RFQ-10-20-024-KN. WRSU Pharmacist.docx

GENERAL INFORMATION:

CONTRACTING OFFICE ADDRESS AND CONTACT

Billings Area Indian Health Service Jameson Building Room 404 2900th Avenue North Billings, Montana 59101 Contract Specialist – Kenny Nicholson Email: Kenneth.Nicholson@ihs.gov / Tel.: (406) 247-7071

Any questions or concerns regarding this solicitation should be submitted in writing via e-mail to the Contract Specialist above by April 17, 2020. Answers will be posted to the FBO.gov notice.

DESCRIPTION – PART TIME PSYCHIATRIST SERVICES

This is combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” and FAR 13, Simplified Acquisition Procedures as supplemented with additional information included in this notice, and FAR 37.101- Non-personal Services Contracts. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2020-05. The associated North American Industrial Classification System (NAICS) code for this procurement is: The associated North American Industry Classification System code is 621112 and the small business size standard is $12.0 million. This solicitation is set-aside 100% for Small Businesses.

The Wind River Service Unit PHS Indian Health Center, Fort Washakie, Wyoming and Wind River Family & Community Health Center, Arapahoe, Wyoming are seeking to acquire Part-Time Psychiatrist Services. Offerors are requested to propose an allinclusive hourly rate when submitting an offer.

FAR 13 Procedures Notification – This solicitation and resulting contract will be conducted using FAR 13, Simplified Acquisition Procedures (SAP) in accordance with FAR 13.5, Simplified Acquisition Procedures for Certain Commercial Items.

PRICE SCHEDULE:

Contract Line Item Number (CLIN)

PERIOD OF PERFORMANCE

Performance of this contract is intended to start June 8, 2020, through June 7, 2021 with four (4) 12-month option years.

If the Government exercises the options pursuant to Federal Acquisition Regulation (FAR) 52.217-9, Option to Extend the Term of the Contract (MAR 2000), the period of performance shall be extended in accordance with the following schedule:

PURPOSE/BACKGROUND:

The purpose of this acquisition is to contract for a Part-Time Psychiatrist at the Wind River Service Unit, PHS Indian Health Center, Fort Washakie, Wyoming and Wind River Family & Community Health Care, Arapaho, Wyoming.

WORK SCHEDULE:

Two days per week, one day at Wind River Service Unit, one day at Wind River Family & Community Health Care.

PART I

STATEMENT OF WORK:

This Statement of Work defines the effort required for the psychiatric services at the WRSU and WRFCHC locations.

1. WORK COVERED BY CONTRACT DOCUMENTS

The Contractor will provide psychiatric services onsite at the WRSU and WRFHC locations. The contractor shall visit each location one day every week between the hours of 8:00 AM and 5:00 PM.

The contractor shall take a history and perform an appropriate examination. The contractor shall document patient findings in the patient’s electronic health record or medical chart. The written consultation shall include the findings, impressions, and recommendations about the management of the patient care. The Government will provide space, support assistance, laboratory services, and pharmacy services. The price will be per hour and no other reimbursement such as transportation, food, lodging, fringe benefit or insurance will be authorized.

2. MAJOR DUTIES:

(A) Diagnostic Evaluation;

(B) Medical Management;

(C) Case Consultation to Mental Health and Medical Staff; and

(D) Independent review of the following cases for appropriateness of referral, diagnosis, and treatment:

1. After-hour emergency cases;

2. Referrals to inpatient services;

3. Referrals to State Hospital for substance abuse/dual diagnosis treatment

3. KNOWLEDGE REQUIRED:

Must be a licensed physician (M.D.). Must have completed a fully accredited psychiatric residency (with child specialty training preferred). Preferred board certified in Adult or Child /Adolescent Psychiatry. A psychiatrist who has had experience treating Native American clients is preferred. Must possess and maintain a full, unrestricted license as an M.D. or D.O. The selected vendor must apply for Medical Staff Privileges at the local Service Unit. Must have experience in psychiatric quality assurance processes and independent record review. Must have experience in psychiatric quality assurance processes and independent record review.

4. COMPLEXITY:

This work consists of a broad general practice of psychiatric medicine, involving diagnosis and treatment of behavioral health patients with a wide variety of physical and emotional problems. The work is characterized by its intensity of effort and involves both episodic and preventive care carried on concurrently in the outpatient setting. The work is often difficult to perform because of fear and skepticism by patients, undefined or ill-defined problems presenting in advanced stages, and often conflicting data. The work requires continued efforts to establish programs and to resolve problems often associated with chronic medical problems among the population served.

5. PERSONAL CONTACTS:

Personal contacts include patients, patient’s families, IHS employees, and representatives of other federal organizations and non-federal organizations, and tribal representatives.

6. CONTRACTING OFFICER AUTHORITY:

Authority to negotiate changes in the terms, conditions or amounts cited in this contract is reserved for the Contracting Officer.

7. CONTRACTING OFFICER'S REPRESENTATIVE (COR):

The COR will be designated at the time of award. The COR shall be responsible for: (1) Monitoring the Contractor's technical progress, including surveillance and assessment of performance and recommending technical changes; (2) Interpreting the Statement of Work; (3) Technical evaluation as required; (4) Technical inspections and acceptance; and (5) Assisting the Contractor in the resolution of technical problems encountered during performance of this contract.

8. SUPERVISION:

The contractor’s immediate supervisor will be Phill Rector, PhD, Behavioral Health Director, WRSU. Monitoring of contract compliance and appropriate recordkeeping will be demonstrated using time and attendance logs, meeting minutes, sign-in/sign-out sheets or any other appropriate records. Phill Rector will be responsible for verifying contract compliance to the COR

SUPERVISOR: Phill Rector, PhD, Behavioral Health Director ALTERNATE: Margaret Kirlin, PsyD

9. INVOICE SUBMISSION AND PAYMENT:

The Contractor shall submit its invoice to the Wind River Service Unit, Attn: JoLynn Davis, P.O. Box 1128 Fort Washakie, Wyoming 82514, with a courtesy copy to the Billings Area Financial Management Office.

The Contractor agrees to include the following information on each invoice:

(1) Contractor’s name and address;

(2) Contact name, title, and telephone number;

(3) Contract Number;

(4) Invoice number and date;

(5) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed;

(6) Remit to Address;

(7) Taxpayer Identification Number (Employer Identification Number or Social Security Number); and

(8) Data Universal Numbering System (DUNS) number (to ensure payment is made to the correct bank account) and vendor mailing address, as provided in the System for Award Management (SAM), formerly known as the Central Contractor Registration (CCR) database. Payment shall be made by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107. Payments shall be made in arrears by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107.

10. SPECIAL CONTRACT REQUIREMENTS

The contractor shall comply with IHS facility infection control and safety procedures, practices, and standards

11. NON-PERSONAL HEALTHCARE SERVICE CONTRACT:

This procurement is a non-personal Healthcare service contract, as defined in FAR 37.101, under which the Contractor is an independent contractor. The Government may evaluate the quality of professional and administrative services provided, but retains no control over the medical and professional aspects of services rendered (e.g., professional judgments, diagnosis for specific medical treatment). The Contractor shall indemnify the Government for any liability producing acts or omissions by the Contractor, its employees and agents occurring during contract performance. The Contractor shall maintain medical liability insurance, which is not less than the amount normally prevailing within the local community for the medical specialty concerned. The Contractor is required to ensure that its subcontracts for provisions of Healthcare services contain the requirements of the clause at 52.237-7, Indemnification and Medical Liability Insurance (Jan 1997).

PART II

CONTRACT CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

https://www.acquisition.gov/

Certifications 52.209-10 Prohibition on Contracting with Inverted NOV 2015 Domestic Corporations

and Vegetation

Government (Services)(Short Form)

**The following FAR clauses cited in 52.212-5 are applicable to the acquisition: 52.203-6 with Alternate I, 52.204-10, 52.204-14, 52.209-6, 52.219-6, 52.219-8, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.222-54, 52.223-18, 52.225-1, 52.225-3, and 52.225-13. The provisions and clauses may also be accessed electronically at https://www.acquisition.gov/ and http://ecfr.gpoaccess.gov/.

FAR CLAUSES IN FULL TEXT

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 1 day of contract expiring.

(End of Clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

DEPARTMENT OF HEALTH & HUMAN SERVICES ACQUISTION REGULATION (HHSAR)CLAUSES

352.222-70 Contractor Cooperation in Equal Employment Dec 18, 2015 Opportunity Investigations

Accessibility Notice

PART III

SOLICITATION PROVISIONS

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

The following provisions apply to this acquisition 52.212-1 - Instructions to Offerors-Commercial Items” -- March 2020 52.212-3 - Offerors Representation and Certificiation-Commercial Item” – March 2020 The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision.

BASIS FOR AWARD:

Award shall be made to the offeror whose quotation offers the best value to the government, considering technical, past performance, and price. The quotation must contain a technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. Technical and Past Performance, when combined, are considered approximately equal to Cost/Price.

The following factors shall be used to evaluate offers:

1. TECHNICAL: Offeror must submit a technical proposal, not to exceed 5 pages, that addresses the following sub-factors:

Sub-Factor 1: Technical Capability The offeror must demonstrate their knowledge and competence with regard to the Government’s requirements and program objectives, relevant capabilities, and understanding of the work required to perform in accordance to the Statement of Work.

Sub-Factor 2: Management Approach The offeror must demonstrate their plan to manage personnel and resources in order to execute the award. Offeror should specify the applicable background and experience of key staff for their work in areas relevant to this project.

2. PAST PERFORMANCE: Offerors must demonstrate their record of successful performance in past contracts and/or jobs. Each offeror will be evaluated on the following sub-factors:

Sub-Factor 1: Relevance Offeror must submit at least 2 and no more than 5 past performance records of contracts/jobs that are related to this project. Please submit the most recent contract/jobs, within the past 5 years. Include references for each of the records submitted.

Sub-Factor 2: Performance Confidence Will be evaluated and based off the past performance information. It is an assessment of the offeror’s probability of meeting the requirements of the project.

NOTE: The Government reserves the right to contact any reference provided by the offeror in evaluating the offeror’s past performance. Furthermore, the Government reserves the right to use any information that comes to the attention of the Government in evaluating the offeror.

3. COST/PRICE: Price is not assigned an adjectival rating or scored. It will be evaluated to determine whether it is reasonable and if the quotation reflects an understanding of the requirement. This factor will be evaluated utilizing price analysis techniques identified in FAR Part 15.404-1. Analysis will include review of price reasonableness and balanced pricing. Offerors are cautioned that "materially unbalanced" prices and/or unreasonably high or low prices may cause your quotation to be deemed unacceptable and rejected.

OFFER SUBMISSION INSTRUCTIONS:

Contractors intending to conduct business with the Federal Government must register with the System for Award Management (SAM). SAM is now the primary Government repository, which retains information on Government contractors. You may register via the Internet at www.sam.gov.

This is an open-market combined synopsis/solicitation for Part Time Psychiatrist Services. The government intends to award a Firm Fixed-Price Contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Offeror shall list exception(s) and rationale for the exception(s).

PROPOSAL/OFFER

All responsible offerors may submit a proposal, which shall be considered by the Agency. Offers shall be submitted to the Billings Area Indian Health Service, 2900 Fourth Avenue North, Room 406, Billings, Montana 59101, no later than 5:00 p.m. MST, on April 27, 2020. The offer must be submitted in a sealed envelope, addressed to this office, showing the time specified for receipt, the solicitation number, and your company's name and address. Offers will be accepted by e-mail at Kenneth.Nicholson@ihs.gov. Please reference the solicitation number [RFQ10-20-024-KN] in the subject line.

ACCEPTANCE PERIOD

Your offer must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 90 days from the date of receipt by the Government.