RFQ 1333ND23QNB190378.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6-95) Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

c. CITY

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

SCHEDULE Continued

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Base Year

0001 CUP BOILER REPAIR & WELDING SERVICES IN

ACCORDANCE WITH THE PERFORMANCE WORK

STATEMENT

PR NUMBER: NB193000-23-01773

DELIVERY DATE: 07/24/2023

SHIP TO:

NATIONAL INST OF STDS AND TECHNOLOGY

BUILDING 301 SHIPPING AND RECEIVING

100 BUREAU DRIVE

GAITHERSBURG MD 20899-0001

FOB : Destination Period of Performance: 07/24/2023 to 07/23/2024

1.00 EA

Option Year 1

OPT

1001 CUP BOILER REPAIR & WELDING SERVICES IN

ACCORDANCE WITH THE PERFORMANCE WORK

STATEMENT

DELIVERY DATE: 07/24/2024

SHIP TO:

NATIONAL INST OF STDS AND TECHNOLOGY

BUILDING 301 SHIPPING AND RECEIVING

100 BUREAU DRIVE

GAITHERSBURG MD 20899-0001

FOB : Destination Period of Performance: 07/24/2024 to 07/23/2025

Options Year 2

OPT

2001 CUP BOILER REPAIR & WELDING SERVICES IN

ACCORDANCE WITH THE PERFORMANCE WORK

STATEMENT

DELIVERY DATE: 07/24/2025

SHIP TO:

NATIONAL INST OF STDS AND TECHNOLOGY

BUILDING 301 SHIPPING AND RECEIVING

100 BUREAU DRIVE

GAITHERSBURG MD 20899-0001

FOB : Destination Period of Performance: 07/24/2025 to 07/23/2026

PAGE 2 OF 56 1333ND23QNB190378

Table of Contents

Performance Work Statement

Guidelines for Contractors & A-E Firms

52.202-1DEFINITIONS (JUN 2020)

52.203-7ANTI-KICKBACK PROCEDURES (JUN 2020)

52.204-6 UNIQUE ENTITY IDENTIFIER (OCT 2016)

52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

52.204-12 UNIQUE ENTITY IDENTIFIER MAINTENANCE (OCT 2016)

52.204-13SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC 2014)

52.204-23PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND SERVICES DEVELOPED OR PROVIDED BY

KASPERSKY LAB AND OTHER COVERED ENTITIES (NOV 2021)

52.212-4CONTRACT TERMS AND CONDITIONS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER--SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUNE 2013)

52.232-40PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (MAR 2023)

52.233-3 PROTEST AFTER AWARD (AUG 1996)

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004)

52.244-6SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JUN 2023)

52.204-24REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

(NOV 2021)

52.204-25PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (NOV 2021)

52.204-26COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES--REPRESENTATION (OCT 2020)

52.212-3OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC

2022)

52.212-5CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (JUN 2023)

52.216-24 LIMITATION OF GOVERNMENT LIABILITY (APR 1984)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

52.219-1SMALL BUSINESS PROGRAM REPRESENTATIONS (MAR 2023)

52.225-25PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN CERTAIN ACTIVITIES OR TRANSACTIONS RELATING

TO IRAN--REPRESENTATION AND CERTIFICATIONS (JUN 2020)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

1352.201-72 CONTRACTING OFFICER`S REPRESENTATIVE (COR) (APR 2010)

NIST LOCAL-53CONTRACT PERFORMANCE DURING CHANGES IN NIST OPERATING STATUS

NIST LOCAL-54ELECTRONIC BILLING INSTRUCTIONS

NIST LOCAL-56INVOICING PROCESSING PLATFORM-ALTERNATE I (DEC 2022)

Instructions to Quoters

Evaluation/Basis for Award

PAGE 3 OF 56 1333ND23QNB190378

CLAUSES

Performance Work Statement

PAGE 4 OF 56 1333ND23QNB190378

1.0 Background

The National Institute of Standards and Technology (NIST) is a government scientific research facility located in Gaithersburg, MD. The facility buildings largely date to the early 1960’s.

NIST operates a Central Utility Plant (CUP) to deliver several site-wide utility services to the campus buildings.

Loss of the capability to provide these services to the NIST Campus jeopardizes the national mission NIST is tasked with.

Generally, most boiler repairs, piping, and associated repairs within the NIST CUP involve American Society of Mechanical Engineers (ASME) certified welding, and a R-Stamp from the National Board of Boiler and Pressure Vessel Inspectors (NBBI). The “R” stamp is also required for boiler shell and internal repair.

NIST is seeking a boiler repair and welding contractor to perform “R” code boiler repair and mobile welding operations on a 24/7/365 basis for urgent CUP repairs and limited other repairs in site steam manholes and other spaces on a as needed basis.

2.0 Requirements

2.1 Contractor shall provide all labor, transportation, materials, facilities, equipment, and personnel necessary to provide on-call critical maintenance/repair for six high pressure power boilers and/or their support systems and other associated systems.

Generally, the boilers are:

o SG-1 44,000 PPH Union Iron Works Boiler S/N 22951 o SG-2 44,000 PPH Union Iron Works Boiler S/N 22952 o SG-3 44,000 PPH Union Iron Works Boiler S/N 22957 o SG-4 44,000 PPH Union Iron Works Boiler S/N 22958 o SG-5 80,000 PPH English Boiler Model APP80250 S/N 960391 o SG-6 80,000 PPH English Boiler Model APP80250 S/N 960392 o HRSG 80,000 PPH RENTEC Boiler S/N 2015-39 (C-Gen)

2.2 The contractor shall, on an as needed basis, conduct repairs within the Gaithersburg NIST CUP on steam and power generating boilers and associated piping and components per applicable ASME and code requirements.

2.3 The contactor shall perform boiler repairs which include, but are not limited to, welding repairs on water wall tubes, economizer tubes, generating tubes, pier tubes, front header, sidewall headers, rear header, mud drums, steam drums, power piping, blow down drains, valves, safeties, hand holes, manholes, baffles, and gas passes.

a. Boiler repair shall also include the boiler envelope and associated support systems.

b. The support systems include the boiler, boiler tubes, boiler steam piping, feed water systems, piping, and related components and assemblies. This will include the rolling of tubes into the headers and the replacement of tubes.

c. Generally:

c.i. Contractor shall have and maintain ASME welding certification and NBBI “R” certification at time of bid submission and during the life of the contract.

c.i.a. Loss of the NBBI “R” certification shall be cause for termination of the contract.

PAGE 5 OF 56 1333ND23QNB190378

c.ii. Contractor shall also have staff certified to the ASME welding code applicable to requirements of the “R” stamp for other general piping repairs.

c.iii. Contractor shall have all equipment and personnel to respond to emergency response calls within 8 hours of notification, c.iv. Contractor is solely responsible for supplying labor and materials for repairs, c.v. Contractor shall demolish and reinstall insulation on piping, boilers, pressure vessels, and valves removed to affect repairs or investigation.

d. Contractor shall perform work in steam manholes at temperatures up to 165 degrees Fahrenheit, usually less, when incorporating multiple blowers continuously or other cooling equipment.

d.i. Contractor shall have personnel trained in confined space entry per OSHA regulation.

d.ii. Contractor shall supply and utilize all confined space equipment required for code compliant entry and work in confined spaces.

d.iii. Contractor shall be solely responsible for all OSHA confined space entry documentation, record keeping, training, and equipment required for confined space entry.

e. All work and welder qualifications shall be to American Society of Mechanical Engineers (ASME) Section IX.

e.i. The contractor shall be qualified to make welds complying with “R” code requirements.

e.ii. The contractor shall also have minimum five years current experience repairing power boilers.

e.iii. The contractor shall have all tools, welding machines, tube rollers, and material available to complete all repairs.

e.iv. Contractor shall provide individual welder certifications to COR or designee as part of submittal process but before any work commences.

e.v. Contractor shall provide welding procedure to COR for approval for butt weld and socket fitting welds no later than 10 days after notice to proceed, and prior to any welds being made.

e.vi. No X-ray or other NDT requirement unless required by NBBI code requirements or specifically requested by COR.

e.vii. Following any services performed the contractor shall furnish a written report detailing what repairs were made along with copies of employee certifications, NBBI and ASME boiler inspection reports for repairs and if employee certifications were required for the repairs.

2.4 The following general conditions shall be utilized at a minimum for the installation on steam system piping in manholes. Deviations from these conditions shall be approved by the COR.

a. All pipe utilized, including threaded nipples, shall be of nominal size schedule 80 seamless pipe.

i. All weld fittings on condensate piping and condensate system components will be rated

ANSI 150# or equivalent.

e.vii.a. Where condensate return, piping is replaced including flanges for valve installation, 300# class flanges and valves shall be the replacement.

e.vii.b. Valves in steam and condensate return will be OSY cast steel valves:

Crane or equal.

ii. All weld fittings on steam piping and steam system components will be rated ANSI 300# or equivalent.

iii. All welds shall be made “uphill” and any weld found to exhibit or found to be made downhill (starting from top of pipe to the bottom) shall be totally removed and remade.

PAGE 6 OF 56 1333ND23QNB190378

b. Contractor shall independently verify interior manhole piping conditions.

c. Contractor shall provide sketches of piping to be replaced prior to starting fabrication.

2.5 Response

a. The contractor shall have a 24 / 7/ 365 on-call system and have direct or authorized facilities located within the NIST Gaithersburg local commuting area.

b. The contractor shall have a telephone number for 24 hour service requests. Calls for service shall go to a live representative and will not be automated.

c. Contractor shall maintain an on-call system of mandatory escalation to management.

d. Initial response (telephone) to a call for service shall not exceed 4 hours.

e. Contractor shall have all equipment and personnel to respond to emergency response calls within 8 hours of notification,

3.0 Authority for Work

3.1 On notification by COR or designee, contractor shall respond with a crew to the NIST CUP to access the repair requirements within 8 hours.

3.2 Within 24 hours, the contractor shall provide the COR a written estimate for repairs with sketches, material list, and estimated labor.

3.3 The work authorization may only be granted by the Contracting Officer.

3.4 The contractor shall submit to the COR, an itemized list of the materials, parts, and labor hours needed to complete the repairs at the conclusion of work being completed by the contractor.

3.5 The government will reimburse the contractor for the initial response and estimate creation, approved labor, and parts and materials approved by COR to return the high-pressure power boiler, or its subsystems, to operational condition.

PART 1 - 4.0 Concept of Operations

4.1 Described as follows is the established process the Government will utilize for call outs and repairs as well as stated standards for deliverables.

a. Central Plant personnel identify an emergency repair or maintenance that needs to be addressed.

b. Contracting Officer’s Representative (COR) or Contracting Officer (CO) make initial contact, or authorized contractor designee, with request to evaluate the repair that has been identified.

c. The contractor shall arrive on site within the required 8-hour period to evaluate the identified deficiency.

PAGE 7 OF 56 1333ND23QNB190378

d. The Government is responsible for coordinating site and building access to the installation during a call out.

e. The contractor shall respond with fully Green Badged – Out of hours Access personnel for all responses.

f. The contractor shall coordinate with NIST CUP Shift Supervisor then analyze the deficiencies and to the maximum extent possible inform the COR of progress being made.

g. Progress shall be documented and submitted in writing (email) daily.

h. Within one (1) day after inspection of any component for which the contractor recommends repairs or replacement, submit a Letter of Recommended Repair (LRR) to the COR.

h.i. If defects in components are discovered, which, in the contractor’s opinion, are optional to correct, the contractor shall submit a letter describing the defect.

h.ii. The CO will review the information provided by the contractor and decide whether or not to make the optional repair.

i. Each LRR shall include a detailed listing of all components, to include descriptive nomenclature, and likely manufacturer as well as lead time for arrival on site.

j. Each LRR shall also include a description of the recommended repair or replacement, cost proposal and estimated time to complete the recommended work (after Notice-to Proceed has been received).

k. Each cost proposal shall show itemized material and subcontractor costs, as well as labor hours and rates.

l. The COR will review each LRR submitted. If the recommended additional repair is approved, a fair and reasonable price will be negotiated, and the Contractor will be issued a Notice-to-Proceed with the repair.

m. For approved repairs, contractor shall furnish all needed parts and repair services, welding, machining, and reshaping components to restore within code requirements, industry norms, and or manufacturer’s specified tolerances.

n. The COR may add inspection items to the LLR based on the type of work included in the accepted LRRs.

o. The contractor shall provide a final cost report to the COR within 10 days of completed repair

p. The contractor shall submit a “paper copy” of invoice to COR before submission to NIST

Invoicing.

5.0 Special Conditions

5.1 Contractor is solely responsible for providing required safety equipment.

5.2 Contractor shall provide arc shielding as required to shield arc welding visibility by passing vehicular or pedestrian traffic.

5.3 The drawings obtained from NIST may or may not be up to date, therefore, may not reflect the as-build condition. Contractor shall not consider these documents as as-built without field verifications.

5.4 Asbestos or asbestos containing material may be found in this area. If any suspected asbestos is encountered, contractor shall stop work immediately and contact COR. NIST will expedite the asbestos removal to the best of its ability.

6.0 Badging

PAGE 8 OF 56 1333ND23QNB190378

6.1 The Contractor(s) shall be on the NIST grounds only between the hours of 6:30 a.m. and 6:00 p.m.

(normal work hours) on normal Federal workdays.

i. Should the Contractor(s) desire to work at times other than those specified above, the dates and hours must be scheduled at least fourteen (14) working days in advance and approved by the NIST Security Office through the Contracting Officer Representative.

a. Green Badge applications shall be submitted for afterhours access due to the nature of this contract for all response personnel.

ii. After hours work will require a government escort 100% of the time.

iii. Non- U.S. citizens to be employed under this contract must have official legal status in the U.S.

1. Contractor personnel are required to wear identification badges at all times on the NIST grounds.

2. The gate “C” at the National Institute of Standards and Technology site shall be used for material supply and personnel by the Contractor and subcontractors unless otherwise directed by the COR or during out of hours access.

3. The contractor agrees that they are the primary authority in getting their personnel and sub-contractor’s badges for site access.

a.i. The contractor shall within 15 days of Notice to Proceed provide to the COR a complete list of personnel and sub-contractor personnel requiring badging.

a.i.1.a. Contractor shall provide legal names as shown on official identification (driver’s license, state ID) a.i.1.b. Contractor shall identify any non-resident aliens to begin the additional verification requirements for access.

a.i.1.c. Contractor shall provide all contractor and sub-contractor personnel position descriptions for all names submitted.

a.i.1.d. Contractor shall include delivery drivers and other supervisory staff for contractor and any sub-contractors.

4. Contractor shall ensure all personnel being submitted for badging have a daily monitored, and active email address for everyone.

5. Contractor will be provided an electronic “- OFPM NIST Associate Badge Application and OF-306 Form” that each submitted employee is required to fill out.

a. Contractor shall return all completed forms within 10 workdays.

b. Contractor shall ensure all fields are complete and information is correct.

c. Forms can only be returned electronically by password protecting the forms individually.

Contractor and COR will coordinate on password to be used.

c.i. Password changes will be communicated immediately.

6. Contractor is advised the fingerprinting process has recently changed at NIST.

a.i. Effective January 1, 2023, all fingerprinting actions, to include those fingerprints captured for hiring actions (EQIP) and those captured for Badging, will be completed using the US Access credentialing system located in the Badge office at NIST Gaithersburg or other US Access Share Service locations. To facilitate this, all Federal Employees, Associates, and Contractors who require a PIV, PIV-I or Facility Access Credential will need to be enrolled in the US Access

PAGE 9 OF 56 1333ND23QNB190378

system by requesting an appointment for an enrollment within the US Access scheduler.

Here is the direct link to the US Access Scheduler.

7. Contractor shall have at least one person credentialed to be an approved escort.

a.i. Requires a 1 hour online course once Green Badged a.ii. Requires a visit to the Badge Office for escort badge issue.

a.iii. More than one person can take this training at contractor’s prerogative.

8. Paper Visitors Passes are limited to a 10-visit limit and should not be used unless no other option is available.

a.i. 10 pass limit includes authorizations to visit submitted but not utilized.

a.ii. 10 pass limit is not for the calendar year, but a year from first issuance.

9. Out of hours work:

a. Contractor shall utilize NIST Outage Paper Badging a.i. Contractor shall provide name, citizenship status, and other required information to COR to be added to the access list within 14 days of planned installation onsite.

a.ii. Non-resident aliens require additional paperwork for access. Allow at least 10 days for processing.

7.0 Deliverables for Review

7.1 Contractor shall provide a health and safety plan within 10 days of contract award.

1.i. Confined space JHA’s will be included with safety plan.

7.2 Contractor shall provide bond certificate and certificate of insurance (COI) with Safety Plan, or within 10 days of contract award.

7.3 Notice to Proceed (NTP) will be issued upon approval of health & safety plan, COI, and bond certificate have been submitted and approved and after Kick-off meeting, if there are no outstanding issues.

7.4 Contractor shall provide welder certifications within 10 days of notice to proceed.

7.5 Contractor shall submit an individual task /project schedule within 24 hours after receipt of CO NTP and updated with each submittal.

8.0 Submittals

The contractor shall deliver all submittals to COR Stanley Rice, 301-975-2368 at National Institute of Standards and Technology, Operations Engineering Group, 100 Bureau Drive, Building 301, Room A100, Gaithersburg, MD 20899-1952.

Guidelines for Contractors & A-E Firms

PAGE 10 OF 56 1333ND23QNB190378

Facilities Engineering, OFPM/ Design and Construction Division

GUIDELINES FOR OFPM CONTRACTORS

AND

A/E FIRMS

PERFORMING SITE INVESTIGATIONS

AND

FIELDWORK (including construction)

AT THE

NATIONAL INSTITUTE OF STANDARDS AND

TECHNOLOGY

GAITHERSBURG, MD

Revised date: April 13, 2022

PAGE 11 OF 56 1333ND23QNB190378

TABLE OF CONTENTS

Title Page

1. Emergencies

2. Safety Equipment

3. Investigation Equipment

4. Mechanical/Electrical Rooms

5. Confined Space Entry

6. Utility Outages, Road Blockages

7. Hazards

8. Corridors

9. Operating Equipment

10. Fire Protection

11. Internal Combustion Equipment

12. Asbestos

13. Safety and Health Compliance

14. Work Safety

15. Site Access and Working Hours

16. Excavation and Trenching Activities

17. Environmental Management

18. Scrap Building Materials Disposal

19. Electrical Safety

20. Daily Reports

21. Adverse Weather

22. Grass within Contractor Area

23. Building 101 Restricted Activities

24. Exterior Construction Sites and Storage

25. Restoration of Exterior Construction Site

26. Tours of Construction Site

27. Ground Penetrating Radar in Existing Structures

28. As-Built and/or Red Line Drawings

29. Operations and Maintenance Equipment Manuals ……………………………………….11

30. Roof Access ……………………………………………………….………………………………..………. 11

31. Security Badges

32. Designer – Historical Requirements

33. Temporary Exterior Power

34. Security Plan 16

35. FAR Clause 48 CFR 1352.237-71 Security Processing Requirements –

Low Risk Contracts (APR 2010) 17

PAGE 12 OF 56 1333ND23QNB190378

1. Emergencies:

In case of emergency, call x2222 from a campus phone. State your name, building location, room number, and a description of the emergency. The NIST Fire Protection Group provides fire and ambulance service on site. If a phone other than NIST (975 exchange) is used, "911" should be used for emergency calls. The contractor shall state that he/she is located at NIST and give the details as described above. Contractors should become familiar with the NIST Gaithersburg Occupant Emergency Plan, issued September 2012.

2. Safety Equipment:

Personal Protective Equipment (PPE) such as head, eye, foot, respiratory, and ear protection shall be worn in identified areas. Hard hats, for example, shall be worn in mechanical rooms. Contractors and A/E firms to provide necessary PPE of the approved type to protect themselves against exposures encountered. NIST provided dosimeters (radiation exposure measurement) may be required to be worn when working in or around specific sections of Building 235 and Building 245.

Unique safety awareness training is mandatory for working in Buildings 235 and 245.

Contractor shall plan on 2 hours of training for each employee to complete this training.

3. Investigation Equipment:

Site investigations and field work may require the use of a stepladder and/or other investigative equipment (measuring tapes, flashlights, screwdrivers, etc.). Contractors and A/E firms shall provide their own stepladders and/or investigative equipment. The stepladders shall be Type I (industrial) or Type II (commercial).

4. Mechanical/Electrical Rooms:

Obtain authorization from the Contracting Officer’s Representative (COR) prior to working in electrical and/or mechanical rooms. Lock rooms after use. For work in high-voltage rooms, a NIST high-voltage electrician must be present the entire time. Do not operate any valves, switches, or breakers without prior approval from the COR.

5. Confined Space Entry:

If a contractor or A/E must enter a confined space on the NIST site, they shall follow the applicable provisions of the OSHA Permit-Required Confined Space Regulation (29CFR1910.146). The contractor or A/E shall be responsible for implementing and documenting an entry permit system as necessary, giving full consideration to personnel training, atmospheric testing, ventilation, PPE, and emergency procedures and equipment. Should the contractor or A/E have questions regarding any confined space

PAGE 13 OF 56 1333ND23QNB190378

to be entered on the NIST site, they are to contact the COR or the Plant Division's Safety Coordinator (x6999, Bldg. 428). Copies of the contractor entry permit system shall be submitted to the COR for approval in advance.

6. Utility Outages, Road Blockages:

Do not close or partially block any roads or cause utility outages (electrical, steam, chilled water, water, compressed air, gas, sewer, telephone, fire alarm, signal systems, etc.) without prior authorization from the COR. Provide a minimum of 21 days’ written notice for all utility systems outages. Complete building outages require a 50 days writing notice. Outages to more than one building require 190 days’ notice. All outages and road closures shall be on Saturdays unless noted otherwise within the specifications or statement of work.

Site Coordination Procedures:

All construction or investigation activities that require closure of sidewalks, roads, or other transportation ways, require the contractor to submit a request for closure 21 days in advance.

7. Hazards:

Storing, positioning, and use of equipment, tools, and materials, in a manner likely to present a hazard to the public or building occupants by its accidental shifting, ignition, or other hazardous qualities is prohibited.

8. Corridors:

No corridor, aisle, stairway, door, or exit shall be obstructed or used in such a manner as to encroach upon routes of ingress or egress utilized by the public or building occupants, or to present unsafe or unhealthy conditions to the public or building occupants.

9. Operating Equipment:

Do not turn off, on, or adjust any NIST operating equipment without prior authorization from the COR. Work carefully around rotating equipment. Loosely fitting clothing (neck ties, dangling jewelry, etc.) shall not be worn when working near rotating equipment.

Long hair shall be secured. Some equipment may start automatically. (Note: It may become necessary to implement appropriate lock-out, tag-out procedures to control hazardous energy sources to ensure that personnel do not activate equipment during investigation, servicing, or maintenance.) Provisions of NFPA 70E shall be followed when an arc flash hazard exists.

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10. Fire Protection:

The Contractor or A/E shall comply with all applicable fire protection/prevention requirements of the National Fire Protection Association (NFPA) and the NIST Fire Protection Group. Should any operations capable of providing a source of ignition (for example welding, cutting, burning, or heating) be performed within or adjacent to NIST buildings/structures/equipment, a hot work permit must be obtained from the NIST Fire Protection Group (301-975-6190) prior to such work. Covering of room smoke, heat, or other NFPA 72 defined initiating devices or notification devices is only allowed with advance written approval from the COR.

11. Internal Combustion Equipment:

Such equipment will not be allowed within any building without prior written approval.

Gasoline or diesel powered equipment (such as fork lifts, loaders, tractors, cutting saws, etc.) will not be authorized for use within any building in any circumstance.

12. Asbestos:

Some ductwork and piping may be insulated with asbestos containing materials (ACM).

Contact the Plant Division Safety Coordinator (x6999) prior to disturbing suspected ACM. ACM may also be present in floor tile, bench tops, and/or plaster ceilings.

1) If more than three (3) ceiling tiles must be removed at one time in a single location, the Plant Division Safety Coordinator must be notified beforehand so she can review the task to be performed and ensure all safety requirements are adhered to. Contractors shall provide 7 calendar days’ notice.

2) Whenever a ceiling tile of any kind is removed, it must be removed slowly and as level as possible. Workers need to check as soon as they can see on top of the tile if there is any debris laying on top, such as a piece of pipe insulation or other bldg materials in general. If there is debris, the worker should re-install the tile and notify his supervisor and COR so the proper measure can be taken to remove whatever debris is found.

3) All contractors at a minimum must wear the following Personnel Protective Equipment while working on/in/above the ceiling and/or removing ceiling tiles:

* Safety glasses with side shields or goggles

* Leather gloves or the Mechanics Red Gloves

4) It is strictly prohibited to perform any type of "aggressive activity" that could break the encapsulate seal or agitate the air above the hallway or concourse ceilings. Examples of "aggressive activity" include - dragging conduit or pipes over ceiling tiles; hammer drilling into the columns; removing numerous ceiling tiles at one

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time; striking against pipes or pipe insulation; dropping items on top of ceiling tiles; and numerous workers above the ceiling at one time performing various tasks.

13. Safety and Health Compliance:

Contractors and A/E firms shall adhere to all applicable OSHA, NFPA, NEC and NIST safety and occupational health regulations while on site. Federal OSHA (Baltimore area office) has safety jurisdiction at federal facilities in the State of Maryland. The NIST local contact is the OFPM Safety Coordinator (Bldg. 428 301-975-6999).

All contractors are required to wear safety glasses. All contractors working at Buildings 235 and/or 245 are subject to a 2 hour radiation awareness training session.

If any chemicals, hazardous materials, equipment or materials are found in a lab or other contract space, the contractor shall notify the COR so arrangement can be made to have the items removed. Work shall not continue until the items have been cleared by others; Contractors are not to move any chemicals, materials or equipment in any lab.

Contractors are required to submit health and safety plans within 15 days of solicitation award. Health and safety plans are to be specific to the solicitation requirements.

Safety plan shall be contract specific and follow activity hazard analysis (AHA) format.

All roof construction shall be in accordance with U.S. Army Corps USACE EM-385-1-1 “Safety and Health Requirements Manual“ (current edition).

14. Work Safety:

The contractor shall take all necessary precautions to prevent injury to personnel, the public, building occupants, and damage to property of others. If unsafe work practices are observed, unsafe work may be stopped by the NIST OFPM Safety Officer and/or COR until corrections are made.

15. Site Access and Working Hours:

NIST is a Federal facility and access is controlled at all entrances to the campus. Only Government employees may grant access to non-Government employees.

Vehicles Access:

Automobiles: Contractor personnel arriving in cars on their first day must check in at the visitor center to receive a temporary badge prior to proceeding to the project site to obtain permanent badge. Hours of operation of the visitor center are 0600-1700. Once in possession of a valid NIST badge, workers may enter via the Main Gate or Gate “C”

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and proceed to the project site. Note that all automobiles are subject to a random inspection.

Trucks: All Trucks are to enter NIST via “C” Gate along Quince Orchard Rd. between 6:00 am and 3:30 pm daily, and at the main gate off of W. Diamond Ave. between 3:30 pm and 4:30 pm. No deliveries will be allowed after 4:30 pm. “Trucks” include such vehicles as pick-ups with storage compartments, delivery trucks, delivery vans, and tractor trailers. Trucks arriving through Gate C will be directed to the Building 301 Truck Inspection Station. At Building 301, trucks will be registered, inspected, and the drivers will be granted access. Any truck which exits the installation will have to be re-inspected upon re-entry at Building 301. A vehicle dashboard placard will be placed within the truck. Placards change daily.

NIST Truck Inspection Stations hours are:

6:00am -3:30pm at Building 301 3:30 pm – 4:30pm at “A” Gate – (Main gate)

Parking: Loading docks are for loading and unloading equipment and materials. Do not park at or near loading docks or the space between buildings. All Contractors vehicles and personal vehicles are to use the building parking lots or parking lots designated by the Contracting Officer for construction contractors.

Speeding: NIST speed limit is posted on the campus. If a speeding ticket is issued, the offender may be required to appear in Federal Court.

Responsibility: When deliveries are made, the Contractor is responsible providing information and directions to the driver to proceed to the work area and for unloading.

NIST will not be responsible for delivering contractor materials to the project site or for unloading materials.

Hours of Operation: NIST opens at 6:00 am (sharp) until 6: 00 pm for Contractors who do not have 24-hour access privileges.

Normal work hours defined in the contract are 7:30 AM to 5:30 PM.

All work over 80 dBA measured at 15 feet shall occur after normal work hours.

Contractor shall have a meter on hand to measure dBA.

Painting Hours: All painting shall be per the SOW and/or specifications. If not stated, all painting shall be done from 5:30 PM to 11:00 PM Monday to Friday. Painting on weekends from 6 AM to 4 PM shall be scheduled through the COR, with at least seven days’ notice.

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16. Excavation and Trenching Activities:

Excavation and trenching activities are not permitted without prior written authorization from the COR. Contractor is responsible for locating and identifying all utilities via contract personnel with utility locating devices. Contractor shall turn over a utility marking report plotted on the appropriate construction drawings to the COR within 7 days.

17. Environmental Management:

NIST will conduct its operations in an environmentally sound manner. NIST’s Environmental Management System (EMS) has been established based on the requirements of the International Organization of Standards (ISO14001). All firms contracted by NIST shall review and be familiar with the NIST Environmental Policy and significant aspects of the NIST EMS, which may be accessed at http://www.nist.gov/public_affairs/envpolicy.cfm

All contractors who provide products and services to NIST shall comply with all applicable environmental regulations, conduct their work using environmentally sound practices, and assess options that will result in the least environmental impacts. The Maryland Department of Environment (MDE) will inspect and enforce sediment control and storm water management regulations and practices for projects at NIST.

18. Scrap Building Materials Disposal

In order to reduce disposal volumes of clean scrap wood based building materials taken to landfill dump, segregate such materials and dispose of the materials and dispose of the materials using one or a combination of the following methods.:

Arrange for recycling of materials or provide to companies that receive wood for disposal in biomass to energy facilities.

It is NIST Policy to recycle construction demolition materials and debris to the greatest extent practicable. All NIST contractors shall strive to meet the goal of recycling 50% of construction demolition materials and debris as specified in Executive Order 13514.

Contractor shall store recyclable waste in separate clearly marked containers.

Recyclable items include, wood, glass, aluminum, steel, gypsum, paper, cardboard, and plastics.

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19. Electrical Safety:

All contractors shall comply with current edition of NFPA 70E “Standard for Electrical Safety in the Workplace.” If the Contractor selects to work on energized equipment, Contractor shall have a documented permit system for working on energized electrical equipment.

20. Daily Reports

Contractor shall provide to COR a daily report of all major activities, personnel on site (includes all subcontractors), major deliveries, and major tools and equipment on site.

Contractor shall inform the COR in writing ten days in advance when painting, new carpet installation, glue applications, using a cleaning solvent, large amount of grinding or core drilling is planned.

21. Adverse Weather

To request an adverse weather time extension, the weather experienced at the project site during the contract period must be found to be unusually severe, that is, more severe than the adverse weather anticipated for the project location during any given month. The Request must be made no more than 30 days after the event.

The unusually severe weather must actually cause a delay to the completion of the project. The delay must be beyond the control and without the fault or negligence of the contractor.

The following schedule of monthly anticipated adverse weather delays is based on National Oceanic and Atmospheric Administration (NOAA) at Ronald Reagan Airport and will constitute the base line for monthly weather time evaluations. The contractor's progress schedule must reflect these anticipated adverse weather delays in all weather dependent activities.

MONTHLY ANTICIPATED ADVERSE WEATHER DELAY

WORK DAYS BASED ON (5) DAY WORK WEEK

Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec 8 6 8 6 8 7 7 6 6 6 6 7

For roofing projects, contractors will be permitted to work on Saturdays (if the contractor elects to do so) providing they provide the COR four days’ notice. Rain on Saturdays and Sundays are not factored into adverse weather delays for any contract, PAGE 19 OF 56 1333ND23QNB190378 unless that contract explicitly required all work to be completed on Saturdays and/or Sundays.

22. Grass within Contractor Area

Grass within the contractor’s area of control (i.e. – lay down area, construction site, etc.)

shall be maintained to a height of no more than 18 inches.

23. Building 101 Restricted Activities

For two days (total of four (4)) in the months of October and April the contractor will be prevented from completing any work in the courtyards, streets, sidewalks in and around Building 101. In addition, service/construction or other related activities will be prevented from occurring. COR will provide the contractor two days’ notice of the implementation of this restriction.

24. Exterior Construction Sites and Storage

Exterior construction sites and storage areas shall have woven galvanized steel fabric fencing with steel posts installed during the construction period. Fencing shall surround the entire construction site the contractor is working within. Fencing shall be at a minimum 8 feet tall. Provide opaque fence slats. Slat color shall be dark green/forest green. Fencing sections shall be bound together with mechanical fasteners. Posts shall be suitable for setting in concrete footings, driving into ground, anchoring with base plates, or inserting in precast concrete blocks. Provide a minimum of 3 ft spacing around fire hydrants and/or hose connections. Provide a minimum 20 foot gate for emergency vehicle access.

25. Restoration of Exterior Construction Site

The contractor shall restore the entire construction site(s) at the completion of all contract work. This shall include removing all debris and stones of 2 inches or from the subsoil to a depth of 8 inches regardless of the condition the site was turned over to the contractor. Seeding shall be completed by the contractor once all debris and noted stones are removed from the topsoil.

26. Tours of Construction Site

Any tours or presentations related to a contract by the contractor shall be submitted at a minimum of 30 days in advance to the COR. The contractor shall provide the following the information for review:

a) Purpose of the Tour/Presentation

b) Time of tour/presentation

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c) Number of attendees

d) Names of each attendee

e) Name of each attendee’s employer

f) Address of each attendee’s employer

g) Indicate if US Citizen, US Permanent Resident Alien, or foreign national

27. Ground Penetrating Radar in Existing Structures

Prior to core boring, drilling, or otherwise penetrating existing floors or walls within facilities the contractor shall clear the area with ground penetrating radar. COR shall observe the test report and/or the identification prior to penetrating the floor, wall, or proposed penetration location.

28. As-Builts and/or Red Line Drawings

Contract specified as-builts and/or red line drawings shall be provided in the following form:

• hard copies on Arch D (24”x36”) format, electronic copies on CD disk (adobe PDF, AutoCAD).

29. Operation and Maintenance Equipment Manuals

Contract operation and maintenance equipment manuals must be provided in the following form:

• hard copies in bound or spiral binders. Any drawings supplied in the binders shall not be larger than 11” x 17” and shall be folded to fit inside the binders.

• electronic copies on CD disk (adobe PDF).

30. Roof Access

Roof access permits must be obtained in order to access any roof on a NIST campus, for work or investigation purposes. Request roof access permits from the COR or the construction representative five (5) days before roof access is required.

• Requires Fall Protection training documentation.

• May require the completion of a Health and Safety Plan if work is to be performed on the roof.

31. Security Badges

United States Department of Commerce Office of Security issues badges for contractor access to NIST.

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All foreign nationals shall comply with United States Department of Commerce DAO 2017-12 - http://www.osec.doc.gov/opog/dmp/daos/dao207_12.html

For US Citizens and Resident Aliens, the following badging applies

(Yellow) Limited Access PCards are issued for construction/service areas that meet the following criteria –

• Purely exterior construction with no requirement to enter Department of Commerce/NIST facilities

• Locations where work areas are partitioned and/or fully separated from occupied areas, with isolated entrances and exits for construction/maintenance contractors.

• COMPLETE Limited Access PCard badge application are approved/disapproved within 7 calendar days of submission to COR.

(Yellow) Limited Access Cards are available for contract personnel for 180 days every two years (24 months) commencing with the issuance of the Card. If a contract employee was issued a Limited Access Card and exceeds the 180 days access within 24 months, he/she would be denied a Limited Access Card until the next 24-month period.

Turnaround time for a (Yellow) Limited Access Card is 7 days from an accepted badge application.

(Green Badge) Site Card (Site Access Badge)/ Personal Identification (PIV) Card for those contract site that do not qualify for a (Yellow) Limited Access Card

• Site Cards will be issued to contract employees who will be on site for less than 30 days. These site cards maybe extended. The total “life” of this badge cannot exceed 179 days. After 179 days, the contractor has to apply for a PIV badge.

• PIV Cards or equivalent will be issued to contract employees who are expected to be on site for more than 30 days. PIV Cards maybe extended.

• A Site Card/PIV Card processing is broken into distinctive time periods once the COMPLETE badge application is submitted to the COR o Badge application is entered/processed into the “system” within 8 days of submission to COR o Contract employee is invited/emailed to complete the on-line security check application https://www.opm.gov/investigations/e-qip-application/ Contract employee must monitor his/her email for the invitation E-QIP invitation expires 14 days after it is emailed ** E-QIP invitation will be sent to the applicant within 16 days of submission to COR

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o Once the contract employee completes E-QIP application, Department of Commerce personnel will review the application within 8 days of EQIP being submitted. The contract employee will be notified if corrections are required.

o Once the application is accepted, the COR will notify the contractor that the individual is ready for fingerprints. A trip to Gaithersburg is needed to be fingerprinted.

o The COR will notify the contractor that employee is ready to be issued a badge at NIST.

Summarizing the Site Card/PIV Timeline (Error free badge applications)

COR submits badge application after award to contractor (NIST Action) Within 7 days Contractor submits badge application and OF306 to COR for each and all contract employees *

Within 14 days

Application is entered into the security system (NIST Action) Within 8 days Applicant is emailed E-QIP invitation (DoC/NIST Action) Within 8 days Applicant completes E-QIP prior to email link expiration ** Within 14 days E-QIP application is reviewed and approved for fingerprints at NIST (DoC/NIST Action)

Within 8 days

Applicant arranges with COR for visitor center access to obtain fingerprints Within 8 days Applicant’s fingerprints are reviewed; Applicant is approved for NIST badge (NIST Action)

Within 8 days

Applicant schedules a badge appointment and arrives for badge Within 7 days Total (Maximum) 82 days

* If contractor does not submit all badge applications at one time, the last badge application submission date will drive how long the badge process will take.

** If the applicant doesn’t complete E-QIP within the 14 days, contractor needs to notify COR to request another E-QIP invitation. Resent E-QIP invitation may take up to 4 days to be sent.

COR notifications are via a weekly report on badge status applications. In this report, it will indicate if the applicant is:

• Pending E-QIP

• Ready for Fingerprints

• Ready for Badge

(White – Paper) Visitor Paper Badge are issued to contractor employees who

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• Visiting NIST to complete aspects of the badging process to include badge issuance

• Delivery drivers (material, equipment, etc.)

• Concrete trucks

32. Designer Historical Requirements

The NIST Campus in its entirety has been determined eligible for and is in the process of being nominated to the National Register of Historic Places. As such, all campus projects (buildings, structures and grounds) other than routine maintenance and repair must conform to the Secretary of the Interior’s (SOI) Standards for the Treatment of Historic Properties.

Most changes to building exteriors and landscapes as well as Changes to certain building interiors and most landscape features are reviewed and approved at various stages by the NIST Architectural Design Review Board (ADRB), and, ultimately by the NIST federal preservation officer.

All designs for proposed additions and changes to facades, rooflines and building silhouettes other than in-kind repairs, must be reviewed and approved by the NIST Architectural Design Review Board (ADRB) and the Maryland Historical Trust (MHT). Project related communications with the MHT are only conducted by the NIST Federal Preservation Officer who may require technical information and graphic support from the design professional The design professional shall coordinate with the NIST COR to schedule any needed presentations to the ADRB and/or the MHT. The Design professional shall provide sufficient time in the project schedule to allow for these design reviews.

Because many of NISTs natural and landscape features have been determined to be character defining features and/or contributory resources to the NIST historic district, the design professional shall coordinate with the NIST NEPA coordinator and the FPO.

Any proposed laydown areas, staging areas and or enclosures related to proposed work need to be reviewed and approved with the NIST Site Selection panel. The design professional shall work through the NIST COR to assure review and approval of any such proposed enclosure or site usage prior to issuing construction documents.

Certain campus locations around the central core because of high traffic and high visibility may require enclosed fencing, such as painted plywood panels on structural framing. The Design Professional shall coordinate with the COR to incorporate the design specifications for such enclosure based upon recommendations from the NIST ADRB.

Building 101 Some ceiling tiles may be considered character defining features of buildings that are contributory to the NIST historic district and as such cannot be removed without first consulting

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the NIST Federal Preservation Officer (FPO). It is the contractor’s responsibility to verify…