricing:

Grand Total (CLIN’s 001- 003):

Name of Currency: ALL (Albanian Lek)

U.S. Embassy Tirana plans to award a Firm Fix Price Purchase Order. You are encouraged to make your quotation competitive. You are also cautioned against any collusion with other potential offerors with regard to price quotations to be submitted. This request for quotation does not commit the U.S. Embassy to make any award.

I.C Technical Requirements:

1. General Specifications

2. Engine and Performance

3. Exterior Features:

4. Interior Features:

5. Safety and Driver Assistance:

6. Warranty and Maintenance:

7. Additional Requirements:

Provide all relevant documentation including owner's manual, warranty details, and maintenance schedule. Alternative products are allowed, but proposed products must have a factory service facility in Tirana, Albania.

8. Optional Features (if available and within budget):

Section II: Applicable Clauses and Terms

II.A Contract Type: The Government intends to award a single, firm fixed-price Purchase Order to the responsible offeror whose offer is evaluated as the lowest-priced and technically acceptable. The total price shall include all labor, travel expense (if any), materials, overhead, profit, insurance, and all other expenses necessary to deliver the required items. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

II.B Delivery and Acceptance: The contractor shall deliver the vehicle to the American Embassy Tirana, Albania. The successful bidder shall be required to send shipping documents to the Requesting Office in advance of vehicle delivery. This will enable the Requesting Office to seek necessary tax exemption certificates from the Government of Albania prior to arrival of shipment. The vehicles shall be delivered to the American Embassy Tirana, Albania within 90 calendar days after contract award. The U.S. Government will obtain customs clearance and tax exemption certificates, for the imported items.

II.C Applicable Clauses:

COMMERCIAL ITEMS

52.252‑2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: Acquisition.gov this address is subject to change.

DOSAR clauses may be accessed at: https://acquisition.gov/dosar

FEDERAL ACQUISTION REGULATION (48 CFR CHAPTER 1) CLAUSES:

52.204-25

JAN 2026

AUG 2024

THE FOLLOWING CLAUSES ARE PROVIDED IN FULL TEXT:

CYBERSECURITY SUPPLY CHAIN RISK MANAGEMENT REQUIREMENTS (FEB 2023)

(a)Definitions. As used in this clause:

Covered article - The term "covered article" includes- (1)"Information and Communications technology" which means-

(i)any equipment or interconnected system or subsystem of equipment, used in the automatic acquisition, storage, analysis, evaluation, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the executive agency, if the equipment is used by the executive agency directly or is used by a contractor under a contract with the executive agency that requires the use of that equipment, or of that equipment to a significant extent in the performance of a service or the furnishing of a product.

(ii)computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services), and related resources; however, does not include any equipment acquired by a federal contractor incidental to a federal contract.

(2)"Telecommunications Equipment", which means equipment, other than customer premises equipment, used by a carrier to provide telecommunications services, and includes software integral to such equipment (including upgrades).

(3)"Telecommunications Service", which means the offering of telecommunications for a fee directly to the public, or to such classes of users as to be effectively available directly to the public, regardless of the facilities used.

(4)“Cybersecurity Supply Chain Risk”, which means the risk that a person may sabotage, maliciously introduce unwanted function, extract data, or otherwise manipulate the design, integrity, manufacturing, production, distribution, installation, operation, maintenance, disposition, or retirement of covered articles to surveil, deny, disrupt, or otherwise manipulate the function, use, or operation of the covered articles or information stored or transmitted on the covered articles.

(b)Contractor Cybersecurity Supply Chain Risk Management Responsibilities. The Contractor shall take all prudent actions and comply with all Government direction (as identified in paragraph (c)) to regularly identify, assess, monitor, and mitigate cybersecurity supply chain risks when providing covered articles or services affecting covered articles to the Government. The Contractor shall maintain artifacts that document its compliance with this paragraph and shall provide these artifacts to the Government within 48 hours of request.

(c) Supporting Government Cybersecurity Supply Chain Risk Assessments. The Government may perform a cybersecurity supply chain risk assessment at any time during contract administration to identity, assess, and monitor the cyber risks of the Contractor’s supply chain. The Contractor agrees that the Government may, at its own discretion, perform on-site assessments to collect information for the cybersecurity supply chain risk assessment. In performing the cybersecurity supply chain risk assessment, the Government may review any information provided by the Contractor, along with any other information available to the Government from public, unclassified, classified, or any other sources. Examples of information that the Government may collect for the cybersecurity supply chain risk assessment includes the following:

1. Functionality and features of covered articles, including access to data and information system privileges.

2. The user environment where a covered article is used or installed.

3. The ability of a source to produce and deliver covered articles as expected.

4. Foreign control of, or influence over, a source or covered article (e.g., foreign ownership, personal and professional ties between a source and any foreign entity or legal regime of any foreign country in which a source is headquartered or conducts operations).

5. Implications to Government mission(s) or assets, national security, homeland security, or critical functions associated with use of a source or covered article.

6. Vulnerability of Federal systems, programs, or facilities.

7. Market alternatives to the covered source.

8. Potential impact or harm caused by the possible loss, damage, or compromise of a product, material, or service to an organization’s operations or mission.

9. Likelihood of a potential impact or harm, or the exploitability of a system.

10. Security standards of the supplier as demonstrated by cooperation with assessments.

11. Security, authenticity, and integrity of covered articles and their supply and compilation chain.

12. Capacity to mitigate risks identified.

13. Factors that could lead to inability of the supplier to provide security updates.

14. Factors that may reflect upon the reliability of other supply chain risk information.

15. Any other considerations that would factor into an analysis of the security, integrity, resilience, quality, trustworthiness, or authenticity of covered articles or sources.

(d) Non-Destructive and Destructive Testing. The Government may engage in non-destructive and/or destructive testing of any information system, equipment, and software to determine whether it will negatively affect the security or performance of a Department of State information system.

(e) Novation Agreement Notice. FAR 42.1203 require Government approval of novation agreements. For proposed novation agreements for this contract, the Contractor shall provide any information requested by the Government regarding the proposed successor’s identity and information regarding its supply chain.

(f) Software Bill of Materials (SBOM) Requests. For software, within 10 business days of request by a Department of State representative, the Contractor shall submit a SBOM to a designated representative. This request may be requested on one (1) or more occasions and shall be delivered at no increase in contract price.

(g) SBOM Sharing Notice. The Contractor consents to the sharing of its SBOM data with other contractors, such as tool solution providers, for the sole purpose of mapping against known vulnerabilities.

(h) Notification procedures for cybersecurity supply chain events. When cybersecurity supply chain events occur, the Contractor must contact the Contracting Officer or his/her designee within 12 hours of the event.

(i) Subcontracts. The Contractor shall insert the substance of this clause in all subcontracts and other contractual instruments in support of this contract.

(j) Vulnerability Exploitability eXchange (VEX). The Contractor is required to notify the Department of any discovered software vulnerabilities within 12 hours. Within three (3) days, they shall provide a report using a VEX format.

(k) Attestation following Major Version Change. Critical Software, as defined by National Institute for Science and Technology (NIST) Guidance, that is provided by the Contractor or subcontractors and is modified during the contract’s period of performance by a major version change (e.g., using a semantic versioning schema of Major.Minor.Patch, the software version number goes from 2.5 to 3.0) requires a new self-attestation. For indefinite delivery contract vehicles, this self-attestation must be provided for all critical software available for ordering on the contract vehicle when the software is modified during the contract vehicle’s ordering period of performance by a major version change. The Contractor shall either (i) post the new attestation in a publicly available internet location within 15 days of the major version change and provide the COR, or Contracting Officer if a COR is not appointed, with the internet link or

(ii) shall contact the COR, or Contracting Officer if a COR is not appointed, and request the agency’s current software self-attestation form and submit it to the Government within 15 days of the major version change. The self-attestation form will contain the following elements: (i) the software producer's name; (ii) a description of which product or products the statement refers to including the number of the major version change; and (iii) a statement attesting that the software producer follows secure development practices and tasks consistent with NIST Guidance.

(End of clause)

52.212-5 [Reserved (Aug 2025) (DEVIATION 25-21)] (effective November 28, 2025)

THE FOLLOWING PROVISIONS ARE PROVIDED IN FULL TEXT:

52.204-24 [Reserved (AUG 2025) (DEVIATION 25-19)] (effective November 28, 2025)

52.204-26 [Reserved (AUG 2025) (DEVIATION 25-19)] (effective November 28, 2025) 52.212-3 [Reserved (Aug 2025) (DEVIATION 25-21)] (effective November 28, 2025)

DEPARTMENT OF STATE ACQUISITION REGULATION (48 CFR Chapter 6) CLAUSES

652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRACTION ACT OF 1979, AS AMENDED (if order exceeds simplified acquisition threshold)

AUG 1999

652.229-70 EXCISE TAX EXEPTION STATEMENT FOR CONTRACTORS WITHIN THE UNITED STATES. (for supplies to be delivered to an overseas post)

JUL 1988

The following clause is provided in full text, and is applicable for orders for services that will require contractor employees to perform on-site at a DOS location and/or that require contractor employees to have access to DOS information systems:

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD POLICY

AND PROCEDURES (FEB 2015)

(a) The Contractor shall comply with the Department of State (DOS) Personal Identification Card Policy and Procedures for all employees performing under this contract who require frequent and continuing access to DOS facilities, or information systems. The Contractor shall insert the substance of this clause in all subcontracts when the subcontractor's employees will require frequent and continuing access to DOS facilities, or information systems.

(b) The DOS Personal Identification Card Policy and Procedures may be accessed at:

http://www.state.gov/m/ds/rls/rpt/c21664.htm.

(End of clause)

Section III – Evaluation and Award

III.A 52.212-2 EVALUATION – COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the LPTA offer. The following factors shall be used to evaluate offers:

· Price

· Conformance to proper quotation submittals.

· Special vehicle features that are required in effective program performance and that are not provided by a comparable supply;

· Probable life of the item selected as compared with that of a comparable item;

· Warranty considerations;

· Maintenance availability within country;

· Past Performance of Vendor;

· Environmental and energy efficiency considerations.

· Delivery Plan

III.B Basis for Award

The Government intends to award a Purchase Order resulting from this solicitation to the responsible offeror (as determined within the meaning of FAR Part 9, paragraph 9.104), whose offer conforms to the solicitation, and is determined to be the most advantageous to the Government, price and other factors considered. The evaluation will be conducted in accordance with the procedures set forth below:

(i) Pricing The total price will contain all required costs, except shipping costs. Shipping costs from point-of-origin to destination (American Embassy Tirana) will be recorded separately on Line Item 002. VAT costs (if applicable) will be recorded on Line Item 003. If more advantageous to the government, the government may decide to award to the offeror with the lowest accumulated commodities cost, and perform acceptance of the vehicle at point-of-origin.

(ii) Technical Capability The proposed vehicle shall meet all of the technical specifications and the delivery terms contained in Section IC. The offerors shall provide with their proposal, existing product literature in English, to substantiate the acceptability of their offered products in accordance with this solicitation. In addition, the offerors shall provide for each vehicle:

(A)

i. Manufacturer / Model / category of vehicle;

ii. Month / Year of manufacture;

iii. Color;

iv. VIN Number;

v. Price

(B) Data detailing their maintenance and repair service network in Albania, especially in and around the capital city of Tirana;

(C) Ability to provide maintenance and spare parts for vehicle in the area of the deployment;

(D) The offerors shall provide with their offer, a plan to ensure delivery within 90 calendar days to the final destination, after award. The plan must include the method of shipping, and the route that the supplies will be shipped; and

(E) Details of warranty provisions available in Albania.

(iii) Past Performance

The offerors shall list a minimum of two (2) contracts and/or subcontracts that they have held over the past three (3) years to demonstrate their prior experience in supplying new vehicles in the required category to companies, organizations and other Government entities, etc. Any additional information, such as letters, associations and standards to substantiate the past performance shall be furnished by the offerors. The offerors shall provide the following information for each contract and/or subcontract:

(A) Customer's name, address, and telephone numbers of customer's lead contract and technical personnel;

(B) Type(s) and category(ies) of vehicles;

(C) Contract number;

(D) Contract dollar value; and

(E) Any terminations (partial or complete) and the reason (convenience or default).

III.C Other Requirements:

i. The end user needs the vehicle to be NEW;

ii. The offered brand shall have an established after sales network throughout Albania, and in several major cities; specifically in Tirana.

iii. To have a bid considered for award, all vendors must provide manufacturer name, model, and extended specifications of the exact vehicle being proposed. No exceptions. Failure to provide this information will result in a 'non responsive' bid and removal from award consideration.

iv. Bid MUST be dated and signed, and good for 45 calendar days after submittal of proposal.

v. Proposals must contain offeror’s Unique Entity ID.

vi. Offeror must be registered in the System for Award Management (SAM) database before an award can be made to them. If the offeror is not registered in the SAM, it may do so through the SAM website at https://www.sam.gov/portal/public/SAM/. Any company not registered in SAM should consider doing so as soon as practicable.

vii. All proposals and other correspondence must be in the English language.

viii. Solicitation and award will be subject to the laws and regulations of the United States of America and is being competed utilizing full and open competition procedures.

ix. Meets or Exceeds: The buyer is allowing Sellers to submit bids for products that meets or exceeds the identified minimum specifications. Sellers MUST enter exactly what they are proposing (model and description) on a separate page in order for the bid to be considered. The offeror should include descriptive literature and pictures of each product offered, illustrating that the offered item meets or exceeds the specifications of the requested items. DESCRIPTIVE LITERATURE (a) "Descriptive literature" means information (e.g., cuts, illustrations, drawings and original manufacturers' brochures) that is submitted as part of an offer. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in this solicitation. The term includes only information required to determine the technical acceptability of the offered product. It does not include other information such as that used in determining the responsibility of a prospective contractor or for operating or maintaining equipment. (b) Descriptive literature must be (1) identified to show the item(s) of the offer to which it applies and (2) received by the time specified in this solicitation for receipt of offers. (c) Data displaying more than one model or size shall be clearly marked so as to indicate the specific item being offered. (d) Offers which do not present sufficient information to permit complete technical evaluation by the Government may be rejected.

x. Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted to the POC’s email address. Questions not received within a reasonable time prior to close of the solicitation may not be considered.

III.D Proposal Due Date:

Submit your proposal (with all attachments) via email by September 17, 2026 @ 16:30. (local time - Central European Time) to the following email address: TiranaBids@state.gov Please direct any questions or concerns to HaxhiS@state.gov Send your email proposals early enough to ensure that they arrive in the email in-box by the deadline. Late offers shall not be considered for evaluation and award.

Section IV Additional Info:

IV.A Contracting Office: GSO Procurement Tirana IV.B Place of Delivery:

US Embassy Tirana Address: Rruga Stavro Vinjau, No. 14, Tirana, ALBANIA image1.png oleObject1.bin