RFQ 12444322Q0021.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

RUTLAND VT 05701-2417

231 NORTH MAIN ST

GREEN MOUNTAIN NATIONAL FOREST

1683 CODE 16. ADMINISTERED BYCODE

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR1681

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

March 7, 2022 @2359802-747-6752DERICK YARA (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

12444322Q0021

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 54 1055627OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

MANCHESTER CENTER VT 05255

MANCHESTER CENTER VT 05255

USDA US FOREST SVC

DISTRICT RANGER 02

15. DELIVER TO

RUTLAND VT 05701-2417

231 NORTH MAIN ST

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

GREEN MOUNTAIN NATIONAL FOREST

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Delivery: 05/15/2022

0001 Manchester RD Recreation and Administrative site maintenance, Summer 2022 (base year).

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

2/23/2022 x 100 x

561730 x

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

54 2 of

SECTION B – CONTINUATION OF SF-1449

Green Mountain NF Manchester Ranger District (R9)

PROJECT TITLE: GMF - CON - ManRD Summer Site Maintenance

WORKPLAN ACQUISITION PLAN/REQUISITION NO: 608332

Schedule of Items/Price Schedule:Base + 4 Option Years

Performance Dates: May 15, 2022-November 15, 2022

ITEM

NUMBER DESCRIPTION PAY

UNIT

EST

QTY

TOTAL

Manchester Ranger Station: Lawn maintenance: Grass cut to maintain height of no taller than 5” between services. Lawn kept free of debris and leaves during shoulder seasons.

Mount Tabor Work Center: Lawn maintenance: Grass is maintained at a height of no taller than 5” between services.

Lawn kept free of debris and leaves during shoulder seasons.

Snowmobile trailer lot and other openings maintained at a height of no taller than 8”, as needed.

Hapgood Pond Campground & Day Use Area (including group site and host site: Lawn maintenance: Grass is maintained at a height of no taller than 5” between services. Lawn kept free of debris and leaves during shoulder seasons.

Growth along roadsides and around picnic tables, campsite markers, vault toilets and kiosks to be trimmed so features are clearly visible.

Hapgood Pond Pumphouse Site: Interior of fenced area and 3’ wide fence buffer zone to be maintained at a height of no taller than 8” between services.

Somerset Airstrip Dispersed Camping Area: Grass maintained to a height of no taller than 8” between services.

Growth along roadsides and campsite markers, vault toilets and kiosks to be trimmed so features are clearly visible.

Grout Pond Campground & Day Use Area: Lawn maintenance:

Grass is maintained at a height of no taller than 5” between services. Lawn kept free of debris and leaves during shoulder seasons.

Other openings maintained at a height of no taller than 8” between services.

Growth along roadsides, pathways down to pond access and around picnic tables, campsite markers, vault toilets and kiosks to be trimmed so features are clearly visible.

GRAND TOTAL FY22________________

Period of Performance Option Year 1: 05/15/2023 - 11/15/2023

ITEM

NUMBER DESCRIPTION

PAY

PER

UNIT

EST

QTY

TOTAL

Manchester Ranger Station: Lawn maintenance: Grass cut to maintain height of no taller than 5” between services. Lawn kept free of debris and leaves during shoulder seasons.

Mount Tabor Work Center: Lawn maintenance: Grass is maintained at a height of no taller than 5” between services.

Lawn kept free of debris and leaves during shoulder seasons.

Snowmobile trailer lot and other openings maintained at a height of no taller than 8”, as needed.

Hapgood Pond Campground & Day Use Area (including group site and host site: Lawn maintenance: Grass is maintained at a height of no taller than 5” between services. Lawn kept free of debris and leaves during shoulder seasons.

Growth along roadsides and around picnic tables, campsite markers, vault toilets and kiosks to be trimmed so features are clearly visible.

Hapgood Pond Pumphouse Site: Interior of fenced area and 3’ wide fence buffer zone to be maintained at a height of no taller than 8” between services.

Somerset Airstrip Dispersed Camping Area: Grass maintained to a height of no taller than 8” between services.

Growth along roadsides and campsite markers, vault toilets and kiosks to be trimmed so features are clearly visible.

Grout Pond Campground & Day Use Area: Lawn maintenance:

Grass is maintained at a height of no taller than 5” between services. Lawn kept free of debris and leaves during shoulder seasons.

Other openings maintained at a height of no taller than 8” between services.

Growth along roadsides, pathways down to pond access and around picnic tables, campsite markers, vault toilets and kiosks to be trimmed so features are clearly visible.

GRAND TOTAL FY23_________________

Period of Performance Option Year 2: 05/15/2024 - 11/15/2024

NUMBER DESCRIPTION

PAY

PER

UNIT

EST

QTY

TOTAL

Manchester Ranger Station: Lawn maintenance: Grass cut to maintain height of no taller than 5” between services. Lawn kept free of debris and leaves during shoulder seasons.

Mount Tabor Work Center: Lawn maintenance: Grass is maintained at a height of no taller than 5” between services.

Lawn kept free of debris and leaves during shoulder seasons.

Snowmobile trailer lot and other openings maintained at a height of no taller than 8”, as needed.

Hapgood Pond Campground & Day Use Area (including group site and host site: Lawn maintenance: Grass is maintained at a height of no taller than 5” between services. Lawn kept free of debris and leaves during shoulder seasons.

Growth along roadsides and around picnic tables, campsite markers, vault toilets and kiosks to be trimmed so features are clearly visible.

Hapgood Pond Pumphouse Site: Interior of fenced area and 3’ wide fence buffer zone to be maintained at a height of no taller than 8” between services.

Somerset Airstrip Dispersed Camping Area: Grass maintained to a height of no taller than 8” between services.

Growth along roadsides and campsite markers, vault toilets and kiosks to be trimmed so features are clearly visible.

Grout Pond Campground & Day Use Area: Lawn maintenance:

Grass is maintained at a height of no taller than 5” between services. Lawn kept free of debris and leaves during shoulder seasons.

Other openings maintained at a height of no taller than 8” between services.

Growth along roadsides, pathways down to pond access and around picnic tables, campsite markers, vault toilets and kiosks to be trimmed so features are clearly visible.

GRAND TOTAL FY24_________________

Period of Performance Option Year 3: 05/15/2025 - 11/15/2025

NUMBER DESCRIPTION

PAY

PER

UNIT

EST

QTY

TOTAL

Manchester Ranger Station: Lawn maintenance: Grass cut to maintain height of no taller than 5” between services. Lawn kept free of debris and leaves during shoulder seasons.

Mount Tabor Work Center: Lawn maintenance: Grass is maintained at a height of no taller than 5” between services.

Lawn kept free of debris and leaves during shoulder seasons.

Snowmobile trailer lot and other openings maintained at a height of no taller than 8”, as needed.

Hapgood Pond Campground & Day Use Area (including group site and host site: Lawn maintenance: Grass is maintained at a height of no taller than 5” between services. Lawn kept free of debris and leaves during shoulder seasons.

Growth along roadsides and around picnic tables, campsite markers, vault toilets and kiosks to be trimmed so features are clearly visible.

Hapgood Pond Pumphouse Site: Interior of fenced area and 3’ wide fence buffer zone to be maintained at a height of no taller than 8” between services.

Somerset Airstrip Dispersed Camping Area: Grass maintained to a height of no taller than 8” between services.

Growth along roadsides and campsite markers, vault toilets and kiosks to be trimmed so features are clearly visible.

Grout Pond Campground & Day Use Area: Lawn maintenance:

Grass is maintained at a height of no taller than 5” between services. Lawn kept free of debris and leaves during shoulder seasons.

Other openings maintained at a height of no taller than 8” between services.

Growth along roadsides, pathways down to pond access and around picnic tables, campsite markers, vault toilets and kiosks to be trimmed so features are clearly visible.

GRAND TOTAL FY25_________________

Period of Performance Option Year 4: 05/15/2026 - 11/15/2026

NUMBER DESCRIPTION

PAY

PER

UNIT

EST

QTY

TOTAL

Manchester Ranger Station: Lawn maintenance: Grass cut to maintain height of no taller than 5” between services. Lawn kept free of debris and leaves during shoulder seasons.

Mount Tabor Work Center: Lawn maintenance: Grass is maintained at a height of no taller than 5” between services.

Lawn kept free of debris and leaves during shoulder seasons.

Snowmobile trailer lot and other openings maintained at a height of no taller than 8”, as needed.

Hapgood Pond Campground & Day Use Area (including group site and host site: Lawn maintenance: Grass is maintained at a height of no taller than 5” between services. Lawn kept free of debris and leaves during shoulder seasons.

Growth along roadsides and around picnic tables, campsite markers, vault toilets and kiosks to be trimmed so features are clearly visible.

Hapgood Pond Pumphouse Site: Interior of fenced area and 3’ wide fence buffer zone to be maintained at a height of no taller than 8” between services.

Somerset Airstrip Dispersed Camping Area: Grass maintained to a height of no taller than 8” between services.

Growth along roadsides and campsite markers, vault toilets and kiosks to be trimmed so features are clearly visible.

Grout Pond Campground & Day Use Area: Lawn maintenance:

Grass is maintained at a height of no taller than 5” between services. Lawn kept free of debris and leaves during shoulder seasons.

Other openings maintained at a height of no taller than 8” between services.

Growth along roadsides, pathways down to pond access and around picnic tables, campsite markers, vault toilets and kiosks to be trimmed so features are clearly visible.

GRAND TOTAL FY26_________________

Description of Requirement

Project Title Green Mountain National Forest, Manchester Ranger District Summer Maintenance

General Information

1.0 Background and Purpose

The Manchester Ranger District requires groundskeeping services at two administrative sites and five Recreational Sites spread across the district. Lawns, roadway sides, campground sites, and designated surrounding areas shall be mowed or otherwise maintained as open, cleared spaces beginning no later than one week prior to the Friday of Memorial Day weekend through the month of October.

2.0 Definitions

Not applicable.

Contractor Requirements

3.0 Technical Requirements / Tasks

All sites will be prepared for summer maintenance prior to first mow of the season. The grass and other growth at all sites shall be mowed to maintain heights of grass at 5”- 8” on a site-specific basis, throughout the growing season. Roadsides and campground features shall be kept trimmed as to be clearly visible throughout the operating season.

Grass lawns at all sites shall be maintained at a height of no taller than 5” throughout the growing season and be kept free of debris during shoulder seasons. The lawn at Hapgood Pond Day Use Area shall be mowed on Tuesday through Friday mornings between the hours of 0700 – 1100, Memorial Day weekend through Columbus Day weekend. Other site-specified openings shall be maintained to a height of no taller than 8” throughout the operating season.

4.0 Deliverable / Schedule

Key Deliverables Item No. Deliverable Objective Due 1 Manchester

Ranger Station Lawn maintenance: Grass cut to maintain height of no taller than 5” between services. Lawn kept free of debris and leaves during shoulder seasons.

Throughout growing season.

2 Mount Tabor Work Center

Lawn maintenance: Grass is maintained at a height of no taller than 5” between services. Lawn kept free of debris and leaves during shoulder seasons.

Snowmobile trailer lot and other openings maintained at a height of no taller than 8”, as needed.

Throughout growing season.

3 Hapgood Pond Campground & Day Use Area

Lawn maintenance: Grass is maintained at a height of no taller than 5” between services. Lawn kept free of debris and leaves during shoulder seasons.

No later than one week prior to Campground Opening Day on the

(including group site and host site)

Growth along roadsides and around picnic tables, campsite markers, vault toilets and kiosks to be trimmed so features are clearly visible.

Friday of Memorial Day Weekend, through Closing Day on Monday after Columbus Day weekend.

4 Hapgood Pond Pumphouse Site

Interior of fenced area and 3’ wide fence buffer zone to be maintained at a height of no taller than 8” between services.

Throughout growing season.

5 Somerset Airstrip Dispersed Camping Area

Grass maintained to a height of no taller than 8” between services.

Growth along roadsides and campsite markers, vault toilets and kiosks to be trimmed so features are clearly visible.

Throughout growing season.

6 Grout Pond Campground & Day Use Area

Lawn maintenance: Grass is maintained at a height of no taller than 5” between services. Lawn kept free of debris and leaves during shoulder seasons.

Other openings maintained at a height of no taller than 8” between services.

Growth along roadsides, pathways down to pond access and around picnic tables, campsite markers, vault toilets and kiosks to be trimmed so features are clearly visible.

No later than one week prior to the Friday of Memorial Day Weekend, through the Monday after Columbus Day weekend.

7 White Rocks Recreation Area

Lawn maintenance: Grass maintained to a height of no taller than 5”.

Growth along roadsides and around picnic tables, vault toilets and kiosks to be trimmed so features are clearly visible.

No later than one week prior to the Friday of Memorial Day Weekend, through the Monday after Columbus Day weekend.

5.0 Government Furnished

The government shall provide signage to alert visitors when contractor crews are maintaining Hapgood Pond Day Use Area. Contractor shall display signage prominently while maintaining the area.

A Forest Service gate key will be provided to access Hapgood Pond Pumphouse site.

6.0 Travel

The contractor is responsible for providing transportation of all contractor-owned equipment and contractor employees to and from all sites.

7.0 Contractor’s Key Personnel

Not applicable.

8.0 Security Requirements

Not applicable.

9.0 Data Rights

10.0 Section 508 - Electronic and Information Technology Standards

11.0 Performance Requirement Measures

Performance Objective Required Task or

Deliverable Performance Standard

Method of Surveillance

Manchester Ranger District Administrative and Recreational sites are maintained to present safe, attractive grounds and landscape features in the interest of the public.

Grounds and landscape features are trimmed and/or mowed to key deliverable specifications.

Key deliverables meet specifications 90% of the time.

Random spot inspections conducted by Forest Service employees, customer feedback.

Quality Assurance Surveillance Plan

Project Name

Green Mountain National Forest, Manchester Ranger District Summer Maintenance

Section 1: Introduction

This Quality Assurance Surveillance Plan (QASP) is pursuant to the requirements listed in the performance work statement (PWS) entitled Green Mountain National Forest, Manchester Ranger District Summer Maintenance. This plan sets forth the procedures and guidelines that the USDA, Green Mountain National Forest, Manchester Ranger District will use in ensuring the required performance standards or services levels are achieved by the contractor.

1.1 Purpose

The purpose of the QASP is to describe the systematic methods used to measure performance and to identify the reports required and the resources to be employed. The QASP provides a means for evaluating whether the contractor is meeting the performance standards identified in the PWS. This QASP is designed to define roles and responsibilities, identify the performance objectives, define the methodologies used to monitor and evaluate the contractor’s performance, describe quality assurance reporting, and describe the analysis of quality assurance monitoring results.

1.2 QASP Relation to the Contract

1.2.1 QASP Revisions

The Contracting Officer Representative (COR) may make revisions or changes to the QASP procedures and surveillance methods or increase or decrease the degree of surveillance methods at any time during the contract performance period. Changes to the Metric must be incorporated into the PWS, Performance Requirement Summary (PRS) and QASP by a bilateral modification to contract that is issued by the Contracting Officer (CO). A copy of the QASP is provided to the contractor to enable the contractor to enhance its Quality Control (QC) program to perform in accordance with its Quality Control Plan (QCP).

1.2.2 Surveillance of Performance Progression

As the performance period progresses, the levels of surveillance may be altered for service areas where performance is either consistently excellent or unsatisfactory. If consistently good performance, then the amount of surveillance may be reduced. If observations reveal consistent deficiencies, increased surveillance may be implemented.

1.3 QASP Relation to the Quality Control Plan (QCP)

The QCP is a required element of contract and the Contractor shall adhere to its established quality control processes and procedures in managing and performing work as described in the contract. While the QCP represents the way in which the Contractor will ensure its quality and timeliness of services, as defined in the PWS, the QASP represents the way in which the Government personnel specified in Section 3: Contractor and Government Responsibilities, Paragraph 3.2, Government Responsibilities will evaluate the contractor’s performance. The contractor’s QC program and the residual organization’s QASP should be complementary programs that ensure successful contractor performance.

Section 2: Performance Description

Performance of the contractor will be monitored through the surveillance methods described in Section 4: Surveillance Methods to Perform Quality Assurance to assess the Contractor’s performance against PWS requirements.

2.1 Performance Standards and Acceptable Quality Levels (AQLs)

For selected activities in the PWS, the PRS provides a performance standard and an AQL. A performance standard is the expected level of contractor performance. An AQL defines the level of performance that is satisfactory. Depending on the service evaluated and the evaluation method selected, performance standards and AQLs may be stated as a number of occurrences or as a percentage. Performance standards and AQLs for random sampling and 100 percent inspection are generally stated as percentages. For periodic inspections, performance standards may be stated as either percentages or as absolute numbers.

The contract requires the Contractor to perform all work as specified. Any inaccuracies or omissions in services or products are referred to as “defects” on the part of the Contractor. The Contractor shall be responsible for all identified defects and may be required to perform the work at no cost to the government. The AQLs take into account that in some instances an allowable level of deficiencies (deviations) is possible while overall performance continues to meet the government’s desired level of service.

2.1.1 Allowable Deviation

The AQLs define the level or number of performance deficiencies the Contractor is permitted to reach under this contract. AQLs take into account the difference between an occasional defect and a gross number of defects. AQLs can be expressed as a percentage of or as an absolute number (e.g., three per month). There may be instances where 100 percent compliance is required, and no deviation is acceptable (e.g., where safety is involved).

2.1.2 Substantially Complete

In some cases, service outputs are evaluated using subjective values (e.g., excellent, satisfactory, unsatisfactory). The criteria for acceptable performance and for defects must be defined for these service outputs. The concept of “substantially complete” should be the basis for inspections based on subjective scales. Work is considered “substantially complete” where there has been no significant departure from the terms of the contract and no omission of essential work. In addition, the Contractor has performed the work required to the best of its ability and the only variance consists of minor omissions or deficiencies.

2.2 Non-Performance

Non-performance occurs when the contractor’s performance does not meet the AQL for a given requirement. Requirements may contain multiple performance elements, and therefore, deficiencies may occur in one or more aspects of performance (e.g., timeliness, accuracy, completeness, etc.) or subject areas of effort.

When surveillance indicates that the contractor's service output is not in compliance with the contract requirements, the Contracting Officer’s Representative (COR) must determine whether the Contractor or the Government caused the deficiency. If the cause of the defect rests with the Government, corrective action must be taken through Government channels. If the cause of the defect is due to action or inaction by the contractor, the contractor is responsible for correction of the problem at no additional expense to the Government.

2.2.1 Documentation

Documentation of work non-performed or unacceptable work is essential for tracking Contractor performance. The COR will document deficient work by compiling facts describing the inspection methods and results and to substantiate nonconformance with the contract. A sample documentation reporting form is provided in Appendix B, Quality Assurance Monitoring Report.

The documentation, with any recommendations, will be forwarded to the CO. In the case of the Contractor, the COR will decide whether to elevate the problem to the CO for corrective action.

2.2.2 Remedial Actions

The Federal Acquisition Regulation allows for penalties in the event that the Contractor fails to perform the required services. Penalties are defined as those actions taken under the direction of the CO against the contractor within the general provisions of the contract for nonconformance to the PWS and PRS.

Section 3: Contractor and Government Responsibilities

3.1 Contractor Responsibility

The Contractor is responsible for delivering products or services in accordance with the contract.

Implementing its QCP, which describes the Contractor’s methods for ensuring all products and services under the contract meet established performance standards and AQLs. Maintaining, and providing for audit, quality control records and reports and all records associated with the investigation and complaint resolutions. Appointing a single quality control point-of-contact to act as a central recipient of communication from the COR or CO.

3.2 Government Responsibility

3.2.1 Contracting Officer (CO)

The CO is responsible for administering and monitoring contract compliance, contract administration, and cost control and for resolving any differences between the observations documented by COR and the contractor’s performance. The CO may delegate various day-to-day contract administration duties to a Administering ACO (ACO) and/or the COR for performance management and administrative actions such as invoice approval and issuance of Contract Discrepancy Reports may be, and normally are, delegated by the CO to the COR. The CO shall approve any revisions to the QASP processes or standards.

3.2.2 Contracting Officer Representative (COR)

The COR, is designated in writing, by the CO. The COR will ensure that the QA function is properly executed, plays a key role in contract administration and performs the contract surveillance and monitoring. Some key contract administration duties include, but are not limited to, performs surveillance as required by this QASP; make recommendations to the CO for issuance of Contract Discrepancy Reports or letters of commendation and acceptance or rejection of completed work and for administrative actions based on unsatisfactory or non-performed work, and revisions or changes to the QASP; and assists the CO in identifying necessary contract modifications and preparing reports of Contractor performance and cost.

The COR may use the form(s) included in the Appendices to perform the inspection or other forms as approved by the CO. The Contractor overall guidance is also provided by FAR clause [Insert Inspection & Acceptance Clause Number] in Section [Insert Number] of the contract.

3.2.3 Customers

Customers or organizations/offices that the Contractor provided support may be requested to assist the COR in conducting QA to provide information relating to the Contractor’s performance through Customer Feedback. Information gained from the Customer Feedback provided in the Customer Complaint Investigation (Appendix C) may be used in conjunction with other methods of observation to rate the performance of the Contractor.

Section 4: Surveillance Methods to Perform Quality Assurance

4.1 Surveillance Methods

The surveillance methods used in the QA process are the Government’s tools to monitor the Contractor’s products and services. The best means of determining whether the Contractor has met all contract requirements is to inspect the Contractor’s service products and analyze the results. Further, documented inspection results are an effective tool in contract administration that can confirm the successful achievement of all performance requirements or highlight areas where defects exist and improvements are necessary.

Random inspection of sites to determine Performance Standards and Acceptable Quality Levels for all Key Deliverables are met 90% of the time. Inspectors will be Forest Service employees completing the Inspection List (Appendix A). Feedback from Forest visitors will be documented on the Customer Complaint Investigation (Appendix B).

The COR will compile all Inspection Lists and consider any customer feedback to complete the Quality Assurance Monitoring Report (Appendix C) annually.

Performance Objective Required Task Performance Standard

Method of Surveillance

Manchester Ranger District Administrative and Recreational sites are maintained to present safe, attractive grounds and landscape features in the interest of the public.

Grounds and landscape features are trimmed and/or mowed to key deliverable specifications.

Key deliverables met specifications 90% of the time.

Random spot inspections conducted by Forest Service employees, customer feedback.

4.2 Analysis and Results

When the inspections and customer feedback validations have been completed, the COR will perform an analysis of the Contractor’s performance. The purpose of the analysis is to ensure Government is receiving high-quality products and services from the Contractor. The COR will review the results, rate the Contractor’s compliance with the performance standards and AQLs, and characterize the Contractor’s overall performance.

Appendix A: Inspection List

CONTRACT NUMBER: ___________________________________

SERVICE FUNCTION: Green Mountain National Forest, Manchester Ranger District Summer Maintenance

PWS SECTION: PWS Section 4.0 Deliverables / Schedule

1 Site:

2 Method of Surveillance:

3 Site Visit Number:

4 Performance Requirement: Performance is Excellent (E) when the site maintained to specification at time of inspection. Performance is Satisfactory (S) when 3 or fewer discrepancies between actual site conditions and contract specifications are documented below, over the course of the season. Performance is Unsatisfactory (U) when 6 or more discrepancies between actual site conditions and contract specifications are documented below, over the course of the season.

5 Sampling Procedure: Inspector will visit each “Key Deliverable” site on a random basis throughout the season to determine if groundskeeping maintenance is occurring on a regular basis, 6 Inspection Procedure: Inspector to visually determine if site is maintained to contract Performance: Excellent (E), Satisfactory

(S), Unsatisfactory (U), Not Applicable PRS Requirements Timeliness Quality of Work Notes

Overall Rating Of Inspection

COR/Inspector Comments:

COR Signature: ____________________________________________ Date:

Appendix B: Customer Complaint Investigation

CONTRACT NUMBER: _________________________

Site:

DATE COMPLAINT RECEIVED: ____________

SOURCE OF COMPLAINT: _________________________________________ (Name)

_______________________________________________________________ (Organization)

___________________ (Phone No.) _________________________________ (Email Address)

NATURE OF COMPLAINT:

RESULTS OF COMPLAINT INVESTIGATION:

DATE SERVICE PROVIDER INFORMED OF COMPLAINT: _____________

CORRECTIVE ACTION TAKEN BY SERVICE PROVIDER:

Prepared By: ______________________________________________________ Date:

Received and Validated By (COR):

Appendix C: Quality Assurance Monitoring

CONTRACT NUMBER: ______________________________________

SERVICE: Green Mountain National Forest, Manchester Ranger District Summer Maintenance

SURVEY PERIOD:

SURVEILLANCE METHOD (Check the applicable item):

Random Sampling 100% Inspection Periodic Inspection Customer Complaint

LEVEL OF SURVEILLANCE (Check the applicable item):

Monthly Quarterly As needed

PERCENTAGE OF ITEMS SAMPLED DURING SURVEY PERIOD: ______ %

ANALYSIS OF RESULTS:

Observed Service Provider Performance Measurement Rate: ______%

Service Provider’s Performance (Check the applicable item):

Meets Standards

Does Not Meet Standards

Narrative of Performance During Survey Period:

Prepared By (COR): ________________________________________________________Date:

SECTION C - CONTRACT CLAUSES

52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) Clauses:

https://www.acquisition.gov/browse/index/far (FAR clauses begin with 52) Department of Agriculture Acquisition Regulation (AGAR) Clauses:

https://www.acquisition.gov/agar (AGAR clauses begin with 452) Deviations to clauses may be viewed at:

https://www.dm.usda.gov/procurement/policy/FARClassDeviations.htm

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.204-21 Basic Safeguarding of Covered Contractor Information Systems (NOV 2021)

(a) Definitions. As used in this clause– “Covered contractor information system” means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

“Federal contract information” means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public websites) or simple transactional information, such as necessary to process payments.

“Information” means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).

“Information system” means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

“Safeguarding” means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures.

(1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/agar http://uscode.house.gov/

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

(vii) Sanitize or destroy information system media containing Federal Contract

Information before disposal or release for reuse.

(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.

(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access;

and control and manage physical access devices.

(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems.

(xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks.

(xii) Identify, report, and correct information and information system flaws in a timely manner.

(xiii) Provide protection from malicious code at appropriate locations within organizational information systems.

(xiv) Update malicious code protection mechanisms when new releases are available.

(xv) Perform periodic scans of the information system and real-time scans of files from external sources as files are downloaded, opened, or executed.

(2) Other requirements. This clause does not relieve the Contractor of any other specific safeguarding requirements specified by Federal agencies and departments relating to covered contractor information systems generally or other Federal safeguarding requirements for controlled unclassified information (CUI) as established by Executive Order 13556.

(c) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (c), in subcontracts under this contract (including subcontracts for the acquisition of commercial products or commercial services, other than commercially available off-the-shelf items), in which the subcontractor may have Federal contract information residing in or transiting through its information system.

52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services

(NOV 2021)

Addenda to 52.212-4:

Replace paragraph (r) of clause 52.212-4 with the following as specified in

DEVIATION 2017-1 (AUG 2017):

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C 4712 and 10 U.S.C 2409 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C chapter 21 relating to procurement integrity.

52.212-5 Contract Terms and Conditions – Commercial Products and Commercial Services

(JAN 2022) (DEVIATION JUL 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Nov 2021) (Section 1634 of Pub. L.

115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

☐ (22) (i) 52.219-28, Post Award Small Business Program Rerepresentation (Sep 2021) (15

U.S.C. 632(a)(2)).

☐ (30) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

☐ (ii) Alternate I (Feb 1999) of 52.222-26.

☐ (32) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C.793).

☐ (ii) Alternate I (Jul 2014) of 52.222-36.

☐ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter78 and E.O. 13627).

☐ (36) 52.222-54, Employment Eligibility Verification (Nov 2021). (Executive Order 12989).

(Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in 22.1803.)

☐ (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) (E.O. 13513).

☐ (58) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) (31 U.S.C. 3332).

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

Contracting Officer check as appropriate.] ☐ (1) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67).

☐ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5 332.

This Statement is for Information Only: It is not a Wage Determination

Employee Class Monetary Wage-Fringe Benefits http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

☐ (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) (29 U.S.C. 206 and 41 U.S.C.

chapter 67).

☐ (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

☐ (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

☐ (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

☐ (7) 52.222-55, Minimum Wages Under Executive Order 13658 (Jan 2022).

☐ (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O. 13706).

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 1 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a)The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b)If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c)The total duration of this contract, including the exercise of any options under this clause, shall not exceed 11/15/2026.

52.228-5 Insurance – Work on a Government Installation (JAN 1997)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984)

52.245-1 Government Property (SEP 2021) Alt 1 (APR 2012)

52.245-9 Use and Charges (APR 2012)

52.252-6 Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Agriculture Acquisition Regulation (48 CFR __4___) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

452.204-70 Modification for Contract Closeout (OCT 2021)

Upon contract closeout for contracts utilizing Simplified Acquisition Procedures (SAP) according to FAR 13:

(a) If unobligated funds in the amount of $1000 or less remain on the contract, the Contracting Officer (CO) shall issue a unilateral modification for deobligation. The contractor will receive a copy of the modification but will not be required to provide a signature. The CO shall immediately proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(b) If unobligated funds of more than $1000 remain on the contract, the CO shall issue a bilateral modification for deobligation. The contractor will receive a copy of the modification and will be required to provide a signature. (The CO may also request a Release of Claims be completed by the contractor, although not required for contract and orders using SAP procedures.) If the bilateral modification and Release of Claims are not returned to the CO within 60 days, the CO shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

Period of Performance

The period of performance of this contract is from May 15, 2022 through November 15, 2026.

Insurance Coverage

Pursuant to FAR clause 52.228-5, Insurance-Work on a Government Installation, the Contractor will be required to present evidence to show, as a minimum, the amounts of insurance coverage indicated below:

(a) Workers Compensation and Employer's Liability. The Contractor is required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in

States with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers.

(b) General Liability. (1) The Contractor shall have bodily injury liability coverage written on a comprehensive form of policy of at least $500,000 per occurrence. (2) The Contractor shall have property damage liability insurance shall be required in the amount of ___**___.

(c) Automobile Liability. The Contractor shall have automobile liability insurance written on a comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and 500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage or loss.

(d) Aircraft Public and Passenger Liability. When aircraft are used in connection with performing the contract, the Contractor shall have aircraft public and passenger liability insurance. Coverage shall be at least $200,000 per person and $500,000 per occurrence for bodily injury, other than passenger injury. Coverage for passenger injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.

Restrictions Against Disclosure

(a) The Contractor agrees, in the performance of this contract, to keep all information contained in source documents or other media furnished by the Government in the strictest confidence. The Contractor also agrees not to publish or otherwise divulge such information in whole or in part in any manner or form, or to authorize or permit others to do so, taking such reasonable measures as are necessary to restrict access to such information while in the Contractor's possession, to those employees needing such information to perform the work provided herein, i.e., on a "need to know" basis. The Contractor agrees to immediately notify in writing, the Contracting Officer, named herein, in the event that the Contractor determines or has reason to suspect a breach of this requirement.

(b) The Contractor agrees not to disclose any information concerning the work under this contract to any persons or individual unless prior written approval is obtained from the Contracting Officer. The Contractor agrees to insert the substance of this clause in any consultant agreement or subcontract hereunder.

Data Rights – General

1. The contractor will treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency has unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

2. The contractor will not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

3. The contractor will not retain, use, sell, or disseminate copies of any deliverable that contains information…