RFQ 1287 - Traffic Counters - General Information (Updated).docx

IDAHO TRANSPORTATION DEPARTMENT

RFQ 1287

TRAFFIC COUNTERS

GENERAL INFORMATION

Purpose The Idaho Transportation Department (ITD) is requesting quotes from qualified vendors for the purchase and delivery of two (2) traffic counters (Counters), as further detailed below.

Solicitation Contact Name: Kevin Chambers Phone: (208)334-8768 Email: Kevin.Chambers@itd.idaho.gov (preferred method of contact)

Restrictions on Communications From the issue date of this RFQ, until a contract/purchase order is awarded or the RFQ is cancelled, vendors and their representatives are prohibited from communications (written or verbal) regarding this RFQ with the ITD staff, other than the ITD RFQ Lead. Any communications (written or verbal) with ITD staff other than the RFQ Lead may result in the submitting vendor being found Non-Responsible and Non-Responsive.

Requirements and Specifications See Attachment 1 – Requirements & Specifications

Quote Your Quote may be submitted electronically via IPRO Powered by LUMA or email (see below for additional details). ITD will not be accepting manual submissions for this solicitation. Your Quote must include the Required Submittals listed below and be received prior to the deadline established in IPRO Powered by LUMA.

Electronic Submission:

IPRO – Enter your pricing in IPRO (IPRO Portal) and upload all Required Submittals.

Email:

Send an email to the Solicitation Contact (see Section 2) and attach all Required Submittals.

Required Submittals Attachment 2 – Price Sheet Attachment 3 – Signature Page Documentation, which demonstrates, to ITD’s satisfaction, that the offered item meets the requirements of the solicitation. Failure to provide satisfactory documentation may eliminate the Vendor from further consideration.

Attachment 1 - Requirements & Specifications Attachment 2 – Price Sheet Attachment 3 – Signature Page Attachment 4 – Insurance Requirement Attachment 2 – Price Sheet Attachment 3 – Signature Page

(See Attachment 2 – Requirements and Specifications) Response Your Quote may be submitted electronically via Luma or email, (see below for additional details). Your Quote must include the Required Submittals listed above and be received prior to the deadline established in Luma.

Electronic Submission:

IPRO – Enter your pricing in IPRO (https://purchasing.idaho.gov/information-for-vendors/) and upload all Required Submittals.

Award Award will be made to the responsive responsible vendor with the lowest cost on Attachment 2 – Price Sheet.

The State reserves the right not to evaluate or make an award in the best interest of the State.

Though it is not mandatory to submit your Quotation electronically via IPRO, all vendors participating in a solicitation issued through IPRO must establish an account in the IPRO system (even if submitting a quote outside of IPRO). It is free to establish an account and only takes a few minutes of your time.

RFQ 1287

ATTACHMENT 1 – REQUIREMENTS & SPECIFICATIONS

TRAFFIC COUNTERS

SECTION 1 – REQUIREMENTS

1. Brand Name Any Manufacturer Brand Components referenced in this solicitation are intended to be descriptive—not restrictive—and serve only to illustrate the quality and characteristics required. Bidders proposing an equivalent Manufacturer Brand Component must provide documentation demonstrating, to the State’s satisfaction, that the offered item(s) meet all minimum requirements outlined in the solicitation. This documentation must be submitted prior to the closing of the question period as noted in IPRO powered by LUMA.

If your product offered does not meet any of the specifications, Bidder must provide an explanation of how the product offered is functionally equivalent to the stated specification, as well as descriptive literature that supports the product offered.

1. Authorized Distributor/Manufacturer Submitting vendors must be an authorized distributor or manufacturer of the Counters offered. An authorized distributor shall be defined as a company or organization that has a written agreement with the manufacturer to sell or service its products. Bids from Contractors who are not an authorized distributor by the manufacturer shall not be considered and;

ITD reserves the right to request authorized distributor documentation from the submitting vendors. Failure to provide submitting documentation as requested will result in a non-responsive quote.

Manuals The Contractor must provide the following items at the time of delivery. Stated items must cover all systems including drawings, schematics, applicable technical information, and component parts;

One (1) service manual equipment – PDF format;

One (1) parts manual equipment – PDF format;

Make and Model of all installed components and applicable manuals and;

Complete, fully illustrated parts listing.

Warranty Manufacturer standard warranty must cover the Counters for a minimum period of twelve (12) months after Acceptance.

Vendor must provide Warranty documentation at the time of delivery. The Traffic Counters will not be accepted without this information.

Warranty must include all tools, parts, equipment, labor, travel and freight to repair or replace a defective warranted item, which may also include the entire Counters. All warranty work must be completed within thirty (30) calendars days after receipt of written notice from ITD. If approved in writing by ITD, the Contractor may perform warranty work on-site, at the Delivery location identified in Section 7, in lieu of pick-up and return shipping. The Contractor shall be responsible for all travel costs and work-site clean-up associated with any necessary repairs. The timeframe for corrective action will still be as identified above. If the Contractor is unable to repair the Counters on-site within thirty (30) calendars days, or if the Counters continuously malfunctions and causes it to be out of service on multiple occasions, ITD reserves the right to require the Contractor to pick up, repair, and return the Counters at no additional cost to ITD.

Awarded vendor is responsible for all warranty requirements. No third-party warranties will be allowed.

Acceptance Upon receipt, the Counters will be inspected by ITD or designee to ensure the minimum specifications are met. Acceptance will occur within fourteen (14) calendar days after delivery. If ITD determines that the Counters is not in accordance with the specifications, ITD will provide the Contractor with a written notification. The Contractor must pick up, correct any discrepancies, and re-deliver to ITD specified location at the Contractor's expense. The timeframe for completion of corrective action must not exceed thirty (30) calendar days.

In the event the specifications are not met, ITD reserves the right to reject the Counters via email notification.

Termination and Cure See section 1.4. State of Idaho Contract Terms and Conditions in the Attachment Tab in IPRO Powered by Luma.

Delivery Delivery is desired within sixty (60) calendar days after ARO, FOB Destination, freight prepaid and allowed. ITD reserves the right to accept delivery dates outside of the desired delivery date.

Delivery must be made Monday through Thursday, 8:00 am to 3:00 pm local time excluding state of Idaho recognized holidays (https://idaho.gov/government/state-holidays/), unless otherwise approved in writing by ITD.

Delivery Location:

Idaho Transportation Department- District 5 5151 S. 5th St.

Pocatello, ID 83204

Insurance See Attachment 4 – Insurance Requirement

Invoicing The Contractor must submit its invoice within thirty (30) calendar days of acceptance to the billing contact identified on the Contract. Invoices submitted prior to acceptance, or without the required information listed below, will be returned to the Contractor for correction and resubmission. The following information must be included with each invoice:

ITD Purchase Order (PO) number Contract Name and Order Number Invoice Number and Date Contractor Contact Information Itemization of Property (description, quantity, unit of measure, unit price, and total price) Invoices must be submitted electronically to:

D5AP@itd.idaho.gov

Payment Payment will be made in accordance with Idaho Code 67-2302 after receipt of the Contractor's itemized invoice and is accepted by ITD. Total payments under this Contract shall not exceed the Total Price provided on Attachment 2 - Price Sheet unless otherwise modified in an amendment to the resulting Contract.

SECTION 2 – SPECIFICATIONS

TRAFFIC COUNTERS

The Counters must meet the minimum specifications provided below and be the latest model of the manufacturer's current standard production, as offered to commercial trade. Counters must be new, not used. Though they are not specifically covered herein, all parts necessary to provide complete and functional Counters must be included. All parts must conform in design, strength, quality of materials, and workmanship to current engineering practices and accepted standards of the industry. All parts must be the manufacture’s standard unless otherwise specified in this RFQ.

Counters must be completely assembled when delivered to the ITD location listed in Attachment 1 - Section 1, 7. Delivery (above), with all accessories and equipment in place or furnished. All equipment and accessories must be installed as per the manufacturer’s specifications, and the Counters must be serviced and ready for continuous operation at the time of delivery.

1. General System Requirements Portable and designed for rapid deployment by a single operator and;

Capable of real-time object detection, classification, and counting using AI-based video analytics.

Detection and Classification Detect, track, count, and classify multiple traffic object types simultaneously using video-based AI analytics;

Bi-directional counting and user-configurable counting zones;

Process data in real time with minimal latency using on-device processing and;

Support vehicle classification consistent with the FHWA 13-Class scheme or equivalent.

Artificial Intelligence and Analytics Utilize AI-based analytics and machine-learning models for object detection and classification;

AI inference must be performed on the device (edge processing) without reliance on continuous internet connectivity and;

Fully autonomous operation in offline environments.

Hardware Specifications The system must include integrated video imaging sensor(s) suitable for traffic monitoring and;

The system must operate in varying lighting conditions, including low-light and nighttime conditions.

Processing The system must include an embedded processing unit capable of real-time AI inference at the edge.

Power Must support battery-powered operation suitable for portable field deployment and;

The system must support external power and/or continuous power options where available.

Environmental Requirements The system must be suitable for indoor and outdoor operation in transportation environments and;

The system must meet or exceed a minimum ingress protection (IP) rating of IP55W.

Connectivity and Management Communications:

The system must support wireless communication options, including Wi-Fi and/or cellular connectivity, where available;

Data transmission must utilize secure communication protocols and;

The system must support offline operation with local data storage Data Output and Integration:

The system must provide exportable data in standard formats (e.g., CSV, JSON);

The system must provide an interface for data visualization and reporting and;

The system must support integration with third-party systems via API or equivalent interfaces.

SECURITY REQUIREMENTS

The system must implement secure device authentication;

Data must be encrypted at rest and in transit and;

The system must comply with applicable data privacy and cybersecurity regulations.

DELIVERABLES

The vendor must provide the following:

Fully assembled and operational Portable iTHEIA 2.0 AI Counter Classifier system(s);

Technical datasheets;

User manuals and installation guides;

Software and API documentation and;

Accuracy and performance validation documentation.

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