RFQ 1393 Admin Doc and Attachment A - ISDA Signage.pdf

ISDA RFQ 1393 – ISDA Signage Administration Document

RFQ Event 1393 ISDA Signage

1. Purpose

The materials being purchased include custom and standardized retail promotional signage and merchandising materials supporting Idaho Preferred retail promotions, Idaho Preferred Month, and seasonal campaigns.

Materials may include, but are not limited to, custom bin wraps, headers, shelf talkers, floor decals, freezer and refrigerator clings, hanging signage, end caps, dump bins, produce display materials, twist ties, and stickers.

Some materials are standardized inventory items while others are custom developed based on retailer participation, store footprint, seasonal merchandising plans, and promotional needs.

After the solicitation is complete, but within 90 days of award, ISDA may require additional quantities of the quoted items.

The quantities listed in Attachment A are estimates only. There is no guarantee of a minimum or maximum quantity for the items in this RFQ.

The purchase of additional quantities at the quoted price will be at ISDA’s sole discretion.

The sole point of contact for this RFQ is:

Molly Heiss, Idaho State Department of Agriculture

(208) 332-8641 Molly.Heiss@ISDA.Idaho.gov

2. Submission of Questions The contact noted in Section 1 is the only contact for ISDA for this RFQ. All correspondence will be in writing and must be submitted via the Q&A Board in Luma. In the event that it becomes necessary to revise any part of this RFQ, addenda will be posted at Supplier Portal / Supplier Portal (inforgov.com) It will be the responsibility of the vendor intending to submit a quote to monitor Supplier Portal / Supplier Portal (inforgov.com) for any updates or amendments. Any oral interpretations or clarifications of this RFQ shall not be relied upon.

3. Time lines Vendor Q&A ends: July 29, 2026 at 11:59:59 PM Mountain Time Quotes Due: August 3, 2026 by 5:00:00 PM Mountain Time

4. Incorporated Documents

a) State of Idaho Solicitation Instructions for Vendors, dated Jan 2017

b) State of Idaho Standard Terms and Conditions, dated 2024

c) State of Idaho Signature Page

d) State of Idaho Insurance Requirements

e) Attachment A – Specifications mailto:Molly.Heiss@ISDA.Idaho.gov https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA

Quotes which condition the Quote based upon the State accepting other terms and conditions not found in the RFQ, or which take exception to the State’s terms and conditions, will be found non-responsive, and no further consideration of the Quote will be given.

5. Award Basis

Award will be made by line to the responsive, responsible vendor with the lowest per-unit price. The quoted price must be a fully-burdened price.

ISDA reserves the right to purchase additional quantities at the awarded price.

6. Delivery, Acceptance, and Billing

The Vendor must deliver the items, FOB Destination, to the Idaho State Department of Agriculture at 2270 Old Penitentiary Rd., Boise, Idaho 83712, no later than the date listed in Attachment A, Specifications. Please Note: Different items may have different delivery timeframes..

Please provide advance notice of one week before delivery.

The ISDA contact for delivery is:

Erica White Ph: (208) 332-8532 E-mail: erica.white@isda.idaho.gov

Acceptance:

Items will be evaluated for acceptance based on the specifications included as Attachment A.

Invoicing:

Agency Name: Idaho State Department of Agriculture Invoice Address: ATTN: Erica White

P.O. Box 7249 Boise, ID 83707

Email Address: fiscal@isda.idaho.gov Phone: (208) 332-8532

The Vendor must provide the following information with each invoice:

1. IPRO contract number (and name of project/product, if appropriate) and Agency PO number

2. Identification of product order date and product delivery date

3. Total amount billed

4. Detailed itemized description of product(s) provided

5. Name of authorized individual and contact information for Vendor.

mailto:fiscal@isda.idaho.gov

7. Response Only electronic submissions will be accepted. The Vendor must input their fully-burdened quote into LUMA for each item they are bidding. The Vendor’s quote must include information about Vendor lead times for the installations.

The Vendor’s Quote must include responses to all mandatory Prerequisites and Questions and be received prior to the deadline established in LUMA.

8. Electronic Submission LUMA – Enter your pricing in LUMA Supplier Portal / Supplier Portal (inforgov.com)) and respond to all mandatory Prerequisites and Questions prior to the deadline established in LUMA.

All quotes must be accompanied by a signed State of Idaho Signature Page. Be advised that the Vendor name/entity entered on the State of Idaho Signature Page must match the Vendor name/entity registered in LUMA. If the Vendor name/entity identified on the state supplied Signature Page differs from the Vendor name/entity under which you register in LUMA, the information provided on the Signature Page prevails.

All vendors participating in a solicitation issued through LUMA must establish an account in the LUMA system. It is free to establish an account and only takes a few minutes of your time.

Attachment A – Specifications

RFQ 1393

ISDA Signage

RFQ 1393, Line 1 Bin Wrap Specifications:

o Final Trim Size: 76” W x 28” H o Shape: rectangle o Material: 100# text or comparable stock o Full four-color printing process, one sided o Artwork to be provided via large file sharing program after contract has been awarded o Adhesive strip along top edge (can be supplied separately if needed) o Qty: 100 with the option to customize or purchase up to 450 additional units at the same price, with reasonable customization

Delivery must be made between July 24th and August 14, 2026. Vendors must upload their delivery date at the time of the quote. ISDA reserves the right to determine whether the vendor’s stated delivery date meets the agency’s business requirements.

Images of a bin wrap purchased by ISDA via a previous RFQ and meeting these specifications are included for Vendor reference only. Actual artwork will be provided after the purchase order has been awarded.

RFQ 1393, Line 2 Bollard Cover Specifications:

o Size: 4 Panel, each panel is 11” W x 36” H o Shape: Slide over rectangular tube o Materials: 5mm coroplast, weather resistant, single sided o Full four-color printing process o Artwork to be provided via large file sharing program after contract has been awarded o Qty: 200 with the option to customize or purchase up to additional 20 units at the same price, with reasonable customization

Delivery must be made between July 24th and August 14, 2026. Vendors must upload their delivery date at the time of the quote. ISDA reserves the right to determine whether the vendor’s stated delivery date meets the agency’s business requirements.

Images of bollard covers meeting these specifications are included for Vendor reference only. Actual artwork will be provided after the purchase order has been awarded.

RFQ 1393, Line 3 End Cap Sign Specifications:

o Size: 47.75"W x 5.75"H o Materials: 18pt gloss or similar o Full four-color printing process o Artwork to be provided via large file sharing program after contract has been awarded o Qty: 120 with the option to customize or purchase up to additional 100 units at the same price, with reasonable customization

Delivery must be made July 24th and August 14, 2026. No early deliveries will be accepted. Vendors must upload their delivery date at the time of the quote. ISDA reserves the right to determine whether the vendor’s stated delivery date meets the agency’s business requirements.

Images of end caps meeting these specifications are included for Vendor reference only. Actual artwork will be provided after the purchase order has been awarded.

RFQ 1393, Line 4 Floor Decals, Sets of Five, Specifications:

o Size: Each set includes: one- 36" dia. decal + four- 18" dia.

"breadcrumbs" o Shape: circle o Material: Nonslip vinyl for indoor use, adhesive back o Full four-color printing process o Artwork to be provided via large file sharing program after contract has been awarded o Qty: 90 sets with the option to customize or purchase up to additional

30 sets at the same price, with reasonable customization

Delivery must be made between July 24th and August 14, 2026. No early deliveries will be accepted. Vendors must upload their delivery date at the time of the quote.

ISDA reserves the right to determine whether the vendor’s stated delivery date meets the agency’s business requirements.

Images of floor decals meeting these specifications are included for Vendor reference

RFQ 1393, Line 5 Freezer Cling Specifications:

o Size: 9” diameter o Shape: circle o Materials: All temp vinyl or low tack sticker o Full four-color printing process o Artwork to be provided via large file sharing program after contract has been awarded o Qty: 220 with the option to customize or purchase up to additional 50 units at the same price, with reasonable customization

Delivery must be made between July 24th and August 14, 2026. Vendors must upload their delivery date at the time of the quote. ISDA reserves the right to determine whether the vendor’s stated delivery date meets the agency’s business requirements.

Images of freezer clings meeting these specifications are included for Vendor reference only. Actual artwork will be provided after the purchase order has been awarded.

RFQ 1393, Line 6 Hanging Banner Specifications:

o Size: 36” W x 72” H o Material: Coroplast, Grommets o Full four-color printing process, Double sided o Artwork to be provided via large file sharing program after contract has been awarded o QTY: 50 with the option to customize or purchase up to additional 200 units at the same price, with reasonable customization

Delivery must be made between July 24th and August 14, 2026. Vendors must upload their delivery date at the time of the quote. ISDA reserves the right to determine whether the vendor’s stated delivery date meets the agency’s business requirements.

Images of a hanging banner purchased by ISDA via a previous RFQ and meeting these

RFQ 1393, Line 7 Hanging Pennant Banner Specifictions:

o Size: 36" H X 36" W o Shape: pentagon o Material: Coroplast, Grommets o Full four-color printing process, double sided o Artwork to be provided via large file sharing program after contract has been awarded o Qty: 200 with the option to customize or purchase up to additional 50 units at the same price, with reasonable customization

Delivery must be made between July 24th and August 14, 2026. Vendors must upload their delivery date at the time of the quote. ISDA reserves the right to determine whether the vendor’s stated delivery date meets the agency’s business requirements.

Images of hanging pennant banners purchased by ISDA via a previous RFQ and meeting these specifications are included for Vendor reference only. Actual artwork will be provided after the purchase order has been awarded.

RFQ 1393, Line 8 and Line 9 Meat Case Divider (Small and Large) Specifications:

o Size (Small): 4.5” to 8” tall x 14” long with 2 x 8” heat bent feet o Size (Large): 4.5” to 8” tall x 28” long with 2x14” heat bent feet o Shape: L-shape with heat-bent feet, flared at base o Materials: durable .060-thick styrene o 2-sided, Full four-color printing process o Artwork to be provided via large file sharing program after contract has been awarded o Qty Size (Small): 25 with the option to customize or purchase up to additional 10 units at the same price, with reasonable customization o Qty Size (Large): 50 with the option to customize or purchase up to additional 10 units at the same price, with reasonable customization

Delivery must be made between July 24th and August 14, 2026. Vendors must upload their delivery date at the time of the quote. ISDA reserves the right to determine whether the vendor’s stated delivery date meets the agency’s business requirements.

Images of general meat case dividers previously purchased by ISDA meeting these specifications are included for Vendor reference only. Actual artwork will be

RFQ 1393, Line 10 Retail Shelf Strip Specifications:

o Size: 1.25” H x 4” W o Materials: paper 80# gloss or similar o Full four-color printing process o Artwork to be provided via large file sharing program after contract has been awarded o Qty: 8400 with the option to customize or purchase up to additional

1200 units at the same price, with reasonable customization

Delivery must be made between July 24th and August 14, 2026. Vendors must upload their delivery date at the time of the quote. ISDA reserves the right to determine whether the vendor’s stated delivery date meets the agency’s business requirements.

Images of retail shelf strips previously purchased by ISDA meeting these specifications are included for Vendor reference only. Actual artwork will be

RFQ 1393, Line 11 Stack Base Header Specifications:

o Size: 29.75" W x 5.75"H o Materials: 100# Text or comparable stock o Full four-color printing process o Artwork to be provided via large file sharing program after contract has been awarded o Qty: 550 with the option to customize or purchase up to additional 100 units at the same price, with reasonable customization

Delivery must be made between July 24th and August 14, 2026. No early deliveries will be accepted. Vendors must upload their delivery date at the time of the quote.

ISDA reserves the right to determine whether the vendor’s stated delivery date meets the agency’s business requirements.

Images of stack base headers purchased by ISDA previously meeting these

RFQ 1393, Line 12 Twist Ties imprinted with “Locally Grown” Specifications:

o Size: 18” L X 3/8” W o Shape: --o Materials: white paper/ wire core, moisture and tear resistant o Full color process o Artwork to be provided via large file sharing program after contract has been awarded o Qty: 1 case of 3000 twist ties, with the option to customize or purchase up to additional 4 cases at the same price, with reasonable customization

Delivery must be made between July 24th and August 14, 2026. No early deliveries will be accepted. Vendors must upload their delivery date at the time of the quote.

ISDA reserves the right to determine whether the vendor’s stated delivery date meets the agency’s business requirements.

Images of twist ties meeting these specifications are included for Vendor reference

RFQ 1393, Line 13 Walmart Digital Local Product Identifier Specifications:

o Size: Main body: 1.75” W x 1.69” H. Tab extension: approx. 0.585” L x 0.475” W. Total width including tab: approx. 2.34” o Shape: square with a rectangle tag o Materials: 16pt Glossy o Full four-color printing process o Artwork to be provided via large file sharing program after contract has been awarded o Qty: 1500 with the option to customize or purchase up to additional 100 units at the same price, with reasonable customization

Delivery must be made between July 24th and August 14, 2026. Vendors must upload their delivery date at the time of the quote. ISDA reserves the right to determine whether the vendor’s stated delivery date meets the agency’s business requirements.

Images of Walmart Digital local product identifiers previously purchased by ISDA meeting these specifications are included for Vendor reference only. Actual artwork will be