RFQ 1305M421QNAAJ0012- Total Small Business Set Aside.pdf

RFQ IFB RFP

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODEFACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF.

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

OFFER

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

17a CONTRACTOR/

OFFEROR.

CODE

8 (A)

SIZE STANDARD:

NAICS:

% FOR:SET ASIDE:UNRESTRICTED OR

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

10. THIS ACQUISITION IS

EDWOSB

SMALL BUSINESS PROGRAM

NA-AJ5700-21-00045

1305M421QNAAJ0012

MIRANDA MEYER

MIRANDA.MEYER@NOAA.GOV 301-628-1369

02:00 PM ET

SSAD

SSAD

1325 EAST WEST HWY

SSMC2, RM. 11323

SILVER SPRING MD 20910

541513

$30Million

See Schedule see continuation page for line item details.

See Schedule

JAN 25, 2021

Please

X

X

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

1305M421QNAAJ0012

SCHEDULE Continued

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Base Year

Clean exterior hardware, tops of floor, and under-floor plenum

DELIVERY DATE: 01/31/2022

SHIP TO:

NOAA/IRC

1845 Wasp Blvd

BLDG 176

HONOLULU HI 96818

1.00 LS

FOB : Destination Period of Performance: 02/01/2021 to 01/31/2022

Base Year

Visual cleanliness inspection of the HVAC supply and return ductwork

DELIVERY DATE: 01/31/2022

SHIP TO:

NOAA/IRC

1845 Wasp Blvd

BLDG 176

HONOLULU HI 96818

1.00 LS

FOB : Destination Period of Performance: 02/01/2021 to 01/31/2022

Interior Hardware Cleaning

Reference C.4.1 of the PWS: Interior Hardware Cleaning (Optional Bid Item Number 1)

DELIVERY DATE: 01/31/2022

SHIP TO:

NOAA/IRC

1845 Wasp Blvd

BLDG 176

HONOLULU HI 96818

1.00 LS

OPT

FOB : Destination Period of Performance: 02/01/2021 to 01/31/2022

Option Year 1

Clean exterior hardware, tops of floor, and under-floor plenum

DELIVERY DATE: 01/31/2023

SHIP TO:

NOAA/IRC

1845 Wasp Blvd

BLDG 176

HONOLULU HI 96818

1.00 LS

OPT

FOB : Destination Period of Performance: 02/01/2022 to 01/31/2023

Option Year 1

Visual cleanliness inspection of the HVAC supply and return ductwork

DELIVERY DATE: 01/31/2023

SHIP TO:

NOAA/IRC

1.00 LS

PAGE 3 OF 56 1305M421QNAAJ0012

1845 Wasp Blvd

BLDG 176

HONOLULU HI 96818

OPT

FOB : Destination Period of Performance: 02/01/2022 to 01/31/2023

Option Year 1

Service inspections for the buildings

DELIVERY DATE: 01/31/2023

SHIP TO:

NOAA/IRC

1845 Wasp Blvd

BLDG 176

HONOLULU HI 96818

1.00 LS

OPT

FOB : Destination Period of Performance: 02/01/2022 to 01/31/2023

Interior Hardware Cleaning

Reference C.4.1 of the PWS: Interior Hardware Cleaning (Optional Bid Item Number 1)

DELIVERY DATE: 01/31/2023

SHIP TO:

NOAA/IRC

1845 Wasp Blvd

BLDG 176

HONOLULU HI 96818

1.00 LS

OPT

FOB : Destination Period of Performance: 02/01/2022 to 01/31/2023

Option Year 2

Clean exterior hardware, tops of floor, and under-floor plenum

DELIVERY DATE: 01/31/2024

SHIP TO:

NOAA/IRC

1845 Wasp Blvd

BLDG 176

HONOLULU HI 96818

1.00 LS

OPT

FOB : Destination Period of Performance: 02/01/2023 to 01/31/2024

Option Year 2

Cleanliness inspection of the HVAC supply and return ductwork

DELIVERY DATE: 01/31/2024

SHIP TO:

NOAA/IRC

1845 Wasp Blvd

BLDG 176

HONOLULU HI 96818

1.00 LS

FOB : Destination Period of Performance: 02/01/2023 to 01/31/2024

Interior Hardware Cleaning

OPT

PAGE 4 OF 56 1305M421QNAAJ0012

2003 Reference C.4.1 of the PWS: Interior Hardware Cleaning (Optional Bid Item Number 1)

DELIVERY DATE: 01/31/2024

SHIP TO:

NOAA/IRC

1845 Wasp Blvd

BLDG 176

HONOLULU HI 96818

1.00 LS

OPT

FOB : Destination Period of Performance: 02/01/2023 to 01/31/2024

Option Year 3

Clean exterior hardware, tops of floor, and under-floor plenum

DELIVERY DATE: 01/31/2025

SHIP TO:

NOAA/IRC

1845 Wasp Blvd

BLDG 176

HONOLULU HI 96818

1.00 LS

OPT

FOB : Destination Period of Performance: 02/01/2024 to 01/31/2025

Option Year 3

Cleanliness inspection of the HVAC supply and return ductwork

DELIVERY DATE: 01/31/2025

SHIP TO:

NOAA/IRC

1845 Wasp Blvd

BLDG 176

HONOLULU HI 96818

1.00 LS

OPT

FOB : Destination Period of Performance: 02/01/2024 to 01/31/2025

Option Year 3

Service inspections for the buildings

DELIVERY DATE: 01/31/2025

SHIP TO:

NOAA/IRC

1845 Wasp Blvd

BLDG 176

HONOLULU HI 96818

1.00 LS

OPT

FOB : Destination Period of Performance: 02/01/2024 to 01/31/2025

Interior Hardware Cleaning

Reference C.4.1 of the PWS: Interior Hardware Cleaning (Optional Bid Item Number 1)

DELIVERY DATE: 01/31/2025

SHIP TO:

NOAA/IRC

1845 Wasp Blvd

PAGE 5 OF 56 1305M421QNAAJ0012

OPT

BLDG 176

HONOLULU HI 96818

FOB : Destination Period of Performance: 02/01/2024 to 01/31/2025

Option Year 4

Clean exterior hardware, tops of floor, and under-floor plenum

DELIVERY DATE: 01/31/2026

SHIP TO:

NOAA/IRC

1845 Wasp Blvd

BLDG 176

HONOLULU HI 96818

1.00 LS

OPT

FOB : Destination Period of Performance: 02/01/2025 to 01/31/2026

Option Year 4

Cleanliness inspection of the HVAC supply and return ductwork

DELIVERY DATE: 01/31/2026

SHIP TO:

NOAA/IRC

1845 Wasp Blvd

BLDG 176

HONOLULU HI 96818

1.00 LS

OPT

FOB : Destination Period of Performance: 02/01/2025 to 01/31/2026

Interior Hardware Cleaning

Reference C.4.1 of the PWS: Interior Hardware Cleaning (Optional Bid Item Number 1)

DELIVERY DATE: 01/31/2026

SHIP TO:

NOAA/IRC

1845 Wasp Blvd

BLDG 176

HONOLULU HI 96818

FOB : Destination Period of Performance: 02/01/2025 to 01/31/2026

PAGE 6 OF 56 1305M421QNAAJ0012

Table of Contents

PAGE 7 OF 56 1305M421QNAAJ0012

CLAUSES

PAGE 8 OF 56 1305M421QNAAJ0012

PERFORMANCE WORK STATEMENT

JANITORIAL FOR SPECIAL ROOMS

DEPARTMENT OF COMMERCE (DOC)

NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION (NOAA)

DANIEL K. INOUYE REGIONAL CENTER (IRC)

Section C - PWS

C.1 Scope of work

The Contractor shall provide personnel, supplies, equipment, tools, materials, supervision, transportation, and other items and services necessary to provide two (2) scheduled computer room cleanings of the exterior hardware, tops of floor, and under-floor plenum of one (1) data centers, one (1) main distribution frame (MDF), two (2) intermediate distribution frame (IDF), 13 Telecommunication Rooms, two (2) antenna rooms (east and west), one (1) Exhibit Server Room, and one (1) Security Storage at the National Oceanic and Atmospheric Administration (NOAA) Daniel K. Inouye Regional Center (IRC) within one calendar year. The heating, ventilation, and air conditioning (HVAC) system shall be routinely inspected for cleanliness by visual mean at two (2) year intervals following contract award with the exception that the cafeteria ductwork shall be inspected annually. The information technology (IT) total area including space occupied by IT and telecommunication equipment is approximately 6,700 square feet in the Main Facility, 630 square feet, in Building 130, and 90 square feet in Building 184. The HVAC ductwork total area is approximately 14,485 square feet in the Main Facility on three levels and the rooftop shelters, 7,520 in Building 130, 3,000 square feet in Building 166, and 2,260 square feet in Building 184.

cleaning of the overhead (interstitial zone) for all 21 spaces cleaning of the cable, pipe, and box surfaces cleaning the eight CRAC units in the data center

C.2 Location

Services to be provided at location:

National Oceanic and Atmospheric Administration Daniel K. Inouye Regional Center (IRC) 1845 Wasp Boulevard Honolulu, Hawai`i 96818

C.3 Services Required

a. All work shall be accomplished taking special consideration of the data processing environment. The Contractor shall be aware that all work takes place in and around, extremely expensive and critical computer equipment. The facility will be in use during execution of cleaning and inspecting. The computer hardware and air conditioning equipment will be continuously running during the performance of the cleaning and cleanliness inspection services.

PAGE 9 OF 56 1305M421QNAAJ0012

The contractor must employ cleaning techniques that do not disturb or disrupt the ongoing operations of the installed computer and air conditioning equipment.

b. The level of cleanliness shall be as specified herein. The MDFs, IDFs, server rooms, and LAN rooms equipped with Raised Access Flooring shall comply with protocol according to International Electrotechnical Commission (IEC) standard RP-0018 and International Standards Organization 14644-1 class 8. This work shall reduce the dust count to approximately 3,520,000 particles (maximum) at 0.5 microns per cubic meter

The Assessment, Cleaning and Restoration of HVAC Systems shall comply with ACR 2013 published by the National Air Duct Cleaners Association.

c. Cleaning is to include an environmental report based on the ISO 14644-8 standard typical of data processing facilities, and ACR 2013 for ductwork.

Air quality testing results shall be provided by the Contractor prior to and at the completion of the cleaning to include, but is not limited to:

Particle counts and condition of computer room and sub floor Plenum

Proper cleaning techniques

Visible inspection of equipment and above floor surface

Concrete sub floor deck seal inspection

Certificate of clean environment

Recommendations and conclusions

Air testing equipment shall be provided by the Contractor and it must be of industry approved standard and have been certified as calibrated within six (6) months of the test. Contractor shall provide proof of calibration.

C.4 Exterior Hardware Cleaning

a. The Contractor shall decontaminate the information technology (IT) equipment using techniques to remove dirt, dust and other contaminants that guard against damage or disruption to operations.

b. No spraying of any liquid near equipment is permitted.

c. The Contractor shall vacuum using an Ultra-Low Penetration Air (ULPA) 3 stage filtration vacuum capable of filtering 99.999% of all particulate down to 0.12 microns to remove the smallest of micro-particles from the exterior surfaces of system cabinets, racks, and stand-alone equipment, including floor surfaces, furniture, e.g. tables, storage cabinets, monitors, and bases of cabinets and racks.

d. When using wipes, the wipes shall be an environmentally friendly zero-residue static-dissipative cleaner for hard surfaces time tested for use on the materials used in the manufacture of modern technical equipment.

e. Vacuum intake and exhaust vents on hardware devices with HEPA/ULPA CRV.

PAGE 10 OF 56 1305M421QNAAJ0012

f. All MSDS have the required anti-static ion base according to class 100,000 standards.

g. HEPA/ULPA CRV and/or hand wipe all cabling and racking including tape media rack with "anti-static solution."

C. 4.1 INTERIOR HARDWARE CLEANING (OPTIONAL BID ITEM NUMBER 1)

a. The contractor shall vacuum using an ULPA 3 stage filtration vacuum capable of filtering

99.999% of all particulate down to 0.12 microns to remove the smallest of micro-particles from the interior surfaces of system cabinets, racks, and stand-alone equipment, including side panels, mounting rails, inside of door frames, etc.

C.5 Tops of Floor

a. The Contractor shall safely remove dust and dirt from all types of tile and concrete floor surfaces.

b. The floor, including accessible areas beneath hardware devices, shall be HEPA vacuumed thoroughly before beginning any mopping. The HEPA filtered vacuum shall be certified to 0.3 microns.

c. The floor shall be cleaned using a data center and floor manufacturer approved heavy-duty static control detergent concentrate for cleaning access flooring panel surfaces in critical environments.

d. Perforated floor tiles will be shaken and hand wiped with microfiber towels.

e. Floor surfaces will be safely damp mopped, being careful not to allow water to leak into the under-floor and cables, as many times as needed to remove residual contaminants.

f. The Contractor shall use extreme care with any liquid to avoid activating the under-floor moisture sensors. Any liquid used shall be kept at a bare minimum.

C.6 Under-Floor Plenum Cleaning

a. The Contractor is required to clean under the raised floor using ULPA vacuum cleaners and dust attractive cloths.

b. The work include systematically lifting all accessible tiles not under permanent mounted equipment and vacuum the under floor area including the underside of the floor panels, stringers, and pedestal heads.

c. The under floor area shall be cleaned in order to meet ISO standard 14644, class 8.

d. The raised floor tiles shall be removed and replaced in incremental sections at one time to ensure stability of room temperature, hardware units are safely supported, and the best access to the space under the floor will be achieved with minimum disruption.

PAGE 11 OF 56 1305M421QNAAJ0012

e. All floor surfaces including accessible areas beneath cables, pipe and boxes will be ULPA vacuumed.

f. Movement of any installed equipment is not permitted. The floor panels should be removed with an approved floor panel lifting device. Approved lifting devices is as follows:

Suction Cup Lifters. Note: The use of screwdrivers, pliers, or other objects to pry and lift panels is prohibited.

C.7 Supply, Return, and Outside Air Ducts

a. The follow on HVAC system cleanliness inspection, at two-year intervals, shall include a determination of the level of mold contamination (Condition 1, 2 or 3) and other biological activity following ACR 2013.

b. The Contractor shall routinely inspect the HVAC supply and return ductwork for cleanliness by visual means following the minimum intervals recommended in ACR 2013.

c. The supply duct cleanliness inspection shall consider a representative portion of supply system components including, but not limited to, supply ducts. controls, mixing/control boxes, and other internal components.

d. The return duct cleanliness inspection shall consider a representative portion of return system components including, but not limited to, return ducts, dampers, return plenums, make-up air plenums and grilles.

e. The supply, return, and outside air ducts shall be cleaned when the HVAC Cleanliness Inspection confirms HVAC system contamination. The Contractor shall insure components to be cleaned by using machinery/devices that are designed to perform cleaning services without damaging HVAC system.

f. Inlet air devices shall be cleaned as part of the overall HVAC system(s) in buildings.

g. Environmental engineering controls shall be used to assure worker safety and health, and to prevent cross contamination. The effectiveness of environmental engineering controls may be demonstrated through the use of monitoring devices such as laser particle counters, digital pressure differential manometers, and other analytical or measuring devices.

h. The Contractor shall provide visual proof either record on tape or video camera to show the condition of the ducts before and after cleaning. The same process for mold remediation to be applied when warranted. The Contractor shall show and/or provide data only to Contracting Officer.

i. The Contractor shall remove and re-install systems dampers, diffusers, grilles, louvers, and vents back in their original position as part of the duct cleaning process.

j. The Contractor shall not reposition any dampers, diffusers, vents, grills, and louvers air flow mechanism from its original position during re-installation.

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k. The Contractor shall provide an environmental report for the computer room cleanings which will include information such as air-borne particle readings, temperature, humidity, air leaks, future contamination issues, and any problems encountered during the cleaning process.

Psychometric readings taken will be benchmarked to ISO 14644 class 8 standard for data center operation.

C.8 Cleanup

a. The Contractor shall keep the worksite cleaned by insuring all debris and equipment be removed from the jobsite daily.

b. Walls, baseboards, ceilings, and other surfaces shall be free of splashes and markings from the equipment and materials used. After services are completed, the Contractor shall ensure that all waste or unused materials are removed from the area and building, and any items moved during the inspection/cleaning process be replaced in their original location. The Contractor shall replace an y tile or material damaged during the inspection/cleaning process at no additional cost to the Government.

c. Any pathway used during the process of inspecting and cleaning shall be left in a clean state. All areas within the pathway shall be cleaned, dried, and left free of dirt and grime

C.10 Furnished by the Government

The Government shall provide the following items:

a. Electrical power - Sufficient 110v outlets for the Contractor to operate equipment to conduct the inspection/cleaning.

b. Hot and cold water - A janitor's closet with water source is located in each building.

C.11 Furnished by the Contractor

a. The Contractor shall ensure all workers must be qualified to perform computer room cleaning, HVAC cleanliness inspection, and duct cleaning by providing Contracting Officer Representative (COR) all worker's certificates and/or qualifications for approval prior to service or work performed.

b. The Contractor shall utilize personnel with documented Data Center Cleaning, HVAC cleanliness inspection, and duct cleaning background experience of a minimal of 12 months. No day laborers shall be used.

c. The Contractor shall furnish all equipment necessary for the performance of the work.

Such equipment shall be of the size and type customarily used in work of this type, and shall have been approved by the COR prior to the first scheduled inspection and/or cleaning. All equipment shall be Occupational Safety and Health Administration (OSHA) certified and meet all OSHA requirements.

d. All vacuum equipment shall utilize anti-static tools to avoid electrostatic discharge.

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e. All equipment shall be fully grounded, and shall be equipped with three prong-molded plugs, and shall only be plugged into receptacles specifically identified for use by the cleaning crew. No equipment shall be plugged into receptacles which are an integral part of any computer or pieces of electrical equipment. Any receptacle or receptacle plate damaged by improper use shall be repaired or replaced at the expense of the Contractor.

f. The Contractor shall furnish all supplies necessary for the performance of this contract.

All materials furnished shall be available for inspection and approval by the COR.

g. Any supplies or materials which the COR determines is unsuitable for cleaning or harmful will be replaced with acceptable material by the Contractor.

h. All materials used shall be of the anti-static and non-flaking type. Cleaners shall not contain ammonia or dangerous solvents.

C.12 Phase-In Period

The period of time between the contract award and the start date will constitute the phase-in period. During the phase-in period, the Contractor shall prepare to assume full responsibility be the end of the phase-in period.

C.13 Phase-Out Plan

a. The Contractor shall establish and implement plans for an orderly phase out of operations at the completion of this contract. The Contractor's phase-out procedures shall not disrupt or inversely impact the day-to-day conduct of NOAA business. The Contractor shall develop a phase-out plan to affect a smooth and orderly transfer of contract responsibilities in the vent of transition to a succeeding contract. The phase-out plan should be approved in writing by the COR, and shall be provided no later than 30 days after contract award.

b. The plan shall at a minimum address the following:

Removal of contractor property.

Clean up of Contractor work areas.

Any other actions required to ensure continuity of operations.

C.14 Unique Requirements

a. Office of Law Enforcement (OLE) Offices - Main Facility. HVAC duct cleanliness inspection and/or cleaning shall be performed while the offices are occupied.

b. LEED Green Cleaning Program at NOAA IRC. The Contractor shall take every precaution to ensure that only safe and environmentally preferable products meeting the criteria under Green Seal's Standard GS-37, for Commercial and Institutional Cleaners, and GS-40, for Floor Care Products (www.greenseal.org) are used.

C.20 Performance Requirements Summary (PRS)

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a. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable quality levels of service required for each requirement.

b. The PRS and the Contractor's Quality Control Plan (QCP) provide information on contract requirements, the expected level of contractor performance, and the expected method of Government validation and confirmation of services provided.

c. These thresholds are critical to mission success.

Performance Objective

PWS Para Acceptable Quality Level

Remedy Method of Assessment

Exterior Hardware Cleaning

C.4, inclusive

Compliance with

ISO 14644-8

Re-performance within two hours of notification.

Environmental Report

Tops of Floor C.5, inclusive

Compliance with

ISO 14644-8

Re-performance within two hours of notification.

Environmental Report

Under-Floor Plenum Cleaning

C.6, inclusive

Compliance with

ISO 14644-8

Re-performance within two hours of notification.

Environmental Report

Supply, Return and Outside Air Ducts

C.7, inclusive

Compliance with

ACR 2013

Re-performance within two hours of notification.

Environmental Report

Cleanup C.8, inclusive

0 defect per month

Re-performance within two hours of notification.

Periodic validation, random inspection by the

COR.

Unique Requirements

C.14, inclusive

0 defect per month

Re-performance within two hours of notification.

Periodic validation, random inspection by the

COR.

Quality Control C.21 1 valid defect per month

Contractor shall provide a written Corrective Action Report.

Periodic validation, random inspection by the

COR.

C.21 Quality Control Plan (QCP)

a. The Contractor shall establish and implement a complete Quality Control Plan (QCP) to assure the requirements of the Contract are met. The QCP is a system for identifying and correcting deficiencies in quality of services before the level of performance becomes unacceptable. The draft QCP shall be prepared by the Contractor and provided to the CO and COR as part of the bid package for review and acceptance by the Government.

b. The QCP is a living document and may be subject to change depending on the needs of the contract. When the QCP is revised the Contractor is required to provide an updated QCP, maintenance schedule, and listing of current employees to the CO and COR for acceptance.

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c. The QCP shall include the following, as a minimum:

Address the areas identified in Paragraph C.20, Performance Requirements Summary.

An inspection plan or checklist tailored to the specific building(s) being inspected, cleaned, and serviced under this contract. The inspection plan or checklist shall detail how services at the work site shall be inspected/tested to ensure that the outcome of the work meets all quality standards set forth in the Contract and shall include, but is not limited to:

1) Date of inspection performed.

2) Location of inspection.

3) Description of findings.

4) Description of action(s) taken (if necessary)

5) Signature and date of completion

A training program to ensure that Contractor employees are capable of successfully accomplishing all work task(s) under this contract.

How Contractor shall monitor deficiencies of work output in relation to the Contractor's performance standards, methods of informing employees of deficiencies in the area(s) of responsibility, and a process to ensure that the deficiencies are corrected and do not reoccur.

C.22 Quality Assurance

The Government will periodically evaluate the Contractor's performance in accordance to the Quality Assurance Surveillance Plan (QASP). All surveillance observations will be recorded by the Government.

C.23 Periodic Validations

a. This method requires the COR to employ a "spot check" style of evaluation. Periodic validations will be conducted after receipt of the environmental report.

b. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service within two (2) hours after notification.

c. Exceeding the performance threshold of these performance objectives in any one month period shall result in a warning or letter of concern from the CO.

d. Exceeding the performance threshold for performance objectives for any two or more consecutive inspection/cleaning during the contract period shall constitute an immediate Progress Meeting with the CO and COR.

C.24 Periodic Annual Progress Meetings

a. The CO and COR, and the Contractor shall periodically meet to discuss the Contractor's performance.

b. The minutes of these meetings will be reduced to writing, signed by the CO and any other signature as deemed appropriate. Should the Contractor not concur with the minutes, the

PAGE 16 OF 56 1305M421QNAAJ0012

Contractor will provide a written notification to the CO identifying areas of non-concurrence for resolution.

C.30 General Information

C.31 Hours of Operation.

The IRC hours of operation are 5:00 AM to 5:00 PM. The Contractor may find it necessary to deviate from the normal IRC hours of operations to ensure timely completion of work under this PWS at no additional cost to the Government.

C.32 Federal Holidays

New Year's Day - 1 January Martin Luther King Day - 3rd Monday in January President's Day - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran's Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, then the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

C.33 Base Closures

Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

C.34 Security

The Contractor shall comply with all DOC, DOD/Navy, and local security requirements to obtain the base access. All fees related to base access is the responsibility of the contractor.

C.35 Vehicles and Passes

a. A base vehicle decal/pass will not be required for vehicles of Navy Commercial Access Control System (NCACS) participants, as the NCACS credential is used to access the base.

However, if contractor personnel tries to access the base outside of the access restriction hours, entry will be denied.

b. Contractor vehicles are subject to search prior to entering, exiting, and while on Joint Base Pearl Harbor-Hickam (JBPHH).

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C.36 Traffic Laws

The Contractor and its employees shall comply with JBPHH traffic regulations.

C.37 Physical Security

At the end of each work period all Government facilities, equipment, and materials shall be secured.

C.38 Personnel

a. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the IRC campus in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

b. The Government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the IRC and its population.

C.39 Contracting Officer (CO) and Contracting Officer Representative (COR) Quality Assurance Personnel

The CO will appoint a primary and alternate representative for management of the day to day activities of the contract. The identity, tile, and authority of this representative will be provided in writing to the contractor after contract award.

C.40 Appendices

Appendix A - Map and Floor Plan Appendix B - Quality Assurance Surveillance Plan (QASP)

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Appendix A - Map and Floor Plan

Map of Ford Island

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Floor Plan of Building 184

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Floor Plan of Building 166

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Building 130 - Area A

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Building 130 - Area B

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Building 130 - Area C

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Main Facility First Floor - West

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Main Facility First Floor - East

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Main Facility Second Floor - West

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Main Facility Second Floor - East

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Main Facility Third Floor

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Main Facility Roof, Antenna Rooms

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Appendix B - Quality Assurance Surveillance Plan (QASP)

This Quality Assurance Surveillance Plan (QASP) has been developed for the computer room cleaning, and HVAC cleanliness inspection and supply and return ductwork service contract at the National Oceanic and Atmospheric Administration (NOAA) Daniel K. Inouye Regional Center (IRC) located in Honolulu, HI. It is designed to provide NOAA with an effective surveillance method of monitoring and evaluating the Contractor's performance under a Performance-Based Statement of Work for computer room cleaning, and HVAC cleanliness inspection and supply and return ductwork services.

A. Purpose of the QASP

1. The QASP is intended to accomplish the following:

a. Identifies the performance objectives based on the PBSOW in accordance with FAR Part 46.401(a)(1).

b. Identifies the performance quality level standards in accordance with FAR Part 37.601(a)(2).

c. Describes the methods of surveillance for NOAA to identify quality levels in accordance with FAR Part 46.401(a)(2).

d. Establishes a method to provide feedback to the Contractor regarding quality and timeliness of the service performance.

e. Establishes timeframes for the communication and performance improvement if needed.

2. The Contractor has developed a Quality Control Plan (QCP) that establishes procedures and responsibilities for controlling the quality of work to be performed. The Contractor is responsible for the implementation of the QCP.

B. Types of Work to be Performed

1. The Contractor performance in providing the following computer room cleaning, and HVAC cleanliness inspection and supply and return ductwork services shall be evaluated by the Government:

a. Exterior Hardware Cleaning

b. Tops of Floor

c. Under Floor Plenum Cleaning

d. Supply, Return, and Outside Air Ducts

e. Clean up

f. Unique Requirements

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g. Quality Control

C. QASP Standard

Performance Objective PBSOW Paragraph Performance Threshold

Exterior Hardware Cleaning Contractor professionally maintains a clean room support environment of all racks, furniture, vents, cabinets, control units, overhead pipes, lighting fixtures, shelves with anti-static interference suppressed equipment and anti static chemical using protocol according to IES standard RP-0018 and ISO Standard 14644 (industry standards).

C.4 Compliance with

ISO 14644-8

Tops of Floor Contractor professionally maintains a clean floor surface with HEPA/ULPA vacuum decontamination and anti static solution using protocol according to IES standard RP-0018 and ISO Standard 14644 (industry standards).

C.5 Compliance with

ISO 14644-8

Under Floor Plenum Cleaning Contractor professionally maintains a clean under floor Plenum with systematic lifting of accessible tiles, HEPA/ULPA CRV (efficiency rating 99.99% at .3 microns) vacuuming of stringers and pedestals:

complete sub floor HEPA/ULPA vacuum decontamination and wiping of access floor stringers using clean anti-static solution using protocol according to IES standard RP-0018 and ISO Standard 14644 (industry standards).

C.6 Compliance with

ISO 14644-8

Supply, Return, and Outside Air Ducts Contractor follows NADCA ACR 2013 for assessment, cleaning, and restoration of HVAC ductwork.

C.7 Compliance with

ACR 2013

Clean Up Contractor keeps the worksite cleaned by insuring all debris and equipment are removed from the jobsite daily.

C.8 0 defect per month

Unique Requirements Contractor follows NADCA ACR 2013 for assessment, cleaning, and restoration of HVAC ductwork and satisfy the unique requirement.

C.14 0 defect per month

Quality Control Quality Control procedures are implemented to ensure non-performance and continual repeat of defective services does not occur.

C.21 1 valid defect per month

SURVEILLANCE: The Government COR will receive complaints from DKIRC personnel and pass them to the Contractor's Quality Control Inspector (QCI) for correction. The COR will also conduct periodic inspections for quality performance.

Validated Customer Complaint (VCC). Complaints will be validated by the COR and the Supervisor as validated customer complaints when the work consists of skipped or missed tasks. Example of customer complaints include large amounts of liquid on raised floors, mildew found on wall tile grout, torn plastic trash receptacle liner not replaced, etc.

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For any deficiency noted, the COR will complete a Quality Deficiency Report and the Contractor will be notified either by telephone or email and all work must be completed by close of business same day if reported by 7:00 a.m., or before 12:00 p.m. the next business day.

STANDARD: Customer complaints or QA findings do not exceed the performance threshold. The COR shall notify the contracting officer, if any of the above service areas exceed the performance threshold per month.

PROCEDURES: Any facility employee that observes unacceptable services, either incomplete or not performed, for any of the above performance objectives should immediately contact the COR, and the COR will complete appropriate documentation to record the complaint. The COR will consider the customer complaint valid upon receipt from the customer. The COR should inform the customer of the approximate time the unacceptable performance will be corrected, and advise the customer to contact the COR, if not corrected. The COR will consider customer complaints as resolved unless notified otherwise by the customer. The COR shall verbally notify the Contractor's Quality Control Inspector (QCI) to pick-up the written customer complaint. The QCI will be given two hours after verbal notification to correct the unacceptable performance. If the QCI disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the QCI will notify the COR. If the COR determines the complaint as invalid, he will document the written complaint of the findings and notify the customer. The COR will retain the annotated copy of the written complaint for his/her files. If after investigation the COR determines the complaint as valid, the COR will inform the QCI, and the QCI will be given an additional hour to correct the defect. A defect will not be recorded if proper and timely correction of the unacceptable condition(s) is accomplished. The QCI shall return the written customer complaint document, properly completed with actions taken, to the COR, who will file the complaint for monitoring future recurring performance. Recurring customer complaints are not permitted for any of the above service items. If a repeat customer complaint is received indicating the same deficiency during the service period (month, quarter, etc.), the COR should contact the Contracting officer for appropriate action.

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End Performance Work Statement

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PURCHASE ORDER ADMINISTRATION

1. Address and phone number of the Contracting Staff for the contract:

Government POC

TBD

Contracting Officer (CO) Miranda Meyer 1325 East West Highway Silver Spring, MD 20910 Miranda.meyer@noaa.gov 301-628-1329

2. Commerce Acquisition Regulation (CAR) 1352.201-70 Contracting Officer's Authority

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract, and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer. In the event the contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

3. Invoice Submission

To avoid delay in processing of payments, please submit all invoices electronically to the Government POC listed above.

Invoices shall follow the format outlined in 52.212-4(g).

NOTICE OF POST-GOVERNMENT EMPLOYMENT RESTRICTIONS (OCT 2015)

By submission of an offer in response to a NOAA solicitation or acceptance of a contract, the contractor acknowledges the restriction on current NOAA employees regarding contact with offerors regarding prospective employment and the corresponding obligations for contractors who engage them. The contractor further acknowledges that it has provided notice to former NOAA employees who will provide service to NOAA under the contract of post-Government employment restrictions that apply to them. Such restrictions include, but are not limited to, those set forth in:

(a) 41 U.S.C. § 2103 regarding contacts between a federal employee working on a procurement and an offeror about prospective employment;

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(b) 18 U.S.C. § 207 regarding the restrictions on former federal employees having contact with a federal agency on behalf of another person or entity concerning a specific party matter with which the former employee was involved as a federal employee or for which the former federal employee had official responsibility;

(c) 18 U.S.C. § 207 regarding the restrictions on former senior employees and senior political employees from having contact with his former federal agency on behalf of another person or entity concerning any official matter; and

(d) 41 U.S.C. § 2104 regarding the restrictions on a former federal employee involved in an acquisition over $10,000,000 from accepting compensation from a contractor.

NOTICE OF PARTICIPATION OF NON-GOVERNMENT PERSONNEL

The Contractor is advised that the Government may utilize the outside Contractors and/or Consultants listed below to assist in the administration of this contract. These Contractors/Consultants will have access to any and all information submitted by contractor and will be subject to the restrictions contained in CAR Clauses 1352.209-71 Limitation of Future Contracting, 1352.209-72 Restrictions Against Disclosure, 1352.209-74 Organizational Conflict of Interest and FAR Clause 52.203-16 Preventing Personal Conflicts of Interest. The companies/organizations employing the subject Contractors/Consultants are also required to comply with these same confidentiality restrictions. All federal and non-federal personnel supporting the government in the administration of this contract will have executed Non-Disclosure Agreements.

1. Veteran’s Management Services, Inc. (VMSI)

2. A-Frame Solutions, LLC

3. IMSolutions, LLC

SOLICITATION PROVISIONS AND CONTRACT CLAUSES

This solicitation shall incorporate the following FAR, CAR, and NOAA Acquisition Manual (NAM) clauses below.

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/browse/index/far

FAR Clause Description Date 52.202-1 Definitions Jun 2020 52.204-13 System for Award Management Maintenance Oct 2018 52.212-1 Instructions to Offerors- Commercial Items Jun 2020 52.212-4 Contract Terms and Conditions-Commercial Items Oct 2018 52.232-40 Providing Accelerated Payments to Small Dec 2013

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Business Subcontractors

CAR Clause Description Date 1352.209-73 Compliance with the laws Apr 2010 1352.209-74 Organizational conflict of interest Apr 2010 1352.239-72 Security Requirements for Information Apr 2010

Technology Resources

FAR Clauses in Full Text

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (AUG 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in the provision at 52.204-26, Covered Telecommunications Equipment or Services— Representation, or in paragraph (v) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on

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or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(d) Representation. The Offeror represents that—

(1) It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds “will” in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that— It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds “does” in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded “will” in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

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(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained:

Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded “does” in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained:

Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service…