RFQ-10-21-007-LS BH Transportation Services.docx

GENERAL INFORMATION:

SERVICE UNIT OFFICE ADDRESS AND CONTACT

Wind River Service Unit Indian Health Service 29 Black Coal Drive Fort Washakie, WY 82514 Purchasing Agent – Logan Savage Email: Logan.Savage@ihs.gov / Tel.: (307) 332-1675

DESCRIPTION – Behavioral Health Transport Services This is combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” and FAR 13, Simplified Acquisition Procedures as supplemented with additional information included in this notice, and FAR 37.101 - Nonpersonal Services Contracts. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2021-02. The associated North American Industry Classification System code is 485991.

The Wind River Service Unit, Fort Washakie, Wyoming, is seeking to acquire Behavioral Health Transportation Services. The proposed rates must be inclusive of transportation, food, lodging, insurance, taxes, et cetera.

PRICE SCHEDULE:

Contract Line Item Number (CLIN)

Schedule A – Wind River Service Unit; Ft. Washakie, Wyoming: Pricing is based on estimated quantities for items listed below (number of transports).

PERIOD OF PERFORMANCE

Performance of this contract is intended to start August 6, 2021, through July 31, 2022 with four (4) 12-month option years.

If the Government exercises the options pursuant to Federal Acquisition Regulation (FAR) 52.217-9, Option to Extend the Term of the Contract (MAR 2000), the period of performance shall be extended in accordance with the following schedule:

PURPOSE/BACKGROUND:

The purpose of this acquisition is to contract for Behavioral Health Transportation Services at the Wind River Service Unit, PHS Indian Health Center, Fort Washakie, Wyoming. The contractor shall provide a secure method of transportation for IHS patients from the Ft Washakie clinic or either of the local SageWest Healthcare hospital emergency departments. For transportation to a relevant psychiatric facility as determined by mental health professionals.

PART I

STATEMENT OF WORK:

This Statement of Work defines the effort required for the Behavioral Health transportation services at the WRSU.

1. WORK COVERED BY CONTRACT DOCUMENTS

The transportation needs to provide for a secure, safe and comfortable means of moving a possibly agitated, confused or self-harming person to the most appropriate hospital setting.

Transport drivers would have to be trained and/or experienced with skills in calming, containing and de-escalating those experiencing a mental health crisis.

1.1 Operation Control

1.1.1 Behavioral Health Transpiration Services are required for WRSU. Patients experiencing a mental health emergency requiring an evaluation for danger to self or others often are legally deemed unable to adequately care for oneself and in need of involuntary commitment to a proper psychiatric facility.

1.1.2 Contractor shall be responsible for obtaining and maintaining all certifications, licenses, permits, and associated documentation to perform all the required services listed in this statement of work.

1.1.3 Transportation would initiate at the time of release from IHS or the hospital emergency department, and conclude with the acceptance of the patient at the receiving psychiatric facility.

1.1.4 The authorization of transports will be conducted by the Wind River Service Unit Indian Health Service Clinicians in precedence of order: 1. Philip Rector. 2. Margaret Kirlin. 3. Marc McLaughlin.

1.1.5 The secure transport driver will respond to the call for service and arrive within 30 minutes of notification at the patient’s location (e.g., the local hospital emergency department).

1.1.6 The driver will safely and securely assist the patient into the transport vehicle with full disclosure of the purpose of the transport, the end location and estimated travel time and distance.

1.1.7 The driver will ensure that the patient has as calm and trouble-free ride as possible.

1.1.8 In the event of the transportation of a minor, accommodations will be made for the minor to be accompanied by a parent/guardian with the legal authority to admit the minor to the receiving facility. This person can be an aid in calming and reassuring the minor during the transport. The transportation provider will provide for the return of the parent/guardian to the origination location.

1.1.9 The driver will execute a professional hand-off of the patient to the receiving facility before departing that facility.

1.1.10 The transportation provider will provide IHS with current and updated policies and procedures governing the service being provided.

1.1.11 The transportation provider will make available any and all records of events pertaining to the conduct of each patient’s transportation.

1.2 General Information

1.2.1 With the invoice, the Contractor shall add the following information to the written or electronic reports of all invoices. Contractor will submit one completed copy to the Contracting Officer Representative. Failure to include the required information will delay prompt payment of the invoice. Incorrect or incomplete invoices will be sent back to the contractor:

· Initial service fee

· Mileage of transport

· Wait times and any and all costs associated with the transport.

1.2.2 Contractor employees shall present a neat appearance and easily recognizable as contractor employees. The contractor will abide by Wind River Service Unit security practices when applicable.

1.2.3 Indian Child Protection and Family Violence Prevention Act: No performance under this contract will be allowed without full compliance with Indian Child Protection and Family Violence Prevention Act, Public Law 101-630 and the Indian Health Service memorandum dated February 3, 1997, Investigations on Child Care Workers. Contractors shall ensure that he/she cooperates with and assists the Government in the conduction of any necessary background checks

1.3 Furnished Items

1.3.1 Sufficient clinical information regarding the emotional and mental state of the patient, necessary for proper management of the individual during transport, will be provided by Behavioral Health and/or Medical staff familiar with the patient’s current status.

1.4 Hours of Operation

1.4.1 Hours; The contractor will perform BH transportation services during the following hours:

a. On call 24 hours a day 7 days a week.

2. CONTRACTING OFFICER AUTHORITY:

Authority to negotiate changes in the terms, conditions or amounts cited in this contract is reserved for the Contracting Officer.

3. CONTRACTING OFFICER'S REPRESENTATIVE (COR):

The COR will be designated at the time of award. The COR shall be responsible for: (1) Monitoring the Contractor's technical progress, including surveillance and assessment of performance and recommending technical changes; (2) Interpreting the Statement of Work; (3) Technical evaluation as required; (4) Technical inspections and acceptance; and (5) Assisting the Contractor in the resolution of technical problems encountered during performance of this contract.

4. INVOICE SUBMISSION AND PAYMENT:

The Contractor shall submit its invoice to the Wind River Service Unit, Attn: Philip Rector, P.O. Box 1128 Fort Washakie, Wyoming 82514, with a courtesy copy to the Billings Area Financial Management Office.

The Contractor agrees to include the following information on each invoice:

(1) Contractor’s name and address;

(2) Contact name, title, and telephone number;

(3) Contract Number;

(4) Invoice number and date;

(5) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed;

(6) Remit to Address;

(7) Taxpayer Identification Number (Employer Identification Number or Social Security Number); and

(8) Data Universal Numbering System (DUNS) number (to ensure payment is made to the correct bank account) and vendor mailing address, as provided in the System for Award Management (SAM), formerly known as the Central Contractor Registration (CCR) database. Payment shall be made by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107. Payments shall be made in arrears by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107.

5. SPECIAL CONTRACT REQUIREMENTS

Contractors cannot serve as expert witnesses in any suit against the Federal Government. Many of the IHS patients receiving services may only speak a native language and/or reside on a Native American Reservation, therefore, the Contractor must demonstrate sensitivity to cross-cultural and language differences.

The Privacy Act of 1974 mandates that the Contractor maintain complete confidentiality of all administrative, medical and personnel records, and all other pertinent information that comes to his/her attention or knowledge. The Privacy Act carries both civil and criminal penalties for unlawful disclosure of records. Violation of such confidentiality shall be cause for adverse action.

The Contractor shall comply with IHS facility infection control and safety procedures, practices, and standards.

PART II

CONTRACT CLAUSES

Certifications 52.209-10 Prohibition on Contracting with Inverted NOV 2015 Domestic Corporations

and Vegetation

Government (Services)(Short Form)

**The following FAR clauses cited in 52.212-5 are applicable to the acquisition: 52.203-6 with Alternate I, 52.204-10, 52.204-14, 52.209-6, 52.219-6, 52.219-8, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.222-54, 52.223-18, 52.225-1, 52.225-3, and 52.225-13. The provisions and clauses may also be accessed electronically at https://www.acquisition.gov/ and http://ecfr.gpoaccess.gov/.

FAR CLAUSES IN FULL TEXT

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 1 day of contract expiring.

(End of Clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

DEPARTMENT OF HEALTH & HUMAN SERVICES ACQUISTION REGULATION (HHSAR)CLAUSES

352.222-70 Contractor Cooperation in Equal Employment Dec 18, 2015 Opportunity Investigations

Accessibility Notice

PART III

SOLICITATION PROVISIONS

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

The following provisions apply to this acquisition

QUOTE SUBMISSION INSTRUCTIONS:

Quotes will only be accepted via email at logan.savage@ihs.gov in response to this RFQ. No other method of submission is acceptable. The offeror shall submit a quote that contains a technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in this RFQ.

Quotes are due no later than 5:00 pm on July 31, 2021.

1. ACCEPTANCE PERIOD

Your proposal must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 90 days from the date of receipt by the Government.

1. EVALUATIONS

Quotations will be evaluated on Lowest Price Technically Acceptable basis. Technical acceptability will be determined by the requesting department’s subject matter expert. Technical acceptability will be based on:

1. All requirements requested in the RFQ are agreed to in the quote.

1. Contractor personnel are required to demonstrate capabilities and educational requirements (when applicable) associated with Behavioral Health transportation services and conduct required of the profession.

CONTRACTOR INFORMATION

Offeror Must Complete the Following

Tax ID:_______________ CAGE:________________ DUNS:_______________

Point of Contact:

Name:___________________________ Phone: __________________________ Email: __________________________