RFQ (1) verbiage Contract Oppor NRMAG0002200467.docx

COMBINED SYNOPSIS/SOLICITATION

NONPERSONAL SERVICES TO PERFORM REGULAR PREVENTIVE MAINTENANCE AND SERVICE, PLUS EMERGENCY REPAIRS AS REQUIRED, ON HEATING VENTILATION AND AIR CONDITION (HVAC) CONTROL SYSTEMS AT NATIONAL SEVERE STORMS LAB (NSSL) NORTH BASE OFFICE LOCATED AT THE NATIONAL WEATHER RADAR TESTBED AT 1426 HALLEY AVE, NORMAN, OKLAHOMA 73069-0000

***AS A REMINDER, THIS REQUIREMENT IS UNDER THE WHAT USED TO BE THE SERVICE CONTRACT ACT (SCA) AND IS NOW CALLED THE SERVICE CONTRACT LABOR STANDARDS STATUTE (SCLS). THIS WAGE DETERMINATION PROVIDES THAT THE HOURLY RATE FOR NONPERSONAL SERVICES MINIMUM IS A COMBINATION OF THE HOURLY WAGE RATE OF AND THE HEALTH & WELFARE AMOUNT FOR A TOTAL MINIMUM HOURLY WAGE WHICH YOUR COMPANY IS REQUIRED BY LAW TO PAY.

THERE ARE ADDITIONAL EXECUTIVE ORDERS LISTED WHICH WILL BE APPLICABLE.

(I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(II) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number

NRMAG0002200467SRG.

(III) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06 (MAY 2022) (Deviation 2022-02)(NOV 2021).

(IV) This solicitation is being issued as a total small business set-aside. The associated NAICS code is 238220. The size standard is $16.5 million.

(V) This combined solicitation/synopsis is for purchase of the following commercial services:

CLIN 0001, 1001, 2001, 3001 and 4001 Nonpersonal services to perform regular preventive maintenance and service, plus emergency repairs as required, on heating ventilation and air condition (HVAC) control systems at National Severe Storms Lab (NSSL) North Base Office located at the National Weather Radar Testbed at 1426 Halley Ave, Norman, Oklahoma 73069-0000

(VI) Description of requirements is as follows:

STATEMENT OF WORK (SOW)

DEPARTMENT OF COMMERCE (DOC)

NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION (NOAA)

EARTH SYSTEM RESEARCH LABORATORY (ESRL)

NATIONAL SEVERE STORMS LABORATORY (NSSL)

Nonpersonal services to perform regular preventive maintenance and service, plus emergency repairs as required, on heating ventilation and air condition (HVAC) control systems at National Severe Storms Lab (NSSL) North Base Office located at the National Weather Radar Testbed at 1426 Halley Ave, Norman, Oklahoma 73069-0000

HEATING VENTILATION AND AIR CONDITIONING MAINTENANCE

INDEX

Note: (M) MONTHLY, (Q) QUARTERLY, (SA) SEMI-ANNUAL, (R) AS REQUIRED and (A) ANNUAL

DIVISION I – GENERAL

1.01 SCOPE OF WORK

The services to be provided under these specifications includes, but is not limited to: furnishing all parts, labor, equipment, appliances and materials necessary to inspect, maintain, service and repair, provide parts, and provide all other necessary work required to ensure a continued and safe operation of the Heating Ventilation and Air-Conditioning (HVAC) System(s} at NSSL’s National Weather Radar Testbed (NWRT) facility and buildings located on the grounds as specified in Appendix II for the base period and four option years.

1.02 CONTRACTOR REQUIREMENTS

The Contractor shall maintain sufficient and competent personnel, equipment and supplies to accomplish repairs as described in the work scope section of this specification. The schedule of work shall be determined by the Contractor and submitted to the Contracting Officer Representative (COR) for approval.

1.03 APPLICABLE STANDARDS

A. The publications listed below form a part of this specification to the extent referenced. The publications are referenced to in the text by the basic designation only.

1. The 2006 International Existing Building

2. The 2006 International Mechanical Code

3. The manufactures maintenance and installation instructions.

4. The contractor shall comply with applicable safety regulations in accordance with (IAW) the standards of the trade associations.

B. Advisory clauses and recommendations made in the above publications shall be considered to be mandatory under this specification.

1.04 SECURITY

The Contractor is required to sign in and sign out with the Radar Engineering Team (RED) team leader or his acting each day and obtain a visitor's badge. The team leader is located at the NWRT Office Building located at 1426 Halley Avenue, Norman, OK. The C&A requirements of clause 73 do not apply and a Security Accreditation Package is not required.

1.05 OWNER OCCUPANCY AND COORDINATION

It shall be the responsibility of the Contractor to coordinate all work so as not to conflict or interfere with the operations of any other contractor for the duration of those contracts. The Contractor will be kept informed regarding the scheduling of any construction work so as to facilitate, to the extent that is practical, scheduling of maintenance of the HVAC system(s) on which construction work is completed.

1.06 QUALIFICATIONS OF CONTRACTOR

A. General: The Contractor shall be regularly engaged in the servicing of HVAC and Controls equipment of the general type indicated for maintenance and repair service. The Contractor shall have full-service facilities with adequate stocks of new parts to maintain HVAC systems described herein and ensure that all replacement parts are locally available.

B. Qualifications of HVAC Technicians: HVAC technicians and other persons employed to maintain and repair the HVAC and control systems shall be experienced and proficient in repairing, inspecting or otherwise maintaining equipment of the type and rating specified, except that helpers or apprentices will be permitted to work directly under the direct supervision of a responsible Technician.

1.07 SERVICE CALLS

In the event of HVAC system shutdown, equipment failure, discomfort or poor air quality, a call will be placed to the Contractor by the Contracting Officer Representative (COR), or other pre-designated Government personnel. The call will advise the contractor of the problem, the location, the work required and any pertinent information requested by the Contractor. The Contractor shall respond by providing 24/7 EXTENDED SERVICE (including holidays) with a maximum 2-hour turn around, on site, all necessary crew, tools, and equipment to:

1. Provide immediate effective repair of the HVAC system and return it to proper and safe service.

2. Or, failing to provide 1 (above) due to component failure and inability to obtain proper replacement parts, the Contractor shall immediately pursue diligent effort to obtain those parts and immediately install the same by continuous on-site work effort until repairs are completed. The contractor shall notify the COR or his designated representative when the HVAC system will be out of service more than 2 hours, with the reason and what action is to be taken to get the system back in service as soon as possible.

3. Repair any damage caused by vandalism (i.e., paint, permanent marker, or unsightly degradation).

1.08 SCHEDULING OF WORK

A. Work Schedule: Within 10 calendar days following Notice of Award, the Contractor shall submit to the COR one copy of a detailed and complete schedule of the dates on which all monthly, quarterly, semi-annual and annual services are to be performed. Work shall be performed during the period Monday through Friday (exclusive of legal Federal holidays) between the hours of 8:00 a.m. to 4:00 p.m., except upon specific approval of the COR. The proposed schedule shall list the type of work to be performed, the areas to be worked and the estimated time to complete the work in each area. The work schedule will be reviewed by the COR. An approved copy of the schedule with the COR’s approval will be returned to the Contractor.

B. The Contractor's schedule format shall have the form of a progress schedule with time and date as the horizontal axis and itemized individual tasks on the vertical scale. The Contractor will not be allowed to work, except as scheduled, without permission of the COR. In the event that the Contractor falls behind his/her schedule, he/she shall immediately submit a new schedule for approval.

1.09 DEFINITIONS

Periods of maintenance are defined as follows:

1. Monthly Maintenance (M): Services performed during calendar months at intervals of 28 to 31 days.

2. Quarterly Maintenance (Q): Services performed during the contract period at intervals of 80 to 100 days. It is to be considered that there are four quarterly periods within each year of this contract. The Contractor shall endeavor to adhere to a 90-day schedule for the various sections. These services are subject to advance scheduling.

3. Semiannual Maintenance (SA): Services performed during the contract period at intervals of 160 to 200 days. It is to be considered that there are two semiannual periods within each year of this contract. These services are subject to advance scheduling.

4. Annual Maintenance (A): Services performed once during the contract period and subject to advance scheduling.

5. As Required (R): Services performed as a consequence of equipment demands and unforeseen circumstances. These services are subject to advance scheduling.

6. Preventive Maintenance: The routine recurring checks, cleaning, and lubrication required to ensure the systems are in such condition that it may be utilized at the original capacity and efficiency, for its intended purpose. The Contractor must dispose of all lubrication fluids off-site in accordance with local and state regulations.

7. Corrective Maintenance: The routine adjustment, replacement, or refurbishment of all parts or materials required to restore the system to its original efficiency.

8. Repair: The process of putting the system back into a condition substantially equivalent to its original designed capacity and efficiency through adjustment, alignment and/or parts replacement.

9. Service Call: Any call for emergency repairs and/or HVAC system shut-downs which is made between regularly scheduled maintenance inspections.

DIVISION II – MAINTENANCE

2.01 GENERAL

The Contractor shall provide all necessary personnel, equipment, parts and supplies required to perform preventive and corrective maintenance to maintain the equipment listed in this contract in accordance with the maintenance schedule provided herein.

2.02 MAINTENANCE AND ADJUSTMENT PERIOD

The Contractor shall furnish maintenance on the equipment described herein for the period specified in the contract document. This maintenance shall include systematic examination, adjustment and lubrication of all equipment. The contractor shall also replace the electrical and mechanical parts necessary for normal maintenance of the equipment wherever this is required and shall use only genuine standard parts produced by the manufacturer of the equipment concerned.

1. The performance of the HVAC equipment shall be verified with the Government Inspector to determine if any malfunctions have occurred in connection with the operation of the system since the last maintenance inspection was performed. Malfunctions shall be corrected and defective, broken, or missing parts shall be replaced.

2. The Contractor shall provide regularly scheduled maintenance service for each system. This service shall apply to all parts of the system including, but not limited to: machines, motors, controllers, selectors, gears, thrust bearings, breakers, coils, brushes, windings, rotating elements, contacts, resistors for operating circuits, resistors for motor circuits, linkages, interlocks, actuators, push buttons, enunciators, lamps, wiring, relays, wire ropes, all switches, hydraulic components, mechanical room fans, heating/cooling coils, etc.

2.03 SAFE WORKING PRACTICES

· Perform preventive maintenance checks on energized, rotating, or moving equipment only when they can be accomplished without compromising the safety of personnel or property. Under all other conditions, de-energize and immobilize equipment before performing the checks.

· Recognize or place the equipment in service only after it has been determined that a hazard no longer exists.

2.4 RECIPROCATING COMPRESSOR (M)

At no time will the Contractor use gasoline as a cleaning agent.

· Open and clean thoroughly with a lint-free rag saturated with good clean oil such as that used in the compressor. (This cleaning is done every month of operation.)

· After crankcase has been cleaned, all of the old oil, if dirty, shall be replaced with a fresh charge (only oil specifically recommended by the manufacturer for the particular unit).

· Remove cover plate from the scale trap and clean thoroughly.

· Check shaft seal for leaks if open type compressor.

· Check liquid line dryer for dirt and moisture.

2.04.1 Clean oil screen

2.05 CONDENSORS (Q)

Check fan motor bearings, and lubricate if necessary. Check for tightness and adjustment thrust collars on sleeve-bearing units and locking collars on ball-bearing units.

2.05.1 Check operation of controls. (M)

2.05.2 Check operation of freeze control items. (A)

2.05.3 Inspect entire condensing unit for spot corrosion. Treat and refinish any corroded or scratched areas. (SA)

2.05.4 Inspect unit carefully for general preservation and cleanliness and make any needed repairs immediately. (R)

2.05.5 Check fans and inlet screens and remove any dirt or debris (W).

2.06 LIQUID COOLER MECHANISM (M)

Check for corrosion treat and refinish immediately. (A)

2.06.1 Inspect any pressure relief device. (M)

2.06.2 Follow manufacturer recommendations for periodic cleaning of condenser coils. (R)

2.07 EXPANSION VESSEL (A)

Check for corrosion treat and refinish immediately.

2.08 STORAGE TANKS (A)

Check for corrosion treat and refinish immediately.

2.09 MOUNTING BOLTS (A)

Inspect for corrosion and treat and clean with a wire brush. Apply a light coat of penetrating oil. {If bolts are painted, refinish to match the unit.)

2.010 OUTSIDE EQUIPMENT AREA (R)

Fenced area containing direct expansion equipment shall be kept reasonably clean (free of trash, leaves, etc.) and free of nonessential maintenance equipment. All nonessential material or equipment shall be set outside fenced area and reported to the COR.

2.011 PIPE CASING SUPPORTS AND WALL BRACKETS (R)

Inspect, insulate, and tighten dowels as required.

2.012 MECHANICAL ROOMS (M)

· Floors shall be swept clean after work performed by Contractor.

· Air-intake and exhaust grilles shall be inspected and kept clean of dirt and debris.

· Air-handling equipment, control panels, compressors, actuators, heat exchangers valves and gauges, and all other mechanical room equipment shall be kept clean and free of debris. (In the event of flooding, the room shall be pumped clear and the floor mopped dry.)

· All water and residue shall be deposed of in accordance with any and all waste control regulations.

· The tops of the Air-handling equipment shall be kept clean and free of debris.

2.013 AIR-HANDLERS (Q)

· Check fans for static and dynamic balance.

· Check mounting bolts and brackets.

· Check belts for wear and tightness and replace as needed.

· If belt drive is provided with belt guard, guard shall be maintained snug and in place.

· Lubricate fan and motor bearings in accordance with manufacturer recommendations with properly refined oil.

· Provide and replace filters as required.

· Check cooling and heating coils for leaks and debris and clean coil as required in accordance with manufacturer recommendations.

2.014 UNITARY EQUIPMENT SPLIT SYSTEMS & FAN-COIL UNITS (M)

· Maintain and service Fan-Coil Units in accordance with the manufacturer recommendations.

· Check fan motor bearings, and lubricate if necessary. Replace filters as necessary.

· Check fans for static and dynamic balance.

· Check mounting bolts and brackets.

· Check belts for wear and tightness and replace as needed.

· Check refrigerant for metallic contaminants and dirt.

· Check refrigerant for organic contaminants.

· Check refrigerant line for water contamination.

· Check liquid line filters, suction filters and strainers for contaminants.

· Desiccant shall be tested and replaced as required.

· Roof penetrations shall be checked for leaks and flashing repaired/maintained as required.

· Recover and decontaminate refrigerant as required.

2.015 RECORDS AND LOGS

Dated records and logs shall be kept of each task, with cumulative records for each major component, and for the complete system chronologically. A continuous log shall be maintained for all devices. The log shall contain all initial analog spans and zero calibration values and all digital points. Complete logs shall be kept and shall be available for inspection onsite, demonstrating that planned and systematic adjustments and repairs have been accomplished for the control system. Additionally, all records, logs and documentation shall become the property of the NSSL and shall be turned over to the COR upon completion of this contract {except for onsite log books). NSSL reserves the right to inspect, audit and appropriate the latter as required.

2.016 SCHEDULED WORK

This work shall be performed during regular working hours, Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding Federal holidays.

2.017 EMERGENCY SERVICE

The Government will initiate service calls when the system is not functioning properly. Qualified personnel shall be available to provide service to the system. A telephone number where the service supervisor can be reached at all times shall be provided. Service personnel shall be at the site within 2 hours after receiving a request for service. The control system shall be restored to proper operating condition within 3 calendar days after receiving a request for service. If an essential HVAC unit will be out of commission for longer than 4 hours to complete any emergency repairs, the Contractor shall provide temporary cooling units so the affected building is habitable and vital electronic equipment is not damaged.

2.018 OPERATION

Scheduled adjustments and repairs shall include verification of the control system operation as demonstrated by the applicable tests of the performance verification test.

2.019 WORK REQUESTS

Each service call request shall be recorded as received and shall include the serial number identifying the component involved, its location, date and time the call was received, nature of trouble, names of the service personnel assigned to the task, instructions describing what has to be done, the amount and nature of the materials to be used, the time and date work started, and the time and date of completion. A record of the work performed shall be submitted within 5 days after work is accomplished.

2.020 SYSTEM MODIFICATIONS

Recommendations for system modification shall be submitted in writing. System modifications, including operating parameters and control settings, shall not be made without prior approval of the NSSL. Any modifications made to the system shall be incorporated into the operations and maintenance manuals, and other documentation affected.

2.021 CLEANLINESS (Q)

A. Check cleanliness of all equipment and clean where necessary. Wipe surfaces dry.

B. Record need for paint and for restoring signs and markings.

2.022 MAINTENANCE COMPLETION REPORTS

For each period of maintenance (paragraph 1.10), a maintenance report shall be completed and submitted to the COR within five working days after the maintenance has been performed. The reports shall be typed and adhere to the following format:

· The title of report shall be the period in which the maintenance was applied (i.e., Monthly (M) Completion Reports).

· The report shall provide the building address or shelter name, name of the component repaired, replaced, or maintained and the date the work was completed.

· Provide within the report a signature and title block. The title block shall indicate the name of the company performing the work.

DIVISION III – REPAIRS

3.1 GENERAL

The Contractor shall provide sufficient qualified personnel, equipment, parts, and supplies to accomplish repairs.

1. The schedule of work shall be determined by the Contractor and submitted to the COR for approval.

2. All other repairs deemed necessary during the contract period (including Freon topping) shall be submitted to the COR for written approval of additional charges and billed separately.

3.2 ABUSE REPAIRS

Repairs required due to abuse or misuse shall be reported to the Contracting Officer for approval of additional charges. Damage determined to be due to negligence of the Contractor will be the Contractor's sole responsibility and the Contractor shall promptly repair such damage.

3.03 SERVICE CALL REPAIRS

Service Calls shall be considered repairs under this contract.

3.04 CORRECTIVE MAINTENANCE REPAIRS

Ordinary repairs and replacement of damaged, broken or worn parts, necessary for normal maintenance, may be made with parts of equivalent material, strength, and design, but must first be approved by the COR or his designated representative. Three buildings have specific temperature requirements as identified in Appendix II, Covered Items.

3.05 DEFECTIVE PARTS

All defective parts replaced by the Contractor become the property of the Contractor and shall be disposed of off-site in accordance with local and state regulations.

3.06 MATERIAL AND WORKMANSHIP

Unless specified otherwise, all materials and workmanship shall conform to the requirements of the applicable codes, standards, regulations, publications and specifications listed herein. All equipment and materials shall be new and unused unless indicated or specified otherwise. Defective material or material damaged in the course of installation or testing shall be replaced or repaired in a manner meeting the approval of the Contracting Officer. If any departures from the contract are deemed necessary by the Contractors, details of such departures and the reasons therefore, shall be submitted as soon as practical and within 30 days after award of the contract. No such departures shall be made without prior written approval of the COR.

3.07 PAINTING

Painting shall be as approved by the COR. Galvanized coatings which are damaged during work under this contract shall be touched up by application of a high zinc-dust content paint. All waste paints and solvents must be disposed of off-site in accordance with local and state regulations.

3.08 CUTTING AND PATCHING

All work requiring cutting, patching, and replacement shall match similar existing conditions. Cutting and patching shall be performed by mechanics skilled in the trades involved. Patching material shall be of the same type, style, thickness, color, texture, and finish to match existing adjacent surfaces. Wall openings shall be adequately protected against the elements. Unless otherwise provided, structural members shall not be cut or altered without authorization of the COR.

3.09 PRELIMINARY AND FINAL INSPECTION

The Contractor shall coordinate with the COR at least two (2) working days in advance of repair completion to allow scheduling of preliminary and final inspections and performance testing.

3.10 PERFORMANCE TESTING

After all repair work is complete, and all systems and equipment have been serviced, adjusted, and placed in operation, each system shall be operated before final acceptance, as required by the COR, to demonstrate satisfactory compliance with the contract documents and applicable codes. Should any part of the Contractor's work fail to give satisfactory, trouble-free service, or should the test reveal defective workmanship of any nature, such defective or unsatisfactory work shall be corrected at the Contractor's expense and the performance test repeated until satisfactory results are achieved. Repairs to defective or unsatisfactory work shall be made with new materials. Reworking materials and equipment will not be permitted.

3.11 SUBMITTALS

The Contractor shall submit with his proposal one (1) copy of manufacturer's data for any repair materials listed as excluded parts in Paragraph 4.04 of Division IV of this document.

DIVISION IV – PARTS

4.1 GENERAL

All parts and materials supplied by the Contractor shall be new and unused unless indicated or specified otherwise. The Contractor shall furnish all supplies, parts, materials, tools and equipment necessary to perform this contract in accordance with the specifications.

4.2 QUALITY OF REPLACEMENT PARTS/COMPONENTS

A. The Contractor shall be responsible for the purchase, installation, and completion of repairing and/or replacing all HVAC System(s) components required for repair of all HVAC equipment listed in Appendix II up to $2000. At the time when the Contractor becomes aware of repairs for which the cost of components and labor will exceed $2000, he will immediately advise the COR in writing of the description of work required and the anticipated cost of repair parts. The Contractor shall not proceed with the repair until provided with a Notice to Proceed from the COR. The Contractor shall not replace assemblies when replacement components or subassemblies are available and will provide a satisfactory repair at a reduced cost to the NSSL. The decision as to replacement of complete assemblies or components of assemblies will be provided by the COR. Replacement parts necessary for repair of HVAC System(s) will be obtained and shipped by the fastest means available to the Contractor. This paragraph does not apply to work necessary to correct defects noted in Appendix II of this package; the Contractor shall be required to correct those defects solely at the Contractor’s expense.

B. Unless specified otherwise, the Contractor shall submit proof, if requested by the COR, that the materials, appliances, equipment, or devices that he furnishes and installs under this contract meet the requirements of the Manufacturer's recommendations. The label of or listing by the Manufacturer will be accepted as conforming to the requirement. In lieu of the label or listing, the Contractor may submit proof satisfactory to the COR that the materials, appliances or devices conform to the published standards. Defective material or material damaged in the course of installation or test shall be replaced or repaired in a manner meeting the approval of the COR.

1. All parts/components furnished and installed by the Contractor shall be genuine replacements recognized by the equipment manufacturer as equal to or exceeding the quality of the same part/component that was incorporated into the machine on the date of its manufacture. Parts/components which are customarily rebuilt/remanufactured in the trade and are recognized by the equipment manufacturer as suitable for reuse may be used, provided that such parts/components are rebuilt/remanufactured to a quality equal to new replacement parts/components.

2. In any instance where the quality of a part/component is in question of meeting the above standards, the burden and expense of providing its actual quality shall rest entirely upon the Contractor.

3. All items furnished by the Contractor shall be erected, in stalled, adjusted, tested, and placed in operation by competent personnel under the supervision and direct employment of the Contractor.

4.3 REMOVAL OF OLD MATERIALS

All defective parts replaced by the Contractor become the property of the Contractor and shall be disposed off-site in accordance with federal, state, and local regulations.

4.04 SERVICE CALL PARTS

Parts used for repairs and maintenance shall be new and of equal quality to the part being replaced. Parts shall be purchased at the lowest price reasonably obtainable.

4.05 WARRANTIES/GUARANTEES

A. Warranties shall be required for all excluded parts that may be necessary and shall be properly provided in duplicate and submitted to the COR. Delivery of warranties shall not relieve the Contractor from any obligation assumed under the contract.

B. All warranties shall become valid and operative upon the date of NSSL acceptance, as established by the COR. Warranties shall not apply where damage is the result of abuse or neglect by the Government.

C. Contractor will provide a written one-year guarantee for all work (labor and materials) done under this contract.

APPENDIX I

DATA REQUIREMENTS

ALL DATA REQUIREMENTS SHALL BE SUBMITTED TO THE COR.

APPENDIX II

COVERED ITEMS*

HVAC Equipment:

Old RDA Shelter

Location Note: All building are located at or near 1426 Halley Avenue, Norman, OK 73069. See map in Appendix IV for more information.

TEMPERATURE REQUIREMENTS (by building):

Various Units - (listed above) change filters four times per year

*Updates to equipment requiring coverage (such as equipment replacement) will be made via Change Order to the Planned Service Agreement and Bilateral Modification to the Purchase Order.

APPENDIX IV

SITE MAP

(VII) Period of performance for location is:

0001 Base Year is from 9/1/2022 through 8/31/2023 1001 Option Year 1 is from 9/1/2023 through 8/31/2024 2001 Option Year 2 is from 9/1/2024 through 8/31/2025 3001 Option Year 3 is from 9/1/2025 through 8/31/2026 4001 Option Year 4 is from 9/1/2026 through 8/31/2027

(VIII) FAR 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition— (1)Is set aside for small business and has a value above the simplified acquisition threshold;

(2)Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or (3)Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

RFQ FAR 52.237-1 SITE VISIT (APR 1984)

Vendors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

YOUR SITE VISIT POINTS OF CONTACT ARE THE FOLLOWING:

FELICIA WOOLARD

PHONE: 405-325-5407

EMAIL: FELICIA.L.WOOLARD@NOAA.GOV

CHAD SMITH

PHONE: 405-325-6695

EMAIL: CHAD.A.SMITH@NOAA.GOV

To work on this site, no security badging is required, but for a site visit, all vendor(s) will need to present identification and identifying themselves and check in with the Weather Forecast Office staff at the vehicle gate to be permitted access to the site to complete the work (outside).

BEFORE COMING TO THE SITE YOU WILL NEED TO GET AN APPROVAL ACKNOWLEDGEMENT VIA EMAIL OR PHONE AND A TIME AND DATE SET UP FOR THE SITE VISIT.

NOTE: NOT ATTENDING THE SITE VISIT WILL NOT BE AN ACCEPTABLE CAUSE TO JUSTIFY A LATER REQUEST FOR ADDITIONAL FUNDS.

NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

Quotes shall be fully executed and returned using the “quote response excel sheet provided” you may supplement this with your own quote, but the spreadsheet must be filled out. Submit quotations to the office specified in this solicitation at or before the time specified in the solicitation. Email quotes are acceptable (preferred) and can be sent to Suzanne Garrett, email suzanne.garrett@noaa.gov.

At a minimum the contractor shall provide the following information:

c) SAM.gov Unique Entity ID

CAR 1352.215-72 INQUIRIES (APR 2010)

OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING (EMAIL) TO SUZANNE.GARRETT@NOAA.GOV. QUESTIONS SHOULD BE RECEIVED NO LATER THAN 4:00 P.M. MDT/MST, August 12 2022. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

(IX) FAR 52.212-2, EVALUATION – COMMERCIAL ITEMS (NOV 2021), applies to this acquisition. Offers will be evaluated based on price and the factors set forth in paragraph (a) the Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. This is a lowest priced technically acceptable (LPTA) requirement evaluation of all associated quoted costs.

1. Price - Lowest Priced Technically Acceptable. (SCHEDULE (Indicate applicable Federal, State and local taxes)

2. Past Performance - Quotes shall include at least two CURRENT RELEVANT REFERENCES to the Offeror’s performance to provide the service being solicited.

References must include the company name and contact person’s name, phone number and email. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of contractor performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services. This will be a PASS/FAIL

Technical capabilities to be show in past performance and certifications as required in the location of work.

3. Provide a copy of your insurance. Do not purchase for this site specific unless you are awarded the contract.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after receipt, unless written notice of withdrawal is received before award.

(X) THE OFFEROR MUST SUBMIT A COMPLETED COPY OF THE PROVISION AT

FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2022) (DEVIATION 2020-11) (AUG 2020) The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision.

(a) Definitions. As used in this provision— “Covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service…