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STATE OF MAINE
DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES
OFFICE OF STATE PROCUREMENT SERVICES
RFQ # 17A 250312-195
Five Yard Loader, Power Wheel, Boom Mower & Drum Mulcher
Quotations/Responses Due: Wednesday, March 26,2025 not later than 4:00 p.m. local time
Note: All questions and responses must be provided via the State of Maine’s e-Procurement system: AdvantageME / Vendor Self Service (VSS).
General Instructions on Bidder Questions It is the responsibility of each Bidder to examine the entire RFQ and to seek clarification by submitting questions through the Q & A List tab on the Solicitation page in the CGI Vendor Self Service (VSS). Any answers to questions will appear there as well. It is the vendor's responsibility to log in to view all questions and answers posted. Additional information obtained any other way will not be valid.
In the event that you must contact us for any other reasons than the Q & A previously mentioned, only the Buyer listed on the Solicitation page may be contacted from the time this RFQ is issued until award notification is made. No other person/State employee is empowered to make binding statements regarding this RFQ. Violation of this provision may lead to disqualification from the bidding process, at the State’s discretion.
Summary For this competitive Request for Quotations (RFQ) process, the State of Maine Office of State Procurement Services (“OSPS”) is acting on behalf of the Department of Transportation (“Requesting Department”). OSPS and the Requesting Department seek quotations (also referred to as “bids” or “responses” herein) to provide the goods/services listed above. This document provides instructions and descriptions of requirements for this competitive process.
RFQ REQUIREMENTS
1. Required Documents
All bids MUST include the following documentation, or the bid will be deemed incomplete and will not be evaluated.
· Appendix B: Bid Specifications – Pages 12 through 36
· Appendix D: MaineDOT Certifications– All pages of this Appendix must be attached to the Bid in the Vendor Self Service (VSS)
· Appendix E: MaineDOT Terms and Conditions – All pages of this Appendix must be attached to the Bid in the VSS
· Equivalency Documentation: An equivalency document must be attached for any specification identified as equivalent in bid documents. Equivalency will be determined by the requesting Department.
2. Other Bid Documents
In addition to the required documents, cost, delivery, and other information required in VSS, all bids should contain the following information. All documents listed below, if not attached to the bid, MUST be received within fifteen (15) days of notification of intent to award or the contract will not be executed.
· Warranty Information
· Appendix A: Bid Cover Page and Responsible Bidder Form
3. Submitting a Quotation
a. Quotations Due: Quotations must be received no later than 4:00 p.m. Eastern Standard Time (EST), on the date listed in VSS. Quotations received after the 4:00 p.m. deadline will not be accepted.
b. Submission Instructions: Bidders must submit their bids in the State of Maine’s electronic procurement system: Advantage “Vendor Self Service” (VSS). More information on this system can be found at the following internet link: https://www.maine.gov/dafs/bbm/procurementservices/vendors/vendor-self-service-system
c. Multiple Quotations: Unless specifically prohibited in Section 1 of this RFQ, Bidders are permitted to submit multiple quotations for this RFQ, offering alternative items or pricing for the State of Maine to consider in its best value determination.
d. Withdrawal of a Quotation: Bidders are permitted to withdraw their own quotations up until the due date and time for receipt of quotations. To do so, a Bidder must enter the VSS system (as referenced above), identify and open their submitted quotation located in the Solicitation Responses tab, and click the “Withdraw” button found at the bottom of the screen. Quotations cannot be withdrawn after the due date and time for receipt of quotations.
e. Attachments: Any attachments provided with the Advantage VSS bid submission must be in MS Word, MS Excel, or Adobe (.pdf) format, unless otherwise specified in Section 1 of this RFQ. Vendors are encouraged to submit supporting documentation that aid the requesting department in understanding how the bid conforms to the requirements. The VSS attachment file size limit is 15Mb. Please contact the buyer for this RFQ if you must submit attachment files larger than this.
f. Vendor specifications: Unless otherwise stated in this RFQ document, limited specification information will be required upon submission of a bid in response to this RFQ. However, a Bidder’s response should include an affirmative statement that their bid complies with all requirements of this RFQ, unless the Bidder specifically addresses how its bid differs from the specifications, and why the differences should be deemed acceptable by the State.
4. General Instructions
a. The Bidder must submit a cost quotation response that covers the goods and term of the contract, including any optional renewal.
b. The cost quotation shall include the costs necessary for the Bidder to fully comply with the contract terms and conditions and RFQ requirements.
c. Failure to provide the requested information may result in the exclusion of the quotation from consideration, at the discretion of OSPS.
d. No costs related to the preparation of the quotation for this RFQ or to the negotiation of the contract with the Department may be included in the quotation.
e. The State is exempt from the payment of Federal, State and local Taxes on articles not for resale. Please provide quotations that do not include these taxes. Upon application, an exemption certificate can be furnished by the State at the point of contract finalization.
5. Quotation Evaluation and Selection
Evaluation of the submitted quotations shall be accomplished as detailed below:
a. State of Maine RFQ documents are evaluated on a Best Value basis. The term “Best Value” may take into consideration the qualities of the goods or services to be supplied, their conformity with the specifications listed in the RFQ, the purposes for which they are required, the date of delivery, and the best interest of the State. Once the goods or services have been determined to conform to the specifications then OSPS will make its award decision based on the lowest price among the Bidders. Delivery days can be a factor in awarding.
b. The State reserves the right to not make an award to the lowest price bidder when that bidder has had documented poor performance, and/or a contract terminated or not renewed within the last five years.
c. At the discretion of OSPS, if a Bidder’s submission is deemed to not conform to the specifications listed in the RFQ, or otherwise not conform to the requirements of the RFQ, then that Bidder’s submission may not be considered for contract award.
d. In the event that no Bidder submission conforms to the specifications of this RFQ, then OSPS may choose not to make any award. Alternatively, OSPS may make an award to the Best Value Bidder whose specifications most closely meet the specifications of this RFQ. For example, if there are five specification requirements, and two responses are received with one Bidder meeting four requirements, and one bidder meeting three requirements, then OSPS, at its discretion, may make a contract award to the Bidder meeting four requirements.
e. If the specifications provided with this RFQ are of a technical nature, then OSPS’s RFQ Coordinator, at his or her discretion, may seek to use an evaluation team comprised of subject matter experts, end-users from the Requesting Department, or other State Department representatives. In such a case, the evaluation team will judge the merits of the quotations received in accordance with the best value criteria defined in the RFQ.
6. Negotiations
a. No Best and Final Offers: The State of Maine will not seek a best and final offer (BAFO) from any Bidder in this procurement process. All Bidders are expected to provide their Best Value pricing with the submission of their quotation.
b. OSPS reserves the right to negotiate with the successful Bidder to finalize a contract at the same rate or cost of goods and services as presented in the selected quotation. Such negotiations may not significantly vary the content, nature or requirements of the quotation or the RFQ to an extent that may affect the price of goods or services requested. OSPS reserves the right to terminate contract negotiations with a selected Bidder who submits a proposed contract significantly different from the quotation submitted in response to the RFQ.
c. In the event that an acceptable contract cannot be negotiated with the highest ranked Bidder, OSPS may withdraw its award and negotiate with the next-highest ranked Bidder, and so on, until an acceptable contract has been finalized. Alternatively, OSPS may cancel the RFQ, at its sole discretion.
TERMS AND CONDITIONS FOR RFQ AND CONTRACT
PART I GENERAL INFORMATION ON RFQs
A. Purpose and Background
The State of Maine (“State”) Department of Administrative and Financial Services (“Department”), Office of State Procurement Services (“OSPS”) acts as the purchasing agent on behalf of all Executive Departments and other agencies within State Government. For this competitive Request for Quotations (RFQ) process, OSPS is acting on behalf of the Requesting Department listed on the cover page. OSPS and the Requesting Department seek quotations (also referred to as “bids” or “responses” herein) to provide the goods/services as defined above in Section 1 of this document. This document provides instructions for submitting quotations, the procedure and criteria by which the Bidder(s) will be selected, and the contractual terms which will govern the relationship between the State and the awarded Bidder(s). Following Bidder selection and upon reaching a mutual agreement, the State and the selected Bidder will enter into a contract – taking the form of a State of Maine Master Agreement or Buyer Purchase Order (all generally referred to as “contract” herein), as applicable.
B. General Provisions
| 1. | Issuance of this RFQ does not commit OSPS or the Requesting Department to issue an award or to pay expenses incurred by a Bidder in the preparation of a response to this RFQ. This includes attendance at personal interviews or other meetings and software or system demonstrations, where applicable. |
| 2. | All responses to this RFQ should adhere to the instructions and format requirements outlined in this RFQ and all written supplements and amendments (such as OSPS’s answers to the Bidders’ questions submitted through the VSS), as issued by OSPS. Responses are to follow the format and respond to all questions and instructions specified above in the “Submitting a Quotation” section of this RFQ. |
| 3. | Bidders shall take careful note that in evaluating a quotation submitted in response to this RFQ, the Department may consider materials provided in the quotation, information obtained through interviews/presentations (if any), and internal information of previous contract history between OSPS and the Bidder (if any). OSPS also reserves the right to consider other reliable references and publicly available information available in evaluating a Bidder’s experience and capabilities, if needed. All responses to this RFQ shall be considered to be authorized to legally bind the Bidder, and if selected for award, shall contain or be considered to contain a statement that the quotation and the pricing contained therein will remain valid and binding for a period of at least 180 days from the date and time of the bid opening. |
| 4. | The RFQ and the selected Bidder’s quotation, including all appendices or attachments, may be incorporated in the final contract. |
| 5. | Following announcement of an award decision, all submissions in response to this RFQ will be considered public records available for public inspection pursuant to the State of Maine Freedom of Access Act (FOAA) (1 M.R.S. §§ 401 et seq.). |
http://www.mainelegislature.org/legis/statutes/1/title1sec401.html
| 6. | OSPS, at its sole discretion, reserves the right to recognize and waive minor informalities and irregularities found in quotations received in response to this RFQ. |
| 7. | OSPS reserves the right to authorize other State Departments to use the contract(s) resulting from this RFQ, if it is deemed to be beneficial for the State to do so. |
| 8. | All applicable laws, whether or not herein contained, shall be included by this reference. It shall be Bidder’s responsibility to determine the applicability and requirements of any such laws and to abide by them. |
C. Eligibility to Submit Bids
Public agencies, private for-profit companies, and non-profit companies and institutions are invited to submit bids in response to State of Maine Requests for Quotations.
D. Delivery Terms
For the purchase of goods, OSPS and selected Bidder will decide upon a delivery date in accordance with the State’s requirements and the terms offered in the Bidder’s quotation. Unless stated otherwise in Section 1 of this RFQ, all deliveries are expected with shipping terms of “Free on Board (FOB) – Destination”. The State intends for this to mean that all goods shall be priced in the bid response to include shipping charges, if any, to the State’s desired location. The “FOB – Destination” shipping term is also intended to mean that the State shall not bear any responsibility for the goods in question until the State takes possession of them at the destination point of delivery.
E. Alternate Bids and Approved Equals
When, in bid forms and specifications, an article or material is identified by using a trade name and catalog number of a manufacturer or vendor, the term “or approved equal,” if not inserted with the identification, is implied. Any Bidder that seeks to propose an alternate item from what is specified in this RFQ should refer to State of Maine Statute 5 MRSA §1825-B, for “Bids, awards and contracts”, found here: http://www.mainelegislature.org/legis/statutes/5/title5sec1825-B.html
F. Appeal of Contract Awards
Any person aggrieved by the award decision that results from this RFQ may appeal the decision to the Director of the Bureau of General Services in the manner prescribed in 5 MRSA § 1825-E and 18-554 Code of Maine Rules, Chapter 120 (found here: Chapter 120). The appeal must be in writing and filed with the Director of the Bureau of General Services, 9 State House Station, Augusta, Maine, 04333-0009 within 15 calendar days of receipt of notification of contract award.
If this RFQ results in the creation of a pre-qualified or pre-approved list of vendors, then the appeal procedures mentioned above are available upon the original determination of that vendor list, but not during subsequent competitive procedures involving only the pre-qualified or pre-approved list participants.
PART II CONTRACT ADMINISTRATION AND CONDITIONS
A. Contract Document
The successful Bidder will be required to execute a contract in the form of a State of Maine Buyer Purchase Order, Contract Agreement to Purchase Services or State of Maine Master Agreement.
The Terms and Conditions used with the aforementioned contract types may be found on the Office of State Procurement Services’ website at the following links:
BPO and MA Terms and Conditions
In the event that the State of Maine’s Standard Terms and Conditions or RFQ provisions do not otherwise cover contractual scenarios that are specific to the goods or services being purchased under this RFQ, then the State is willing to consider a Bidder’s standard terms and conditions. Consideration or use of a Bidder’s standard terms and conditions shall only occur under the general agreement that in the event of a conflict, the State of Maine’s Standard Terms and Conditions and RFQ provisions shall take precedence.
Other forms and contract documents commonly used by the State can be found on the Office of State Procurement Services’ website at the following link: https://www.maine.gov/dafs/bbm/procurementservices/forms
B. Independent Capacity
In providing services and performing under the contract, the successful Bidder shall act independently and not as an agent of the State of Maine.
C. Payments and Other Provisions
The State anticipates paying the selected Bidder for goods and services received, on the basis of net 30 payment terms, upon the receipt of an accurate and acceptable invoice. An invoice will be considered accurate and acceptable if it contains a reference to the State of Maine contract number, contains correct pricing information relative to the contract, and provides any required supporting documents, as applicable, and any other specific and agreed-upon requirements listed within the contract that results from this RFQ.
The State of Maine reserves the right to pay for goods purchased through this solicitation by any of several available means, which include but may not be limited to check, EFT, and/or procurement card. Bidders are advised that state statute precludes sellers from imposing a surcharge on credit or debit card purchases (text follows):
“9-A MRSA §8-509 (1): A seller in a sales transaction may not impose a surcharge on a cardholder who elects to use a credit card or debit card in lieu of payment by cash, check or similar means.”
Appendix A
STATE OF MAINE
DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES
OFFICE OF STATE PROCUREMENT SERVICES
RFQ # 17A 250312-195
Five Yard Loader, Power Wheel, Boom Mower & Drum Mulcher
BID COVER PAGE
Bidder’s Organization Name:
Chief Executive - Name/Title:
Headquarters Street Address:
Headquarters City/State/Zip:
(provide information requested below if different from above)
Lead Point of Contact for Bid - Name/Title:
Street Address:
City/State/Zip:
By signing below Bidder affirms:
· Their bid complies with all requirements of this RFQ;
· This bid and the pricing structure contained herein will remain firm for a period of 180 days from the date and time of the bid opening;
· That no personnel currently employed by the Department or any other State agency participated, either directly or indirectly, in any activities relating to the preparation of the Bidder’s proposal;
· That no attempt has been made or will be made by the Bidder to induce any other person or firm to submit or not to submit a proposal; and
· The undersigned is authorized to enter into contractual obligations on behalf of the above-named organization.
Name:
Title:
Authorized Signature:
Date:
State of Maine RFQ# RFQ 17A 250312-195 Rev. 1/28/2025 Responsible Bidder Form
By signing this document, I certify to the best of my knowledge and belief that the aforementioned organization, its principals, and any subcontractors named in this proposal:
1. Are not presently debarred, suspended, proposed for debarment, and declared ineligible or voluntarily excluded from bidding or working on contracts issued by any governmental agency.
1. Have not within three years of submitting the proposal for this contract been convicted of or had a civil judgment rendered against them for:
0. fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a federal, state or local government transaction or contract.
0. violating Federal or State antitrust statutes or committing embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
0. are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerated in paragraph (b) of this certification; and
0. have not within a three (3) year period preceding this proposal had one or more federal, state or local government transactions terminated for cause or default.
1. Have not entered into a prior understanding, agreement, or connection with any corporation, firm, or person submitting a response for the same materials, supplies, equipment, or services and this proposal is in all respects fair and without collusion or fraud. The above-mentioned entities understand and agree that collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards.
· Failure to provide this certification may result in the disqualification of the Bidder’s proposal, at the discretion of the Department.
To the best of my knowledge all information provided in the enclosed proposal, both programmatic and financial, is complete and accurate at the time of submission.
Name:
Title:
Authorized Signature:
Date:
Appendix B
DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES
OFFICE OF STATE PROCUREMENT SERVICES
DETAILED SPECIFICATIONS
Equivalent Bid Items: Equivalent items may be bid; however all equivalent item bids MUST include documentation to prove equivalency. The final decision on equivalency will be determined by the requesting Department.
Prices: Bid Price must be with shipping terms of “Free on Board (FOB) – Destination”. The State intends for this to mean that all goods shall be priced in the bid response to include shipping charges, if any, to the State’s desired location. The “FOB – Destination” shipping term is also intended to mean that the State shall not bear any responsibility for the goods in question until the State takes possession of them at the destination point of delivery.
Award: The State would prefer to make a single award to the bidder that submits the lowest total bid, however reserves the right to make multiple awards if it’s in the State’s best interest. The State reserves the right not to make an award.
Quantity: The expected purchase quantity is one (1) whole unit, which shall include at least one (1) option or both options depending on the department’s needs. There is no guaranteed award associated with this bid opportunity. All purchases will depend on the bid results and departmental budget. The State of Maine reserves the right to negotiate the purchase of additional units at the bid price for six months after the award is officially made.
Delivery Location: All units ordered by MaineDOT will be delivered to Augusta Maine. Exact address will be provided to the selected bidder. Orders from other State of Maine Agencies may require delivery be made statewide.
Delivery and Inspection: The requested items will be inspected after delivery. If shipment is deemed unacceptable the delivery will be refused and will be returned at the risk and expense of the selling vendor.
Delivery Date: These items are needed immediately, delivery date After Receipt of Order (ARO) may be factored into the bid award decision.
Intent: It is the purpose and intent of these minimum specifications is to describe a Five Yard Wheel Loader with a 25’ Foot Powered Wheel Loader Boom Mower with pricing options for a 50” Inch Drum Mulcher or a 36” Boom Forestry Brush Cutter. It must be of heavy-duty design to deliver dependable service under severe operating conditions. Unit bid shall be currently produced with all the latest standard features whether or not called for in these specifications.
Completeness: The price quoted in any proposal submitted shall include all items of labor, materials, and other costs necessary to fully complete the manufacture and delivery of the Loader, Power Broom with options Drum Mulcher & Boom Forestry Brush Cutter pursuant to these specifications.
Any part or detail which makes the Loader, Power Broom with options Drum Mulcher & Boom Forestry Brush Cutter pursuant complete and ready for service shall not be omitted, even though such part is not mentioned in these specifications.
Conformity: All parts not specified shall be manufacturers’ best quality and shall conform in materials, design, or workmanship to the best practice known in Loader, Power Broom with options Drum Mulcher & Boom Forestry Brush Cutter pursuant industry. All parts shall be new and in no case will they be used; re-conditioned or obsolete parts be accepted. The parts on Loader, Power Broom with options Drum Mulcher & Boom Forestry Brush Cutter pursuant provided by the manufacturer should be interchangeable.
INSTRUCTIONS FOR COMPLETING TECHNICAL SPECIFICATION SHEET
Please complete the checklist for technical specifications set forth below. Electronically enter responses directly into the text-enabled fields next to each specification, including actual dimensions when applicable. Each Bidder must indicate whether it can meet the technical specifications by inserting an “X” next to each specification. The “X” will demonstrate that the Bidder’s offering meets the technical specification. If a Bidder cannot meet a technical specification, then the Bidder must give an explanation for each exception and for equipment that is not available or that will be dealer installed. All explanations must be provided in detail on separate pages along with the justification as to why the alternative equipment or deliverables will be as good as the equipment or deliverables described in the detailed specifications for desired items. A copy of the vendor specification proposal must be provided. Following these instructions is essential for proper bid evaluation.
If a Bidder fails to provide requested information or if information on a quote is found to be false or misleading, the quote will be rejected as unresponsive.
The award will be made on a best value basis to the vendor that either meets or most closely meets the specifications, while taking price and delivery into consideration.
The following abbreviations must be used:
| X |
| Standard or as specified |
LOADER SPECIFICATIONS
| 1.0 ENGINE |
| Abbreviation |
| Actual Dimension |
| Notes |
| 1.1 |
| Heavy-duty diesel engine minimum Net output 225 HP, must meet minimum EPA Tier 4 emissions requirements. |
| 1.2 |
| Pre-heater system for cold starting, shall be glow plugs or intake heater system only. Automatically started. |
| 1.3 |
| Exhaust emission and noise level shall comply with all applicable Federal and State of Maine standards. |
| 1.4 |
| Muffler(s) must not restrict operator's vision to rear, to include 90-degree elbow. |
| 1.5 |
| Must have a 1,500 watt, 110-volt engine heater with a spring-loaded receptacle mounted professionally under the left-hand door. |
| 1.6 |
| The unit shall have an auto-idle, auto-shutdown feature for the engine as standard equipment. |
| 2.0 ELECTRICAL |
| Abbreviation |
| Actual Dimension |
| Notes |
| 2.1 |
| 12 -volt heavy-duty direct electrical starting system. |
| 2.2 |
| Batteries: Minimum of two (2) each, maintenance free 12-volt battery having a minimum 950 CCA at zero degrees Fahrenheit. |
| 2.3 |
| The charging system shall be rated at a minimum 120-amps. |
| 2.4 |
| Two seal beam LED headlights Hi/Low |
| 2.5 |
| Four (4) forward working LED lights |
| 2.6 |
| Four (4) rear working LED lights |
| 2.7 |
| The system using 12-volts shall have a terminal strip for 2-way radio, air-craft radio and warning lights. |
| 2.8 |
| Front and rear electric windshield wiper and washer, 2-speed motor to be highest capacity available from OEM. To include intermittent feature on front, minimum. |
| 2.9 |
| Gauges and/or indicators, as a minimum, shall include, in easy view of the operator: |
1. Electric hour meter (OEM) Running engine activated, located in cab visible to operator
1. Ammeter or voltage gauge
1. Engine coolant analog gauge with low level audible warning device
1. Engine coolant high temperature warning device
1. Engine oil analog gauge with low pressure audible warning device
1. Transmission oil temperature analog gauge and low-level audible warning device
1. Fuel gauge
1. Parking brake "ON" indicator light with audible warning
| 2.10 |
| Manual battery cutoff switch which shall be used to lock and tag out loader. Mounted in the Engine Compartment. |
| 2.11 |
| Master electrical switch shall cut off all power sources from battery to starter and remainder of electrical system. |
| 2.12 |
| All wiring to be adequately secured and protected in loom or similar protection. |
| 2.13 |
| On/off device to control activation of return-to-dig |
| 2.14 |
| On/off device to control activation of float control |
| 2.15 |
| On/off device to control activation of return-to-travel |
| 2.16 |
| On/off device to control activation of de-clutch |
| 3.0 COOLING SYSTEM |
| Abbreviation |
| Actual Dimension |
| Notes |
| 3.1 |
| Shall be of heavy-duty design and construction. |
| 3.2 |
| Shall be of extra capacity for continuous high output under extreme temperature and/or operating conditions. |
| 3.3 |
| Heavy-duty metallic radiator grill |
| 3.4 |
| Coolant shall be rated for -35 degrees with extended life antifreeze. |
| 3.5 |
| All cooler shall be arranged to make it easy accessibility for cleaning. |
| 4.0 BRAKES |
| Abbreviation |
| Actual Dimension |
| Notes |
| 4.1 |
| (Back Up) Brake System: An automatically applied back-up braking system in the event of loss of service brake capacity. |
| 4.2 |
| To be a spring applied hydraulic released or hand-operated mechanical parking brake independent of other braking systems, capable of holding machine on a 20% grade |
| 4.3 |
| The service brake shall be hydraulically actuated inboard, oil cooled, self-adjusting sealed from water, mud and dust contamination. |
| 5.0 STEERING |
| Abbreviation |
| Actual Dimension |
| Notes |
| 5.1 |
| Double acting, dual cylinder articulated steering preferred |
| 5.2 |
| Minimum 40 degrees left and right-hand turning angle minimum |
| 5.3 |
| Steering system shall have an emergency back-up even if the steering system fails. |
| 5.4 |
| Conventional steering wheel with spinner knob |
| 6.0 AXLES AND DIFFERENTIALS |
| Abbreviation |
| Actual Dimension |
| Notes |
| 6.1 |
| Front and rear differential shall be limited slip |
| 6.2 |
| Provide a forward speed of not less than 22 MPH with tires specified |
| 6.3 |
| Provide a reverse speed of not less than 13 MPH with tires specified |
| 7.0 HYDRAULIC SYSTEM |
| Abbreviation |
| Actual Dimension |
| Notes |
| 7.1 |
| The wheel loader shall have a hydraulic system with a variable displacement pump that provides a minimum flow of 45 GPM @ 4,000 PSI |
| 7.2 |
| Hydraulic system filtered by a minimum 10-micron full flow cartridge filter |
| 7.3 |
| Sight gauge for hydraulic oil level |
| 7.4 |
| Bucket control shall have a two-level fingertip joystick with wrist rest |
| 7.5 |
| Loader arms shall have a lift arm support device with quick disconnect for service |
| 7.6 |
| One additional dual acting valve. Hoses and quick coupling shall be mounted on or near cross tubes for safe and convenient installation of attachments |
| 7.7 |
| Extra cold hydraulic fluid shall meet the same low temperature requirements as the engine coolant system. |
Additional Hydraulic Valve with a minimum of 45 gallons a minute at 4000 PSI to function attachments.
| 8.0 TIRES |
| Abbreviation |
| Actual Dimension |
| Notes |
| 8.1 |
| Michelin X Sno-Plus 23.5R25 or approved equal |
| 8.2 |
| Shall provide one (1) spare tire and wheel, mounted |
| 8.3 |
| Tires shall be loaded with Citrus |
| 9.0 BUCKET |
| Abbreviation |
| Actual Dimension |
| Notes |
| 9.1 |
| General purpose bucket, SAE rated at 5.0 cu. yd. and equipped with the coupler system described in section 15 |
| 9.2 |
| SAE rated capacity 5 cubic yards |
| 9.3 |
| Bucket shall have a bolt-on reversible cutting edge. Shall come with extra cutting edge. |
| 9.4 |
| Bucket shall have three (3) manufacturers installed OSHA approved 5-ton lifting hooks with safety latch, one on either side and one in center top for lifting positioned, not to interfere with bucket mounted forks. |
| 9.5 |
| Shall have a Z-Bar link type system |
| 9.6 |
| Bucket shall have an external level indicator |
| 10.0 CAB |
| Abbreviation |
| Actual Dimension |
| Notes |
| 10.1 |
| Unit shall be equipped with canopy with ROPS/FOPS protection and be multi-pane isolation mounted for noise/vibration reduction. |
| 10.2 |
| Full rubber floor mat |
| 10.4 |
| Cab shall be fully enclosed, sound suppressed and pressurized |
| 10.5 |
| Tinted safety glass in all windows |
| 10.6 |
| Operator’s seat 6-way adjustable, high back, deluxe suspension, extra cushion, arm rest, all cloth |
| 10.7 |
| Shall have a 3-inch-wide orange retractable seat belt |
| 10.8 |
| Mirrors to include an interior mounted convex rear-view mirror and outside cab mounted West Coast (OEM) style mirrors - heated |
| 10.10 |
| Cab heater shall be the highest output available |
| 10.11 |
| Cab air conditioner shall be the highest BTU’s available |
| 10.12 |
| Telescopic and tilt steering column |
| 10.13 |
| Quality AM/FM radio with Hands Free Bluetooth technology. |
| 10.14 |
| Cab filtration system |
| 10.15 |
| Side windows that can be secured when partially opened |
| 10.16 |
| All glass surfaces free of rubber moldings. Sliding window for ventilation if available. |
| 10.17 |
| Doors shall open towards the rear of the cab |
| 10.18 |
| 3-point contact at all times at the front and rear of the loader and around the roof line |
| 10.19 |
| Front & Rear heated windshield and rear glass |
| 11.0 TRANSMISSION |
| Abbreviation |
| Actual Dimension |
| Notes |
| 11.1 |
| Shall have minimum of four (4) forward gears and four (4) reverse minimum |
| 11.2 |
| Transmission disconnects: to include a valve control or brake pedal control or transmission neutralizing feature which will allow transmission to be engaged or disengaged when depressing brake pedal as required for varying operation conditions. |
| 11.3 |
| External transmission coolant system |
| 11.4 |
| Sight gauge for transmission level |
| 12.0 GENERAL |
| Abbreviation |
| Actual Dimension |
| Notes |
| 12.1 |
| Shall be drawbar hitch pin type, with pin in counterweight |
| 12.2 |
| Front and rear fender to provide four (4) inches clearance (from tire) for tire chains, this includes the side of the tire |
| 12.3 |
| Transport/Articulation lock |
| 12.4 |
| Back-up alarm 105 dB minimum |
| 12.5 |
| All pinch points shall be clearly marked |
| 12.6 |
| Equipped with “Ride Control” suspension for road control capability |
| 12.7 |
| Successful bidder shall provide vehicle line sheets |
| 12.8 |
| On-board diagnostics that require no special tools for transmission and other critical machine functions |
| 12.9 |
| Ground-level centralized ganged lube points for grease fittings |
| 12.10 |
| Cab mounted #5 BC fire extinguisher |
| 12.11 |
| Shall have rear OEM counterweights if required |
| 1212 |
| Shall be pre-wire for Strobe light, to include a factory switch and power-off by key (Strobe light FAA approved) |
| 12.13 |
| Two (2) sets of keys shall be furnished with each vehicle |
| 12.14 |
| Shall have license plate bracket with light |
| 12.15 |
| Upon delivery of unit or units, all necessary paperwork such as Certificate of Origin, dealer’s certificate and invoices shall accompany unit(s) |
| 12.16 |
| Shall include locks for batteries, fuel tank, hydraulic tank, engine lube, oil filler and radiator. Locking panel compartment is acceptable. |
| 13.0 CAB |
| Abbreviation |
| Actual Dimension |
| Notes |
| 13.1 |
| Air filter shall be a heavy-duty dry type, dual stage with centrifugal air pre-cleaner. |
| 13.2 |
| All filters must be located for ease of servicing. |
| 13.3 |
| All filters to be disposable spin-on type preferred. |
| 13.4 |
| Air filter must have inlet restriction gauge mounted in cab visible to operator. |
| 14.0 LOADER COUPLING |
| Abbreviation |
| Actual Dimension |
| Notes |
| 14.1 |
| The coupler system shall allow the operator to change attachments without leaving the cab |
| 14.2 |
| Must include hardware to utilizing existing loader hydraulics for controls |
| 14.3 |
| Preferably Volvo L160 coupler or approved equivalent - compatible to the Volvo L160 |
| 15.0 PERFORMANCE |
| Abbreviation |
| Actual Dimension |
| Notes |
| 15.1 |
| Minimum operating weight is 45,000 lbs. |
| 15.2 |
| Static tipping load 40-degree articulation shall be 35,000 lbs. SAE minimum |
| 15.3 |
| Break out force shall be 37,500 lbs. SAE minimum |
| 15.4 |
| Height to bucket hinge pin fully raised 13’ 6” minimum |
| 16.0 MANUALS, SOFTWARE, TRAINING AND WARRANTY |
| Abbreviation |
| Actual Dimension |
| Notes |
| 16.1 |
| Two (2) operator manuals on loader and all attachments. |
| 16.2 |
| One (1) shop equipment repair manual and (2) CD’s on loader and all attachments. |
| 16.3 |
| One (1) engine shop manual and (2) CD’s |
| 16.4 |
| One (1) parts manual and (2) CD’s on loader and all attachments. |
| 16.5 |
| One (1) engine parts manual and (2) CD’s |
| 16.6 |
| Terms and conditions of warranty must be provided with bid proposal. |
| 16.7 |
| In-Service Date: Warranty on vehicles (not placed in service immediately because of time lag due to installation of plow components, special equipment, seasonal usage or other delays) shall be warranted from the date the vehicle is placed in service. Maine DOT Fleet Services shall notify the vendor in writing of “in-service” date. |
| 16.8 |
| Vendor shall be 100% responsible for all repair costs to include parts, labor, and machine transportation during the twelve (12) month usual warranty. |
| 16.9 |
| If a machine cannot be repaired within ten (10) working days, a comparable loaner machine will be furnished to Augusta Airport at no cost during the warranty period. |
| 16.10 |
| During the term of the manufacturer’s warranty, Maine DOT Fleet Services reserves the right to perform all warranty “in-house” repairs to meet operational needs or demand except for major engine, transmission and rear axle rebuild or repair unless pre-authorized by vendor. Maine DOT Fleet Services will recover all parts and labor cost as allowed by manufacturer’s flat rate manual. OEM parts may be supplied at no cost by the manufacturer, dealer or may be purchased by Maine DOT Fleet Services on the open market to meet operational demand. All defective parts will be returned to the manufacturer or dealer upon request. |
| 16.6 |
| During the standard manufacturer’s warranty period, no travel time shall be charged to Augusta Airport for warranty repairs. |
| 16.7 |
| Shall provide a list and description of manufacturer’s optional extended warranty policies min of 3 years. (IF OPTIONAL ITEM, Pricing is required) |
| 16.1 |
| Training for Operation and Maintenance personnel to be provided by the vehicle manufacturer. To include a minimum of four (4) hours training to take place at the Augusta Airport. This training may be videotaped by Maine DOT for future use. |
| 16.2 |
| Any applicable training material (i.e. videotapes, manuals, CDs, etc.) which is available for the components, systems or equipment, etc. must be supplied by the vendor, manufacturer, or dealer to Maine DOT with written permission for Maine DOT to duplicate such at will for in-house usage/training. |
| 16.3 |
| All training must be performed by a factory certified trainer and not by sales personnel. |
25’ WHEEL LOADER POWERED BOOM SPECIFICATIONS
OPTION PRICE PURCHASE & INSTALLED
| 1.0 BOOM SPECIFICATIONS |
| Abbreviation |
| Actual Dimension |
| Notes |
| 1.1 |
| Boom swivel bracket will be triple anchored with 1" thick T-1 steel. All (3) anchors will have 360° grease groove hardened spring steel replaceable split bushings. All (3) anchors will each be equipped with a grease zerk. |
| 1.2 |
| Counterweight will weigh not less than 3,207 lbs., mounted on the unit frame opposite of the boom side. |
| 1.3 |
| Primary boom structural tube will not have less than the following sectional properties: Torsional 74.9"4 Bending (Horizontal) 60.1"4 Bending (Vertical) 23.8"4. The primary boom will be constructed of 8"x6"x1/4" steel tube, and reinforced with 3/8", T1 steel. |
| 1.4 |
| Secondary boom structural tube will not have less than the following sectional properties: Torsional 25"4 Bending (Horizontal) 22.1"4 Bending (Vertical) 11.7"4. The secondary boom will be constructed of 6"x4"x1/4" steel tube, and reinforced with 3/8", T1 steel. |
| 1.5 |
| Boom dimensions are measured from ground level and the tractor's centerline. Boom reach, height, and depth may vary depending upon tractor and/or tire configuration. |
| 2.0 HYDRAULIC SYSTEM |
| Abbreviation |
| Actual Dimension |
| Notes |
| 2.1 |
| Lift control valves shall be electronic joysticks with a 4/5-bank electro-hydraulic proportional, load sensing, and manual override at operator’s position. |
| 2.2 |
| Hydraulic oil pressure, return, and lift system steel hydraulic lines will be mounted at the rear of the boom arms and return system hoses will be 1" ID high pressure unrestricted. Hoses will have a burst pressure 4x working pressure. |
| 2.3 |
| Wire braid reinforced hydraulic lines will be used at all flexible positions on the boom arm (hydraulic hoses/tubing will not be allowed inside boom arms.) |
| 2.4 |
| Hydraulic pumps will have a rating of 98 hp input, and pump and motor will be gear type with cast steel housing and steel gears (specifically excluded will be aluminum pumps, motors, and aluminum gears.) |
| 2.5 |
| Hydraulic oil to the power center head will not pass through a restriction causing valve while operating the cutting head. |
| 2.6 |
| Main hydraulic control valve will be non-restrictive, electric solenoid type, with starter lockout switch (Optional hydraulic brake available.) Hydraulic valve will not cause restriction to generate drift while in the off position. |
| 3.0 HYDRAULIC CYLINDERS |
| Abbreviation |
| Actual Dimension |
| Notes |
| 3.1 |
| All cylinder mountings will have replaceable, hardened bushings, of the grease-able type, and are heavy duty industrial type, nitro steel rod welded. |
| 3.2 |
| Secondary boom cylinder will have a spherical bearing on the rod end. |
| 3.3 |
| Hydraulic lift cylinders will be mounted on the top of the boom arms. |
| 3.4 |
| Boom will have (2) double acting hydraulic cylinders, and (1) single acting hydraulic cylinder with accumulator. |
| 4.0 ACTUATOR |
| Abbreviation |
| Actual Dimension |
| Notes |
| 4.1 |
| The boom can pivot 180° frontward and rearward. |
| 4.2 |
| While operating in forward and reverse direction, the boom has break-away protection. |
| 4.3 |
| The boom pivot will be hydraulically driven and fully enclosed. |
| 5.0 WHEEL LOADER REQUIREMENTS |
| Abbreviation |
| Actual Dimension |
| Notes |
| 5.1 |
| Wheel loader must weigh a minimum of 30,000 lbs. |
| 5.2 |
| Wheel loader must have a minimum of 45 gpm auxiliary hydraulic flow. |
| 5.3 |
| Wheel loader must have a minimum of 4000 psi auxiliary hydraulic pressure. |
| 5.4 |
| Wheel loader must have a case drain line that is direct feed to the hydraulic reservoir. |
| 5.5 |
| Wheel loader must be capable of creep speeds when operating at high idle. |
| 6.0 MANUALS, SOFTWARE, TRAINING AND WARRANTY |
| Abbreviation |
| Actual Dimension |
| Notes |
| 6.1 |
| One (1) operator manual on loader and (2) CD’s |
| 6.2 |
| One (1) shop equipment repair manual and (2) CD’s |
| 6.3 |
| One (1) engine shop manual and (2) CD’s |
| 6.4 |
| One (1) Loader parts manual and (2) CD’s on loader |
| 6.5 |
| One (1) engine parts manual and (2) CD’s |
| 6.6 |
| Terms and conditions of warranty must be provided with bid proposal. |
| 6.7 |
| In-Service Date: Warranty on vehicles (not placed in service immediately because of time lag due to installation of plow components, special equipment, seasonal usage or other delays) shall be warranted from the date the vehicle is placed in service. Maine DOT Fleet Services shall notify the vendor in writing of “in-service” date. |
| 6.8 |
| Vendor shall be 100% responsible for all repair costs to include parts, labor, and machine transportation during the twelve (12) month usual warranty. |
| 6.9 |
| If a machine cannot be repaired within ten (10) working days, a comparable loaner machine will be furnished to Augusta Airport at no cost during the warranty period. |
| 6.10 |
| During the term of the manufacturer’s warranty, Maine DOT Fleet Services reserves the right to perform all warranty “in-house” repairs to meet operational needs or demand except for major engine, transmission and rear axle rebuild or repair unless pre-authorized by vendor. Maine DOT Fleet Services will recover all parts and labor cost as allowed by manufacturer’s flat rate manual. OEM parts may be supplied at no cost by the manufacturer, dealer or may be purchased by Maine DOT Fleet Services on the open market to meet operational demand. All defective parts will be returned to the manufacturer or dealer upon request. |
| 6.11 |
| During the standard manufacturer’s warranty period, no travel time shall be charged to Augusta Airport for warranty repairs. |
| 6.7 |
| Shall provide a list and description of manufacturer’s optional extended warranty policies min of 3 years. (IF OPTIONAL ITEM, Pricing is required) |
| 6.1 |
| Training for Operation and Maintenance personnel to be provided by the vehicle manufacturer. To include a minimum of four (4) hours training to take place at the Augusta Airport. This training may be videotaped by Maine DOT for future use. |
| 19.2 |
| Any applicable training material (i.e. videotapes, manuals, CDs, etc.) which is available for the components, systems or equipment, etc. must be supplied by the vendor, manufacturer, or dealer to Maine DOT with written permission for Maine DOT to duplicate such at will for in-house usage/training. |
| 19.3 |
| All training must be performed by a factory certified trainer and not by sales personnel. |
50” BOOM DRUM MULCHER SPECIFICATIONS
| 1.0 CUTTING HEAD |
| Abbreviation |
| Actual Dimension |
| Notes |
| 1.1 |
| The cutting head will have a minimum weight of 1,050 lbs. and a cutting width of 50". Actual dimensions will be 62” wide, 22” deep and 30” high. |
| 1.2 |
| Cutting head will be capable of cutting and mulching material 8" in diameter. |
| 1.3 |
| Cutting head will be capable of cutting/mulching material with its entire cutting width. |
| 1.4 |
| Cutting head deck will have a heavy-duty steel housing of ¼” grade-80 material. Side plates will be 1/4” grade-80 material. The skid shoes will be replaceable weld-on. |
| 1.5 |
| Cutting drum will be constructed of 9” diameter, 1/2” wall tube. Stub shaft mounts are 4” thick, machined and welded in place. |
| 1.6 |
| Cutting drum will be equipped with depth control rings, which limit the depth of cut to 1” and have a total of 26 cutting teeth. |
| 2.0 DRIVE SYSTEM |
| Abbreviation |
| Actual Dimension |
| Notes |
| 2.1 |
| Stub shafts will be 2 ½ inch diameter and mounted to the cutting drum by (6) 5/8” grade-8 bolts. |
| 2.2 |
| Drum will be supported by (2) 65mm spherical roller bearings. |
| 2.3 |
| Bearings will be lubricated daily by #2 lithium grease. |
| 2.4 |
| Drum will be driven by Kevlar-stranded, cogged belt, 68 mm wide with 14 mm tooth pitch. |
| 3.0 HYDRAULIC SYSTEM |
| Abbreviation |
| Actual Dimension |
| Notes |
| 3.1 |
| Hydraulic oil pressure and return system hoses will be 1" ID 4000 psi working pressure. Hoses will have a burst pressure of 4x working pressure. |
| 3.2 |
| Hydraulic motor will be a 2-speed bent-axis piston motor. |
| 4.0 MOUNT |
| Abbreviation |
| Actual Dimension |
| Notes |
| 4.1 |
| Drum mulcher will have a quick attach type mast. Shall allow for easy removal and swapping of attachments. Will only require one person to perform this task. |
| 5.0 MANUALS, SOFTWARE, TRAINING AND WARRANTY |
| Abbreviation |
| Actual Dimension |
| Notes |
| 5.1 |
| One (1) operator manual and (2) CD’s |
| 5.2 |
| One (1) shop equipment repair manual and (2) CD’s |
| 5.3 |
| One (1) parts manual and (2) CD’s |
| 5.4 |
| Terms and conditions of warranty must be provided with bid proposal. |
| 5.5 |
| In-Service Date: Warranty on vehicles (not placed in service immediately because of time lag due to installation of plow components, special equipment, seasonal usage or other delays) shall be warranted from the date the vehicle is placed in service. Maine DOT Fleet Services shall notify the vendor in writing of “in-service” date. |
| 5.6 |
| Vendor shall be 100% responsible for all repair costs to include parts, labor, and machine transportation during the twelve (12) month usual warranty. |
| 5.7 |
| If a machine cannot be repaired within ten (10) working days, a comparable loaner machine will be furnished to Augusta Airport at no cost during the warranty period. |
| 5.8 |
| During the term of the manufacturer’s warranty, Maine DOT Fleet Services reserves the right to perform all warranty “in-house” repairs to meet operational needs or demand except for major engine, transmission and rear axle rebuild or repair unless pre-authorized by vendor. Maine DOT Fleet Services will recover all parts and labor cost as allowed by manufacturer’s flat rate manual. OEM parts may be supplied at no cost by the manufacturer, dealer or may be purchased by Maine DOT Fleet Services on the open market to meet operational demand. All defective parts will be returned to the manufacturer or dealer upon request. |
| 5.9 |
| During the standard manufacturer’s warranty period, no travel time shall be charged to Augusta Airport for warranty repairs. |
| 5.10 |
| Shall provide a list and description of manufacturer’s optional extended warranty policies min of 3 years. (IF OPTIONAL ITEM, Pricing is required) |
| 5.11 |
| Training for Operation and Maintenance personnel to be provided by the vehicle manufacturer. To include a minimum of four (4) hours training to take place at the Augusta Airport. This training may be videotaped by Maine DOT for future use. |
| 5.12 |
| Any applicable training material (i.e. videotapes, manuals, CDs, etc.) which is available for the components, systems or equipment, etc. must be supplied by the vendor, manufacturer, or dealer to Maine DOT with written permission for Maine DOT to duplicate such at will for in-house usage/training. |
| 5.13 |
| All training must be performed by a factory certified trainer and not by sales personnel. |
36” BOOM FORESTRY BRUSH CUTTER SPECIFICATIONS
| 1.0 CUTTING HEAD |
| Abbreviation |
| Actual Dimension |
| Notes |
| 1.1 |
| The cutting head will have a minimum weight of 850 lbs., with a tip speed of 11,300ft/min., and a cutting width of 36" of actual cut. The cutting assembly will be rotary, and hydraulically driven |
| 1.2 |
| Cutting head will be capable of cutting material 8" in diameter, and mulching material 5" in diameter. |
| 1.3 |
| Cutting head will be capable of cutting/mulching material with the entire bottom plane, in addition to the cutting edge. |
| 1.4 |
| The cutting head deck will have a heavy-duty steel housing of 11-gauge Domex of 110,000 psi yield strength, with full length replaceable skid shoes on inner and outer ends. |
| 1.5 |
| Hydraulic motor will have a rating of 99 hp. |
| 1.6 |
| The cutting head will be a 36" solid 1" thick steel disk with (20) replaceable teeth, bolt protector, center mounted cutter and attach to the spindle by (6) 5/8" grade-8 bolts. There are two planer knives centrally located on the bottom of the cutting disk to eliminate any dead zones. |
| 2.0 SPINDLE |
| Abbreviation |
| Actual Dimension |
| Notes |
| 2.1 |
| Spindle will be one piece 8630 steel, mounted in straight roller bearings, with a minimum speed of 1,200rpm. |
| 2.2 |
| Spindle for power to cutting assembly will be 6.5" in diameter at its largest area x 13" long, with bearing diameter of 2.755" with a minimum of 4.5" between bearing centers. |
| 2.3 |
| Spindle will be equipped with an easily serviceable insert, machined from 1117 steel. Insert will have a lower failure point than the motor output shaft or the spindle shaft. |
| 2.4 |
| The spindle will be directly coupled with a splined end and be attached to the cutting head to absorb 240,000 lbs. of shear strength and distribute this load over an area of 169 in2. |
| 3.0 MANUALS, SOFTWARE, TRAINING AND WARRANTY |
| Abbreviation |
| Actual Dimension |
| Notes |
| 3.1 |
| One (1) operator manuals or CD’s |
| 3.2 |
| One (1) shop equipment repair manual and (2) CD’s |
| 3.3 |
| One (1) parts manual and (2) CD’s |
| 3.4 |
| Terms and conditions of warranty must be provided with bid proposal. |
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