RFQ___10205199_-_Air_Instruments.pdf

Request for Quotation # 10205199

Air Instruments & Dataloggers

RFQ for IT Goods $10,000 to $100,000 Page 1 of 15

C A L I F O R N I A D E P A R T M E N T O F W A T E R R E S O U R C E S

Supplier Instructions: Please review this Request for Quotation (RFQ) and submit a quotation to the Department of Water Resources (DWR) Contact listed below. A scanned and emailed PDF of your submission is acceptable and preferred. Facsimile machine (fax) quotations will not be accepted. To be considered responsive, the quotation must be received by the RFQ Due Date, and vendor must comply with the Administrative Requirements included in this RFQ.

RFQ Key Action Dates

Release Date of RFQ November 25, 2024

Submission of written questions December 3, 2024 by 12:00PM

DWR response to written questions December 4, 2024

RFQ Due Date December 11, 2024 by 12:00 p.m.

**Submission of Questions All questions regarding the content of this Request for Quote must be submitted in writing to brittany.dellaringa@water.ca.gov by the Key Action Date identified above.

Questions not submitted by the Key Action Date shall be answered at the State’s option.

DWR Contact Information

DWR Contact Name Brittany Dell’Aringa

DWR Contact Email brittany.dellaringa@water.ca.gov

DWR Contact Phone (916) 902-6791

Items Requested for Quotation: Please provide a quotation on your company’s official business letterhead with all items on the quotation listed in the same order as below.

Item Quantity Part or Item Description

1. 15

Air Instrument requirements:

1. Must be capable of measuring participate matter in the size range from

0.3 to 10 micro meters in at least six different size bins

2. Must be able to measure PM10 and PM2.5 across the SSMP (Salton Sea

Management Program) project sites

3. Must be capable of measuring aerosol concentration every 1 second to 1 minute or longer

4. Reporting interval must be programmable by a user

5. Inlet must have an air inlet heater which is automatically activated when air relative humidity exceeds a user set threshold in order to reduce chance of water vapor condensation

6. Must have an internal Realitive Humidity (RH) and air temperature sensor

7. Must be rated for outdoor use as-is and not require a special enclosure.

8. Must have a clean sheath air system in order to maintain reliable operation over a period of up to 12 months

9. Must be powered by a 12 volt direct current power source.

*Continued on page 2*

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10. Internal pump needs to be rated for continuous operation for 12 months in an environment where ambient air temperatures range from 40º to 120º Farenheit

11. Flow rate must be maintained at a constant rate of around 1 Liter Per Minute (LPM) and have an internal flow meter to provide control feedback

12. Must use a serial RS-232 interface to communicate with a cataloger in order to acquire readings and change internal settings

13. Must be able to provide instrument repair and calibration service on a regular 12 month intervals by the instrument manufacturer and when required by DWR user.

☐ If checked, please see attached Scope of Work.

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GENERAL INFORMATION

1. DWR reserves the right to determine the successful quotations(s) either on the basis of individual items or on the basis of all items included in its RFQ, unless otherwise expressly provided in DWR’s RFQ. Unless the Supplier specifies otherwise in its quotation, DWR may accept any item or groups of items of any quotation. DWR reserves the right to modify or cancel, in whole or in part, its RFQ at any time.

2. Award of the Purchase Order (PO) will be made to the Supplier that meets all of the Administrative Requirements stated below and provides the lowest net cost quotation after Small Business (SB) Preferences and/or DVBE incentives are applied.

3. If noted above in the RFQ Key Action Dates, Questions for this RFQ must be emailed to the DWR Contact shown above. No telephone responses are allowed. DWR may seek clarification for any question received.

4. Bidder Instructions (GSPD-451), revised and effective 11/09/11, will be incorporated in the PO by reference: https://www.dgs.ca.gov/-/media/Divisions/PD/PTCS/GSPD/Bidders-Instructions.ashx.

5. The Information Technology (IT) General Provisions for IT goods and services (DGS PD-401 IT) revised and effective 11/12/2024, will be incorporated and made part of the PO by reference:

https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List- Folder/Required-Language-for-Solicitations-and-Contracts

No other terms, conditions, policies, or general provisions from the Supplier are applicable or operative. A quotation that includes a Supplier’s policy, terms, and/or conditions may be rejected.

6. GENERATIVE ARTIFICIAL INTELLIGENCE (GEN AI) DISCLOSURE

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder/Offeror/Contractor must notify the State in writing if their solution or service includes, or makes available, any GenAI including, GenAI from third parties or subcontractors.

The State has developed a GenAI Reporting and Factsheet (STD 1000) to be completed by the Bidder/Offeror/Contractor.

Failure to submit the GenAI Reporting and Factsheet (STD 1000) will result in disqualification of the Bidder/Offeror/Contractor

Failure to report GenAI to the State may void any resulting contract. The State reserves its right to seek any and all relief to which it may be entitled to as a result of such nondisclosure.

Upon receipt of a Bidder/Offeror/Contractor GenAI Reporting and Factsheet (STD 1000), the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

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7. For all prime suppliers that are SB/Disabled Veteran Business Enterprise (DVBE) or are using subcontractors when responding to this RFQ, a Bidder Declaration (GSPD-05-105) must be completed and included with the RFQ response. Suppliers must identify all subcontractors proposed for participation in the contract. Suppliers awarded a PO as a result of a RFQ are contractually obligated to use the subcontractors for the corresponding work identified unless DWR agrees to a substitution and it is incorporated by amendment to the PO. The GSPD-05-105 form link is under Administrative Requirements.

8. California-certified small business suppliers will be given a five percent (5%) preference for bid evaluation purposes only.

In addition, a five percent (5%) bid preference is available to a non-small business claiming 25 percent (25%) California-certified small business subcontractor participation. Suppliers claiming this preference must be certified by California as a small business or must commit to subcontract at least 25 percent (25%) of the net bid price with one or more California-certified small businesses.

Small Business Nonprofit Veteran Services Agencies (SB/NVSA) prime Suppliers meeting requirements specified in the Military and Veterans Code § 999.50, et seq. and obtaining a California certification as a small business are eligible for the five percent (5%) small business preference.

California-certified DVBE suppliers and/or suppliers who provide DVBE participation will be given an incentive, in accordance with Military and Veterans Code § 999.5(a). For evaluation purposes only, DWR shall apply an incentive to the quotations that propose California certified DVBE participation as identified on the GSPD-05-105 and confirmed by DWR. The incentive amount for the lowest net cost quotation will vary in conjunction with the percentage of DVBE participation. The following table identifies the percentages that will be used to adjust the net quotation price when calculating the DVBE Incentive:

Confirmed DVBE Participation: DVBE Incentive:

5 percent and Over 5 percent

4 percent – 4.99 percent inclusive 4 percent

3 percent – 3.99 percent inclusive 3 percent

Suppliers responding to this RFQ who have been certified by California as a Disabled Veteran Business Enterprise (DVBE) (or who are offering rental equipment and have obtained the participation of subcontractors certified by California as a DVBE) must also submit a completed form(s) Disabled Veteran Business Enterprise Declaration (STD. 843). The STD. 843 link is in Administrative Requirements section.

All disabled veteran owners and disabled veteran managers of the DVBE(s) must sign the form(s).

The completed STD. 843 should be included with the response to a RFQ. At DWR’s option prior to award, contractors responding to a RFQ may be required to submit additional written clarifying information. Failure to submit the requested written information as specified may be grounds for quotation rejection.

9. In accordance with GC section 14837 and M&VC section 999, all SB and DVBE contractors, subcontractors and suppliers that bid on or participate in a State contract, must perform a Commercially Useful Function (CUF).

RFQ for IT Goods $10,000 to $100,000 Page 5 of 15

10. It is unlawful for any person engaged in business within California to sell or use any article or product as a “loss leader” as defined in section 17030 of the Business and Professions Code.

11. Software license and maintenance fees are considered subscriptions. Any PO awarded for software support and maintenance for 12 months or longer will be paid for the first year only and must be invoiced on an annual basis for the remaining subscription period.

12. Award of the PO, if made, will be in accordance with the RFQ information on award to a responsible Supplier whose bid complies with all the requirements of the RFQ documents and addenda thereto, except for such immaterial defects as may be waived by DWR. Award, if made, will be made within 45 days after the scheduled date for PO Award as specified in the RFQ; however, a Supplier may extend the offer beyond 45 days in the event of a delay of award. DWR reserves the right to determine the successful Supplier(s) quotation either on the basis of individual items or on the basis of all items included in its RFQ, unless otherwise expressly provided in the DWR’s RFQ. Unless the Supplier specifies otherwise in its quotation, DWR may accept any item or group of items of any bid. DWR reserves the right to modify or cancel in whole or in part it’s RFQ.

RFQ for IT Goods $10,000 to $100,000 Page 6 of 15

ADMINISTRATIVE REQUIREMENTS

This RFQ and Supplier’s response will be made a part of the DWR’s procurement file. Any changes to this RFQ, including the Statement of Work (if applicable), shall be cause for rejection. All administrative requirements are Pass/Fail.

Required Forms

1. Completed DWR RFQ Cover Sheet (Attachment 1)

2. Quotation submitted on supplier’s official business letterhead and contain the following:

Reference to the RFQ Number

Manufacture or Vendor Part Number

Quantity

Description

Unit Price

Extended Price

Software License/Maintenance Term Dates, if applicable

UNSPSC Number, if available

3. Copy of California Seller’s Permit (If purchasing tangible property)

4. Bidder Declaration, GSPD-05-105 (Attachment 2) http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

5. Recycled Content Certification, CalRecycle form 74 (Attachment 3) https://www2.calrecycle.ca.gov/Docs/Web/111480

6. GenAI Disclosure & Factsheet, STD 1000 (Attachment 4) https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf

7. Vendor Specifications List showing that the item being quoted meets all DWR requirements as listed within RFQ # 10205199, pages 1-2 (Attachment 5)

If Applicable Forms

8. DVBE Declarations, DGS PD 843 (Required when claiming DVBE Incentive) http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

9. Payee Data Record, STD. 204 (Required if doing business with DWR the first time) http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

10. Drug Free Workplace Certification, STD. 021 (Required if doing business with DWR the first time) https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std021.pdf

RFQ for IT Goods $10,000 to $100,000 Page 7 of 15

DWR RFQ Cover Sheet Attachment 1

The submission of this quotation does not obligate DWR to fund the proposed PO. If the quotation is approved for funding, a PO will be executed between DWR and the Supplier. When funding is authorized, the Supplier will be expected to adhere to the terms of the executed PO.

The undersigned Supplier hereby proposes to furnish all labor, materials, tools, and equipment to provide goods and services in accordance with the specifications and provisions received with the

RFQ.

1. Supplier’s Quote Submission Date:

2. Supplier’s Quote Reference Number:

3. Supplier’s Company Name:

4. Supplier’s Mailing Address:

Street City State Zip Code

5. Supplier’s Contact Person:

6. Telephone:

7. Email:

8. Federal Taxpayer Identification Number:

9. California Seller’s Permit Number:

10. Supplier’s SB/DVBE Certification Number, If applicable:

Check one or both boxes when applicable: ☐ Small Business ☐ DVBE

11. All documents have been provided per the Administrative Requirement page of this RFQ:

☐ Yes ☐ No

12. Principal who is authorized to bind the Supplier:

Typed Name Title

Original Signature Date

Request for Quotation # 10205199 Attachment 2

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Request for Quotation # 10205199 Attachment 2

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Attachment 3

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Attachment 4

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Attachment 5

Minimum Specifications

Requirements Vendor’s Specifications DWR Use Only

1. Must be capable of measuring participate matter in the size range from 0.3 to 10 micro meters in at least six different size bins

2. Must be able to measure PM10 and PM2.5 across the SSMP (Salton Sea Management Program) project sites

3. Must be capable of measuring aerosol concentration every 1 second to 1 minute or longer

4. Reporting interval must be programmable by a user

5. Inlet must have an air inlet heater which is automatically activated when air relative humidity exceeds a user set threshold in order to reduce chance of water vapor condensation

6. Must have an internal Realitive Humidity (RH) and air temperature sensor

7. Must be rated for outdoor use as-is and not require a special enclosure.

8. Must have a clean sheath air system in order to maintain reliable operation over a period of up to 12 months

9. Must be powered by a 12 volt direct current power source.

10. Internal pump needs to be rated for continuous operation for 12 months in an environment where ambient air temperatures range from 40º to 120º Farenheit

11. Flow rate must be maintained at a constant rate of around 1 Liter Per Minute (LPM) and have an internal flow meter to provide control feedback

12. Must use a serial RS-232 interface to communicate with a cataloger in order to acquire readings and change internal settings

13. Must be able to provide instrument repair and calibration service on a regular 12 month intervals by the instrument manufacturer and when required by DWR user.