RFQ 1087-27-CG CMAR for Sports Field Complex - Final.pdf

REQUEST FOR QUALIFICATIONS

FOR

CONSTRUCTION MANAGER AT RISK

FOR A

SPORTS FIELD COMPLEX

SOLICITATION NUMBER 1087-27-CG

SEPTEMBER 2026

CITY OF CASA GRANDE, ARIZONA

REQUEST FOR STATEMENT OF QUALIFICATIONS

FOR CONSTRUCTION MANAGER AT RISK FOR the City of Casa Grande Sports Field Complex

The City of Casa Grande requests Statements of Qualifications (SOQs) for a Construction Manager at Risk (CMAR) to provide preconstruction services and complete construction services for the City’s Sports Field Complex project in the City of Casa Grande, Arizona.

Each response shall be per the SOQ instructions and scope of work package on file with the City Clerk at City Hall, 510 East Florence Boulevard, Casa Grande, Arizona, 85122. Copies can be obtained by calling the City Clerk's Office (520) 421-8600 or downloading a complete packet at the City's website: www.casagrandeaz.gov.

All responses must be submitted by 2:00 p.m. local time on October 13, 2026 to the City Clerk, 510 East Florence Boulevard, Casa Grande, Arizona 85122. The responses will be evaluated in accordance with Section Five (5) of the SOQ.

Responses must be addressed to:

Office of the City Clerk City of Casa Grande 510 East Florence Boulevard Casa Grande, Arizona 85122

The envelope must be boldly marked:

October 13, 2026 – 2:00 P.M.

STATEMENT OF QUALIFICATIONS

FOR CONSTRUCTION MANAGER AT RISK FOR

SPORTS FIELD COMPLEX

Solicitation Number 1087-27-CG

The City of Casa Grande reserves the right to waive any informalities or irregularities in this Statement of Qualifications solicitation or to reject any or all responses; to be the sole judge of the suitability of the services and materials offered, and to award a contract for the furnishing of the services it deems to be in the best interest of the City.

/s/ Adriana Carpio-Solis City Clerk http://www.casagrandeaz.gov/

CITY OF CASA GRANDE, ARIZONA

REQUEST FOR STATEMENT OF QUALIFICATIONS

FOR CONSTRUCTION MANAGER AT RISK FOR

SPORTS FIELD COMPLEX

TABLE OF CONTENTS

SECTION PAGE

SECTION 1 - PROJECT DESCRIPTION

SECTION 2 - SCOPE OF WORK

SECTION 3 - TERMS, CONDITIONS, AND INSTRUCTIONS

SECTION 4 - SUBMITTAL REQUIREMENTS

SECTION 5 - SUBMITTAL EVALUATION PROCESS

SECTION 6 - SELECTION PROCESS

APPENDIX A

APPENDIX B

SECTION 1 - PROJECT DESCRIPTION

The City of Casa Grande (City) is seeking a qualified Construction Manager at Risk (CMAR) to provide preconstruction services and complete construction services as the CMAR for the City’s planned Sports Field Complex hereinafter referred to as “the Project.” This CMAR is intended to provide pre-construction services up to and including the creation of a guaranteed maximum price for construction and then execute construction of the project.

Sports Field Complex This Project(s) at Ed Hooper Park will provide more opportunities for youth and adult leagues, regional and local tournaments, clinics, and practices across the city. The Project(s) will include lighted baseball and softball fields, multipurpose sports and event fields. For multi-sport use (leagues, regional and local tournaments and clinics), special event space, and community use with lighting and expanded capacity.

SECTION 2 - SCOPE OF WORK

For this project, Construction Management at Risk (CMAR) will be responsible for working with the design team. The CMAR will serve as the general contractor during t h e construction of the project.

Before construction, the CMAR will assume the risk of delivering the project through a guaranteed maximum price contract. The CMAR will be responsible for construction means and methods. The CMAR may also self-perform work or solicit bids from qualified subcontractors. The following are the minimum requirements of the CMAR:

A. During the pre-construction phase services by the CMAR may, at a minimum, be required to:

1. Work with the design team in the development of final design plans and quantities, including providing suggestions or recommendations for value engineering and other potential cost-savings opportunities.

2. Develop Guaranteed Maximum Price (GMP) proposals to perform the work identified in the plans developed by the project design team.

3. Identify any long-lead items required and plan for procurement.

4. Provide a conceptual schedule for the project, primarily the construction phase.

B. During the Construction phase services by the CMAR may, at a minimum be required to:

1. Construct all improvements.

2. Coordinate with various City of Casa Grande departments, other agencies, utility companies, etc.

3. Arrange for procurement of materials and equipment.

4. Maintain the approved project schedule.

5. Bid, award, and manage all construction-related contracts while meeting City requirements for procurement of subcontractor and supplier bids.

6. Provide quality controls, including QA/QC testing.

7. Bond and insure construction.

8. Address and obtain federal, state, and local permitting requirements.

9. Assist in the resolution of owner issues.

10. Maintain a safe work site for all project participants.

C. Project Management

1. Project Management Plan – Prepare and submit for approval a project management plan that includes:

a. Refined scope of services

b. Identify and list the project deliverables

c. Project schedule with needed project meetings identified an intermediate milestone and document delivery dates established

d. Contact information for key contractor and agency staff

SECTION 3 - TERMS, CONDITIONS, AND INSTRUCTIONS

A. Definition of Terms Used in These Instructions

As used in these instructions, the following terms have the following meaning:

1. "Attachments" means all items required of the Submitter as a part of the submittal.

2. "Days" means calendar days unless otherwise specified.

3. "Exhibits" means all items attached to the solicitation.

4. "Submittal" means bid, submittal, quotation, and qualifications.

5. "Submitter" means a vendor or provider who responds to any type of solicitation.

6. "Contracts Manager" means the person duly authorized to enter into and administer contracts and make written determinations concerning the Contract or its designee. For the City of Casa Grande, that shall mean the Project Manager.

7. "Solicitation" means an invitation for bids (IFB), a request for submittals (RFP), or a request for qualifications (RFQ).

B. Inquiries

1. Solicitation Contact Person; Other Contact Prohibited

Any inquiry related to a solicitation shall be directed solely to the City of Casa Grande Project Manager identified in this proposal. The submitter shall not contact or direct inquiries concerning this solicitation to any other employee unless the solicitation explicitly identifies a person other than the Project Manager as a contact. All firms interested in this project (including the firm's employees, representatives, agents, lobbyists, attorneys, and subconsultants) will refrain, under penalty of disqualification, from direct or indirect contact to influence the selection or create bias in the selection process with any person who may play a part in the selection process, including the evaluation panel, the City Manager, Deputy City Manager, Department Heads, and other staff. This policy is intended to create a level playing field for all potential firms, to ensure that contract decisions are made in public, and to protect the integrity of the selection process.

The Project Manager/Contact Person for this Solicitation shall be:

Daniel Gallegos Community Services Director Casa Grande Community Services Department

Email: daniel_gallegos@casagrandeaz.gov

2. Submission of Inquiries

All inquiries are to be submitted via email ONLY. Each inquiry shall refer to this solicitation in the subject line of the email. A list of all questions received and responses by the city shall be made available to all interested parties by posting on the City's website five (5) days prior to the submittal deadline.

3. Timeliness

Any inquiry should be submitted at least eight (8) calendar days before the submittal due date and time. Failure to do so may result in the inquiry not being answered.

4. No Right to Rely on Verbal Responses

Any inquiry that raises material issues and results in changes to the solicitation shall be answered solely through a written solicitation amendment. A submitter may not rely on verbal responses to its inquiries.

C. Submittal Acceptance Period

By submitting a proposal pursuant to this solicitation, the submitter agrees that it shall hold its submittal open for the number of days from the submittal due date that is stated in the solicitation. If the solicitation does not explicitly state the number of days for submittal acceptance, the number of days shall be one hundred twenty (120).

D. Cost of Submittal Preparation

The City of Casa Grande shall not reimburse any submitter the cost of responding to a solicitation.

E. Certifications, Disclosure, and Disqualification

1. Non-collusion, Employment, and Services

By signing the Submittal form, or other official contract form, the submitter certifies that:

a. Submitter did not engage in collusion or other anti-competitive practices in connection with the preparation or submission of its submittal; and

b. It does not discriminate against any employee, applicant for employment, or person to whom it provides services because of race, color, religion, sex, national origin, or disability, and it complies with all applicable federal, state, and local laws and executive orders.

2. Disclosure

If the Contractor, business, or person submitting this submittal has previously been debarred, suspended, or otherwise lawfully precluded from participating in any public procurement activity, including being disapproved as a subcontractor with any federal, state, or local government, or if any such preclusion from participation from any public procurement activity is currently pending, the Submitter must fully explain the circumstances relating to the preclusion or proposed preclusion in the submittal. If awarded, the submitter must include a letter with its submittal setting forth the name and address of the governmental unit, the effective date of this suspension or debarment, the duration of the suspension or debarment, and the relevant circumstances relating to the suspension or debarment. If suspension or debarment is pending, a detailed description of all relevant circumstances, including the details enumerated above, must be provided.

3. Disqualification

The submittal of a submitter who is currently debarred, suspended, or otherwise lawfully prohibited from any public procurement activity shall be rejected.

F. Award of Contract

1. Number or Types of Awards

Where applicable, the City of Casa Grande reserves the right to make multiple awards or award a contract by individual line items, by a group of line items, or to make an aggregate award, whichever is deemed most advantageous to the City of Casa Grande. If the Contracts Manager determines that an aggregate award to one submitter is not in the City of Casa 'Grande's interest, "all or none" submittals shall be rejected.

2. Prompt Payment Discount

Prompt payment discounts of thirty (30) days or more set forth in a submittal shall be deducted from the submittal for the purpose of evaluating that price.

3. Contract Inception.

Submittal does not constitute a contract, nor does it confer any rights on the submitter to award a contract. A contract is not created until the submittal is accepted in writing by the Casa Grande City Council and executed by the authorized signature of the City Manager and the Submitter.

G. Protests

Pursuant to Section 3.04.170 of the Casa Grande City Code, all protests shall be in writing and filed with the Purchasing Officer of the City of Casa Grande. To be considered timely, a solicitation protest must be filed within three (3) days after the protester knows or should have known the basis of the protest. A protest shall include:

1. The name, address, and telephone number of the protester.

2. The signature of the protester or its representative.

3. Identification of the purchasing agency and the solicitation or contract number.

4. A detailed statement of the legal and factual grounds of the protest including copies of relevant documents; and

5. The form of relief requested.

H. Solicitation Order of Precedence

In the event of a conflict in the provisions of this solicitation, the following shall prevail in the order set forth below:

1. Solicitation.

2. Special Terms and Conditions, if any.

3. Specifications.

4. Exhibits.

5. Special Instructions to Submitters; and

6. Uniform Instructions to Submitters.

I. Persons With Disabilities

Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the appropriate Contracts Manager. Requests should be made as early as possible to arrange the accommodation. For example, a person requiring special accommodation may contact the solicitation contact person responsible for this procurement as identified on the first page of this solicitation.

SECTION 4 - SUBMITTAL REQUIREMENTS

The CMAR will be selected through a qualifications-based selection process. Firms interested in providing CMAR services must submit a Statement of Qualifications (SOQ) that meets the criteria outlined in this section. The information included in the SOQ response will be used to evaluate your firm as part of any criteria, regardless of where that information is found in the SOQ.

Information obtained from the SOQ and any other relevant source, including an independent investigation by the City, may be used in the evaluation and selection process.

The TOTAL PAGE LIMIT is Eight (8) pages, single-sided for the SOQ submittal. All SOQs shall be submitted per the instructions below. Email copies will not be accepted. Only the required forms identified in Appendix A are excluded from the eight-page limit.

A. Copies of Submittal To be considered responsive, one (1) original copies and seven (7) copies of the SOQ document must be submitted in a sealed envelope or box with the SOQ description:

October 13, 2026 – 2:00 P.M.

STATEMENT OF QUALIFICATIONS

CONSTRUCTION MANAGER AT RISK (CMAR)

SPORTS FIELD COMPLEX

SOLICITATION NUMBER 1087-27-CG

The submitter's name and address indicated on the package, by the deadline date and time. The original copy of the submittal document must bear the original signature of an authorized representative of the submitter on the acknowledgment provided. The submittal must be delivered to the following Location:

Location: City of Casa Grande Office of the City Clerk

510 East Florence Boulevard Casa Grande, Arizona 85122

B. Forms

No Facsimile or Telegraphic Submittals. A submittal shall be made either on the forms provided in this solicitation or their substantial equivalent. Any substitute document for the forms provided in this solicitation shall be legible and contain the same information requested on the form. A facsimile, telegraphic, or mailgram submittal shall be rejected.

C. Page Parameters

A page is defined as 8½ x 11-inch. An 11 x 17-inch page is not allowed to be submitted. A portrait or landscape format is acceptable. A page with text on the front and back will count as two pages. A page with text on the front and blank on the back will count as 1 page. All proposal pages are counted from beginning to end to arrive at the maximum allowable page limit stated in the RFQ Package. All pages, including covers, table of contents, tables, figures, photographs, divider sheets, maps, etc., are counted as pages. Any additional pages, forms, documents, or attachments that cause the Submittal to exceed the total page limit will not be included in the review of the Submittal.

The Submittal shall be clear and legible. Submittal scores will be adversely affected if SOQs are not readable or the font size is too small for Selection Panel members to read.

D. Video or Multimedia Applications

No video clips or other multimedia applications are allowed. Attached multimedia will not be included in the review of the Submittal.

E. Attachments

The SOQ will require attachments, but these shall not be included in the page count. Do not add additional pages, forms, documents, and attachments, including blank pages in this section that are not explicitly listed or requested in the RFQ.

See Appendix A for a detailed list of attachments requested. Extra divider sheets, including pages of any sort, blank or printed (regardless of the printed material on the page), separating the main proposal from attachments should also not be included as this shall be counted as a page.

The required forms must be typed or in ink. Erasures, interlineations, or other modifications in the submittal must be initialed in ink by the person signing the submittal. Changes shall not be permitted after submittals have been opened except as otherwise provided under applicable law.

F. Duty to Examine

It is the responsibility of each submitter to examine the entire solicitation, seek clarification in writing, and check its submittal for accuracy before submitting the submittal. Lack of care in preparing a submittal shall not be grounds for withdrawing it after the submittal due date and time, nor shall it give rise to any contract claim.

G. Amendments/Addenda

H. Submitters shall acknowledge all amendments or addenda. Failure to acknowledge an amendment or addenda may be grounds for rejection of the Submittal and will be considered as part of the scoring criteria as outlined in Section 5A.Submittal Amendment or Withdrawal

A submittal may not be amended or withdrawn after the submittal due date and time except as otherwise provided under the City's Procurement Code or other applicable law.

I. Public Record

Under applicable law, all submittals submitted and opened are public records and must be retained by the City of Casa Grande. Submittals shall be open to public inspection after contract award, except for such submittals deemed to be confidential by the City Casa Grande. If a submitter believes that information in its submittal should remain confidential, it shall stamp as confidential that information and submit a statement with its submittal detailing the reasons that information should not be disclosed. The City of Casa Grande shall make a determination pursuant to the City of Casa Grande's Procurement Code and the Public Records laws of the State of Arizona.

J. ADA and Accessibility Compliance of Documents in Response of this RFQ.

Submitter represents and warrants that all documents and all media submitted to the City in response to this RFQ shall comply with all applicable federal and state accessibility laws and regulations, and that these documents and media shall conform to the Web Content Accessibility Guidelines (WCAG) 2.1, Level AA (or any successor standard adopted by the United States Department of Justice or other applicable authority). If documents and/or media are submitted that do not meet this requirement, the submittal may be deemed non-responsive.

If requested by the City, Submitter shall promptly correct, at no additional cost to the City, any document and/or media determined by the City to be non-compliant with accessibility requirements.

K. ADA and Accessibility Compliance of Deliverables.

Submitter represents and warrants that, if selected, all deliverables, work product, services, materials, documents, websites, software, applications, digital content, and communications provided under the resulting Contract (collectively, “Deliverables”) shall comply with all applicable federal and state accessibility laws and regulations, and that these deliverables shall conform to the Web Content Accessibility Guidelines (WCAG) 2.1, Level AA (or any successor standard adopted by the United States Department of Justice or other applicable authority).

Submitter shall promptly correct, at no additional cost to the City, any Deliverable determined by the City to be non-compliant with accessibility requirements.

L. Exceptions to Terms and Conditions

A submittal that takes exception to a material requirement of any part of the solicitation, including a material term and condition of any proposed contract, may be rejected.

M. Release of Project Information

The City shall provide the release of all public information concerning the project, including selection announcements and contract awards. Those desiring to release information to the public must receive prior written approval from the City.

N. Non-compliant Submittals to be Rejected

Submitters are advised that failure to comply with the following criteria will be grounds for disqualification and will be strictly enforced:

● Receipt of submittal by the specified cut-off date and time.

● Failure to deposit the submittal in the appropriate location.

These failures will result in disqualification, and no action of the City, including late acceptance by the City Clerk, shall act to waive or otherwise affect the disqualification.

O. City Rights

The City of Casa Grande reserves the right to reject any or all Submittals, and except as outlined in subsection (N) above, to waive any informality or irregularity in any Submittal received, to be the sole judge of the merits of the respective Submittals received, and to cancel any solicitation if deemed to be in the interest of the City to do so.

P. Pre-Submittal Conference A pre-submittal conference will not be held.

SECTION 5 - SUBMITTAL EVALUATION PROCESS

The SOQ shall be prepared to address the following evaluation factors. The maximum points to be awarded will be 1000 points. Please format your response in the order outlined below to maximum the points to be awarded for each element in the evaluation process.

EVALUATION FACTOR - MAXIMUM POINTS (1,000)

A. Cover Letter and Required Forms (50)

1. Provide a general description of the team that is proposing to provide construction management and general construction services.

2. Provide the following CMAR information:

a. Firm information (address, phone number and website)

b. Legal organization of the proposed firm

c. Licenses held by the firm

d. Responsible Person (position, signatory authority, address, phone number and email)

3. Provide the following for the CMAR:

a. List contracts terminated in the last three (3) years and cause for the termination

b. List claims received in the last five (5) years, the cause and resolution

4. A signed statement declaring the submitter has read all issued addenda (if any have been issued).

B. Capabilities of the Project Team (250)

1. Provide an organization chart identifying the proposed CMAR project team and the anticipated major project disciplines.

2. Relevance of task breakdown

3. Provide the following for the Superintendent:

a. Years of experience as a superintendent

b. Number (list) of projects relevant to this project while serving as a superintendent

4. Description of three (3) most relevant projects in the last three (3) years

5. Provide the following for the Project Manager:

c. Years of experience as a Project Manager

d. Number (list) of projects relevant to this project while serving as a Project Manager

e. Description of three (3) most relevant projects in the last three (3) years

C. Project Understanding and Approach (300)

1. Discuss (list) your company’s:

a. Understanding of the scope, schedule and cost risks.

b. Approach to addressing these scope, schedule and cost risks.

2. Describe the project management methodologies and systems used by the CMAR to ensure conformance to the:

a. Schedule

b. Budget

c. Quality assurance/quality control processes

d. Securing stakeholder participation and buy-in

D. Firm’s Similar Project Experience, Relevance and Results (300)

1. Describe your CMAR’s experience for three (3) relevant projects the CMAR has substantially completed within the last five (5) years including information on the schedule and budget to complete the work in relation to original contract requirements, with an explanation for deviations.

a. Relevance of the list

b. Schedule

c. Budget

d. Deviation explanations

2. Supply at least two (2) owner references for the above three (3) projects with up-to date contact names, email addresses, and phone numbers.

3. List of all “relevant” projects where the firm/team provided either CMAR, agency construction management, or general construction services in the last five (5) years, either completed or ongoing.

E. Subcontractor Selection Plan (100)

1. Describe the Primes Plan:

a. Describe which tasks the firm proposed to perform with its forces and which major tasks will be executed by subcontractors.

b. Describe the selection process to be used in selecting key subcontractors and suppliers.

Methods available are either by qualifications-based selection only or by a combination of qualifications and price.

2. Describe the Subcontractors and Suppliers:

a. Identify key subcontractors by firm name or specialty to be selected for your SOQ or early in the design process to engage with the design team in a design-assist role. Provide their contact information (address and phone number).

b. Describe their; i) experience, ii) relevance and/or iii) certificates of the subcontractor or supplier, as justification to support those recommendations.

c. Identify the key person with the subcontractor and/or supplier and their; i) experience, ii) relevance and/or iii) certificates of the key person, as justification to support those recommendations.

d. Describe the lab or other testing equipment needed and provided for this Project.

Format Content MAXIMUM

POINTS

TOTAL NUMBER

OF PAGES

Evaluation Criteria

A. Cover Letter 50

B. Capabilities of the Project Team 250

C. Project Understanding and Approach 300

D. Firms Similar Project Experience, Relevance and Results

E. Subcontractor Selection Plan 100

Total 1000 8

F. Interview

1. The city will conduct interviews for the selection of a CMAR contractor for this project.

Following the review of the SOQ’s, the City will invite the top scoring three (3) to five (5) firms for an interview.

2. At the interview, firms will be evaluated on (800 total points):

• Team introduction and number of years each person has had in this role in their career. (100)

• Approach to addressing site issues and potential challenges. (100)

• Their plan to handle utility coordination during design. (100)

• Their plan to identify and mitigate long lead issues. (100)

• Lessons learned from past similar projects and how this project will benefit from that knowledge. (100)

• Their plan on how the facility can remain operationally efficient and maintainable long-term for City staff. (100)

• Their warranty process and how it is structured to ensure minimal delays in resolution. (100)

• Design approach and consideration to operational efficiencies and patron flow.(100)

SECTION 6 - SELECTION PROCESS

A selection committee shall be formed, including representatives of the City of Casa Grande, a Design Firm(s), and a Licensed Contractor. This Committee will read, review and evaluate each SOQ submittal independently based on the evaluation criteria. The point formula system above will be used to evaluate the submittals. An " interview list" of three to five firms will be constructed based on the score of the SOQ evaluations. The City may, however, call firms to clarify information received in the submittal. After the interviews, the City shall make a final list that ranks the interviewed firms solely upon the results of the interview scores. The City will then enter into negotiations with the highest-ranking firm.

Upon completing the selection process and identifying the best-qualified firm, the City shall enter into negotiations with the selected firm and execute a pre-construction contract following the completion of the negotiation of fees and any contract terms for Council consideration. A ‘draft’ sample of the form of Contract to be executed is included in Appendix "B" in this solicitation. If the City is unable to successfully negotiate a contract with the highest-ranking firm, the City may then negotiate with the second or third most qualified until a contract is reached or may terminate the selection process.

APPENDIX A

REQUIRED SUBMITTAL FORMS

Note: One completed original copy of each of the following forms MUST be provided with the Statement of Qualifications submittal package.

SUBMITTAL ACKNOWLEDGMENT

To the City of Casa Grande:

The undersigned hereby submittals and agrees to furnish the materials in compliance with all terms, conditions, specifications and amendments in the solicitation. Signature also certifies understanding and compliance with the City of Casa 'Grande's Standard Terms and Conditions.

COMPANY NAME: ____________________________________________________________

ADDRESS: __________________________________________________________________

CITY/STATE/ZIP: _____________________________________________________________

PHONE: ______________________________ FAX: _______________________________

CONTACT PERSON: ___________________ CONTACT EMAIL: ____________________

AUTHORIZED COMPANY SIGNATURE ___________________________________________

THIS FORM MUST BE SIGNED AND RETURNED WITH SUBMITTAL

NON-COLLUSION AFFIDAVIT

State of ) ) ss.

County of )

__________________________________________________________ , affiant, (Name) the ______________________________________________________________ of

(Title)

(Contractor/Bidder) who is the person or other entity that makes the accompanying Submittal, having first been duly sworn, deposes and says:

That such Submittal is genuine and not sham or collusive, nor made in the interest of, or on behalf of, any persons not herein named, and that the Submitter has not directly or indirectly induced or solicited any other Submitter to put in a sham bid, or any other person, firm, company or corporation to refrain from making a submittal, and that the Submitter has not in any manner sought by collusion to secure for itself an advantage over any other Submitter.

(Title)

Subscribed and sworn to before me this ______ day of ___________________ , 2026

Notary Public:

My Commission Expires: ____________________

Authorization for Release of Performance Information and Waiver

I, ______________________, the undersigned, on behalf of ___________________ (this company), being duly authorized to do so, do hereby consent and authorize all those companies and government entities listed in my Submittal to the City of Casa Grande, and any other government entity for whom this company has performed pre-construction and/or construction services, to disclose and release to the City of Casa Grande, or its representatives, information, records and opinions concerning this 'company's performance. The purpose of this disclosure is to provide references and background material to the City of Casa Grande. This company hereby waives any claim it may have against the City of Casa Grande or any company or entity providing information to the City of Casa Grande by reason of any information being disclosed or opinions provided regarding the actions or performance of this company.

This authorization shall be effective for one year, and a copy of this authorization shall be as valid and effective as the original.

Dated: ______________________

By: _________________________

Title: _________________________

APPENDIX B

SAMPLE CONTRACT FORM

(Revised February 2026)

CONSTRUCTION MANAGER AT RISK

Pre-Construction Services

PROJECT TITLE:

THIS AGREEMENT, made and entered by and between the City of Casa Grande, an

Arizona municipal corporation, hereinafter designated “CITY” and , hereinafter designated the "Construction Manager At Risk" or “CM@Risk.”

RECITALS

WHEREAS, CITY intends to design and build a structure and related facilities to be known as the to be located at in the City of Casa Grande; and

WHEREAS, the Project will be performed in two phases. Phase I will include the pre-construction services and the preparation and submission of the Guaranteed Maximum

Price (GMP). Phase II will include the construction of the ; and

WHEREAS, this is a CM@Risk contract for Phase I of the Project, which requires that the CM@Risk be selected on the basis of demonstrated competence and qualifications for the type of professional services to be rendered without regard to fees and thereafter to negotiate a contract for those services at a fair and reasonable fee with the best qualified firm and at the end of Phase 1, at the CITY’s discretion, the CITY may enter into a separate Construction Agreement with the CM@Risk for construction phase services;

and

WHEREAS the CITY has published a Request for Qualifications seeking the submission of

Statements of Qualification to act as CM@Risk to furnish professional pre-construction services during Phase 1 of the Project identified and described in that Request for

Qualifications; and

WHEREAS, the undersigned CM@Risk submitted a Statement of Qualification that was evaluated by the CITY; and

WHEREAS, the CITY, through its awarding authority, has made an award of the work to the undersigned CM@Risk, and pursuant to the terms of the Request for Qualifications this form is to be executed to form and memorialize the contractual relationship between the parties; and

WHEREAS, CM@Risk has represented to the CITY that CM@Risk (i) is experienced in providing pre-construction services for projects of similar size and complexity to the

Project; (ii) is authorized and licensed, per AR.S. § 34-603(I)(2), to perform the type of labor and services for which it is being engaged in the State and locality in which the

Project is located; (iii) is qualified, willing and able to perform pre-construction services for the Project; and (iv) has the expertise and ability to provide pre-construction services which will meet the CITY’s objectives and requirements and which will comply with the requirements of all governmental, public, and quasi-public authorities and agencies having or asserting jurisdiction over the Project; and

WHEREAS, the Mayor and CITY Council of the City of Casa Grande are authorized and empowered by the provisions of the CITY Charter and state law to execute Agreements for Professional Services; and

WHEREAS, to undertake the design of said Project the CITY has entered into a contract with a Project Designer as defined in Article 1.

NOW THEREFORE, for and in consideration of the mutual covenants, considerations, and conditions hereinafter contained, it is agreed by and between the CITY and

CM@Risk, as follows:

ARTICLE 1- TERMS AND DEFINITIONS

“Addenda” means written or graphic instruments issued prior to the submittal of the

GMP Proposal(s), which clarify, correct, or change the GMP Proposal(s) requirements.

“Agreement” or “Contract” is this written document signed by the CITY and

CM@Risk covering the pre-construction phase of the Project, and including other documents itemized and referenced in or attached to and made part of this Agreement.

“Change Order” means a written order signed by an authorized representative of the

CITY and which approves changes in the total compensation or time allowed for completion of services consistent with the authorization provided by the Mayor and City

Council and the Casa Grande City Code.

“City”, “Owner” or “OWNER” means the City of Casa Grande, Arizona, an Arizona municipal corporation. Regulatory activities handled by the City of Casa Grande

Development Services, Planning and Fire Departments or any other CITY department are not subject to the responsibilities of the CITY under this Contract.

“CITY’S Contingency” means the fund to cover cost growth during the project used at the discretion of the CITY usually for costs that result from the CITY’S direct changes or unforeseeable site conditions. The amount of the CITY’S Contingency may be set solely by the CITY and will be in addition to the project costs included in the CM@Risk’s GMP packages. Use and management of the CITY’S Contingency is described in Section 3.9.

The CITY’S Contingency is an amount to cover changes initiated by the CITY, which may be incorporated into the GMP as an allowance at the CITY’S discretion.

“CM@Risk Contingency” means an agreed upon amount, either lump sum or a percentage of the Cost of the Work, that is included in the GMP and to be used by the

CM@Risk in accordance with the General Provisions in the construction contract, exclusive of CITY initiated changes and unknown site conditions. Generally, Contractor’s Contingency recognizes that the Drawings and the Specifications may still be less than 100% complete after the CITY’S final acceptance of the GMP. The amount of the CM@Risk’s Contingency will be negotiated as a separate line item in each GMP package. Use and management of CM@Risk’s Contingency is described in Section 3.9.

“CM@Risk’s Representative” means the person, firm, corporation, or other approved legal entity with which the CITY has entered into this Agreement and designated as such in this Contract.

“Construction Documents” are the plans, specifications, and drawings prepared by the

Project Designer after correcting for permit review requirements and incorporating addenda and approved change orders.

“Construction Fee” means the CM@Risk’s administrative costs, home office overhead, and profit, whether at the CM@Risk’s principal or branch offices. This includes the administrative costs and home office costs and any limitations or exclusions that may be included in the General Conditions for the construction phase.

“Construction Work” means the entire completed construction services or the various separately identifiable parts thereof, required to be furnished during the construction phase. Construction Work includes and is the result of performing or furnishing labor and furnishing and incorporating materials, resources and equipment into the construction, and performing or furnishing services and documents as required by the Contract

Documents for the construction phase.

“Contract Amount” means the final approved not-to-exceed budget for this Agreement as identified in Article 6.

“Contract Documents” means the following items and documents in descending order of precedence executed by the CITY and the CM@Risk: (i) all written modifications, addenda and Change Orders; (ii) this Pre-construction Agreement, including all exhibits and attachments; (iii) the CM@Risk Construction Agreement; (iv) written Supplementary

Conditions; (v) Construction Documents; (vi) GMP Plans and Specifications.

“Contract Time(s)” means the number of days or the dates related to the contract time for the Pre-Construction Phase Services Contract.

“Cost of the Work” means the direct costs necessarily incurred by the CM@Risk in the proper performance of the Work. The Cost of the Work shall include direct labor costs, subcontract costs, costs of materials and equipment incorporated in the completed construction, costs of other materials and equipment, temporary facilities, building permit fees, materials testing, and related items. The Cost of the Work shall not include the

CM@Risk’s construction fee, general conditions fee, taxes, bonds, or insurance costs.

“Data Sheet” means the sheet listing Project information contained in the RFQ.

“Day” means calendar day(s) unless otherwise specifically noted in the Contract

Documents.

“Deliverables” means the work products prepared by the CM@Risk in performing the scope of work described in Exhibit A of this Agreement. Major deliverables to be prepared and provided by the CM@Risk during the pre-construction phase may include but are not limited to: Construction Management Plan, Project Schedule, Schedule of

Values, alternative system evaluations, procurement strategies and plans, cost estimates, construction market surveys, cash flow projections, GMP Proposals, Subcontractor procurement plan, Subcontractor agreements, Subcontractor bid packages, Supplier agreements, and others as indicated in this Agreement or required by the Project Team.

“Drawings (Plans)” are documents, which visually represent the scope, extent and character of the Work to be furnished and performed by the CM@Risk during the construction phase and which have been prepared or approved by the Project Designer and the CITY. Drawings include such documents that have reached a sufficient stage of completion and released by the Project Designer solely for the purposes of review and/or use in performing constructability or biddability reviews and in preparing cost estimates

(e.g. conceptual design Drawings, preliminary design Drawings, detailed design

Drawings at 30%, 60%, 90% or 100%), but “not for construction”. Drawings do not include shop drawings.

“Effective Date of this Agreement” is the date specified in this Agreement on which the

Agreement becomes effective, but if no such date is so specified, the date on which the

CITY executes this Agreement.

“General Conditions Costs” means the costs incurred by the CM@Risk during the construction phase includes, but is not limited to the following types of costs; payroll costs for contract administrator or construction manager but not both for Construction

Work conducted at the site, payroll costs for the superintendent and full-time general foremen, payroll costs for management personnel resident and working on the site, workers not included as direct labor costs engaged in support (e.g. loading/unloading, clean-up, etc.), administrative office personnel, costs of offices and temporary facilities including office materials, office supplies, office equipment, minor expenses, utilities, fuel, sanitary facilities and telephone services at the site, costs of liability insurance premiums not included in labor burdens for direct labor costs, costs of bond premiums, costs of consultants not in the direct employ of the CM@Risk or Subcontractors, fees for permits and licenses.

“GMP Plans and Specifications” means the plans and specifications provided pursuant to Section 3.9 upon which the Guaranteed Maximum Price Proposal is based.

“Guaranteed Maximum Price” or “GMP” means the sum of the maximum cost for the construction of this Project, including but not limited to, the CM@Risk’s construction fee, general conditions fee, taxes, bonds, insurance costs, and any contingency as proposed and approved pursuant to Section 3.9.

“Legal Requirements” means all applicable federal, state and local laws, codes, ordinances, rules, regulations, orders and decrees of any government or quasi-governmental entity having jurisdiction over the Project or Site, the practices involved in the Project or Site, or any Work.

“Notice to Proceed” is a written notice given by the CITY to the CM@Risk fixing the date on which the CM@Risk will start to perform the CM@Risk’s obligations under the

Pre-Construction Services Agreement.

“Payment Request” means the form that is accepted by the CITY and used by the

CM@Risk in requesting progress payments or final payment and which will include such supporting documentation as is required by the Contract Documents and or the CITY.

“Pre-Construction Services” means advice given during the design phase. Pre-construction services shall be contracted for between the CITY and the CM@Risk, as required by A.R.S. §34-603(E)(1). Services may include the following: design review, project scheduling, constructability reviews, alternate systems evaluation, cost estimates, GMP preparation, and subcontractor bid phase services.

“Product Data” means illustrations, schedules, performance charts, instructions, brochures, diagrams and other information furnished by the CM@Risk to illustrate materials or equipment for some portion of the work.

“Project Designer” means the Architect or Engineer of record responsible for the design and design service for a particular project. For this Contract, the Project Designer is

“Project Team” means the pre-construction phase services team consisting of the

Project Designer, CM@Risk, Contract Administrator, CITY’s representatives and other stakeholders who are responsible for making decisions regarding the Project.

“Schedule of Values (SOV)” means the Document specified in the construction phase, which divides the Contract Price into pay items, such that the sum of all pay items equals the Contract Price for the construction phase Work, or for any portion of the Work having a separate specified Contract Price. The SOV may or may not be output from the

Progress Schedule depending on whether the Progress Schedule is cost-loaded or not.

“Shop Drawings” means drawings, diagrams, schedules and other data specially prepared for the Work by the CM@Risk or a Subcontractor, Sub-subcontractor, manufacturer, supplier or distributor to illustrate some portion of the Work.

“Specifications” means the section(s) of the Contract Documents for the construction phase consisting of written technical descriptions of materials, equipment, construction systems, standards and workmanship as applied to the Work and certain administrative details applicable thereto.

“Subcontractor” means any person or entity retained by CM@Risk as an independent contractor to perform a portion of the Work and shall include material, men and suppliers. All subcontractors shall be selected in accordance with the Subcontractor selection plan set forth in Section 2.9 of this Agreement.

“Subconsultant” is the person, firm or corporation having an Agreement with the

CM@Risk to furnish services required as its independent professional associate or consultant with respect to the Project.

“Substantial Completion” means when the Work, or when an agreed upon portion of the Construction Work, is sufficiently complete so that the CITY can occupy and use the

Project or a portion thereof for its intended purposes. This may include, but is not limited to: (a) approval by CITY Fire Marshall and local authorities (Certificate of Occupancy);

(b) issuance of elevator permit; (c) demonstration to the CITY that all systems in place, functional, and displayed to the CITY or its representative; (d) installation of all materials and equipment; (e) CITY review and acceptance of all systems; (f) CITY review and acceptance of draft O&M manuals and record documents; (g) CITY operation and maintenance training completed; (h) HVAC test and balance completed [provide minimum 30 days prior to projected substantial completion]; (i) completed landscaping and site work; and (j) final cleaning.

“Supplier” means a manufacturer, fabricator, supplier, distributor, materialmen or vendor having a direct contract with CM@Risk or with any Subcontractor to furnish materials or equipment to be incorporated in the construction phase Work by CM@Risk or any Subcontractor.

“Total Float” Number of Days by which the pre-construction phase services or construction phase Work or any part of the same may be delayed without necessarily extending a pertinent schedule milestone in the Project Schedule.

“Work” for this contract means the entire completed pre-construction construction services.

ARTICLE 2 - PROJECT TEAM - CM@RISK KEY PERSONNEL

The CM@Risk will be an integral member of the Project Team, as defined herein, consisting of CM@Risk, representatives from the CITY, the Project Designer, and other consultants, as required.

2.1 Key Personnel

Prior to the start of these Contract Services, the CM@Risk shall submit to the CITY for approval detailed résumés of key personnel, including any Sub consultants, that will be involved in performing the services described in this Agreement to be provided by

CM@Risk. Unless otherwise informed, the CITY hereby acknowledges its acceptance of personnel to perform such services under this Agreement.

2.2 Prior Approval for Change

At any time hereafter that the CM@Risk desires to change key personnel while performing under this Contract, the CM@Risk shall submit the qualifications of the proposed substituted personnel to the CITY for prior approval.

2.3 Key Personnel Listed

Key personnel shall include, but are not limited to, principal-in-charge, pre-construction manager, project manager (CM@Risk’s Representative), superintendent, contract administrator, and those persons specifically identified to perform services of cost estimating, scheduling, value engineering, procurement planning and administration of the Work. The CITY shall approve all key personnel.

The CM@Risk will maintain an adequate number of competent and qualified persons, as determined by the CITY, to ensure acceptable and timely completion of the scope of services described in this Agreement throughout the period of those services. If the CITY objects, with reasonable cause, to any of the CM@Risk’s staff, the CM@Risk will take prompt corrective action acceptable to the CITY and, if required, remove such personnel from the Project and replace and or add with new personnel acceptable to the CITY.

2.4 CM@Risk’s Representative

CM@Risk’s Representative/project manager shall be reasonably available to CITY and shall have the necessary expertise and experience required to supervise the contract services. CM@Risk’s Representative shall communicate regularly with CITY and shall be vested with the authority to act on behalf of CM@Risk.

2.5 Independent Contractor

The CM@Risk is and will be an independent contractor and not an employee or agent of the CITY and whatever measure of control the CITY exercises over the work or

Deliverable pursuant to the Agreement will be as to the results of the work only. No provision in this Agreement will give or be construed to give the CITY the right to direct the CM@Risk as to the details of accomplishing the work or Deliverable. These results will comply with all applicable laws and ordinances.

2.6 Competent Staff

The CM@Risk will maintain an adequate and competent staff of qualified persons, as may be determined by the CITY, throughout the performance of this Contract to ensure acceptable and timely completion of the scope of services. If the CITY objects, with reasonable cause, to any of the CM@Risk’s staff, the CM@Risk shall take prompt corrective action acceptable to the CITY and, if required, remove such personnel from the Project and replace with new personnel agreed to by the CITY.

2.7 Equal Employment Opportunity and Affirmative Action

The CM@Risk shall comply with applicable laws, regulations and special requirements of the Contract Documents regarding equal employment…