RFQ 1311 - Attachment 1 - Administrative Document - Cattle Pass Structure.docx

IDAHO TRANSPORTATION DEPARTMENT

RFQ 1311

CATTLE PASS STRUCTURE

GENERAL INFORMATION

Purpose The Idaho Transportation Department (ITD) is requesting quotes from qualified vendors for the purchase and delivery of a Cattle Pass Structure, as further detailed below.

Solicitation Contact Name: Kirk Anderson Phone: (208)334-8084 Email: Kirk.anderson@itd.idaho.gov (preferred method of contact) Restrictions on Communications From the issue date of this RFQ, until a contract/purchase order is awarded or the RFQ is cancelled, vendors and their representatives are prohibited from communications (written or verbal) regarding this RFQ with the ITD staff, other than the ITD RFQ Lead. Any communications (written or verbal) with ITD staff other than the RFQ Lead may result in the submitting vendor being found Non-Responsible and Non-Responsive.

Requirements and Specifications See Section 1 – Requirements Specifications and Drawings

Attachment 1 - Requirements, Specifications & Drawings Attachment 2 – Price Sheet Attachment 3 – Signature Page Attachment 4 – Insurance Requirement Exhibit A - Deliverable Acceptance Form Exhibit B - Contract Discrepancy Form Exhibit C - Cattle Pass Drawing State of Idaho Standard Terms and Conditions

Attachment 2 – Price Sheet Attachment 3 – Signature Page Warranty documentation and an acceptance letter agreeing to the warranty provisions of the Cattle Pass Structure.

Quote Your Quote may be submitted electronically via IPRO Powered by LUMA or email (see below for additional details). ITD will not be accepting manual submissions for this solicitation. Your Quote must include the Required Submittals listed below and be received prior to the deadline established in IPRO Powered by LUMA.

Electronic Submission:

IPRO – Enter your pricing in IPRO (https://purchasing.idaho.gov/information-for-vendors/) and upload all Required Submittals.

Email:

Send an email to the Solicitation Contact (see Section 2) and attach all Required Submittals.

Documentation, which demonstrates, to ITD’s satisfaction, that the item offered meets the requirements of the solicitation. Failure to provide satisfactory documentation may eliminate the Vendor from further consideration.

(See Attachment 1 – Requirements, Specifications and Drawings) Award Award will be made to the responsive responsible vendor with the lowest cost. The State reserves the right not to evaluate or make an award in the best interest of the State.

Though it is not mandatory to submit your Quotation electronically via IPRO, all vendors participating in a solicitation issued through IPRO must establish an account in the IPRO system (even if submitting a quote outside of IPRO). It is free to establish an account and only takes a few minutes of your time.

RFQ 1311

ATTACHMENT 1 – REQUIREMENTS, SPECIFICATIONS & DRAWINGS

CATTLE PASS STRUCTURE

SECTION 1 – REQUIREMENTS

1. Brand Name

Any Manufacturer Brand Components referenced in this solicitation are intended to be descriptive—not restrictive—and serve only to illustrate the quality and characteristics required. Bidders proposing an equivalent Manufacturer Brand Component must provide documentation demonstrating, to the State’s satisfaction, that the offered item(s) meet all minimum requirements outlined in the solicitation. This documentation must be submitted prior to the closing of the question period as noted in the LUMA Event tab.

If your product offered does not meet any of the specifications, Bidder must provide an explanation of how the product offered is functionally equivalent to the stated specification, as well as descriptive literature that supports the product offered.

1. Authorized Distributor/Manufacturer Submitting vendors must be an authorized distributor or manufacturer of the Cattle Pass Structure offered. is an authorized distributor shall be defined as a company or organization that has a written agreement with the manufacturer to sell or service its products. Bids from Contractors who are not an authorized distributor by the manufacturer shall not be considered.

ITD reserves the right to request authorized distributor documentation from the submitting vendors. Failure to provide submitting documentation as requested will result in a non-responsive quote.

Warranty The Manufacturer warrants that the custom-fabricated Cattle Pass Structure supplied under this agreement has been produced in accordance with the specifications, drawings, and requirements provided and approved by the Purchaser prior to fabrication.

The Manufacturer further warrants that the Cattle Pass Structure shall be free from defects in materials and workmanship for a period of twelve (12) months from the date of delivery or twelve (12) months from installation, whichever occurs first. Manufacturer standard warranty must cover defects in material and workmanship under normal use, with the exception of damage from improper installation, excessive loading, abrasion, and improper maintenance.

Warranty must include all tools, parts, equipment, labor, and freight to repair or replace a defective warranted item, which may also include the entire Cattle Pass Structure. All warranty work must be completed within thirty (30) calendars days after receipt of written notice from ITD. If approved in writing by ITD, the Contractor may perform warranty work on-site, at the Delivery location identified in Section 6, in lieu of pick-up and return shipping. The Contractor shall be responsible for all travel costs and work-site clean-up associated with any necessary repairs. The timeframe for corrective action will still be as identified above. If the Contractor is unable to repair the Cattle Pass Structure on-site within thirty (30) calendars days, or if the Cattle Pass Structure continuously malfunctions and causes it to be out of service on multiple occasions, ITD reserves the right to require the Contractor to pick up, repair, and return the Cattle Pass Structure at no additional cost to ITD.

Awarded vendor is responsible for all warranty requirements. No third-party warranties will be allowed.

Acceptance Upon receipt, the Cattle Pass Structure will be inspected by the District 6 Engineer Assistant or designee to ensure the minimum specifications are met. Acceptance will occur within fourteen (14) calendar days after delivery. If ITD determines that the Cattle Pass Structure is not in accordance with the specifications, ITD will provide the Contractor with a written notification. The Contractor must pick up, correct any discrepancies, and re-deliver to ITD specified location at the Contractor's expense. The timeframe for completion of corrective action must not exceed thirty (30) calendar days.

In the event the specifications are not met, ITD reserves the right to reject the Cattle Pass Structure via email notification.

With ITD approval, the Contractor may correct discrepancies on-site at ITD’s location in lieu of pick-up and return shipping. The Contractor will be responsible for providing all labor, tools, parts, supplies, and worksite clean up to make any necessary corrections. The timeframe for corrective action will still be as identified above.

Termination and Cure See section 1.4. State of Idaho Contract Terms and Conditions in the Attachment Tab in IPRO Powered by Luma.

Delivery The Contractor must deliver the Cattle Pass Structure within ninety (90) calendar days after receipt of each Order.

Delivery must be made Monday through Thursday, 8:00 am to 3:00 pm local time excluding state of Idaho recognized holidays (https://idaho.gov/government/state-holidays/), unless otherwise approved in writing by ITD. ITD will be responsible for off-loading the Cattle Pass Structure.

Delivery Location:

Idaho Transportation Department Attn: Korby Hansen, District 6 Operations District 6 Yard 206 N. Yellowstone HWY Rigby, Idaho 83442 Insurance See Attachment 4 – Insurance Requirement Invoicing The Contractor must submit its invoice within thirty (30) calendar days of acceptance to the billing contact identified on the Contract. Invoices submitted prior to acceptance, or without the required information listed below, will be returned to the Contractor for correction and resubmission. The following information must be included with each invoice:

· ITD Purchase Order (PO) number

· Contract Name and Order Number

· Invoice Number and Date

· Contractor Contact Information

· Itemization of Property (description, quantity, unit of measure, unit price, and total price) Invoices must be submitted electronically to:

D6AP@ITD.IDAHO.GOV

Payment Payment will be made in accordance with Idaho Code 67-2302 https://legislature.idaho.gov/statutes after receipt of the Contractor's itemized invoice and is accepted by ITD. Total payments under this Contract shall not exceed the Total Price provided on Attachment 3 - Price Sheet unless otherwise modified in an amendment to the resulting Contract.

SECTION 2 –SPECIFICATIONS & DRAWINGS

CATTLE PASS STRUCTURE

The Cattle Pass Structure must meet the minimum specifications provided below and be the latest model of the manufacturer's current standard production, as offered to commercial trade. Cattle Pass Structure must be new, and custom made. Though they are not specifically covered herein, all parts necessary to provide complete and functional Cattle Pass Structure must be included. All parts must conform in design, strength, quality of materials, and workmanship to current engineering practices and accepted standards of the industry. All parts must be the manufacture’s standard unless otherwise specified in this RFQ.

All Sections of the Cattle Pass Structure must be delivered to the ITD location listed in Attachment 1 - Section 1, 6. Delivery (above), with all accessories and equipment in place or furnished. All equipment and accessories must be as per the manufacturer’s specifications, and ready for assembly on site and ready for installation at the time of delivery.

1. Drawings Drawings attached separately in Questions Tab in LUMA. See Exhibt C – Drawing with Specifications.

Additional Specifications Pipe sections must be twelve (12) ft in length;

Total span of structure must be sixty (60) ft in length and;

Must include overlapping seam plate hardware for each joining section.

image1.png