RFQ 1014 Admin Doc and Attachment A - Plankton Nets .pdf

ISDA RFQ 1014 – Hand-Held Plankton Nets Administration Document

RFQ 1014

ISDA Plankton Nets

1. Purpose

Idaho State Department of Agriculture (ISDA) is requesting quotes for fifty (50) hand-held plankton nets and thirty (30) sets of replacement parts, as further detailed below. These nets will be used to collect water samples from the rivers, lakes, and reservoirs throughout the state of Idaho for the purpose of conducting early detection monitoring for quagga and zebra mussels.

The nets will be pulled through the water to collect samples. These are handheld nets to be deployed from shore or from watercraft and do not require additional equipment for operation.

The sole point of contact for this RFQ is:

Molly Heiss, Idaho State Department of Agriculture

(208) 332-8641 Molly.Heiss@ISDA.Idaho.gov

2. Submission of Questions The contact noted in Section 1 is the only contact for ISDA for this RFQ. All correspondence will be in writing and must be submitted via the Q&A Board in Luma. In the event that it becomes necessary to revise any part of this RFQ, addenda will be posted at Supplier Portal / Supplier Portal (inforgov.com) It will be the responsibility of the vendor intending to submit a quote to monitor Supplier Portal / Supplier Portal (inforgov.com) for any updates or amendments. Any oral interpretations or clarifications of this RFQ shall not be relied upon.

3. Time lines Vendor Q&A ends: July 28, 2025 at 11:59:59 PM Quotes Due: July 31, 2025 by 5:00:00 PM Mountain Time

4. Incorporated Documents

a) State of Idaho Solicitation Instructions for Vendors, dated July 2025

b) State of Idaho Standard Terms and Conditions, dated 2024

c) State of Idaho Signature Page

d) State of Idaho Insurance Requirements

e) Attachment A – Specifications

Quotes which condition the Quote based upon the State accepting other terms and conditions not found in the RFQ, or which take exception to the State’s terms and conditions, will be found non-responsive, and no further consideration of the Quote will be given.

5. Estimated Quantities

All quantities in this RFQ are annual estimates. There is no guaranteed minimum or maximum number of plankton nets or replacement parts under this RFQ.

mailto:Molly.Heiss@ISDA.Idaho.gov https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA

6. Award Basis

Award will be made all-to-one to the responsive, responsible vendor with the lowest per-unit price. The quoted price must be a fully-burdened price.

The contract resulting from this RFQ will be a one-year contract. Upon mutual, written agreement, the Contract may be renewed, extended or amended. The anticipated total Contract term is five (5) years..

Nets and replacement parts will be ordered on an as-needed basis via Purchase Orders issued by ISDA.

7. Price Adjustment Clause A price adjustment may be considered after the first twelve (12) months of the initial term of the Contract, and every six (6) months thereafter. If a price increase is requested, it will be the responsibility of the Contractor to notify ISDA sixty (60) calendar days in advance of the desired effective date and provide supporting documentation showing industry wide increases justifying the request.

If there is an industry-wide price decrease, Contractor must notify DOP immediately of the decrease;

and make the price decrease effective for ISDA on the same day it becomes effective for the Contractor.

If the State is not properly notified of price decreases, the pricing at the time of order will be used for invoice payment and the Contractor will provide refunds or credits as necessary.

8. Delivery, Acceptance, and Billing

The Vendor must deliver the initial order of Plankton Nets, FOB Destination, to the Idaho State Department of Agriculture at 2270 Old Penitentiary Rd., Boise, Idaho 83712, within 30 days after receipt of order (ARO).

The ISDA contact for delivery is:

Idaho State Department of Agriculture ATTN: Cole Morrison 2270 E Old Penitentiary Road Boise, ID 83716

Ph: (208) 316-0578 E-mail: cole.morrison@isda.idaho.gov

Acceptance:

Items will be evaluated for acceptance based on the specifications included as Attachment A.

Items identified as defective or faulty at the time of delivery will not be accepted. The Contractor must replace defective or faulty items at the Contractor’s sole expense.

Invoicing:

Agency Name: Idaho State Department of Agriculture Invoice Address: ATTN: Cole Morrison

P.O. Box 7249 Boise, ID 83707

Email Address for Invoices: fiscal@isda.idaho.gov Phone: (208) 316-0578

The Vendor must provide the following information with each invoice:

1. IPRO contract number and Agency PO number

2. Identification of product order date and product delivery date

3. Total amount billed

4. Detailed itemized description of product(s) provided

5. Name of authorized individual and contact information for Vendor.

9. Response

Only electronic submissions will be accepted. The Vendor must input their fully-burdened quote into LUMA for each item they are bidding.

The Vendor’s Quote must include responses to all mandatory Prerequisites and Questions and be received prior to the deadline established in LUMA.

10. Electronic Submission LUMA – Enter your pricing in LUMA Supplier Portal / Supplier Portal (inforgov.com) and respond to all mandatory Prerequisites and Questions prior to the deadline established in LUMA.

All quotes must be accompanied by a signed State of Idaho Signature Page. Be advised that the Vendor name/entity entered on the State of Idaho Signature Page must match the Vendor name/entity registered in LUMA. If the Vendor name/entity identified on the state supplied Signature Page differs from the Vendor name/entity under which you register in LUMA, the information provided on the Signature Page prevails.

All vendors participating in a solicitation issued through LUMA must establish an account in the LUMA system. It is free to establish an account and only takes a few minutes of your time.

mailto:fiscal@isda.idaho.gov

Attachment A – Specifications

RFQ 1014

ISDA Plankton Nets

There is no minimum or maximum purchase for this RFQ. All quantities given are annual estimates.

1. Plankton Nets – components include a metal hoop, a mesh net, and a removable cod end assembly.

a. Quantity: 50 full nets

b. Metal Hoop Frame

i. must be made of rigid, waterproof material

ii. diameter 30 cm exactly

iii. must have 12 evenly spaced attachment points to attach net. Attachment points must fit the grommets described in section c.iii and hold securely.

c. Mesh Net

i. Mesh filtration size of exactly 64 microns

ii. Net opening (top) exactly 30 cm diameter

iii. Net opening (top) must have 12 evenly spaced attachment points reinforced with rust-proof, brass grommets exactly ½ inch in diameter. The net must attach securely to the Metal Hoop Frame via the attachment points described in section b.iii. The net must be able to be removed from the frame manually (by hand), without tools.

iv. Net length must be within the range of 120-140 cm

v. Net must taper in width from the top opening (exactly 30 cm diameter) to the bottom opening (bottom opening diameter must be within the size range of 9-10 cm)

vi. Both net openings must be finished with fray proof, waterproof, heavy-duty ripstop material

d. Removable Cod End Assembly

i. The assembly is made up of two pieces: the Collar and the Cod End Piece

ii. Collar

1. Material: Made of hard plastic or PVC, smoothed to prevent snagging or injury

2. Dimensions:

a. Diameter: 9 cm exactly in order to be compatible with insertion into net body and coupling with cod end piece.

b. Height: 2 inches plus-or-minus ½” or 5 cm plus-or-minus 1 cm.

3. Manufactured with a groove for a hose clamp on one end to secure the collar to the net

4. Manufactured with a screw-in thread or snap-together design on the opposite end to attach the cod end piece to the collar

iii. Cod End Piece

1. Material: Made of hard plastic or PVC, smoothed to prevent snagging or injury

2. Dimensions: Height must be within the range of 5 inches to 5.25 inches or 12 cm to 13 cm in height. Diameter must be 9 cm. Must be compatible with the Collar.

3. The interior of the piece must be hollow

4. One end must be threaded to mate with Collar

5. Other end must be weighted to assist with movement of net through the water column.

6. The end opposite the threading must have a mesh covering to allow water movement out of the cod end while retaining samples

a. Maximum mesh filtration size: 64 microns.

2. Replacement Parts – this RFQ is also for replacement parts for the nets above. The specifications for the parts in Section 1 apply to the replacement parts.

a. Mesh Net Replacement: Quantity: 30

b. Cod End Assembly: Quantity: 30