RFQ_10199642_-_LiDAR_Sensor.pdf

Request for Quotation # 10199642

Lightweight Mobile LiDAR System

RFQ for IT Goods and Services from $100,000.01 to $1,000,000.00 Page 1 of 14

C A L I F O R N I A D E P A R T M E N T O F W A T E R R E S O U R C E S

Instructions to Supplier: Please review this Request for Quotation (RFQ) and submit a quotation to the Department of Water Resources’ (DWR) Contact listed below. To be deemed responsive, the quotation must be received by the RFQ Due Date, and vendor must comply with the Administrative Requirements included in this RFQ. Facsimile machine (fax) quotations will not be accepted.

RFQ Submittal Information

Response Due: April 9, 2024

DWR Contact Information

DWR Contact Name Brittany Dell’Aringa

DWR Contact Email Brittany.Dellaringa@water.ca.gov

DWR Contact Phone 916 902-6791

RFQ Key Action Dates

Release of RFQ March 22, 2024

RFQ Question Due Date March 29, 2024 by 2:00 PM PT

Response to RFQ Date April 2, 2024

RFQ Due Date April 9, 2024 by 2:00 PM PT

SUBMIT RESPONSE BY ELECTRONIC MAIL (EMAIL)

A signed, scanned, and emailed PDF of your submission to the DWR Contact listed above is acceptable and preferred.

Please Note: It is the Supplier’s responsibility to ensure responses are received by the RFQ’s Due Date and Time.

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Items Requested for Quotation: Please provide a quotation on your company’s official business letterhead with all items on the quotation listed in the same order as below.

Item Quantity Part or Item Description

1. 1 Lightweight fully integrated mobile LiDAR sensor that has GNSS-aided inertial navigation system, that meets all minimum specifications listed in Exhibit A, Attachment 1.

2. 1 Camera with RGB imagery that meets all minimum specifications listed in Exhibit A, Attachment 1 .

3. 1 All software needed to fully operate and collect data that meets all minimum specifications listed in Exhibit A, Attachment 1.

4. 1 Training that meets all minimum specifications listed in Exhibit A, Attachment 1

5. 1 Three (3) years of hardware warranty and software maintenance and subscription updates

☒ If checked, please see attached documents:

1. Exhibit A - Statement of Work

2. Exihibit A, Attachment 1 – Minimum Specifications

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C A L I F O R N I A D E P A R T M E N T O F W A T E R R E S O U R C E S

GENERAL INFORMATION

1. DWR reserves the right to determine the successful quotation(s) either on the basis of individual items or on the basis of all items included in its RFQ, unless otherwise expressly provided in DWR’s RFQ. Unless the Supplier specifies otherwise in its quotation, DWR may accept any item or groups of items of any quotation. DWR reserves the right to modify or cancel, in whole or in part, its RFQ at any time.

2. Award of the Purchase Order (PO) will be made to the Supplier that meets all of the Administrative Requirements stated below and provides the lowest net cost quotation after SB Preferences and/or DVBE or other applicable incentives are applied.

3. If noted above in the RFQ Key Action Dates, Questions for this RFQ must be emailed to the DWR Contact shown above. No telephone responses are allowed. DWR may seek clarification for any question received.

4. Bidder Instructions (GSPD-451), revised and effective 11/09/11, will be incorporated in the PO by reference: https://www.dgs.ca.gov/-/media/Divisions/PD/PTCS/GSPD/Bidders-Instructions.ashx.

5. State Provisions for this RFQ

a) The Information Technology (IT) General Provisions for IT goods and services (DGS PD- 401IT) revised and effective 6/21/2022, will be incorporated and made part of the PO by reference.

b) Cloud Computing – Software as a Service (SaaS) General Provisions (DGS PD-401 IT Cloud Computing SaaS), revised and effective 6/21/2022, will be incorporated and made part of the PO by reference.

c) The Cloud Computing Special Provisions for Software as a Service (SaaS), revised 03/01/18 and effective 03/15/18, will be incorporated and made part of the PO by reference unless specifically modified and attached hereto.

State Provisions Link:

https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List- Folder/Required-Language-for-Solicitations-and-Contracts

No other terms, conditions, policies, or general provisions from the Supplier are applicable or operative. A quotation that includes a Supplier’s policy, terms, and/or conditions may be rejected.

6. For all suppliers using subcontractors when responding to this RFQ, a Bidder Declaration (GSPD-05-105) must be completed and included with the RFQ response. Suppliers must identify all subcontractors proposed for participation in the contract. Suppliers awarded a PO as a result of a RFQ are contractually obligated to use the subcontractors for the corresponding work identified unless DWR agrees to a substitution and it is incorporated by amendment to the PO. The GSPD-05-105 form link is included in the Administrative Requirements section.

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C A L I F O R N I A D E P A R T M E N T O F W A T E R R E S O U R C E S

7. California-certified small business suppliers will be given a five percent (5%) preference for bid evaluation purposes only.

In addition, a five percent (5%) bid preference is available to a non-small business claiming 25 percent (25%) California-certified small business subcontractor participation. Suppliers claiming this preference must be certified by California as a small business or must commit to subcontract at least 25 percent (25%) of the net bid price with one or more California-certified small businesses.

Small Business Nonprofit Veteran Services Agencies (SB/NVSA) prime Suppliers meeting requirements specified in the Military and Veterans Code § 999.50, et seq. and obtaining a California certification as a small business are eligible for the five percent (5%) small business preference.

8. California-certified Disabled Veteran Business Enterprise (DVBE) suppliers and/or suppliers who provide DVBE participation will be given an incentive, in accordance with Military and Veterans Code § 999.5(a). For evaluation purposes only, DWR shall apply an incentive to the quotations that propose California certified DVBE participation as identified on the GSPD-05-105 and confirmed by DWR. The incentive amount for the lowest net cost quotation will vary in conjunction with the

GENERAL INFORMATION (Continued) percentage of DVBE participation. The following table identifies the percentages that will be used to adjust the net quotation price when calculating the DVBE Incentive:

Confirmed DVBE Participation: DVBE Incentive:

5 percent and Over 5 percent

4 percent – 4.99 percent inclusive 4 percent

3 percent – 3.99 percent inclusive 3 percent

Suppliers responding to this RFQ who have been certified by California as a Disabled Veteran Business Enterprise (DVBE) (or who are offering rental equipment and have obtained the participation of subcontractors certified by California as a DVBE) must also submit a completed form(s) Disabled Veteran Business Enterprise Declaration (STD. 843). The STD. 843 link is in Administrative Requirements section.

All disabled veteran owners and disabled veteran managers of the DVBE(s) must sign the form(s).

The completed STD. 843 should be included with the response to a RFQ. At DWR’s option prior to award, contractors responding to a RFQ may be required to submit additional written clarifying information. Failure to submit the requested written information as specified may be grounds for quotation rejection.

9. Commercially Useful Function (CUF) (Government Code 14837)

A certified small business contractor, subcontractor or supplier” means any person or entity that satisfies the ownership (or management) and control requirements under Government Code section 14837(d) (4). Selected firms must perform a “commercially useful function” relevant to this contract.

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C A L I F O R N I A D E P A R T M E N T O F W A T E R R E S O U R C E S

The term “small business contractor, subcontract or supplier” means any person or entity that satisfies the ownership (or management) and control requirements in accordance with government Code Section 14847 (d) (4) and provides services or goods that contribute to the fulfillment of the contract requirements by performing a “commercially useful function” if that person or entity does all of the following:

a. Is responsible for the execution of a distinct element of work of the contract,

b. Carries out contractual obligations by actually performing, managing, or supervising the work involved,

c. Performs work that is normal for its business services and functions,

d. Is not further subcontracting a portion of the work that is greator than that expected to be subcontracted by normal industry practices.

e. Is responsible, with respect to products, inventories, materials, and supplies required for the the contract for negotiating price, determining quality and quantity, ordering, installing, if applicable, and making payment; and

f. Its role is not an extra participant in the transaction, contract or project through which funds are passed in order to obtain the appearance of DVBE participation

GENERAL INFORMATION (Continued)

10. CUF Requirements

The Department will determine, to the best of its ability, that your firm meets the criteria above for “commercially useful function”. In responding to this RFQ, you are confirming that, under Government Code 14837 Section 1, (d) (4) above, your business provides goods and/or services meet the definition of “commercially useful function”. All contractors are required to provde CUF documentation using the State’s Bidder Declaration Form GSPD-05-105, included in this RFQ.

When completing the declaration, contractors must identify all subcontractors proposed for participation should an award be made. Any contractors awarded a contract is contractually obligated to use the subcontractor for the corresponding work defined unless the State agrees to a substitution.

11. The Target Area Contract Preference Act (TACPA) preference will be granted for this procurement.

Bidders wishing to take advantage of this preference will need to review the following the TACPA website at https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List- Folder/Request-a-Target-Area-Contract-Preference and submit the appropriate response with the bid.

The maximum preference allowed for TACPA is 9 percent of the bid amount but may not exceed $50,000 for any bid. In combination with any other preference (TACPA, SB, non-SB subcontracting participation, recycled, etc.), the maximum limit of the combined preference is 15 percent of the bid amount and, in no case, shall be more than $100,000.00 per bid, whichever is less.

12. Award of Contract

Award of contract, if made, will be in accordance with the RFQ information on Evaluation to a responsible bidder whose bid complies with all the requirements of the RFQ documents and an addenda thereto, except for such immaterial defects as may be waived by the State. Award, if made, RFQ for IT Goods and Services from $100,000.01 to $1,000,000.00 Page 6 of 14

C A L I F O R N I A D E P A R T M E N T O F W A T E R R E S O U R C E S will be made within forty-five (45) days after the scheduled date for Contract Award as specified in the RFQ; however, a bidder may extend the offer beyond 45 days in the event of a delay of contract award.

The State reserves the right to determine the successful bidder(s) either on the basis of individual items or on the basis of all items included in its RFQ, unless otherwise expressly provided in the State’s RFQ. Unless the bidder specifies otherwise in its bid, the State may accept any item or group of items of any bid. The State reserves the right to modify or cancel in whole or in part it’s

RFQ.

Written notification of the State’s intent to award will be made to all bidders. If a bidder, having submitted a bid, can show that its bid, instead of the bid selected by the State, should be selected for contract award, the bidder will be allowed five (5) working days to submit a Notice of Intent to Protest, according to the instructions contained in the paragraph titled “Protests” of this RFQ.

13. Protests

Any bidder’s issues regarding solicitation requirements must be resolved (or attempts to resolve them must have been made) before a protest may be submitted according to the procedure below.

These issues will first be resolved by the contact for the solicitation or if they result in a protest, the protest will be submitted to DGS Procurement Division Deputy Director to hear and resolve issues and whose decision will be final.

GENERAL INFORMATION (Continued)

If a bidder has submitted a bid which it believes to be responsive to the requirements of the RFQ and to be the bid that should have been selected according to the evaluation procedures in the solicitation and the bidder believes the State has incorrectly selected another bidder for award, the bidder may submit a protest of the selection as described below. Protests regarding selection of the “successful bidder” will be heard and resolved by the Victim Compensation and Government Claims Board whose decision will be final.

All protests of award must be made in writing, signed by an individual authorized to bind the bidder contractually and financially, and contain a statement of the reason(s) for protest; citing the law, rule, regulation or procedure on which the protest is based. The protester must provide facts and evidence to support the claim. Protests must be mailed or delivered to:

Street and Mailing Address:

Department of General Services Deputy Director Procurement Division 707 Third Street, Second Floor South West Sacramento, CA 95605 Facsimile No.: (916) 375-4611

AND

Department of Water Resources IT Contracting and Purchasing Services 715 P Street, 7th Floor, Mailbox 19

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C A L I F O R N I A D E P A R T M E N T O F W A T E R R E S O U R C E S

Sacramento, CA 95814 Facsimile No.: (916) 902-8087

All protests to the RFQ or protests concerning the evaluation, recommendation, or other aspects of the selection process must be received by DGS Procurement Division Deputy

Director as promptly as possible, but not later than the date indicated in the Notification of Intent to Award. Certified or registered mail must be used unless delivered in person, in which case the protester should obtain a receipt of delivery.

14. It is unlawful for any person engaged in business within California to sell or use any article or product as a “loss leader” as defined in section 17030 of the Business and Professions Code.

15. Pursuant to Public Contract Code section 2010, all bidders or proposers executing or renewing a contract over $100,000 on or after January 1, 2017, must certify compliance with the California Civil Rights Laws and Employer Discriminatory Policies.

16. Software license and maintenance fees are considered subscriptions. Any PO awarded for software support and maintenance for 12 months or longer will be paid for the first year only and must be invoiced on an annual basis for the remaining subscription period.

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C A L I F O R N I A D E P A R T M E N T O F W A T E R R E S O U R C E S

ADMINISTRATIVE REQUIREMENTS

This RFQ and Supplier’s response will be made a part of the DWR’s procurement file. Any changes to this RFQ, including the Statement of Work (if applicable), shall be cause for rejection. All administrative requirements are Pass/Fail.

Required Documents

1. Must complete and return DWR RFQ Cover Sheet (Attachment 1)

2. Quotation must be submitted on supplier’s official business letterhead and contain the following:

Reference to the RFQ Number

Manufacture or Vendor Part Number

Description of Item

Unit Price

Extended Price

Software License/Maintenance Term Dates (if applicable)

UNSPSC Number (if available)

3. Bidder Declaration, GSPD-05-105 (Attachment 2) http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

4. California Civil Rights Laws Attachment, DGS OLS 04 (Attachment 3) https://www.dgs.ca.gov/-/media/divisions/ols/forms/california-civil-rights-laws-attachment.pdf

5. Copy of California Seller’s Permit (Not required for Non-U.S. businesses)

6. Recycled Content Certification, CalRecycle form 74 (Attachment 4) https://www2.calrecycle.ca.gov/Docs/Web/111480

If Applicable Documents

7. DVBE Declarations, DGS PD 843 (Required when claiming DVBE Incentive) https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

8. Target Area Contract Preference Act (TACPA) (Required when claiming TACPA preference)

TACPA Preference Request - STD 830 (PDF) http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf

Manufacturer's Summary of Contract Activities and Labor Hours (PDF) https://www.dgs.ca.gov/-/media/divisions/pd/ptcs/dispute-resolutions/manufacturers-summary-19.pdf?la=en&hash=6727b90273aa4103b0296f8a43dbb48fc98acbc7

Bidder's Summary of Contract Activities and Labor Hours https://www.dgs.ca.gov/-/media/divisions/pd/ptcs/dispute-resolutions/bidders-summary- 19.pdf?la=en&hash=fdbbe76c79d4e112e2070151f50a315691e2fcc1

9. Payee Data Record, STD. 204 (Required if doing business with DWR the first time) http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

10. Drug Free Workplace Certification, STD. 021 (Required if doing business with DWR the first time) https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std021.pdf

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C A L I F O R N I A D E P A R T M E N T O F W A T E R R E S O U R C E S

DWR RFQ Cover Sheet

Attachment 1

The submission of this quotation does not obligate DWR to fund the proposed PO. If the quotation is approved for funding, a PO will be executed between DWR and the Supplier. When funding is authorized, the Supplier will be expected to adhere to the terms of the executed PO.

The undersigned Supplier hereby proposes to furnish all labor, materials, tools, and equipment to provide goods and/or services in accordance with the specifications and provisions received with the

RFQ.

1. Supplier’s Quote Submission Date:

2. Supplier’s Quote Reference Number:

3. Supplier’s Company Name:

4. Supplier’s Mailing Address:

Street City State Zip Code

5. Supplier’s Contact Person:

6. Telephone:

7. Email:

8. Federal Taxpayer Identification Number:

9. California Seller’s Permit Number:

10. Supplier’s SB/DVBE Certification Number, If applicable:

Check one or both boxes when applicable: ☐ Small Business ☐ DVBE

11. All documents have been provided per the Administrative Requirement page of this RFQ:

☐ Yes ☐ No

12. Principal who is authorized to bind the Supplier:

Typed Name Title

Original Signature Date

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Attachment 2

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Attachment 2

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Attachment 3

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Attachment 3

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Attachment 4

RFQ 10197614

Lightweight Mobile LiDAR System Exhibit A STATEMENT OF WORK Page 1 of 2

1. PURPOSE

The Contractor agrees to provide to the California Department of Water Resources (DWR) a light weight fully integrated mobile Light Detection and Ranging (LiDAR) sensor that has Global Navigation Satellite System (GNSS)-aided inertial navigation system, Camera with Red/Green/Blue (RGB) imagery, weighs under 4 pounds, and seamlessly integrates into the Censys Technologies Sentaero 5 Fixed Wing Unmanned Aerial Vehicle (UAV).

2 LOCATIONS

The services will be performed by Vendor and delivered to:

DWR Central Warehouse

1721 13th Street Sacramento, CA 95814

3. CONTACT INFORMATION

The Contract Managers during the term of this agreement will be:

Department of Water Resources Contractor:

Name: TBD Phone: TBD Email: TBD

The Contract Managers may be changed by written notice to the other party.

4. CONTRACTOR’S TASKS AND RESPONSIBILITES

A. The contractor will provide light weight mobile LiDAR sensor with RGB band camera and GNSS-Inertial configuration attached all together as one unit.

B. The contractor will provide (In-Person Training) for (3) designated (DWR - Division of Engineering staff. All travel shall be included in the provided cost.

5. DELIVERABLES

A. The Contractor will provide a lightweight mobile LiDAR to DWR and all necessary software & equipment for lightweight mobile LiDAR as specified on Exhibit A, Attachment 1.

B. The Contractor will provide all necessary Calibration(s) of light weight mobile

LiDAR software and equipment.

Lightweight Mobile LiDAR System Exhibit A STATEMENT OF WORK Page 2 of 2

C. The Contractor will provide (in-person) training for all LiDAR equipment during normal DWR business hours of 8am-5pm Monday through Friday, excluding State Holidays.

D. The Contractor will provide any in-person training at:

DWR West Sacramento Office 3500 West Industrial Blvd West Sacramento, CA 95691

E. The Contractor will provide all equipment and software operations manuals with detailed specifications and detailed workflows.

F. The Contractor will provide three (3) years of hardware warranty and software maintenance and subscription updates.

G. The Contractor will provide technical assistance via telephone, web-based or email.

6. ACCEPTANCE CRITERIA

The Contractor will deliver fully functional light weight mobile LiDAR system, calibrated, with LiDAR sensor and mounts compatible with Censys Technologies Sentaero 5 Fixed Wing UAV, and equipment as described in section 5 to DWR Contract Manager listed in section 3 once calibration has been successfully completed.

7. STATE RESPONSIBILITIES

DWR will provide prompt payment to the contractor once the fully integrated lightweight mobile LiDAR system is received, including all software and equipment as described in section 5.

Exhibit A, Attachment 1

Minimum Specifications

The Bidder must clearly identify they meet the mandatory LiDAR requirements listed in this table. Bids that do not meet the Mandatory Specification Requirements will be deemed non-responsive.

General Requirements Indicate response below

DWR Use Only Criteria

LiDAR Specifications

1. Mobile LiDAR Sensor Model reference: Yellowscan Mapper+ OEM Version C with Integrated 8MP RGB Camera and Censys Technologies Sentaero 5 Universal Payload System

Pass/ Fail

2. GNSS-aided inertial navigation system Pass/

3. Camera with Red/Green/Blue (RGB) imagery

4. Maximum total weight of 4-pounds with all equipment, sensors, batteries, cameras combined

5. Seamlessly integrates and mounts into the Censys Technologies Sentaero 5 Fixed Wing UAV

Mobile LiDAR sensor that has GNSS-aided inertial navigation system

6. Wavelength 880 – 925 nm Pass/

7. Precision 3.0 cm or less. Pass/

8. Accuracy 3.5 cm or less Pass/

9. Measurements per second must be greater than 200,000 response below

DWR Use Only Criteria

10. Returns per measurement must be greater than 2

11. GNSS-inertial trajectories must be able to be processed in Applanix POSPac Software

12. 30-minute minimum flight time Pass/

13. Must operate between 10-100 degrees Fahrenheit

Camera(s)

14. Resolution of 8 Megapixels (MP) minimum.

15. 3-band RGB imagery minimum Pass/

16. Fully compatible and integrated with LiDAR sensor and GNSS-aided inertial navigation system.

17. Imagery is georeferenced automatically Pass/

Deliverable integration

18. Software package for post-processing trajectory, adjusting LiDAR strips, applying Ground Control Points to final adjustment, LiDAR point cloud colorization, camera calibration refinement, ground response below

DWR Use Only Criteria classification, building digital terrain models.

Software reference: YellowScan CloudStation Core Perpetual License with strip adjustment module, terrain module, and colorization module)

19. All software needed to fully operate and collect data when mounted to the Censys Technologies Sentaero 5 Fixed Wing UAV

Shipping

20. Provide Freight On Board (FOB) Shipping (include shipping costs in unit pricing)

Warranty

21. Customer care package – complete hardware warranty and software subscription updates.