RFQ (1) posting verbiage NWWW40002300102 .docx

COMBINED SYNOPSIS/SOLICITATION

NONPERSONAL SERVICES FOR PURCHASE, DELIVERY AND TURNKEY INSTALLATION FOR ACCESS CONTROL AT THE WFO GUAM LOCATED AT 3232 HUENEME ROAD, BARRIGADA, GUAM 96913-1610 IN ACCORDANCE WITH THE STATEMENT OF WORK.

(I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(II) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number

NWWW40002300102SRG.

(III) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04 (JUN 2023) (Deviation 2023-03) (DEC 2022).

(IV) This solicitation is being issued as a total small business set-aside. The associated NAICS code is 561621. The size standard $25.0 million.

(V) This combined solicitation/synopsis is for purchase of the following commercial services:

CLIN 0001 NONPERSONAL SERVICES FOR PURCHASE, DELIVERY AND INSTALLATION FOR ACCESS CONTROL

(VI) Description of requirements is as follows:

SCOPE

ACCESS CONTROL AND VIDEO SURVEILLANCE

AT THE WEATHER FORECAST OFFICE (WFO) GUAM

3232 HUENEME ROAD

BARRIGADA, GU 96913-1610

1.0 GENERAL

The Mission Statement of the National Weather Service (NWS) is to provide weather, hydrologic and climate forecasts and warnings, and impact-based decision support services for the United States, its territories, adjacent waters and ocean areas, for the protection of life and property and enhancement of the national economy. In support of this mission, the NWS Pacific Region (PR), Facilities Engineering Branch (FEB), provides facilities support and maintenance throughout the Pacific Region.

1.1 BACKGROUND

The existing Cipher Lock Access Control System (ACS) and CCTV Video Surveillance System (VSS) do not fully meet information technology (IT) and physical security requirements. The WFO Guam operates 24 hours a day, 365 days a year. To ensure a secure and safe work environment, an updated ACS (including associated Audio/Visual Intercom and Remote Opening System) and VSS are needed.

1.2 SCOPE

The NWS seeks a qualified Contractor to design, order, install and deliver a new ACS (including associated Audio/Visual Intercom and Remote Opening Systems) and a new VSS.

1.3 OBJECTIVE

Install a new, complete ACS (including Audio/Visual Intercom and Remote Opening Systems) and VSS. The ACS shall be capable of tracking/recording entry through eight, secured access points within the WFO Guam. The new Audio/Visual Intercom System shall allow remote unlocking of the Inner Front Door access point from two locations within the WFO Guam. The VSS shall record and store video recording to track ingress/egress at eight secured access points to/from the WFO Guam.

1.4 APPLICABLE DOCUMENTS

1.4.1 Compliance Documents

a. Code: The Contractor shall comply with all local, state and federal environmental, health, and safety regulations while conducting this work at the WFO Guam. In addition, the Contractor shall ensure that all work is in compliance with applicable codes and contract clauses.

b. NDAA: All components must be NDAA (National Defense Authorization Act) compliant. NDAA is a set of federal laws passed every year by the U.S. Government to determine what the annual budget is for the U.S. Department of Defense. In the John S. McCain NDAA for fiscal year 2019, it states that there is a, “Prohibition on certain telecommunications and video surveillance services or equipment.” How this relates to the security industry has to do with certain companies within the People’s Republic of China, and what can and cannot be installed on government or military properties. Those technology and surveillance companies are:

· Huawei Technologies Company

· ZTE Corporation

· Hytera Communications Corporation

· Hangzhou Hikvision Technology Company

· Dahua Technology Company

In order for video surveillance equipment to be installed in facilities or on properties requiring NDAA compliance, none of the components themselves, or subcomponents within the security cameras or recorders, can be manufactured by those companies listed above. This relates to both the finished products themselves and the components (including chipsets) inside.

This acquisition shall also meet the following:

· DOC IT Security Policy Media Sanitization Requirements (MP-6)

· FAR 39.101(d) regulations involving NIST common security configuration checklists including Federal Desktop Core Configuration (FDCC) or United States Government Configuration. Baseline (USBCB) initiative.

· Personal identity verification requirements from FAR 4.1302 and FIPS PUB 201 [in accordance with Homeland Security Presidential Directive (HSPD-12)

· FAR part 11.002 requirements which state that unless the agency Chief Information Officer waives the requirement, when acquiring information technology using Internet Protocol, the requirements documents must include reference to the appropriate technical capabilities defined in the USGv6 Profile (NIST Special Publication (SP) 500-267) and the corresponding declarations of conformance defined in the USGv6 Test Program. To meet this requirement each DOC acquisition of IP protocol technology must express requirements for IPv6 capabilities in terms of the USGv6 Profile (i.e., using the USGV6 Capabilities Check List) and vendors must be required to document their product’s support of the requested capabilities through the USGv6 test program (reference https://wwwx.antd.nist.gov/usgv6/ using the USGv6 Suppliers Declaration of Conformity.

1.4.2 Reference Documents

a. FIPS PUB 201, “Personal Identity Verification (PIV) of Federal Employees and Contractors”

b. NIST SP 800-53, “Security and Privacy Controls for Information Systems and Organizations”

c. FIPS 201 Approved Products List - Physical Access Control System Components

d. Homeland Security Presidential Directive 12, “Policy for a Common Identification Standard for Federal Employees and Contractors”

e. U.S. Department of Commerce, “Manual of Security Policies and Procedures”

f. National Weather Service Instruction 30-5101, “Facilities Physical Security”

g. NFPA 70, National Electric Code

h. IEEE C2, National Electrical Safety Code (NESC)

2.0 SPECIFIC REQUIREMENTS/TASKS

Note: The security of the WFO Guam must always be maintained during accomplishment of this project.

2.1 Design Layout of All Systems

The Contractor shall provide a design layout of all systems for TPOC approval prior to ordering any material and commencing with onsite work.

2.2 Access Control, Audio/Visual Intercom and Remote Door Release Systems

Complete installation of a Facility Door Access System and CAC Readers ensuring facility door access program/system to manage operation and access permissions to facility doors is fully operational and that pulled wire, connections, installation, and setup meets FIPS PUB 201/NIST SP 800-53 compliant standards for CAC readers.

2.2.1 Remove the existing Cipher Lock Systems from five doors (Inner Front, Inner Employee Entrance, Lanai, ET Shop, Server Room to OPS), the Intercom System from Inner Front Door, and the Remote Door Release System from Inner Front Door, including wiring/cabling and brackets. Fill, patch and color match paint all holes from the removal of the existing readers, intercom, and equipment that will not be used. See Figures 2, 3, 6, 7, and 8 for existing Cipher Lock, Intercom and Remote Door Release locations.

2.2.2 Install the new ACS to eight doors (see Figure 1) and Audio/Visual Intercom/Remote Door Release systems to the Inner Front Door as follows. The Audio/Visual Intercom/Remote Door Release system stations shall be placed at two locations, ASA (Administrative Support Assistant) Desk and Operations Floor (designated by onsite ESA). All communication cabling shall be plenum rated where available. The Contractor shall provide one (1) year warranty on products and installation.

a) Inner Front Door (qty 1)

· Remove the existing cipher lock, push button intercom, and remote door release.

· Provide and install new ACS CAC reader, with keyed emergency bypass and Audio/Visual Intercom System (including Remote Opening), and all necessary lock components, electric strike, door release, and cabling. Locks shall fail-shut on loss of electrical power.

· The Audio/Visual Intercom/Remote Door Release system stations shall be placed at two locations, ASA Desk and Operations Floor (designated by onsite ESA).

· All existing locking hardware shall be re-used if possible. If not reusing existing hardware, approval must be obtained first from the TPOC.

b) Server Room to OPS Door (qty1)

· Remove the existing mechanical pushbutton cipher lockset and keep all lockset components at the WFO Guam office.

· Provide and install new ACS CAC reader, with keyed emergency bypass, and all necessary lockset components, electric strike, door release, and cabling. Lock shall fail-shut on loss of electrical power. Handles and finish shall match existing lockset handles and finish on the other interior doors.

c) Inner Employee Entrance, Lanai and ET Shop Doors (qty 3)

· Remove the existing Cipher Lock Systems and keep all lockset components at the WFO Guam office.

· Provide and install new ACS CAC reader and all necessary lockset components, electric strike, door release, and cabling. Lock shall fail-shut on loss of electrical power. Handles and finish shall match existing lockset handles and finish on the other interior doors.

d) Generator Room, Mech Room and Server Room to ET Back Shop Doors (qty 3)

· Provide and install new ACS CAC reader and all necessary lockset components, electric strike, door release, and cabling. Lock shall fail-shut on loss of electrical power. Handles and finish shall match existing lockset handles and finish on the other interior doors.

e) Access Control System

· Install a new ACS control panel that is compatible with the new CAC readers. The control panel shall be installed in the Server Room or as designated by the onsite Electronics Systems Analyst (ESA).

· The new ACS shall be capable of tracking/recording entry through eight secured access points within the WFO Guam (Inner Front Door, Inner Employee Door, Generator Room Door, Mech Room Door, Lanai Door, ET Shop Door, Server Room to OPS Door, Server Room to ET Back Shop Door).

· New ACS panel to be powered from an existing building emergency power circuit.

· Install two master intercom stations and two remote door release stations, one at the ASA Desk and one in the Operations Room (designated by ESA). The remote door release stations shall all allow remote unlocking of the Inner Front Door.

· Provide ACS application software and enrollment station to install on a NWS furnished standalone computer. The Contractor shall provide minimum system requirements for this computer.

· All systems are standalone and not connected to the NWS network.

2.3 Video Surveillance System

Note: The existing CCTV VSS system shall be left operational and undisturbed by the installation of the new VSS.

2.3.1 Install the new VSS comprised of compatible cabling and connectors for Power over Ethernet (PoE) connection from base CPU to six cameras, all HDMI cabling from base CPU to monitors, and any necessary communication cabling (plenum rated where available) and power cords. The six cameras shall monitor each of six exterior WFO Guam building entrances/exits (Inner Front Door, Inner Employee Door, Generator Room Door, Lanai Door, ET Shop Door). The CPU base system shall have a hard drive storage capacity for continuous recording of 24 hours / 7 days per week, with storage retention of 31 days. The Contractor shall provide one (1) year warranty on products and installation.

a) Camera Requirements

· 6 each; IR (infrared) 4 MP; vandal proof IP dome camera for the monitoring of the six-exterior entrance/exit doors, with wall/ceiling mount and junction box.

b) Base System Requirements (minimum)

· 1 each; network video recorder, 6 TB (or larger if necessary)

· 1 each; 8 port POE switches, and all cabling

· 6 each, decoder box

· 2 each; 19-inch, 4K monitors with HDMI inputs (locations – ASA (Administrative Support Assistant) Desk and Operations Floor (designated by onsite ESA)

· 2 each; dual monitor vertical stands, capable of holding the provided 19-inch 4K monitor

2.3.2 Install the new security camera monitoring equipment within the Server Room.

2.3.3 Program all security cameras to monitor building access. The onsite ESA or TPOC will approve all programming work completed by the Contractor.

2.3.4 Repair and paint all surfaces with matching wall and ceiling colors.

2.4 Preventive Maintenance Service Contract

2.4.1 The Contractor shall install the ACS/VSS software on an NWS furnished standalone computer (i.e., not connected to the NWS network).

2.4.2 The Contractor shall provide a base plus 4-year option for all updates to the software when available.

2.4.3 Prior arrangements for the Contractor to install updates must be made with the WFO Guam ESA.

2.4.4 Emergency Service Calls – The Contractor must respond to and be onsite to address any emergency service calls with 24 hours when the call is placed. The Contractor shall provide an estimate for the emergency repair.

Figure 1 – Access Control Point Doors (See Figures 2 through 9 for Photos of Existing Cipher Locks, Intercom, and CCTV Camera)

Figure 2 – Inner Front Door Existing Cipher Lock, Intercom and CCTV Camera

Figure 3 – Inner Employee Door and Cipher Lock

Figure 4 – Generator Room Door Figure 5 – Mechanical Room Door

Figure 6 – Lanai Door Figure 7 – ET Shop Door

Figure 8 – Server Room to OPS Door Figure 9 – Server Room to ET Shop Door

3.0 CONTRACTOR PERSONNEL

It is the responsibility of the Contractor to propose qualified Contractor personnel to perform all requirements specified in this SOW. The Contractor must provide all hardware, materials, fasteners, and tools to complete the job.

3.1 EMPLOYEE IDENTIFICATION

Contractor employees visiting Government facilities and/or working on-site at Government facilities.

3.1.1 Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.2 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, etc.) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Commerce

3.3 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (in coordination with the Contracting Officer where practical), direct the Contractor to remove any Contractor employee from NOAA facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 TEMPORARY CEASE WORK

During the contract period, there may be a time where extreme weather conditions warrant a cease work. The Contracting Officer is the only person who can direct the Contractor to cease work. The Contractor will be given a 48-hour notice to temporarily cease all work by the Contracting Officer. This notice can be via telephone call or electronic mail (email). The telephone call or email shall have a verbal or written response from the Contractor within 24 hours of the proposed cease work.

4.2 SECURITY

The Contractor and/or workers will need to sign in as “visitors” on the Sign-In sheet for every work day that they are there. The Contractor shall be responsible for safeguarding all: Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

4.3 PERIOD OF PERFORMANCE

The period of performance will be 180 days from the date of award.

4.4 PLACE OF PERFORMANCE

The place of performance is at the WFO Guam located at 3232 Hueneme Road, Barrigada, GU 96913-1610. All work will be accomplished at the Government’s office/site.

4.5 HOURS OF OPERATION

Work hours shall be between the hours of 7:00am to 4:00pm HST, Monday thru Friday, unless otherwise determined and agreed upon by the station Meteorologist-in-Charge (MIC) and Contractor.

4.6 POST AWARD CONFERENCE

The Contractor shall attend a Post Award Conference no later than 10 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by a TPOC, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held either via video-teleconference (e.g., Google Meet) and/or at the WFO Guam.

4.7 PROJECT SCHEDULE

The Contractor shall provide a draft Project Schedule at the Post Award Conference for Government review and comment. The Contractor shall provide a final Project Schedule to the TPOC no later than 10 business days after the Post Award Conference. The Contractor shall develop a Project Schedule that does not impede facility access nor compromise the security of the facility or safety of the site staff at the WFO Guam.

5.0 GOVERNMENT TERMS & DEFINITIONS

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all materials, equipment and services necessary to fulfill the requirements of this contract.

7.0 TRAINING

The Contractor shall provide training on the operation of the Access Control, Audio/Visual Intercom, Remote Opening and Visual Surveillance Systems. Provide two equipment manuals including warranty documentation.

8.0 TESTING AND TURNOVER

Testing is required to confirm system functionality. At the completion of installation and configuration requirements, a Government acceptance test will be completed. The Contractor shall schedule this testing via coordination with the ESA/TPOC.

8.1 Phase I Testing

Phase I testing must demonstrate that all installed equipment and components are performing according to system specifications and operational requirements. Phase I acceptance testing shall consist of the following:

8.1.1 Verify that the controller is communicating with the system and capturing all data.

8.1.2 Entry Test with use of CAC (all doors).

8.1.3 Entry Test with use of proximity card (all doors).

8.1.4 Entry Test with keypad (all doors).

8.1.5 Entry Test with WFO staff releasing door (Inner Front Door).

8.1.6 Verify intercom communications.

8.1.7 Verify smooth exiting (all doors).

8.1.8 Verify all testing actions are captured in the access control software.

8.2 Phase II Testing

Phase II testing will consist of two consecutive complete work weeks (Monday through Friday) to ensure all equipment is installed properly and operating according to specifications. Final Government acceptance will not be given until successful completion of Phase II testing. Phase II testing will follow Phase I testing.

9.0 GOVERNMENT ACCEPTANCE PERIOD

9.1 The TPOC will review deliverables prior to acceptance and provide the Contractor with an email that provides documented reasons for non-acceptance. If the deliverable is acceptable, the TPOC will send an email to the Contractor notifying it that the deliverable has been accepted.

9.2 The TPOC will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the TPOC of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

9.3 The TPOC will have 5 business days to review deliverables and make comments. The Contractor shall have 5 business days to make corrections and redeliver.

10.0 DELIVERABLES

The Contractor shall consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the TPOC prior to proceeding to next deliverable or event in this SOW.

All other review times and schedules for deliverables shall be agreed upon by the parties based on the final approved Project Plan. The Contractor shall be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor shall work with personnel reviewing the deliverables to assure that the established schedule is maintained.

(VII) Period of Performance is from date of award 180 days or less.

(VIII) FAR 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition— (1)Is set aside for small business and has a value above the simplified acquisition threshold;

(2)Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or (3)Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-

GSA Federal Supply Service Specifications Section

Suite 8100 470 East L’Enfant Plaza, SW

Washington, DC 20407

Telephone (202) 619-8925

Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

1. Submit PDF or Microsoft Word format quotations to the office specified in this solicitation at or before the time specified in the solicitation. Email quotes are required and can be sent to Suzanne.Garrett@noaa.gov.

2. Contractor shall have an active registration in the System for Award Management (SAM found at https://sam.gov/content/home) in order to provide a quote and be eligible for award. Must provide their UEID/CAGE CODE/EIN CODE and phone number, full address, and e-mail address with their quote.

3. Offerors shall assume that the Government has no prior knowledge of them or their capability.

4. Offerors must provide all items requested in FAR 52.212-2.

Offerors who do not provide all evaluation criteria will not be accepted.

Technically Acceptability/Capability – Quote shall include at least two references for similar and relevant services including the phone number, full address, and e-mail address to demonstrate the Offeror’s capability to successfully perform the services listed in the Statement of Work. The Offeror’s past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of contractor performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services.

5. Price

(IX) FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (NOV 2021), applies to this acquisition. Offers will be evaluated based on price and the factors set forth in paragraph (a). The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Paragraph (a) is hereby completed as follows: Evaluation will be based on the following:

1. Offerors must provide all items requested in FAR 52.212-2.

Offerors who do not provide all evaluation criteria will not be accepted.

Technically Acceptability/Capability – Quote shall include at least two references for similar and relevant services including the phone number, full address, and e-mail address to demonstrate the Offeror’s capability to successfully perform the services listed in the Statement of Work. The Offeror’s past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of contractor performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services.

2. Price

The Government intends to award a low priced technically acceptable (LPTA), a single firm fixed-price purchase order on an all or none basis with payment terms of Net 30.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after receipt, unless written notice of withdrawal is received before award.

CAR 1352.215-72 INQUIRIES (APR 2010)

OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING (EMAIL) TO SUZANNE.GARRETT@NOAA.GOV. QUESTIONS SHOULD BE RECEIVED NO LATER THAN 4:00 P.M. MDT/MST, AUGUST 14, 2023. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

RFQ FAR 52.237-1 SITE VISIT (APR 1984)

Vendors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

YOUR SITE VISIT POINT OF CONTACT (POC) IS THE FOLLOWING:

· Edward David Phone: 671-472-0921 Email: edward.david@noaa.gov

BEFORE COMING TO THE SITE, YOU WILL NEED TO GET AN APPROVAL ACKNOWLEDGEMENT VIA EMAIL OR PHONE AND A TIME AND DATE SET UP FOR THE SITE VISIT.

NOTE: NOT ATTENDING THE SITE VISIT WILL NOT BE AN ACCEPTABLE CAUSE TO JUSTIFY A LATER REQUEST FOR ADDITIONAL FUNDS.

"THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE OFFEROR'S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT".

(X) THE OFFEROR MUST SUBMIT A COMPLETED COPY OF THE PROVISION AT

FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022) (DEVIATION 2023-03) (DEC 2022) The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision— "Covered telecommunications equipment or services" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended."Sensitive technology"— Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veteransor, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16).

Small business concern—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

Small disadvantaged business concern, consistent with13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that—

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $850,000 (DEVIATION 2023-03) after taking into account the applicable exclusions set forth at 13 CFR124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term "successor" does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

Veteran-owned small business concern means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

Women-owned business concern means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women Women-owned small business concern means a small business concern—

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300.

(b)

(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and…