RFQ (1) POSTING VERBIAGE attachment NWWN99172300023.docx

0001 1/20/2023 Questions and Answers past current order is below:

The incumbent was Gerard Heating & Plumbing, Inc. with a five-year total aggregate of $47K.

There are no changes to the scope.

COMBINED SYNOPSIS/SOLICITATION

NONPERSONAL SERVICES TO PERFORM REGULAR PREVENTIVE MAINTENANCE AND SERVICE, PLUS EMERGENCY REPAIRS AS REQUIRED, ON HEATING VENTILATION AND AIR CONDITION (HVAC) CONTROL SYSTEMS AT WEATHER FORECAST OFFICE (WFO) PITTSBURGH IN MOON TOWNSHIP, PA AND FOUR TIMES PER YEAR FILTER CHANGES, PER THE ATTACHED STATEMENT OF WORK

(I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(II) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number

NWWN99172300023SRG.

(III) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01 (DEC 2022) (Deviation 2022-02) (NOV 2021).

(IV) This solicitation is being issued as a total small business set-aside. The associated NAICS code is 238990. The size standard is $19.0 million.

(V) This combined solicitation/synopsis is for purchase of the following commercial services:

BASE YEAR AND OPTION YEARS: Nonpersonal services to perform regular preventive maintenance and service, plus emergency repairs as required, on heating ventilation and air condition (HVAC) control systems at Weather Forecast Office (WFO) Pittsburgh in Moon Township, PA and four times per year filter changes, per the attached statement of work.

FIRM FIXED PRICE

0001 BASE YEAR $____________ Per Month and extend 12 months total $____________ Nonpersonal services to perform regular preventive maintenance and service, plus emergency repairs as required, on heating ventilation and air condition (HVAC) - Period of Performance 4/1/2023 through 3/31/2024

0002 BASE YEAR $5,000.00 (fixed amount) THIS IS WILL BE TOTALED INTO EACH QUOTE AND IS NOT FUNDED UNLESS NEEDED - Emergency and additional parts outside the normal yearly services. This will not be funded unless needed, but will be listed with a $5,000.00 max. Any requirements falling within this category will be provided by the vendor of award immediately to the points of contact and a quote will be providing. Proof of fair pricing will be requested.

1001 OPTION YEAR 1 $____________ Per Month and extend 12 months total $____________ Nonpersonal services to perform regular preventive maintenance and service, plus emergency repairs as required, on heating ventilation and air condition (HVAC) - Period of Performance 4/1/2024 through 3/31/2025

1002 OPTION YEAR 1 $5,000.00 (fixed amount) THIS IS WILL BE TOTALED INTO EACH QUOTE AND IS NOT FUNDED UNLESS NEEDED - Emergency and additional parts outside the normal yearly services. This will not be funded unless needed, but will be listed with a $5,000.00 max. Any requirements falling within this category will be provided by the vendor of award immediately to the points of contact and a quote will be providing. Proof of fair pricing will be requested.

2001 OPTION YEAR 2 $____________ Per Month and extend 12 months total $____________ Nonpersonal services to perform regular preventive maintenance and service, plus emergency repairs as required, on heating ventilation and air condition (HVAC) control systems at Weather Forecast Office (WFO) Pittsburgh in Moon Township, PA and four times per year - Period of Performance 4/1/2025 through 3/31/2026

2002 OPTION YEAR 2 $5,000.00 (fixed amount) THIS IS WILL BE TOTALED INTO EACH QUOTE AND IS NOT FUNDED UNLESS NEEDED.

Emergency and additional parts outside the normal yearly services. This will not be funded unless needed, but will be listed with a $5,000.00 max. Any requirements falling within this category will be provided by the vendor of award immediately to the points of contact and a quote will be providing. Proof of fair pricing will be requested.

3001 OPTION YEAR 3 $____________ Per Month and extend 12 months total $____________ Nonpersonal services to perform regular preventive maintenance and service, plus emergency repairs as required, on heating ventilation and air condition (HVAC) - Period of Performance 4/1/2026 through 3/31/2027

3002 OPTION YEAR 3 $5,000.00 (fixed amount) THIS IS WILL BE TOTALED INTO EACH QUOTE AND IS NOT FUNDED UNLESS NEEDED - Emergency and additional parts outside the normal yearly services. This will not be funded unless needed, but will be listed with a $5,000.00 max. Any requirements falling within this category will be provided by the vendor of award immediately to the points of contact and a quote will be providing. Proof of fair pricing will be requested.

4001 OPTION YEAR 4 $____________ Per Month and extend 12 months total $____________ Nonpersonal services to perform regular preventive maintenance and service, plus emergency repairs as required, on heating ventilation and air condition (HVAC) - Period of Performance 4/1/2027 through 3/31/2028

4002 OPTION YEAR 4 $5,000.00 (fixed amount) THIS IS WILL BE TOTALED INTO EACH QUOTE AND IS NOT FUNDED UNLESS NEEDED - Emergency and additional parts outside the normal yearly services. This will not be funded unless needed, but will be listed with a $5,000.00 max. Any requirements falling within this category will be provided by the vendor of award immediately to the points of contact and a quote will be providing. Proof of fair pricing will be requested.

FIVE-YEAR AGGREGATE COST $______________

(Indicate applicable Federal, State and Local Taxes)

(VI) Description of requirements is as follows:

SCOPE

STATEMENT OF WORK (SOW)

DEPARTMENT OF COMMERCE (DOC)

NATIONAL OCEANIC ATMOSPHERIC ADMINISTRATION (NOAA)

NATIONAL WEATHER SERVICE (NWS)

WEATHER FORECAST OFFICE (WFO) PITTSBURGH IN MOON TOWNSHIP, PA

Location

National Weather Service Weather Forecast Office 192 Shafer Road Moon Township, PA 15108-1093

Statement of Work

The Contractor shall furnish all labor, material equipment, and incidentals to provide a Preventive Maintenance and Service Plan for all Heating, Ventilation and Air Conditioning (HVAC) and Control System and Components on a Quarterly Basis during Operating Season, and Annual Preventative Maintenance Service.

Equipment

The National Weather Service intends to award a Preventive Maintenance Program Contract for all associated equipment with HVAC, Fire Alarm, Smoke, Heat or carbon dioxide CO/CO2 Detectors, and Humidity Controls/Canisters. All HVAC equipment will be serviced and maintained under this agreement. including, but not limited to, the following: Air Handler Units, Electronic Duct Heaters, all Condensing Units, Humidifier System, Heat Pumps, variable air volume (VAV) Boxes, Dampers and Louvers, all Exhaust Fans, Control System including sensors, transmitters, Differential Pressure Switches and all other Components, and Heating and Air-Conditioning Units located in the Weather Forecast Office, Radar, the pressure monitoring system (TPMS) and Storage Buildings at the above address.

Description of Work

Heat Pumps and Air Conditioning Condensing Units - Quarterly -Check bearings and compressor for proper lubrication.

-Check all safety/operating controls; calibrate as necessary. Semi-Annually -Check thermostats; calibrate as necessary.

-Check condition of condenser coils; clean twice per year.

-Check and record temperature differences across the condenser and evaporator coils. Annually -Install gauges and check and record refrigerant pressures.

-Check and tighten all electrical connections.

-Check and record compressor voltage and running amps.

-Check and record super heat temperature.

-Check and record sub cooling temperature.

-Check condition of blower wheels and drive belts; re-tension, clean and replace as necessary.

-Leak test refrigerant circuits.

-Advise NWS Point of Contact of any deficiencies noted during the above inspections and make recommendations to correct the deficiencies. Supply written report of all deficiencies found to point of contact.

Fans and Air Handling Units- Quarterly

-Check belts and sheaves.

-Check motor mounts and vibration pads; check for excessive vibration or noise. Check motor operating conditions.

-Inspect electrical connections and conductors annually.

-Lubricate and adjust associated dampers, motors and linkage.

-Inspect condensate drains -Check all fan operations.

-Check heating and cooling coils.

-Lubricate fan and motor bearings per manufacturer's recommendation. Also check and tighten locking collars and bolts.

-Check coils.

-Check all operating conditions and adjust as required. Semi-Annually -Tighten all nuts and bolts.

-Change pleated filters semi-annually or sooner if necessary. Follow manufacturer recommendation for replacement schedule or replace at sooner frequency.

-Check motor operating conditions.

-Check and clean fan blades.

-Inspect condensate drain pans and piping to ensure proper drainage; clean drains and drain pans annually or as needed.

Annually

-Clean external surfaces as required.

-Inspect for leaks.

-Check belts and supply/replace as necessary. Check fan belt tension and adjust as required.

-Inspect operating and safety controls.

Self-Contained Package Units and Other Equipment - Quarterly

-Check operating controls for proper functioning; calibrate as necessary.

-Check safety controls for proper operation; adjust as necessary.

-Check condition of unit air filters. Supply and change as required.

-Note any discrepancies found during the above procedures. Report same to NWS Point of contact along with recommendations for correction in writing.

Semi-Annually

-Inspect fan belts and supply/replace as necessary. Check fan belt tension and adjust as required.

-Inspect condensate drain pans and piping semi-annually to ensure proper drainage; clean as necessary.

-Inspect refrigerant piping and fittings for leaks.

-Check and replace humidifier canisters.

Annually

-Inspect condition of evaporator coils.

-Check fan motor bearings for proper lubrication per manufacturer’s recommendations. Also check and tighten locking collar bolts.

-Check compressor oil pressure and level. Also check compressor amperage draw with ammeter and record readings.

-Check and record compressor motor windings with meg ohm meter.

-Install pressure gauges and check and record refrigerant pressures.

-In the beginning of heating season check operation of heating section.

Additional Annual Preventative Maintenance Service

-Check vessel connections for leaks.

-Check condenser and receiver relief valves for leaks.

-Check refrigeration systems and piping for problems.

-Calibrate pressure gauges and thermometers.

-Check safety controls for proper settings and operation.

-Check and tighten electrical connections.

-Monitor compressors to determine integrity of motor windings and record readings.

-Change oil filters and clean strainers when required.

-Take oil sample for laboratory analysis when required.

-Check oil heaters and controls.

-Remove condenser heads and brush/clean tubes when required.

-Inspect condensers for signs of corrosion.

-Check evaporator coils, clean as required.

-Clean in Jet vanes/linkage and IGV ring.

-Verify proper operation of inlet vane assembly.

-Inspect fan motor control.

-Clean condensate pans and clear condensate drains, or more frequently as needed.

-Tighten set screws on fan assembly locking collar; torque locking collar per manufacturer's specifications.

Control/Energy Management System Maintenance

The contractor shall be responsible for all software licenses fees and upgrades. Contractor to make a copy of the original system operating instructions and a copy is to be kept on site for emergency needs.

Preventive maintenance shall be performed according to the recommendation schedule of the standardized maintenance routines for the Automated Logic, Johnson Controls and other equipment. This schedule shall list the equipment name, location, and specific preventative maintenance functions to be performed as outlined by the manufacturer to maintain system performances.

Preventive maintenance of the controllers and associated temperature controls according to the recommended schedule of the standardized maintenance routines for the system will be performed annually.

All repair and replacement parts and materials shall be new and compatible or approved equal. Controller:

a. Verification of the sequence of operation

b. Inspection of the battery backup

c. Inspection for physical damage

Automated Temperature Controls

a. Verification of all sequences of operations

b. Inspection and lubrication of all valves and dampers for proper operations

c. Inspection and calibration of all controllers and room sensors

d. Calibration of all sensors

e. Inspection of all auxiliary control devices

Quarterly Preventative Maintenance

-Check and adjust all control loops.

-Inspect all controllers and verify proper system operation.

-Verify incoming AC power and note proper voltages, check for transformer degradation and report.

-Ensure all wiring and terminations are secure.

-Check all electronic board seating.

-Check data/power cabling for pinching cracking tears or breaks and report unusual conditions.

-Check diagnostic LED’s, fuses and surge transient protection devices where applicable. Report unusual conditions.

-Verification of all sequences of operation and building systems on the PC; troubleshoot minor operational problems relating to controls with NWS Point of Contact; make recommendations.

Semi-Annual Preventative Maintenance

-Verify power supply voltages and record.

-Ensure proper cabinet grounding.

-Review system performance with NWS Point of Contact and discuss recommendations/changes as required.

-Via the computer, exercise control1ed devices to verify hardware capability.

-Inspect cables. electrical connections, computer and system peripherals, and clean computer as required.

-Diagnostic testing. examining. calibrating, adjusting and cleaning of control devices as required.

-Perform quarterly tasks per manufactures requirements not listed.

Annual Preventative Maintenance

-Check and calibrate sensors as required.

-Review control loops and adjust as necessary.

-Evaluate all input/output points for proper operation and report any deficiencies.

-Inspect interior surfaces and components of the panel enclosures and associated field equipment and clean as required for proper operation. Ensure all monitoring devices and plug-in -components are securely in place, note any deficiency for review.

-Perform quarterly and semi-annual tasks.

-Meet with NWS Point of Contact to discuss system needs, operational deficiencies and system enhancements.

Password Access

Password access to the system will at all times be available to the NWS Point of Contact. Full administrator privileges for the NWS on-site point of contact.

ADDITIONAL REQUIREMENTS

Maintenance Log Records

The Contractor shall provide and maintain an inspection system (Maintenance Log Records) designed for the specific NWS equipment that will be acceptable to the Government for all periodic maintenance, repairs and services and shall be maintained and made available at the National Weather Service Office at all times. The Maintenance Log Records designed for the specific NWS equipment will be submitted to the point of contact for approval prior to the first scheduled maintenance visit. The Contractor shall be responsible during the contract to log the information in a timely manner so that maintenance trends and frequency can be established. The maintenance log shall be a summary of all inspections completed at the site on a per visit basis, records of all periodic inspections and preventive maintenance procedures executed and all completed maintenance to include uncorrected deficiencies.

On Call and Emergency Repairs

The Contractor shall provide qualified service personnel and parts to provide repairs as necessary to sustain continuous operation of this facility. The Contractor shall provide a 24-hour telephone number and respond within three (3) hours of any call for service. Normal working hours are 8:00 a.m. to 5:00 p.m., Monday thru Friday. All National Weather Service holidays will be treated as off hours and will be invoiced as an emergency service call.

Unscheduled Service and Repairs

Unscheduled service including labor, parts and components required to troubleshoot, diagnose or repair the above equipment are not covered under this contract. All unscheduled service, repair and estimated cost will be presented to, and authorized by NWS management prior to performance of any additional work. All unscheduled service and repair will be handled through separate contracts and/or government credit card use.

Qualifications and Standards

The technicians and personnel tasked with service and repairs shall be licensed, certified and skilled to repair and service the specific mechanical and automated environmental control systems, software and equipment on site. All work and materials supplied will meet or exceed industry standards and equipment manufacturer's specifications.

Material Safety Data Sheets (MSDS)

MSDS sheets will be provided when necessary for supplies and materials used by the contractor for NWS files.

Lock-Out/Tag Out

Advise NWS Point of Contact prior to starting maintenance or repair procedures. Disconnect power supply; Tag unit as “Out of Service" as per OSHA requirements.

All Federal, State, local codes to be followed to include OSHA regulations and/or requirements.

Non-compliance Statement

NWS may cancel this contract with a thirty (30) day written notice of cancellation for noncompliance of all or part of this agreement. The contractor will have five (5) working days to correct any/all deficiencies or the agreement is cancelled.

Visitor Sign-In

All visitors must sign in and sign out at the Administrative Assistant's Desk when visiting and leaving the premises.

Site Examination: Site Visit Schedule

Point of Contact: Mark Hamilton, Electronics Systems Analyst, 412-262-1493 x228

Before submitting a bid, it is highly recommended that the Contractor perform a site visit to examine all existing and associated equipment conditions under which they shall be obligated to perform work under this Contract. Below is a partial equipment schedule. Contractor is responsible for their own verification of all HVAC equipment and Controls. Successful bidding contractor shall not be granted any relief from any equipment they may have missed during site and equipment inspection or verification. Failures of some the equipment listed below may have necessitated rep1acement or change-out prior to the award of this contract. Most manuals are located at the Gray Weather Forecast Office and must annotate the models in the Maintenance Log. Some needed Maintenance Manuals may be not available on site. Contractor is responsible for getting any missing and/or needed manuals at their own expense. Contractor shall contact the equipment Manufacturer for their Preventive Maintenance Program requirements and keep a copy on site for the office records.

Equipment Schedule -Mechanical Equipment List

Equipment Manufacturer Model

Application Controllers

Point of Contact

· Mark Hamilton, Electronics Systems Analyst, 412-262-1493 x228 & Google Voice 412-437-8742, Mark.Hamilton@noaa.gov

· Jeremy Cordie, Facilities Engineering Technician, 937-383-0136 & Google Voice 513-456-2821, jeremy.cordie@noaa.gov

· Michelle Murrell Administrative Support Assistant (ASA), 412-262-1591, 607-761-6342 (cell) & Google Voice 412-437-8926, Michelle.Murrell@noaa.gov

Labor

All labor performed on the HVAC units shall be performed by HVAC trained and qualified personnel. All tradesmen shalt be licensed for the craft/or trade involved and shall be to best standards of workmanship for respective equipment to meet the requirements of the Manufactures Preventive Maintenance Plan.

Materials

All miscellaneous materials and preventive maintenance parts necessary to complete the Preventive maintenance activities specified herein shall be new, of good quality and warranties according to the manufacturer. Materials requiring a Material Safety Data Sheet, (MSDS) shall be reviewed by the point of contact prior to usage, at least five working days prior to usage. Products found to have certain health hazards to employees shall not be used.

(VII) PERIOD OF PERFORMANCE:

(VIII) FAR 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition— (1)Is set aside for small business and has a value above the simplified acquisition threshold;

(2)Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or (3)Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

Quotes shall be fully executed and returned using the quoting section of this solicitation. Submit quotations to the office specified in this solicitation at or before the time specified in the solicitation. Email quotes are acceptable (preferred) and can be sent to Suzanne Garrett, email suzanne.garrett@noaa.gov.

At a minimum the contractor shall provide the following information:

c) SAM.gov Unique Entity ID

d) EIN Code

RFQ FAR 52.237-1 SITE VISIT (APR 1984)

Vendors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

YOUR SITE VISIT POINT OF CONTACT IS THE FOLLOWING:

MARK HAMILTON

FACILITIES ENGINEERING TECHNICIAN

PHONE: 937-383-0136 & GOOGLE VOICE 513-456-2821

EMAIL: MARK.HAMILTON@NOAA.GOV

BEFORE COMING TO THE SITE YOU WILL NEED TO GET AN APPROVAL ACKNOWLEDGEMENT VIA EMAIL OR PHONE AND A TIME AND DATE SET UP FOR THE SITE VISIT.

NOTE: NOT ATTENDING THE SITE VISIT WILL NOT BE AN ACCEPTABLE CAUSE TO JUSTIFY A LATER REQUEST FOR ADDITIONAL FUNDS.

CAR 1352.215-72 INQUIRIES (APR 2010)

OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING (EMAIL) TO SUZANNE.GARRETT@NOAA.GOV. QUESTIONS SHOULD BE RECEIVED NO LATER THAN 4:00 P.M. MDT/MST, JANUARY 1/31/2023. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

(IX) FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (NOV 2021), applies to this acquisition. Offers will be evaluated based on price and the factors set forth in paragraph (a) the Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. This is a lowest priced technically acceptable (LPTA) requirement.

1. Price - Lowest Priced Technically Acceptable.

2. Past Performance - Quotes shall include at least two to the Offeror’s performance to provide the service being solicited.

References must include the company name and contact person’s name, phone number and email. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of contractor performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services. This will be a PASS/FAIL

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after receipt, unless written notice of withdrawal is received before award.

"THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR'S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT".

(X) THE OFFEROR MUST SUBMIT A COMPLETED COPY OF THE PROVISION AT

FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022) (DEVIATION 2023-03) (DEC 2022) The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision— "Covered telecommunications equipment or services" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended."Sensitive technology"— Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veteransor, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16).

Small business concern—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

Small disadvantaged business concern, consistent with13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that—

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $850,000 (DEVIATION 2023-03) after taking into account the applicable exclusions set forth at 13 CFR124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term "successor" does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

Veteran-owned small business concern means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

Women-owned business concern means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women Women-owned small business concern means a small business concern—

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300.

(b)

(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ______________.

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(c) Offerors must complete the following representations when the resulting contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii). Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that—

(i) It □ is, □ is not a small business concern; or

(ii) It □ is, □ is not a small business joint venture that complies with the requirements of 13 CFR 121.103(h) and 13 CFR 125.8(a) and (b). [ The offeror shall enter the name and unique entity identifier of each party to the joint venture: __.]

(2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it □ is, □ is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. [ Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents as part of its offer that—

(i) It □ is, □ is not a service-disabled veteran-owned small business concern; or (ii)It □ is, □ is not a joint venture that complies with the requirements of 13 CFR 125.18(b)(1) and (2). [The offeror shall enter the name and unique entity identifier of each party to the joint venture: __.] Each service-disabled veteran-owned small business concern participating in the joint venture shall provide representation of its service-disabled veteran-owned small business concern status.

(4) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, that it □ is, □ is not a small disadvantaged business concern as defined in 13 CFR 124.1002.

(5) Women-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it □ is, □…