RFQ 1372 - Dixieland Delight Dust Abatement_RFQ Package.docx

STATE OF IDAHO

DEPARTMENT OF LANDS

Dixieland Delight Dust Abatement

REQUEST FOR QUOTE - RFQ 1372

DUE BEFORE 5:00:00 P.M. M.T. on JULY 7, 2026

REQUEST FOR QUOTE

AND

INSTRUCTIONS

Quotes will be received by the Idaho Department of Lands for the following:

DIXIELAND DELIGHT DUST ABATEMENT

INSTRUCTIONS:

The purpose of this Request for Quote (RFQ) package is to solicit quotes for the efficient completion of the DIXIELAND DELIGHT DUST ABATEMENT work outlined in the attached Schedule A and project description.

Quotes must be submitted via IPRO Powered by Luma (IPRO) prior to the deadline specified, late quotes will not be accepted. Faxed or mailed quotes will not be accepted. Upload all required Submittal Forms (including Schedule A, and any other items listed). Enter your Cost in IPRO as instructed in IPRO for each Line Item.

It is mandatory to submit your Quote electronically via IPRO, all Offerors participating in a Solicitation issued through IPRO must establish an account in the IPRO system as it is necessary in order to process and/or award the resulting Contract(s). It is free to establish an account and only takes a few minutes.

Offeror agrees that its Quotation shall be good and may not be withdrawn for a period of ninety (90) days after the scheduled closing date, unless otherwise identified in the Solicitation. No Quotation will be accepted if marked "price prevailing at time of delivery,” “estimated prices,” “actual costs to be billed,” or similar phrases. After the date and time of closing, no price change will be allowed, unless otherwise stated in the Solicitation. The right is reserved to accept a quote on each item separately, or as a whole. IDL may award Purchase Order(s) in its best interest to the qualified Supplier submitting the lowest responsible and responsive quote, either by line item or in whole. The TOTAL PRICE by line item or in whole will be the basis for award. The Quotation must be in U.S. Dollars.

Idaho Department of Lands reserves the right to enter negotiations in accordance with IDL Procurement Policy #455.

QUOTES DEADLINE AND ELECTRONIC DELIVERY REQUIREMENTS:

Quotes must be received before 5:00:00 P.M. M.T. on July 7, 2026. IDL is not responsible for delayed delivery of electronically submitted quotes. Late Quotes will not be accepted. Fax Quotes will not be accepted. Mailed Quotes will not be accepted

QUESTIONS:

Questions pertaining to this RFQ must be submitted in writing by email to quinn.shea@idl.idaho.gov. The deadline for receiving questions is 11:59:59 P.M., on 6/28/2026. Responses to all questions received will be posted as an addendum in IPRO. Verbal questions will not be accepted.

PROJECT DESCRIPTION

IDL SUPERVISORY:

Nezperce Clearwater National Forest

PROJECT NAME:

Dixieland Delight Dust Abatement

PROJECT NUMBER:

RFQ 1372

PROJECT COMPLETION DATE:

Between July 17 – July 31, 2026

PROJECT LOCATION:

Dixie, Idaho, Nezperce Clearwater National Forests, Red River Ranger District, Road 222

WORK TO BE PERFORMED:

Contractor must complete Dust Abatement using a liquid Magnesium Chloride solution, RoadSaver, or an equivalent product, on three (3) separate stretches of road approximately three (3) miles in total. Road segments to be treated with RoadSaver are identified on the attached maps and include US Forest Service Road 222 (approximately 2.5 miles), Road 222D (approximately 0.5 miles), and Road 9537 (approximately 0.09 miles). Application of RoadSaver to the road surface will be approximately 14’ in width but will vary depending on the exact road segment. The spray pattern shall include spray nozzles which are evenly distributed across the spray bar. Distribution equipment shall include accurate volume measuring devices or a calibrated tank.

EQUIPMENT REQUIREMENTS:

The Contractor must provide all equipment which includes but is not limited to truck, tank, and spray nozzles.

NOXIOUS WEEDS:

Prior to entering National Forest System (NFS) lands, all equipment will need to be washed to reduce the risk of transporting noxious weed seeds onto NFS lands. Equipment will require inspection prior to entering NFS lands, inspections will be performed by IDL COR or USFS weeds or engineering staff. If the inspection fails, the Contractor will need to clean their truck/equipment, at its own expense, until the inspection is passed.

PROJECT ADMINISTRATION:

IDL’s Contracting Officer Representative (COR) will be provided after award.

PROJECT PERIOD AND SCHEDULE:

Contract work may commence after the Contractor receives a Notice to Proceed and has had a prework conference with the COR. All work must be completed by July 31, 2026, in compliance with all Contract terms, clauses, and associated special provisions (if applicable).

INSPECTION AND ACCEPTANCE:

Upon completion of the dust abatement, the IDL COR will inspect the work completed by the Contractor for Contract compliance. Within ten (10) calendar days, the State will notify the Contractor regarding acceptability of inspected work. The Contractor will have five (5) calendar days from the time of notification to correct unsatisfactory work.

PAYMENT:

Invoices must be sent to GNAinvoicing@idl.idaho.gov. Invoices that are not sent to this address may be delayed in processing and payment. Invoices must include the Contract Number and a unique invoice number to prevent delays in processing.

Payment will be made to the Contractor upon satisfactory completion of fieldwork at the rates set forth in Schedule A. Invoices must be itemized per the attached Schedule A; payment will be made after receipt of the contractor’s itemized invoice for satisfactorily completed work. Invoices shall be submitted no more than monthly and will include a description of services completed during the period being invoiced. Per Idaho Code 67-2302 (2) IDL has up to 60 days from receipt of an invoice for processing and payment.

SCHEDULE A

STATE OF IDAHO

DEPARTMENT OF LANDS Solicitation Number: 1372

REQUEST FOR QUOTE

THIS IS NOT AN ORDER

INSTRUCTIONS:

Responders must use this form in submitting prices.

Delivery: FOB Destination: Dixie, Idaho, Nezperce Clearwater National Forest Red River Ranger District Roads 222, 222D and 9537 (See Maps)

SUBMISSION DELIVERY:

All quotes must be submitted through IPRO, powered by Luma.

We have stated hereon the prices at which we will furnish and at destination named above, the articles or services as specified. Delivery will be made as specified above.

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