RFQ 1395428 - Construction Management Services 2026.8.21_Final.pdf

CITY OF SHORELINE

REQUEST FOR STATEMENT OF QUALIFICATIONS

RFQ # 1395428

Construction Management Services for 145th Street Off Corridor Bike Network Submit no later than September 21st 2026, 5:00 PM, Pacific Local Time

The City of Shoreline, Washington is soliciting a statement of qualification (SOQ) from individuals or firms interested in providing Construction Management Services for the 145th Street Off Corridor Bike Network project.

Primary Objectives The primary objectives of the Construction Management/Construction Administration consultant (CM/CA) are to provide project oversight, inspection services, plans, specification, and estimate (PS&E) review, and financial tracking of the 145th Street Off Corridor Bike Network project consistent with federal, state, and various local agency guidelines.

Background The City of Shoreline’s 145th Street Off Corridor Bike Network project schedule includes proposed improvements with an estimated construction cost range of $750,000 to $1,500,000 and an estimated December 2026 start date.

Improvements include but are not limited to new pedestrian and bike facilities including pedestrian and bike ramps, sidewalks, installation of RRFBs, wayfinding signs, overlays and a speed table on N 157th St. The project also constructs two new traffic circles at the intersection of Corliss Ave N and N 148th St and the intersection of Ashworth Ave N and N 150th St.

Funding for this project includes several different federal and agency sources.

The 145th Street Off Corridor Bike Network project is scheduled to advertise for construction in October of 2026, with first day of work scheduled for March 2027. Prior to construction activities, the selected firm is expected to participate in the review of bid-ready contract plans and bid-award assistance.

Preliminary Timeline The following tentative schedule will be used for selection to notice to proceed to proceed:

RFQ Release August 24th, 2026 Deadline for Written Inquiries September 15th, 2026 SOQ Due Date September 21st, 2026 City Evaluation of Submittals September 28th, 2026 Selected Interviews October 5th-7th, 2026 Intent to Award October 12th, 2026* Contract Review and Approval November 2nd, 2026* Issue Notice to Proceed November 9th, 2026*

*Dates are approximate

Scope of Work

The work to be performed by the CONSULTANT consists of:

- Reviewing PS&E for constructability and completeness, assisting with bid document review and analysis, participating in certain project meetings, providing geometric survey control for the project and providing verification of contractor surveying

- Observing and reporting on construction work in progress and monitoring adherence to the contract documents

- Observing placement of materials

- Measuring and computing pay items and preparing pay estimates

- Reviewing contractor submittals

- Sampling and testing materials

- Providing special inspection services

- Preparing documents and records to ensure the project is constructed in accordance with Federal and State requirements

- Provide final records and record drawings

- The selected firm may also be requested to coordinate/produce public information materials and respond to questions and concerns from the public, business or property owners.

Submittal Requirements Proposals shall be submitted in PDF file format, using the registered RFQ on publicpurchase.com, before the submittal deadline of September 21st, 2026, by 5:00 p.m. Pacific Local Time. A Proposal is deemed submitted as evidence by the receipt date and time shown on publicpurchase.com. Submittals shall list “SOQ 1395428 - CM Services - OCBN” in the subject line. Questions related to this solicitation shall be submitted on publicpurchase.com. Questions via phone will not be accepted. Questions received after the deadline will not be accepted.

Proposals shall be limited to 17, single-spaced and single-sided, 8 ½” by 11” typewritten pages (min. Arial 11-point font or equivalent). No other page sizes will be accepted. A single evaluation of information may be included and will not count toward the page limit.

The following format and content shall be adhered to by each firm and presented in the following order:

A. Executive Summary (Page limit: 2 pages)

An executive summary letter should include the key elements of the respondents’ SOQ and an overview of the consultant team. Indicate the address and telephone number of the respondents’ office located nearest to Shoreline, Washington, and the office from which the project will be managed.

B. Statement of Experience (Page Limit – 4 Pages)

Provide evidence of the respondent’s experience and abilities in providing construction management, oversight, and inspection services, including:

1. Experience demonstrating ability to serve as an Owner’s representative for public agencies;

2. The ability to perform and/or deliver the types of services detailed in the scope of services;

3. The ability to provide adequate resources and support for the scope and services identified;

4. History of working with Owners and contractors to deliver quality projects as measure by scope, schedule, and budget;

5. History and experience in developing and providing resources in-lieu of staff for Owners;

6. Experience in managing federally funded projects, including participating in and passing audits; and

7. Ability to meet Owner’s budgets in delivering services efficiently and effectively.

The experience listed should be that which was performed by the respondents’ staff that will be assigned to the city project. The city will be focusing on experience of the Lead Consultant/Project Manager and Inspectors who will be assigned to the city’s project.

C. Project Approach (Page Limit - 4 pages, excluding resumes)

1. Work Plan: Describe how the work will be accomplished, responsibilities and areas of attention or concern. Indicate all key deliverables and their contents.

This section should clearly describe the methodology or methodologies planned to be used to carry out the specific tasks described in the project scope.

2. Project Organization and Staffing: Describe the approach and methods for managing the project. Provide an organization chart showing all proposed team members. Describe the responsibilities of each person on the project team. Identify the Project Director and/or Manager and the key contact person for the city. Provide names of current and pending projects to which each proposed team member (excluding any full-time team members), is assigned and how much time they are available to work on this project.

Provide the current design/construction phase status of each project and the expected date of completion.

3. Resumes: Include resumes of each member of the project team. List the portion of the work to be subcontracted and information describing the qualification and relative experience of any proposed subcontractors. Include a list of information required or tasks to be completed by city staff. Indicate expertise of staff, if any, as it relates to this project.

D. Related Project Experience and References (Page Limit – 7 Pages)

Describe recent (whin the last 5 years) directly related to construction management projects of greater than or equal value and complexity, and projects of such complexity where multiple funding sources were reflected in the Bid Schedules. Include the name of the client, description of the work done, address and telephone number, dates of the project and the name of the project director.

Emphasis should be placed on experience with projects requiring staging, traffic control and undergrounding of utilities. Emphasize cost and schedule control.

Demonstrate your team’s ability to perform the work requested within an established budget and schedule. The consultant is required to provide evidence of experience in WSDOT/FHWA standards, and the ability to provide a voluntary 10% SBE goal participation for this project. The project has a zero DBE and FSBE participation goal. The experience listed must be that which was performed by the consultant’s staff and/or team’s staff that will be assigned to this project.

The city will be focusing on the experience of the Project Manager and Lead Inspector who will be assigned to this project. Emphasis will also be given on how Public Communication may be provided, and the individuals involved.

The City’s Evaluation Panel will use the following criteria to evaluate each SOQ:

Criteria Points Executive Summary Statement of Experience

Maximum 5 Points Maximum 30 Points

Project Approach Maximum 35 Points Related Project Experience & References Maximum 30 Points Maximum Points Maximum Points 100

The qualifications will be the basis from which interested individuals or firms will be selected for interviews. Following the city staff evaluation of the qualifications received, selected individuals or firms will be invited to make oral presentations before the city’s evaluation panel. The 40-minute presentation shall include the following: the project approach, key staff assigned to the project and their role and expertise, firm and key staff experience on similar projects, and capacity to execute work. The presentation will overlap the information in the statement of qualifications but is an opportunity to focus on the project details. Following the presentation, there will be 10 minutes for staff questions followed by five minutes for a closing statement by the firm or individual.

Upon completion of the evaluations, the city’s evaluation panel will determine the most qualified individual or firm based on all materials and information presented. The city will then begin negotiations on a negotiated hourly rate consultant agreement with the selected individual or firm. The individual or firm will be held to ADA and Civil Rights language for the Local Agency. Federally funded projects will be held to Federal Equal Employment Opportunity (EEO) requirements.

Any individual or firm failing to submit information in accordance with the procedures set forth in the RFQ may be subject to disqualification. The city reserves the right to change the solicitation schedule, issue amendments to the solicitation, or cancel the solicitation at any time prior to the submittal deadline. The city reserves the right, at its sole discretion, to waive immaterial irregularities contained in the proposals. The city reserves the right to reject any and all proposals at any time, without penalty. The city reserves the right to refrain from contracting with any respondent. Individuals or firms eliminated from further consideration will be notified by mail by the city as soon as practical.

Proposals remain confidential until closing deadline after which proposals are considered a public record subject to public disclosure under RCW 42.56, the Public Records Act. Proposers shall mark as “proprietary” any information that the Proposer believes meets the exemption under RCW 42.56.270(1). This designation will be considered by the city in response to public records requests.

Any Proposal may be withdrawn, either personally or by written request, at any time prior to the time set for the Proposal submittal deadline.

The City of Shoreline, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat.

252, 42 U.S.C. 2000d to 2000d-4 and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, in consideration for an award.