RFQ 140M0120Q0081.pdf

Solicitation No. 140M0120Q0081

SYNOPSIS:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a separate written solicitation will not be issued.

The solicitation is being issued as a Request for Quotation (RFQ). Quotes are being requested as described in the attached instructions and a hard-copy written solicitation will not be issued. The solicitation document, Solicitation No. 140M0120Q0081 and incorporated clauses and provisions are those in effect through Federal Acquisition Circular 2020-09.

In accordance with the Federal Acquisition Regulation (FAR) Subpart 12.6 in conjunction with

FAR Part 13, this combined synopsis/solicitation is posted for the United States Department of the

Interior (DOI) Bureau of Safety and Environmental Enforcement (BSEE) Acquisition Management

Division, Acquisition Operations Branch which is the contracting activity for this acquisition, submitted on behalf of the Bureau of Ocean Energy Management (BOEM), Environmental Services

Division in the Alaska Regional Office. The purpose of this solicitation is to solicit quotes for an effort titled “Improvements to the Oil Spill Risk Analysis (OSRA) Input Data - Verification and

Validation.” The primary objective of this requirement is for a Contractor to produce a set of standardized processes and tools to help BOEM facilitate verification and validation of ocean general circulation model (GCM) results and formatting those model results for input to OSRA.

The estimated period of performance for this requirement is 24 months from the date of award.

Offers are due to be received at the time and place identified in Section 4 of the RFQ. This acquisition is being competed as a Firm Fixed Price Purchase Order.

POC: Najma Shaikh, DOI Bureau of Safety and Environmental Enforcement (BSEE) Acquisition

Management Division, Acquisition Operations Branch, 45600 Woodland Road, Sterling, VA

20166. Questions must be emailed to Ms. Shaikh at najma.shaikh@bsee.gov with the Solicitation

No. 140M0120Q0081in the subject line and in accordance with the due date and time for questions in Section 4 of the following solicitation. All potential Offerors must be registered in the System for

Award Management (SAM) database at www.sam.gov PRIOR TO SUBMISSION OF A QUOTE and in order to receive Federal Government awards.

mailto:najma.shaikh@bsee.gov http://www.sam.gov/

SECTION 1

PRICING

1.1 GENERAL INFORMATION

This acquisition is being conducted in accordance with FAR Part 13 – Simplified Acquisition

Procedures and FAR Part 12 – Commercial Items. This acquisition uses the combined synopsis and solicitation procedures of FAR Subpart 12.6. Under this Request for Quote (RFQ), the United States

Department of the Interior (DOI), Bureau of Safety and Environmental Enforcement (BSEE) on behalf of Bureau of Ocean Energy Management (BOEM), anticipates awarding a Firm-Fixed-Price

Purchase Order as detailed in the Statement of Work (SOW). The North American Industry

Classification System (NAICS) code for this requirement is 541620, Environmental Consulting

Services.

1.2 CONTRACT LINE ITEM/PRICING

The specific details and description of the Contract Line Item Numbers (CLINs) is described as follows (Offeror shall fill in and provide information as part of their price quote):

CLIN DESCRIPTION QTY UNIT TOTAL PRICE

00010 The Contractor shall provide all services necessary to complete the requirements in Section 2 1 JOB $_____________ for Tasks 1, 2, and 3 only. [Refer to Section 2

Statement Work Part 2.3.1, 2.3.2, 2.3.3]

00020 The Contractor shall provide all services necessary to complete the requirements in Section 2 1 JOB $_____________ for Task 4 only. This is an optional CLIN that may be exercised at time of award.

[Refer to Section 2 Statement Work Part 2.3.4]

CLIN 00010 is a Firm-Fixed-Price (FFP) line item with a period of performance from the date of award through 24 months thereafter that includes all costs required for performance, including but not limited to all personnel, facilities, equipment, material, supplies, and services, that will be reimbursed in accordance with the Partial Delivery Payment Schedule in Section 1.3.

CLIN 00020 is an Optional Firm-Fixed-Price (FFP) line item that may be exercised at time of award with a period of performance from the date of award through 24 months thereafter that includes all costs required for performance, including but not limited to all personnel, facilities, equipment, material, supplies, and services, that will be reimbursed in accordance with the Partial

Delivery Payment Schedule in Section 1.3.

1.3 PARTIAL DELIVERY PAYMENT SCHEDULE

Payment shall be made once the following deliverables have been received and accepted by the

Government in accordance with FAR Clause 52.212-4(i), Payments.

Payment

No.

Deliverable/Milestone

Payment

Amount

With

Optional

CLIN

00020, if exercised

Payment

Amount

Without

Optional

CLIN

00020

Acceptance of deliverables 1 (Post-Award Meeting, Agenda, and Draft Project Management Plan) and 2 (Meeting

Summary and Final Project Management Plan)

10%* 10%

Acceptance of deliverable 4 (Draft Procedures Document and Prototype Tools to Verify GCM Results) 20%* 25%

Acceptance of deliverable 5 (Draft Procedures Document and Prototype Tools to Validate/Ground-truth GCM Results) 20%* 25%

Acceptance of deliverable 6 (Draft Tools to Ingest GCM

Files and Visualize and Reformat Data) [Optional Task] 20%* ---

Acceptance of deliverables 7 (Final Report Compilation of

Procedures and Documentation of Tools) and 8 (Final

Versions of All Tools and Source Code)

20%* 25%

Acceptance of deliverables 11 (Compact Disc (CD) Archive copies) and 12 (Study Metadata) 10%* 15%*

Total Firm-Fixed-Price $ * $ *

*Offeror is required to fill-in pricing where indicated as part of its quote submission.

SECTION 2

STATEMENT OF WORK

IMPROVEMENTS TO THE OIL SPILL RISK ANALYSIS (OSRA)

INPUT DATA - VERIFICATION AND VALIDATION

2.1. INTRODUCTION

The Outer Continental Shelf Lands Act (1953), as amended (OCSLA), established a policy for the management of energy resources on the Outer Continental Shelf (OCS) and for the protection of the marine and coastal environments. The Bureau of Ocean Energy Management (BOEM) is the administrative agency mandated by OCSLA to identify, monitor, and assess impacts of OCS activities on the human, marine, and coastal environments.

BOEM’s Oil-Spill Risk Analysis (OSRA; Smith et al. 1982) is a key component in driving NEPA analysis. Modeled oil spill trajectories are essential when identifying impacts to important sociocultural, biological, and ecological resources. When offering lease blocks for sale, it is vital that BOEM provides both the risk of an oil spill occurring and the chance a spill could contact these resources. Data from ocean general circulation models (GCMs) are key inputs for accurately forecasting the chance of a spill contacting resources, thus it is necessary to validate these data before using them in the OSRA model.

As noted by Ji (2017), it is crucial in an ocean modeling study to demonstrate that the model used realistically represents the water system. Quantitative (or statistical) comparisons are used to measure how well the model results fit the data. Statistical analyses numerically quantify the state of the model calibration/verification (sometimes referred to as model skill assessment). Although several methods exist for analyzing and summarizing model performance, there is not a consensus in the modeling community about a standard set of measures for model performance evaluation. A number of statistical variables are useful in model-data comparison for model calibration, verification, and validation, including: (1) mean error, (2) mean absolute error, (3) root mean square error, (4) relative error, (5) relative root mean square error, and (6) model skill.

2.2. OBJECTIVES

BOEM seeks to produce a set of standardized processes and tools to facilitate verification and validation of GCM results and formatting those model results for input to OSRA. The specific objectives of this project are to:

• Standardize and streamline verification of GCM output fields.

• Provide methods for validation/ground-truthing of GCM results with real world data.

• Visualize GCM fields and reformat the data for use in OSRA (optional task)

2.3. SCOPE OF WORK

2.3.1. Task 1: Project and Data Management

The Contractor shall prepare a draft Project Management Plan (PMP) for submittal at least two (2) days prior to the Post-Award Meeting. In the draft PMP, the Contractor shall clearly and concisely describe project responsibilities, any proposed subcontracting arrangements, communication and coordination, record keeping, and scheduling of all tasks, subtasks, meetings, and deliverables. The

Contractor shall discuss its procedures for managing the project, criteria for assuring quality and acceptability of the deliverables, and details regarding the schedule and coordination of this project.

The Contractor shall also discuss plans for ensuring successful completion of individual tasks on time, on budget, and of the highest quality.

The Contractor shall prepare a Data Management Plan (DMP) to be included in the draft PMP that shall include Quality Assurance/Quality Control (QA/QC) procedures and the following:

a. Formatting Requirements. All products generated by this contract shall be submitted in accordance with Section F. BOEM report formatting specifications can be found at http://www.boem.gov/Environmental-Stewardship/Environmental-Studies/Environmental-Studies-

Program-Report-Specifications.aspx.

b. Access of Digital Reports by Individuals with Disabilities. Section 508 of the Rehabilitation Act of 1973 (found at 29 U.S.C. 794d) requires access to and use of information by individuals with disabilities. Deliverables such as digital reports (e.g. PDF files) to be placed on the web (either on the agency's web server or the company's), video footage, or other digital data such as CD-ROMs to be distributed, are subject to Section 508 guidelines. Simplified, this means that digital files need to be formatted so that they are "readable" by assistive technology devices such as screen readers.

c. Data Control and Utilization. The Contractor shall develop a DMP that ensures all data are processed, stored, and can be made available as needed. The Contractor shall consider and include metadata for all data types and formats. For example, non-geographic metadata could include field and data analysis manuals. For geographic data, the Contractor shall conform to the

Content Standards for Digital Geospatial Metadata (FGDC-STD-001-1998) as published on May

1, 2000, by the Federal Geographic Data Committee (FGDC) or to any format that supersedes it as determined by the FGDC, https://www.fgdc.gov/metadata/csdgm/. Profiles and extensions to the standard that have been endorsed by the FGDC shall be used if they are applicable to the data or data products. The metadata records shall contain any and all elements, including those that are considered optional, wherever applicable to the data or data product. The metadata record shall contain sufficient detail to ensure the data or data product can be fully understood for future use and for posterity. The metadata and records will be subject to review and approval prior to the final acceptance by the Government.

d. Scientific Integrity. Scientific integrity is vital to Department of the Interior (DOI) activities under which scientific research, data, summaries, syntheses, interpretations, presentations, http://www.boem.gov/Environmental-Stewardship/Environmental-Studies/Environmental-Studies-Program-Report-Specifications.aspx http://www.boem.gov/Environmental-Stewardship/Environmental-Studies/Environmental-Studies-Program-Report-Specifications.aspx https://www.fgdc.gov/metadata/csdgm/ and/or publications are developed and used. Failure to uphold the highest degree of scientific integrity will result not only in potentially flawed scientific results, interpretations, and applications, but will damage DOI’s reputation and ability to uphold the public’s trust. All work performed must comply with the DOI Scientific Integrity Policy posted to http://www.doi.gov, or its equivalent, as provided by their organization or State law.

2.3.2. Task 2: Develop Standardized Procedures and Tools for Verification of GCM Results

The Contractor shall identify and document a set of appropriate procedures and statistics to facilitate independent verification of GCM results by BOEM scientists. The Contractor shall then develop tools to compute appropriate diagnostic metrics (for example, min/max values, variance estimates, etc.) and visualize relevant data fields. The Contractor shall coordinate with BOEM to identify desirable features that would be practical to incorporate into development of the tools. For example, if possible, tools should be configurable to allow for user selection of specific data subsets and designed to be easily customized to incorporate additional variables, analyses, or visualizations.

All tools developed and provided to BOEM shall be designed to operate in a Microsoft Windows environment and be easily understood and used by scientists familiar with oceanographic data and analysis of GCM results. The tools may be stand-alone applications (together with the source code in a commonly used programming language) or based upon software packages/runtime environments currently used by BOEM, such as Matlab, R, Python, ArcGIS, etc. The Contractor shall consult with BOEM to verify the current version and availability of toolboxes/add-ons or other applications they may seek to use. All tools shall be accompanied by appropriate technical and user documentation. The ability to also use the tools in Linux would be a plus.

2.3.3. Task 3. Provide Procedures and Tools for Validation/Ground-truthing of GCM Results with Real World Data

The Contractor shall identify procedures and develop tools to assist BOEM scientists with validation of GCM results and comparisons to available observational data to supplement validation studies performed by the modelers. Approaches could include processing Acoustic Doppler Current

Profiler (ADCP) and other relevant datasets into the appropriate time and space bins for comparison to GCM output through linear regression or other statistical methods. Multiple BOEM studies (e.g.

Weingartner et al. 2017) have provided ADCP datasets for various parts of the OCS in Alaska and elsewhere. Ice datasets for use in the Arctic could include Special Sensor Microwave/Imager

(SSM/I) sea ice concentration from the National Snow and Ice Data Center (Cavalieri et al. 1996) and the IFREMER (L'Institut Français de Recherche pour l'Exploitation de la Mer) sea ice drift dataset (Girard-Ardhuin and Ezraty 2012). Specific datasets and format shall be identified in coordination with BOEM.

2.3.4. Optional Task 4. Develop Tools to Ingest Standard GCM

Output Files and Visualize and Reformat the Data for Use in OSRA

Conduct of this optional task will only proceed if exercised by the government at time of award.

The Contractor shall develop tools to ingest standard output files from commonly used ocean circulation models, visualize the data, and regrid/reformat the data fields for use in OSRA. The tools shall be compatible with output from the following model codes: the Regional Ocean

Modeling System [ROMS], the Modular Ocean Model version 6 [MOM6], and the Hybrid

Coordinate Ocean Model [HYCOM] (the Contractor may recommend additional models). Model data fields for visualization and use in OSRA include sea surface height; surface current, sea ice, and wind velocities; sea ice concentration; temperature; salinity; and density. BOEM may provide appropriate sample data in some of the desired formats for use in development and testing if suitable files are not available for public download.

2.4. MEETINGS, REPORTS, AND OTHER DELIVERABLES

The Contractor is responsible for editing and proofreading all material in order to prepare products as error free as possible prior to their delivery to the BOEM. The Contractor shall submit all manuscripts intended for publication in journals and all abstracts or summaries prepared for oral presentations, based on this contract, to the BOEM COR for review and comment prior to submittal to the journal or conference authority. The following deliverables shall be submitted and meetings held in accordance with the schedules specified in Section 2.5.

2.4.1. Post-Award Meeting Agenda and Project Management Plan (Draft) (Deliverable 1)

The Contractor shall hold a post-award meeting by teleconference as soon as possible but no later than fourteen (14) calendar days after contract award. The Contractor shall provide a meeting agenda and draft Project Management Plan (PMP) to the Contracting Officer (CO) and Contracting

Officer’s Representative (COR) at least two (2) days before the post-award meeting. The draft PMP will be reviewed and discussed by BOEM and the Contractor during the post-award meeting and any technical or managerial issues will be resolved. No changes to the terms or conditions of the contract are authorized unless approved in writing by the Contracting Officer via a modification.

2.4.2. Post-Award Meeting Summary and Project Management Plan (Final) (Deliverable 2)

The Contractor shall prepare and submit a meeting summary detailing the discussions of technical and managerial issues and any mutually agreed-to decisions, along with the final PMP, within one

(1) week following the meeting. The Contractor shall adhere to the final PMP as reviewed by the government following the post-award meeting.

2.4.3. Monthly Status Meetings and Summaries (Deliverable 3)

The Contractor shall hold monthly telephone meetings with the BOEM project team to discuss the status of the project, any issues that have arisen regarding the specific tasks or other requirements in this SOW, quality control, changes in personnel, budget, invoices, or deliverables. These meetings shall allow for efficient communication of any relevant issues, provide opportunity for brief demonstrations of tools in development, and shall ensure that the project is proceeding according to

BOEM’s requirement. The Contractor shall be responsible for documenting the call discussion, including all BOEM decisions and action items for the project team. The call notes should not be a verbatim of the call, but capture high-level discussions via bullets. Meeting summaries shall be submitted within two (2) calendar days of each meeting. A regular meeting time will be agreed upon by expected participants at time of award.

2.4.4. Draft Procedures Document and Prototype Tools to Verify GCM Results (Deliverable 4)

The Contractor shall deliver a draft copy of recommended procedures for model verification, along with prototypes of developed tools, including source code and associated documentation, for

BOEM review and user testing. BOEM shall provide comments and results of its user testing no more than 90 days after receiving the procedures and tools. Additional review and testing periods of up to 30 days may be requested by BOEM, if necessary, to achieve acceptable results.

2.4.5. Draft Procedures Document and Prototype Tools to Validate/Ground-truth GCM

Results (Deliverable 5)

The Contractor shall deliver a draft copy of recommended procedures for model validation and comparison to observations, along with prototypes of developed tools, including source code and associated documentation, for BOEM review and user testing. BOEM shall provide comments and results of its user testing no more than 90 days after receiving the procedures and tools. Additional review and testing periods of up to 30 days may be requested by BOEM, if necessary, to achieve acceptable results.

2.4.6. Draft Tools to Ingest GCM Output Files and Visualize and Reformat Data (Deliverable

6) (for Optional Task 4, if exercised)

If Optional Task 4 is included in the contract, the Contractor shall deliver prototypes of developed tools for ingesting, visualizing, and reformatting GCM results, including source code and associated documentation, for BOEM review and user testing. BOEM shall provide comments and results of its user testing no more than 90 days after receiving the procedures and tools. Additional review and testing periods of up to 30 days may be requested by BOEM, if necessary, to achieve acceptable results.

2.4.7. Final Report Compilation of Procedures and Documentation of Tools (Deliverable 7)

The Contractor shall address BOEM comments regarding the recommended procedures for model verification and validation and the technical and user documentation for the developed tools, All documents shall be compiled in a single report that conforms to the specifications found at BOEM’s website: http://www.boem.gov/Environmental-Stewardship/Environmental-Studies/Environmental-

Studies-Program-Report-Specifications.aspx.

2.4.8. Final Versions of All Tools and Source Code (Deliverable 8)

The Contractor shall modify the tools to address BOEM comments, as appropriate, and deliver to

BOEM the final executable versions of all tools together with any source code.

2.4.9. Draft and Final Technical Summary (Deliverable 9)

The Contractor shall prepare a Technical Summary that conforms to the specifications found at

BOEM’s website: http://www.boem.gov/Environmental-Stewardship/Environmental-

Studies/Environmental-Studies-Program-Report-Specifications.aspx. The Contractor shall prepare and submit the draft Technical Summary concurrently with Deliverable 5. The Contactor shall incorporate changes, corrections, and additions identified during the BOEM review and submit the final Technical Summary concurrently with Deliverable 7.

http://www.boem.gov/Environmental-Stewardship/Environmental-Studies/Environmental-Studies-Program-Report-Specifications.aspx http://www.boem.gov/Environmental-Stewardship/Environmental-Studies/Environmental-Studies-Program-Report-Specifications.aspx http://www.boem.gov/Environmental-Stewardship/Environmental-Studies/Environmental-Studies-Program-Report-Specifications.aspx http://www.boem.gov/Environmental-Stewardship/Environmental-Studies/Environmental-Studies-Program-Report-Specifications.aspx

2.4.10. Letter Discussing How BOEM Comments Were Addressed (Deliverable 10)

The Contractor shall provide a letter explaining the reasons for any review comments on the draft documents, and technical summary that were not accommodated. A matrix identifying responses or justifications for all BOEM comments is acceptable.

2.4.11. Compact Disc (CD) Archive copies (Deliverable 11)

The Contractor shall submit CDs containing digital copies of the primary completed files associated with this contract. These shall include the Compiled Final Procedures and Documentation

(Deliverable 7) in MS Word and PDF/A formats, the Final Versions of All Tools and Source Code

(Deliverable 8) and the PDF version of the Technical Summary (Deliverable 9). The Contractor shall deliver copies of Deliverable 10 as specified in Section F.5. Other portable media (e.g. DVDs or external drives) may be substituted for CDs with BOEM approval.

2.4.12. Study Metadata (Deliverable 12)

The Contractor shall submit metadata for the study in an electronic format to be determined. BOEM will specify the information content required, and at its discretion may provide a template to be completed.

2.5. SCHEDULE FOR DELIVERABLES

The Contractor shall edit and proofread all material in order to prepare error-free products prior to their delivery to BOEM. Deliverable products shall be submitted to the addresses shown in Section

2.6 in accordance with the following schedule.

Deliverable Distribution Due Date

1. Post–Award Meeting

Agenda and Draft Project

Management Plan (PMP)

Agenda: One (1) PDF copy of the

Agenda to the CO, COR, and Chief

DES via email.

Draft PMP: One (1) MS Word copy to the CO and COR via email

Meeting shall occur within fourteen (14) calendar days of contract award.

Agenda and Draft Project

Management Plan shall be provided at least two (2) days prior to the meeting.

2. Post-Award Meeting

Summary and Final PMP, if applicable

Meeting Summary: One (1) PDF copy to the CO, COR, and Chief

DES via email.

Final PMP: One (1) MS Word copy to the CO and COR via email.

Within one (1) week after the meeting.

Deliverable Distribution Due Date

3. Monthly Status

Meetings and Summaries

Meeting Summaries: One (1) PDF copy to the CO, COR, and Chief

DES via email.

Meetings shall be held via teleconference at a regularly scheduled time to be determined; Summaries shall be submitted within two (2) calendar days of each meeting

4. Draft Procedures

Document and Prototype

Tools to Verify GCM

Results

One copy to CO*, COR, and Chief

DES via email.

Within four (4) months of contract award.

5. Draft Procedures

Document and Prototype

Tools to Validate/Ground-truth GCM Results

One copy to CO*, COR, and Chief

DES via email.

Within nine (9) months of contract award.

6. Draft Tools to Ingest

GCM Files and Visualize and Reformat Data

(for Optional Task 4, if exercised)

One copy to CO*, COR, and Chief

DES via email.

Within nine (9) months of contract award.

7. Final Report

Compilation of Procedures and Documentation of

Tools

One (1) MS Word copy and one (1)

PDF copy to the CO*, COR, and

Chief DES via email.

Within sixty (60) days of receipt of final BOEM comments on Deliverables 4, 5, and 6.

8. Final Versions of All

Tools and Source Code

One (1) MS Word copy to the

CO*, COR, and Chief DES via email.

Due concurrently with

Deliverable 7.

9. Draft and Final

Technical Summary

One (1) MS Word copy and one (1)

PDF copy to the CO*, COR, and

Chief DES via email.

Draft: due concurrently with

Deliverable 5.

Final: due concurrently with

Deliverable 7.

10. Letter Discussing How

BOEM Comments Were

Addressed

One copy to CO and COR via email.

Due concurrently with

Deliverable 7.

11. Compact Disc (CD)

Archive copies

One (1) copy to the CO*, three (3) copies to the COR, and two (2) copies to the Chief DES

Due within thirty (30) days of acceptance of Deliverables 7, 8, and 9.

12. Study Metadata One copy to CO* and COR via email.

Due concurrently with

Deliverable 11.

* Transmittal letter only

2.6 ADDRESSES FOR DELIVERABLES

Contracting Officer's Representative

[COR]

TBD AT TIME OF AWARD

Contracting Officer [CO]

Najma Shaikh

U.S. Department of the Interior

Bureau of Safety and Environmental Enforcement

Acquisition Operations Branch

45600 Woodland Road, Mailstop VAE-AMD

Sterling, Virginia 20166

Phone: 703-787-1529

Najma.Shaikh@bsee.gov

Chief, Division of Environmental Sciences

(DES)

U.S. Department of the Interior

Bureau of Ocean Energy Management

Division of Environmental Sciences

45600 Woodland Road, Mailstop VAM-OEP

Sterling, Virginia 20166

Environmentalstudiesprogram2@boem.gov

2.7. REFERENCES

Cavalieri, D. J., C. L. Parkinson, P. Gloersen, H. J. Zwally. 1996, updated yearly. Sea Ice

Concentrations from Nimbus-7 SMMR and DMSP SSM/I-SSMIS Passive Microwave Data, Version 1. Boulder, Colorado USA. NASA National Snow and Ice Data Center Distributed

Active Archive Center. doi: https://doi.org/10.5067/8GQ8LZQVL0VL.

Girard-Ardhuin, F., R. Ezraty. 2012. Enhanced Arctic Sea Ice Drift Estimation Merging Radiometer and Scatterometer Data. IEEE Transactions on Geoscience and Remote Sensing. 50. 2639-2648.

10.1109/TGRS.2012.2184124.

Ji, Z.-G., 2017, Hydrodynamics and Water Quality: Modeling Rivers, Lakes, and Estuaries.

Hoboken, New Jersey: John Wiley & Sons, Inc., 2nd edition, 581 pp.

Smith, R.A., J. R. Slack, T. Wyant, and K. J. Lanfear, 1982, The oil spill risk analysis model of the

U.S. Geological Survey: U.S. Geological Survey Professional Paper 1227.

Weingartner, T. J., R. Pickart, P. Winsor, et al. 2017. Characterization of the Circulation on the

Continental Shelf Areas of the Northeast Chukchi and Western Beaufort Seas. Fairbanks, AK:

U.S. Department of the Interior, Bureau of Ocean Energy Management. OCS Study BOEM

2017-065. 221 p. https://marinecadastre.gov/espis/#/search/study/26869.

mailto:Najma.Shaikh@bsee.gov mailto:Environmentalstudiesprogram2@boem.gov https://doi.org/10.5067/8GQ8LZQVL0VL https://marinecadastre.gov/espis/#/search/study/26869

SECTION 3

GENERAL PURCHASE ORDER TERMS AND CONDITIONS

3.1 SCOPE

A Firm-Fixed-Price (FFP) Purchase Order shall be issued under the authority of the Department of the Interior, Bureau of Safety and Environmental Enforcement (BSEE) on behalf of Bureau of

Ocean Energy Management (BOEM) for the effort identified in Section 2, Statement of Work.

3.2 PERIOD OF PERFORMANCE

It is anticipated that the period of performance for this requirement is 24 months from the date of award, which shall encompass all tasks from initial planning, through and including the

Government’s final acceptance of all deliverables.

3.3 PLACE OF PERFORMANCE

The primary place of performance is at the Contractor’s location.

3.4 ADMINISTRATIVE POINTS OF CONTACT

3.4.1 Contracting Officer: The Contracting Officer (CO) for this effort is as follows:

U.S. Department of the Interior

Bureau of Safety and Environmental Enforcement

Acquisition Operations Branch

Attn: Najma Shaikh

Phone: (703)787-1529

Email: najma.shaikh@bsee.gov

3.4.2 Contracting Officer’s Representative: The Contracting Officer’s Representative (COR) for this effort is as follows:

U.S. Department of the Interior

TBD AT TIME OF AWARD

Bureau of Ocean Energy Management

Email: @boem.gov

Phone:

Email:

3.5 INVOICING REQUIREMENT

An Invoice shall be submitted in accordance with Section 3.5.1 below and in accordance with the delivery payment table in section 1.3.

mailto:najma.shaikh@bsee.gov

3.5.1 DOI-AAAP-0028, V03 ELECTRONIC INVOICING AND PAYMENT

REQUIREMENTS – INVOICE PROCESSING PLATFORM (IPP) (APR 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's

Invoice Processing Platform System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial

Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the

IPP invoice: Documentation required by FAR 32.905(b)

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 - 5 business days of the contract award date.

Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

3.6 DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum.

The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the

Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the

COR acting within his or her appointment, shall be at the Contractor's risk.

3.7 CONTRACTOR PERSONNEL

3.7.1 Key Personnel

(a) The Contractor agrees to assign those persons who are necessary to fulfill the requirements of the purchase order as key personnel. No substitutions shall be made except in accordance with this clause.

(b) Personnel considered essential (“key personnel”) to the work performed under the purchase order shall be mutually agreed upon by the contractor and the Government and will be specified in the purchase order. During the first 90 calendar days of the purchase order, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. Prior to removing, replacing, or diverting any of the specified individuals, the contractor shall promptly notify the Contracting Officer (CO) and provide the information required below:

(c) All proposed substitutions shall be submitted to the CO for approval at least 15 calendar days in advance of the proposed effective date (unless substitution is necessitated by sudden illness, death, or termination of employment in which case notice shall be within five (5) calendar days of the effective date) and must provide the information as stated herein.

(d) All requests for substitutions shall be in writing unless otherwise agreed to by the CO and shall include a complete resume for the proposed substitute and any other information required by the CO to permit effective evaluation of the proposed substitutions’ qualifications.

(e) Requests for substitution of “key personnel” above must also provide a detailed explanation of the circumstances necessitating it and sufficient information for the CO to evaluate the impact of the substitution on purchase order performance.

The following individuals are considered to be essential to the work being performed under this purchase order:

NAME POSITION

Project Manager

[To be submitted along with the technical quote and filled in upon award]

3.7.2 Contractor Project Manager

The Contractor shall be responsible for managing and overseeing the activities of all Contractor personnel, as well as subcontractor efforts used in performance of this contract. The Contractor’s management responsibilities shall include all the activities necessary to ensure the accomplishment of timely and effective support, performed in accordance with the requirements contained herein.

The Contractor shall provide a Project Manager (PM) to facilitate Government-Contractor communications. The PM shall be the primary technical and managerial interface between the

Contractor and CO and COR. The contractor’s Project Manager shall meet with the COR as necessary to maintain satisfactory performance and to resolve other issues pertaining to the contract.

A mutual effort shall be made at these meetings to resolve any and all identified problems.

3.7.3 Contractor Conflict of Interest

(a) It is the policy of the Department of the Interior to avoid contract/purchase order awards which could create potential conflict of interest. Such a situation could occur in this instance when the

Contractor or any Subcontractors have business, financial, real property, mineral rights, or other interests, as well as professional activities that create conflicting roles which could potentially bias a

Contractor’s judgment or result in unfair competitive advantage to the Contractor, and thus impede the Government’s objective to obtain an impartial, technically sound and objective performance of this contract.

(b) Any request to waive the terms of this provision shall be directed in writing to the CO and shall include a full description and justification of the requested waiver.

(c) The Contractor, the PM, or any of its officers or representatives, shall not be involved in any situation during the performance of this purchase order which may result in conflicts as contemplated in paragraph (a) above. Failure to comply with this provision may be cause for termination for default.

(d) The Contractor must disclose any interest which may develop after purchase order award that may result in his placement in conflicts as contemplated in paragraph (a) above. Failure to comply with this provision may be cause for termination of this order for default.

(e) The Contractor shall include this clause, including this paragraph in all subcontracts and consultant agreements; however, subcontractors and consultants shall be directed to send any requests for waiver to the Contractor who shall then inform the CO as described in (a) above.

3.7.4 Non-Personal Services Contract

This is a non-personal services contract, as defined in FAR 37.101. The Contractor personnel rendering the services herein are not to be subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the

Government and its employees. Contractor personnel shall be subject to the direction of the

Contractor's Project Manager as described in the section above.

3.8 CLAUSES

3.8.1 In accordance with FAR 52.252-2, this solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. The Contractor shall comply with these clauses unless the circumstances do not apply. Upon request, the Contracting

Officer will make their full text available. The full text of a clause may be accessed electronically at https://www.acquisition.gov/far/.

CLAUSE TITLE

52.212-4 Contract Terms and Conditions - Commercial Items (OCT 2018)

52.217-2 Cancellation Under Multi-year Contract (OCT 1997)

3.8.2 The following FAR clause as required by the Federal Acquisition Regulations is attached hereto in full text.

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUES OR EXECUTIVE ORDERS – COMMERCIAL ITEMS (OCT 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub.

L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment. (Aug 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-

77 and 108-78 ( 19 U.S.C. 3805 note)).

https://www.acquisition.gov/far/

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting

Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (June 2020), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Jun 2020) (41 U.S.C.

3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and

Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

(Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery

Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment. (Jun 2020) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility

Matters (Oct 2018) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Mar 2020) (15

U.S.C. 657a).

__ (ii) Alternate I (Mar 2020) of 52.219-3.

__ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business

Concerns (Mar 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (Mar 2020) of 52.219-4.

__ (13) [Reserved]

__ (14) (i) 52.219-6, Notice of Total Small Business Set-Aside (Mar 2020) (15 U.S.C.

644).

__ (ii) Alternate I (Mar 2020) of 52.219-6.

__ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (Mar 2020) (15 U.S.C.

644).

__ (ii) Alternate I (Mar 2020) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C.

637(d)(2) and (3)).

__ (17) (i) 52.219-9, Small Business Subcontracting Plan (Jun 2020) (15 U.S.C.

637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Jun 2020) of 52.219-9.

__ (v) Alternate IV (Jun 2020) of 52.219-9

__ (18) (i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)).

(ii) Alternate I (Mar 2020) of 52.219-13.

__ (19) 52.219-14, Limitations on Subcontracting (Mar 2020) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages-Subcontracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside

(Mar 2020) (15 U.S.C. 657f).

_X_ (22) (i) 52.219-28, Post Award Small Business Program Rerepresentation (May 2020)

(15 U.S.C. 632(a)(2)).

(ii) Alternate I (MAR 2020) of 52.219-28.

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically

Disadvantaged Women-Owned Small Business Concerns (Mar 2020) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small

Business Concerns Eligible Under the Women-Owned Small Business Program (Mar2020)

(15 U.S.C. 637(m)).

__ (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) (15

U.S.C. 644(r)).

__ (26) 52.219-33, Nonmanufacturer Rule (Mar 2020) (15U.S.C. 637(a)(17)).

_X_ (27) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

__ (28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan2020)

(E.O.13126).

_X_ (29) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_X_ (30) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

__ (ii) Alternate I (Feb 1999) of 52.222-26.

_X_ (31) (i) 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212).

__ (ii) Alternate I (Jul 2014) of 52.222-35.

_X_ (32) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29

U.S.C. 793).

__ (ii) Alternate I (Jul 2014) of 52.222-36.

_X_ (33) 52.222-37, Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212).

_X_ (34) 52.222-40, Notification of Employee Rights Under the National Labor

Relations

Act (Dec 2010) (E.O. 13496).

_X_ (35) (i) 52.222-50, Combating Trafficking in Persons (Oct 2020) (22 U.S.C. chapter and E.O. 13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

__ (36) 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order

12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (37) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–

Designated Items (May 2008) ( 42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential

Hydrofluorocarbons (Jun 2016) (E.O. 13693).

__ (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693).

__ (40) (i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (Jun 2014)

(E.O.s 13423 and 13514).

__ (ii) Alternate I (Oct 2015) of 52.223-13.

__ (41) (i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (Jun 2014) (E.O.s

13423 and 13514).

__ (ii) Alternate I (Jun2014) of 52.223-14.

__ (42) 52.223-15, Energy Efficiency in Energy-Consuming Products (May 2020) (42

U.S.C. 8259b).

__ (43) (i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products

(Oct 2015) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-16.

_X_ (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While

Driving (Jun 2020) (E.O. 13513).

__ (45) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).

__ (46) 52.223-21, Foams (Jun2016) (E.O. 13693).

__ (47) (i) 52.224-3 Privacy Training (Jan 2017) (5 U.S.C. 552 a).

__ (ii) Alternate I (Jan 2017) of 52.224-3.

__ (48) 52.225-1, Buy American-Supplies (May 2014) (41 U.S.C. chapter 83).

__ (49) (i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (May 2014)

(41 U.S.C.chapter83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19

U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

__ (ii) Alternate I (May 2014) of 52.225-3.

__ (iii) Alternate II (May 2014) of 52.225-3.

__ (iv) Alternate III (May 2014) of 52.225-3.

__ (50) 52.225-5, Trade Agreements (Oct 2019) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

_X_ (51) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the

Department of the Treasury).

__ (52) 52.225-26, Contractors Performing Private Security Functions Outside the United

States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for

Fiscal Year 2008; 10 U.S.C. 2302Note).

__ (53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov2007) (42 U.S.C.

5150).

__ (54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area

(Nov2007) (42 U.S.C. 5150).

__ (55) 52.229-12, Tax on Certain Foreign Procurements (Jun 2020).

__ (56) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002)

(41 U.S.C. 4505, 10 U.S.C. 2307(f)).

__ (57) 52.232-30, Installment Payments for Commercial Items (Jan2017) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

_X_ (58) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management

(Oct2018) (31 U.S.C. 3332).

__ (59) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award

Management (Jul 2013) (31 U.S.C. 3332).

__ (60) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

__ (61) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

__ (62) 52.242-5, Payments to Small Business Subcontractors (Jan 2017) (15 U.S.C.

637(d)(13)).

__ (63) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb

2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

__ (iii) Alternate II (Feb 2006) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

__…