RFQ 111424 College Street Roof Repair.pdf

Request for Quote

RFQ 111424

Quotes for Roofing Repairs, subject to the conditions contained herein, will be received by the EVANS COUNTY CHARTER SCHOOL SYSTEM (ECCSS), until 4:00 p.m. on Thursday, November 14, 2024.

REQUEST FOR QUOTE

SECTION 1. PURPOSE:

ECCSS is seeking quotes for roofing repairs at a building located at 4 North College Street, Claxton, GA 30417. A diagram is provided of the roofing system below. ECCSS is considering two options. Option 1 includes inspection, removal of damaged sections, and installation of new roofing materials per the specifications below. Option 2 includes inspection and patch and/or repair the existing roofing structure.:

● Scope of Work:

○ Inspection of existing roof conditions.

○ Option 1:

■ Removal and disposal of damaged or compromised roofing materials.

■ Installation of new roofing materials, including underlayment and flashing as required.

■ Sealing and weatherproofing to meet or exceed local building codes and manufacturer recommendations.

○ Option 2:

■ Patch and/or repair existing roofing structure.

Proposers are encouraged to provide a detailed breakdown of materials, labor, and additional costs as applicable.

SECTION 2. COSTS:

The Proposer must set forth a statement of the total fee and/or fee schedule/structure in the proposal. The Proposer should break out costs in as much detail as reasonably possible, including costs for materials, labor, disposal, and other related expenses to assist ECCSS in determining the value to be received.

SECTION 3. PROCUREMENT RULES AND INFORMATION:

CONTACT PERSON:

Dr. Toney Jordan, Assistant Superintendent Email: tjordan@evanscountyschools.org 705 West Main Street, Claxton, GA 30417 Tel: 912-739-3544 | Fax: 912-739-2492

All technical questions regarding this RFQ should be directed in writing, preferably by email, to Dr. Jordan. Questions must be submitted no later than 4:00 p.m. on Thursday, October 31, 2024. Questions submitted after that date and time will not be answered. If applicable, answers citing the question asked, but not identifying the questioner, will be distributed to all known prospective vendors. Failure to submit requests in writing by the specified time shall not be grounds for a protest.

SECTION 4. EVALUATION CRITERIA:

ECCSS will score quotes using the following rubric but reserves the right to award based solely on total costs:

Tabulation Points

Per Square Foot Cost 60 pts

Warranty Period 20 pts

Lead Time for Completion 15 pts

Additional Services Offered 5 pts

SECTION 5. SUBMISSION OF PROPOSAL:

● Each proposal shall be prepared simply and economically, providing a straightforward, concise delineation of the proposal’s capabilities to satisfy the requirements of this RFQ.

Emphasis in each proposal must be on completeness and clarity of content.

● Proposers must submit the name and contact information of the individual who will serve as the primary contact and be primarily responsible for executing the work under the proposal.

SECTION 6: MODIFICATION AND WITHDRAWAL OF PROPOSALS:

● Proposals may be modified or withdrawn at any time prior to the deadline for submission, upon written notice to ECCSS.

RFQs MUST be RECEIVED from the Evans County Charter System Board of Education at 705 West Main Street, Claxton, GA 30417, or downloaded from the ECCSS website at www.evans.k12.ga.us (Public Notice Section). Copies of the described RFQ may be examined at no expense at the ECCSS BOE.

Quotes should be sealed and be clearly identified and received by the deadline. Quotes may be submitted by:

● Mail: Address to the ECCSS Board of Education, ℅ Dr. Toney Jordan, 705 West Main Street, Claxton, GA 30417. RFQ#111424 should be clearly marked on the envelope.

● Hand-delivery: To Dr. Toney Jordan, 705 West Main Street, Claxton, GA 30417.

RFQ#111424 should be clearly marked on the envelope.

General Conditions:

1. This RFQ does not commit ECCSS to award any contracts, pay costs incurred in preparation of response, or procure services. ECCSS reserves the right to accept or reject any or all proposals.

2. ECCSS reserves the right to amend, modify, or withdraw this RFQ and may exercise this right without notice or liability to any Proposer.

3. Submission of a proposal will be deemed consent of the Proposer to any inquiry made by ECCSS regarding the Proposer's experience or other matters relevant to the proposal.

4. The agreement may be terminated by ECCSS. Such termination shall not affect obligations incurred under the agreement prior to termination.

5. Funds shall not be paid in advance and are limited to those appropriated and available.

6. Significant revisions of the approved proposal must be requested in writing prior to enactment.

7. Records and accounts, including financial and property controls, must be maintained for audit purposes.

8. All reports and information under this proposal are confidential and shall not be disclosed to unauthorized persons.

9. All times are Eastern Standard Time.

http://www.evans.k12.ga.us http://www.evans.k12.ga.us

RFQ #111424:

Legal name of organization: _____________________________

Signature: ___________________________________________

Printed Name: ______________________________

Title: ______________________________

Date: ___________________________

BID SHEET

Roofing Service

Cost per sq.

ft.

Warranty Lead Time Other Total Cost

Roof replacement

Roof repairs

Notes: