RFQ_12482.pdf

Cal OES Request for Quote

Revised 4.18.2024

Maia Weithington Procurement Analyst Governor’s Office of Emergency Services

e. maia.weithington@caloes.ca.gov - 3650 Schriever Avenue, Mather, CA 95655

Date: May 7, 2024 Subject: Request for Quote (RFQ) 0000012842

QUOTE DUE DATE: May 21, 2024 no later than 3:00 PM, Pacific Standard Time

PROTEST PERIOD: 5/22/2024 to 5/29/2024 no later than 3:00 PM, Pacific Standard Time

The following must be submitted in response to the RFQ:

1. Pricing for each line item listed on the attached RFQ Cost Sheet. Like items with exact specifications as model provided will be accepted. Please contact the department contact listed below with questions regarding alternates.

2. Certified Small Business/DVBE Certification Number: _____________________________ (If Applicable)

3. Copy of Seller’s Permit or Permit Number: ____________________________

4. Completed Recycled Content Certification (attached)

5. Completed Darfur Contracting Act Certification (attached)

6. Completed Bidder Declaration (attached)

7. Disabled Veteran Business Enterprise Declarations (DGS PD 843) (attached, If applicable)

8. Completed GenAI Disclosure & Fact Sheet (attached)

9. Provide Delivery Time (After Receipt of Order): __________________________ Business Days

Recycled Products Preference:

It is in the best interest of suppliers to offer recycled products; state agencies will be required as of January 1, 2020 to purchase at least 75 percent of reportable purchases as recycled products. 5% preference will be applied to products that meet the SABRC requirements for Tired Derived Products (SABRC Category Code 10)

Per SCM 4.B1.4 and 4.B1.5 SB And DVBE Participation:

Every effort must be made to seek out and include CA certified small businesses and DVBEs in procurement efforts. A 5% bonus will be applied to all DGS certified SB and/or DVBE. A 5% bid preference is available to a non‐ small business claiming subcontracting work by a CA Certified SB of at least 25% participation. If applicable, SB subcontracting participation must be declared on the Bidder’s Declaration.

Substitutions:

Substitutions must be stated on the returned Request for Quote (RFQ) Cost Worksheet. Substitutions not approved by the Cal OES Procurement Unit prior to fulfillment are subject to return at the supplier’s expense per the State of California Terms and Conditions.

Generative AI:

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidders/Offerors must notify the State in writing if their solution or service includes, or makes available, any GenAI technology, including GenAI from third parties or subcontractors. The State has developed a GenAI Disclosure & Factsheet to be completed by the Bidder/Offeror. Failure to disclose GenAI to the State and submit the GenAI Disclosure & Factsheet will result in disqualification of the Bidder/Offeror and may void any resulting contract. The State reserves its right to seek any and all relief it may be entitled to as a result of such non‐ disclosure.

Upon receipt of a Bidder/Offeror GenAI Disclosure & Factsheet the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.

Shipping Requirements:

Shipping must be included in the cost of Material (FOB Destination)

State of California Terms and Conditions and Bidders Instructions applicable to this RFQ are listed on the Department of General Services’ web site as provided here: https://www.dgs.ca.gov/PD/Resources/Page‐Content/Procurement‐Division‐

Resources‐List‐Folder/Required‐Language‐for‐Solicitations‐and‐Contracts

Supplier Name: ___________________________ Address: ____________________________________

Phone: _____________________________

Authorized Representative Name: _____________________________

Signature: _____________________________ Date: _____________________________

For further information regarding this RFQ, please contact me at the telephone number/email listed below:

**ALL QUOTES MUST BE SIGNED AND DATED PRIOR TO SUBMISSION**

RFQ Procedures and Mandatory Protest language

a) This RFQ shall adhere to the State of California General Provisions for IT Goods. The provisions and Bidder Instructions can be found here:

https://www.dgs.ca.gov/-/media/Divisions/PD/PTCS/OPPL/Model-Language/Non- IT/GSPD401IT14_0905.pdf?la=en&hash=966B461B3B4FC01026962D7849A0AEB78B70ECE3

b) Bids are to be submitted via email to the agency buyer listed on the RFQ Cover Page and whose email can also be found below:

Maia.Weithington@caloes.ca.gov

c) Contract award, if made, will be awarded to the Bidder whose bid has the lowest cost and is a responsive responsible submission

d) In the event of a tie, representatives of Cal OES will flip a coin to determine the winning bidder. The coin flip will be witnessed and documented by two (2) or more Cal OES employees.

e) Notice of the proposed award shall be made known to the other bidders via email, upon which the buyer shall wait for five (5) working days prior to awarding the agreement.

f) If any bidder, prior to the award of agreement, files a written protest with the Department of General Services, Office of Legal Services, 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, CA 95605 and Cal OES on the grounds that the (protesting) bidder is the lowest responsive responsible bidder, the agreement shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter.

g) Within five (5) days after filing the initial protest, the protesting proposer shall file with the

Department of General Services, Office of Legal Services and the Governor’s Office of Emergency Services a detailed statement specifying the grounds for the protest.

h) Upon resolution of the protest and award of the agreement, Contractor must complete and submit to the awarding agency the Payee Data Record (STD 204), to determine if the Contractor is subject to state income tax withholding pursuant to California Revenue and Taxation Code Sections 18662 and 26131. This form can be found on the Internet at www.dgs.ca.gov/OFAM/Forms and using the search tool. No payment shall be made unless a completed STD 204 has been returned to the awarding agency.

https://www.dgs.ca.gov/-/media/Divisions/PD/PTCS/OPPL/Model-Language/Non-IT/GSPD401IT14_0905.pdf?la=en&hash=966B461B3B4FC01026962D7849A0AEB78B70ECE3 https://www.dgs.ca.gov/-/media/Divisions/PD/PTCS/OPPL/Model-Language/Non-IT/GSPD401IT14_0905.pdf?la=en&hash=966B461B3B4FC01026962D7849A0AEB78B70ECE3 mailto:Maia.Weithington@caloes.ca.gov http://www.dgs.ca.gov/OFAM/Forms

Bid Preferences

Per SCM 3.B1.5 Tire Recycle Preference Per Public Resources Code (PRC) section 42890 et seq., a 5% recycle preference is available for recycled tire products (also known as tire-derived products). Recycled tire products are reportable for SABRC and purchases are SABRC compliant if they contain at least 50% recycled used tires.

Per SCM 3.A9.2 TACPA Preference (Bids over $100,000.00) The TACPA preference will be applied for procurements valued over $100,000. Bidders wishing to take advantage of this preference will need to review the following website and submit the appropriate response with the bid:

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List- Folder/Request-a-Target-Area-Contract-Preference

Per SCM 4.B1.4 and 4.B1.5 SB And DVBE Participation Every effort must be made to seek out and include CA certified small businesses and DVBEs in procurement efforts. A 5% bonus will be applied to all DGS certified SB and/or DVBE.

A 5% bid preference is available to a non-small business claiming subcontracting work by a CA Certified SB of at least 25% participation. If applicable, SB subcontracting participation must be declared on the Bidder’s Declaration.

Per SCM 3.A7.6 Maximum preference allowed for low price awards For awards based on low price, the maximum bid preference allowed individually may not exceed $50,000 for any bid. In combination with any other preferences (TACPA, SB, non-SB subcontracting participation, recycled, etc.), the maximum limit of the combined preferences is 15% of the bid amount or $100,000.00 whichever is less.

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Request-a-Target-Area-Contract-Preference https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Request-a-Target-Area-Contract-Preference

PLEASE READ

This serves as a notice under the Executive Order N-6-22 that as a contractor or grantee, compliance with the economic sanctions imposed in response to

Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury website (https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions).

Failure to comply may result in the termination of contracts or grants, as applicable.

Revision date 2/10/21

12482

Return Quote To:

Maia Weithington maia.weithington@caloes.ca.gov

Ship To: Supplier Name:

Signature:

ATTN: Priscilla Hairston

Delivery Time ARO:

Line Item Description QTY UOM Unit Price Extended Price

Medium duty 4x4 diesel engine cab & chassis w/rear dual wheels

WHEELBASE, 199" , 84"

CA AXLE TO END OF FRAME,

75" 1 EA

See attachment for Additional

Specifications

Subtotal

Request Number:

REQUEST FOR QUOTATION

601 Sequoia Pacific Blvd.

Sacramento, CA 95811

Company

Name:

Address:

Phone:

Print name/

Signature: Date:

Line Number Product Description

1Percent

Postconsumer

Recycled

Content

2SABRC

Product

Category Code

Medium duty 4x4 diesel engine cab & chassis w/rear dual wheels

WHEELBASE, 199" , 84" CA AXLE TO END OF FRAME, 75"

FOOTNOTES:

2. “Product category” refers to one of the categories listed below, into which the reportable purchase is best placed.

3. If the product does not belong in any of the product categories, enter “N/A.” Common “N/A” products include wood products, aggregate, concrete, and electronics such as computers, TV, software on a disk or CD, and telephones.

4. For reused or refurbished products, there is no minimum content requirement. (PCC 12209(l))

Pursuant to Public Contract Code 12205(a)(1), (2), (3) and (b)(1), (2), and (3), I certify under penalty of perjury under the laws of the State of California that the below information is true and correct.

The State Agency Buy Recycled Campaign (SABRC) is a state mandated program that requires the reporting of all purchases made within 16 specified product categories. All state agencies are required to verify the recycled‐content of all products purchased within each of these categories.

All businesses shall certify in writing to the contracting officer or his or her representative the minimum percentage, if not exact percentage, of postconsumer recycled‐content (PCRC) material in the products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the minimum content requirements specified in law (see page 2). The certification shall be furnished under penalty of perjury. The certification shall be provided regardless of content, even if the product contains no recycled material. A State agency may waive the certification requirement if the percentage of postconsumer material in the products, materials, goods, or supplies can be verified in a written advertisement, including, but not limited to, a product label, a catalog, or a manufacturer or vendor Internet website.

Postconsumer Recycled Content Certification

RFQ # 0000012482

1. “Postconsumer recycled-content material” is defined as products that were bought, used, and recycled by consumers. For example, a newspaper that has been purchased, recycled, and used to make another product would be considered postconsumer material.

Public Contract Code Sections 10475 -10481 applies to any company that currently or within the previous three years has had business activities or other operations outside of the United States. For such a company to bid on or submit a proposal for a State of California contract, the company must certify that it is either a) not a scrutinized company; or b) a scrutinized company that has been granted permission by the Department of General Services to submit a proposal.

If your company has not, within the previous three years, had any business activities or other operations outside of the United States, you do not need to complete this form.

OPTION #1 - CERTIFICATION

If your company, within the previous three years, has had business activities or other operations outside of the United States, in order to be eligible to submit a bid or proposal, please insert your company name and Federal ID Number and complete the certification below.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that a) the prospective proposer/bidder named below is not a scrutinized company per Public Contract Code 10476; and b) I am duly authorized to legally bind the prospective proposer/bidder named below. This certification is made under the laws of the State of California.

Company/Vendor Name (Printed) Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

OPTION #2 – WRITTEN PERMISSION FROM DGS

Pursuant to Public Contract Code Section 10477(b), the Director of the Department of General Services may permit a scrutinized company, on a case-by-case basis, to bid on or submit a proposal for a contract with a state agency for goods or services, if it is in the best interests of the state. If you are a scrutinized company that has obtained written permission from the DGS to submit a bid or proposal, complete the information below.

We are a scrutinized company as defined in Public Contract Code section 10476, but we have received written permission from the Department of General Services to submit a bid or proposal pursuant to Public Contract Code section 10477(b). A copy of the written permission from DGS is included with our bid or proposal.

Company/Vendor Name (Printed) Federal ID Number

Printed Name and Title of Person

Std 843

Std 1000