RFQ 180000000595 Native Seed Lake Hudson RA.doc

Department of Natural Resources

Request for Quote# 180000000595 Native Local Genotype Seed Bid Due Date: May 29, 2018 9:30 a.m. Eastern THE SOLE POINT OF CONTACT DURING THIS SOLICITATION PROCESS IS THE SOLICITATION MANAGER.

Solicitation Manager: Lisa VanOstran Email Address: vanostranl@michigan.gov Phone: (517) 284-5975 CONTACTING ANY OTHER STATE PERSONNEL, DNR EMPLOYEE, AGENT, CONSULTANT OR REPRESENTATIVE MAY RESULT IN DISQUALIFICATION. THE SOLICITATION PROCESS BEGINS ON THE DATE AND TIME THE RFQ IS POSTED AND CONTINUES THROUGH THE CONTRACT BEGIN DATE.

PURPOSE/INTENT OF PURCHASE:

The purpose of this solicitation is to obtain fresh, native, local genotype seed in the species and quantities described below. The seed will be used to continue restoration efforts at Lake Hudson Recreation Area. The recreation area is located near Clayton, Michigan in Lenawee County. This project will continue the planting in the nearly 700-acre restoration area with increasing diversity of prairie wildflower species. All seed purchased with this project will be planted in the spring/fall of 2018 at the Lake Hudson Recreation Area. Seed must be from local genetics to adhere to Department of Natural Resources, Parks and Recreation Division (DNR PRD) policy to conserve local provenance of all grassland species.

SPECIFICATIONS FOR SEEDLINGS:

1. Provide fresh, native, local genotype seed of the quantities and species specified below.

2. Some species may be substituted for and some quantities may be lower or higher based on availability, but the total pounds must be met for a fixed cost.

3. Seed must be cleaned to allow for true weights to be provided.

4. All seed species shall be packaged separately for delivery.

5. Collection locations and date shall be provided with seed packing slip.

6. For the purposes of the project, the following must apply to all seed provided:

· Fresh: 90% of seed provided shall have been collected within the last two years (summer/fall of 2016 and summer/fall of 2017; the remainder of seed must not have been collected prior to June of 2015.

· Native: species that have been determined to be native to Michigan’s Lower Peninsula prior to European settlement. The list provided is of all native species.

· Substitutions must adhere to DNR PRD approval as to whether or not a species is native and local.

· Local Genotype: seed collected from known remnants or population propogated from known remnants. Cultivars of native species are not acceptable.

· Local: seed provenance must be from a source local to the area being restored. The extent of the geographic area of a native remnant sources can vary depending on the ecosystem being restored, the species used and other factors. It can be limited to the park grounds itself, remnants from the county or sub-sections of the Regional Landscape Ecosystem map of Michigan by Dennis Albert. The maximum radius of a seed source is typically held to 100 to 150 miles from the planting site. All seed provided for this project shall be within this mile range and subject to DNR PRD approval.

Response – Bidder should check one box below:

Contractor has reviewed the Specifications section, understands and will comply with no exception(s).

Contractor has reviewed the Specifications section and will comply with exception(s).

List all exception(s):

DELIVERY INFORMATION:

The cost of delivery will be bid as a separate line item. If delivery is awarded, the delivery point will be:

Department of Natural Resources Parks and Recreation Division

Attn: Bob Clancy

525 W. Allegan St.

Lansing, MI 48933

REQUIRED SPECIES AND QUANTITIES

Target number of species, specific species, and their quantities are listed below. Total number of species provided must equal or exceed 20. Total quantity of seed must equal or exceed 55 pounds. Substitutions may be made, but no more than 20% of the species listed. No quantity may be lower than 8 ounces or exceed 8 pounds.

PRICING

Delivery Cost

INVOICING/PAYMENT:

Vendor may invoice upon DNR taking possession/acceptance.

Payment net 45 days unless bidder offers quick payment discount.

Bidder is encouraged to offer quick payment terms. The number of days must not include processing time for payment to be received by the Contractor's financial institution.

Quick payment terms: ________ % discount off invoice if paid within ________ days after receipt of invoice.

Questions must be emailed to vanostranl@michigan.gov.

Deadline to email questions is May 21, 2018 at 9:30 a.m.

Telephone questions will not be accepted.

Contacting any other state personnel, DNR employee, agent, consultant or representative may result in disqualification.

Answers will be posted on SIGMA-VSS and by email on May 22, 2018.

BID REQUIREMENTS:

Bidders are required to complete this RFQ document and attach this form with their proposal, AND enter the price per unit, including delivery, in SIGMA-VSS.

Failure to complete and attach this RFQ document, or failure to enter pricing as instructed may result in bid disqualification.

If there is a discrepancy between the price quoted in this document and the price entered in SIGMA-VSS, the State will evaluate the proposal utilizing the lowest price provided.

The State may utilize all bidder information, without regard to a proposal’s technical score, to determine fair market value for goods or services sought. The State is not obligated to accept the lowest price proposal. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veteran (QDV) status under MCL 18.1261(8). Additional information on the QDV preference is available at: http://michigan.gov/micontractconnect/0,4541,7-225-48677-123519--,00.html. To demonstrate qualification as a qualified disabled veteran, Bidders must provide proof of service and conditions of discharge (DD214 or equivalent, proof of service-connected disability (DD214 or VA Rating Decision Letter AND legal documents setting forth the ownership of the business entity OR proof of certification by the National Veterans Business Development Council.

Bid Due Date: May 29, 2018 at 9:30 a.m. EST