RFQ 15F06724Q0003052.pdf

REQUEST FOR QUOTATION

FEDERAL BUREAU OF

INVESTIGATION

FINANCE DIVISION | PROCUREMENT SECTION

Request for Quotation

Please note, this is not an Order

Date: August 5, 2024 To: Interested Vendors From: Federal Bureau of Investigation / Finance Division Subject: Request for Quotation – Olympus TG-7 Solicitation Number: RFQ15F06724Q0003052

The Federal Bureau of Investigation (FBI) Procurement Section is issuing this Request for Quotation (RFQ) to solicit open market pricing for the purpose of procuring Olympus TG-7 cameras as stated below for the FBI’s Critical Incident Response Group. This RFQ falls under FAR Part 12 and 13.

Contractors interested in competing for this effort may participate by submitting quotes in accordance with the procedures set forth in this RFQ. All quotes shall be firm-fixed priced. The Government reserves the right to terminate the RFQ at any time during the validity period.

Quotes shall be valid for at least 90 days after the closing date of the solicitation.

Questions or Requests for Additional Information shall Are Due: August 15, 2024 @ 1:00pm CDT

Quotes Must Be Submitted No Later Than: August 20, 2024 @ 1:00pm CDT

Quotations/offers sent via other means (i.e. via telephone call, facsimile transmission, etc.) will not be considered.

1.0 General Information

This is a RFQ for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this acquisition. No partial quotes will be considered. No partial awards will be made.

The North American Industrial Classification System (NAICS) code for this requirement is 325992 – Photographic Film, Paper, Plate, Chemical, and Copy Toner Manufacturing; the size standard is 1,500 employees. The resultant contract is intended to be awarded as a one-time, firm-fixed price, single award, purchase order. This RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05. This requirement will be awarded on an all or none basis as a commercial item under the procedures at FAR Parts 12, Acquisition of Commercial Products and Commercial Services and 13, Simplified Acquisition Procedures.

This RFQ is being conducted as a total set-aside for small business concerns. Only quotes submitted by small business concerns will be accepted by the Government. Any quote that is submitted by a contractor that is not a small business concern will not be considered for award.

2.0 Supplies or Services

The FBI requests open market pricing for the brand name product(s) listed below. Only the brand name listed below will be accepted for this procurement. Shipping cost (within CONUS), if applicable, is to be included in vendor’s pricing.

Line # Qty. Brand Description

0001 50 Olympus OM Systems Tough TG-7 Camera

2.1 Shipping & Delivery Requirements

All deliveries under this order shall be FOB destination to the following location:

Federal Bureau of Investigation 1 Range Road Quantico, VA 22135

3.0 Quotation Requirements

• New products only shall be accepted for this procurement. No grey market products shall be accepted.

• FOB Destination Shipping and Delivery timeframe ARO must be listed on quotation.

• All quotes shall be firm-fixed price.

• If vendor is not the Original Equipment Manufacturer (OEM), vendor must provide evidence that they are authorized to resell the quoted equipment (i.e., certificate, authorization letter from the manufacturer). If documentation is not included in the submitted bid, the quote shall be considered “unresponsive”.

• Offers shall be valid for 90 calendar days from closing of posting.

• Quote may be sent via your company’s standard quotation form but shall include the following information: Company Name, Tax ID#, UEI #, Point of Contact with email and telephone information, pricing and product description for each line item listed above.

4.0 Process Schedule

4.1 Submission of Questions

Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions may be submitted to the attention of Keri Matthews at KCMatthews@fbi.gov, no later than Thursday, August 15, 2024 at 1:00pm CDT.

4.2 Submission of Quotations

Quotations/offers and any accompanying information shall be submitted via email to the attention of Keri Matthews, Contracting Officer, at KCMatthews@fbi.gov, no later than Tuesday, August 20, 2024 at 1:00pm CDT. Quotations/offers sent via other means (i.e. via telephone call, facsimile transmission, etc.) will not be considered. Offerors are hereby notified that quotations received after the date, time, and location specified above will not be considered. Offers must be valid for 30 calendar days after submission.

5.0 Terms and Conditions

The selected offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference:

FAR 52.212-1, Instruction to Offerors-Commercial Products and Commercial Services

FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services-Offeror must submit a completed copy of the listed representations and certifications.

mailto:KCMatthews@fbi.gov mailto:KCMatthews@fbi.gov

FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes of Executive Orders-Commercial Products and Commercial Services, paragraph (a) and the following clauses in paragraph (b): 52.203-17, 52.204-27, 52.219-6, 52.219-3, 52.219-14, 52.219-28, 52.222-3, 52.222-19, 52.222-36, 52.222-50, 52.225-13, 52.226-8, 52.232-33, JAR 2852.212-4, Contract Terms and Conditions, Commercial Items (FAR Deviation)

The full text of the referenced FAR and JAR clauses may be accessed electronically at https://www.acquisition.gov/far and https://www.acquistion.gov/jar.

FBI-0023 Federal Bureau of Investigation Electronic Invoicing Requirements (June 2022)

Invoice Submission Vendors are required to create and submit electronic invoices using the IPP system. Invoices submitted by email will not be accepted. This requirement applies immediately upon contract award. For contract-specific questions, please contact the designated contracting officer for your contract.

Obtaining IPP Access If your company has already enrolled in IPP: You will not be required to re-register. Please contact your company's IPP account administrator so that he/she may add you as an additional user to your company's IPP collector account.

If your company has NOT enrolled in IPP: Your company will be auto enrolled for IPP using information from your SAM account. Your company's Primary Electronic Business Point of Contact (POC) will be designated as an IPP administrator. This POC will be contacted by email to register when the FBI initiates the enrollment process through IPP. To prevent enrollment delays, please ensure your designated Electronic Business POC in sam.gov is up to date. Your company's IPP administrator will be responsible for initial account registration as well as creating and managing your company's IPP users and permissions. Please note that due to U.S.

Department of the Treasury guidelines, IPP cannot set up User IDs using a shared email address.

How to register for IPP:

1. Once FBI Initiates the enrollment process, your company's designated Electronic Business POC in sam.gov will receive two emails from IPP Customer Support (noreply@mail.eroc.twai.gov). The first email contains the initial administrative IPP User ID. The second email, sent with 24 hours of receipt of the first email, contains a temporary password.

You must log in with the temporary password within 30 days.

2. Registration is complete when the initial administrative user logs into the IPP web site with the User ID and password provided and accepts the IPP rules of behavior. Additional user accounts, including administrators, can be created after initial login.

Training Vendor training materials, including a first-time login tutorial, are available on the IPP.gov website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities ranging from creating and submitting an invoice to setting up email notifications.

Additional Support IPP Customer Support Team is available Monday through Friday from 8:00 am to 6:00 pm EST.

Phone: (866) 973-3131 or email: IPPCustomerSupport@fiscal.treasury.gov For answers to frequently asked questions, visit the Vendor FAQ page on the gov web site.

(End of clause)

6.0 System for Award Management (SAM) Requirement

Please ensure your firm is registered in System for Award Management (SAM) - All vendors must be registered in SAM, effective July 29, 2012, to receive government contracts. The FBI utilizes a financial system that has a direct interface with the SAM. If any current FBI vendor data conflicts with SAM Data, the information contained in SAM may override our current information.

Please ensure that your company’s SAM information is updated and accurate. This includes: TIN, EFT, DUNs, addresses and contact information. The EFT banking information on file in SAM will be what the FBI uses to process payment to your organization.

7.0 Evaluation for Award

Award shall be made to the responsible offeror with the quotation which conforms to this solicitation, is determined to be, the Lowest Price Technically Acceptable. The award will be based on the firm-fixed price quote with NET30 payment terms. By submitting a quote to this RFQ, you agree to all terms and conditions listed herein. All terms and conditions listed in this RFQ trump any information listed on the vendors quote. Any requested documentation not included with the original submission shall disqualify the quote from further consideration.

8.0 Attachments

N/A.