RFQ 17A 250506-0246 Bid Prices.xlsx

The document is an Excel spreadsheet (RFQ 17A 250506-0246 Bid Prices) from the State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, detailing a road salt procurement for 135 municipalities and four University of Maine campuses across 12 counties. The Request for Quotations seeks to establish a Master Agreement Contract for 155,272 tons of road salt for the winter season from July 1, 2025, to June 30, 2025, with bidders required to submit electronic quotations through the state's e-Procurement system by Thursday, May 22, 2025, at 4:00 p.m. local time. The solicitation covers municipalities in counties including Androscoggin, Aroostook, Cumberland, Franklin, Hancock, Kennebec, Knox, Lincoln, Oxford, Penobscot, Piscataquis, Sagadahoc, Somerset, Waldo, Washington, and York.

The road salt procurement requires a minimum 95% sodium chloride composition, specific particle size distribution, moisture content not exceeding 1%, and an anti-caking agent. Municipalities will have two weeks after bid results to accept or reject their low bid, with a commitment to purchase at least 75% of their estimated seasonal amount. Individual municipality salt requirements range from 35 tons (Portage Lake) to 6,300 tons (Portland), with pricing to be submitted as "Free on Board (FOB) - Destination" and potentially including a tariff surcharge. The state reserves the right to assess penalties for salt not meeting specified chemical, gradation, and moisture content requirements, including potential price reductions or load rejections. The comprehensive procurement approach allows for flexible ordering throughout the winter season, providing municipalities with a streamlined road salt acquisition process.