RFQ (1) Accessibility Upgrade.docx

STATE OF COLORADO

OFFICE OF THE STATE ARCHITECT

STATE BUILDINGS PROGRAM

REQUEST FOR QUALIFICATIONS

FOR

ARCHITECTURAL/ENGINEERING/CONSULTING SERVICES

For The

Lamar Community College

For The

Upgrade Accessibility, Bowman & Administration Buildings

REQUEST FOR QUALIFICATIONS

FOR

ARCHITECTURAL/ENGINEERING/CONSULTING SERVICES

TABLE OF CONTENTS

ADVERTISEMENTS

I. INTRODUCTION

Project Description/Minimum Requirements/Project Delivery Selection Process

1. Mandatory Pre-Submittal Conference

2. Architect/Engineer/Consultant Submittals

3. Screening Panel/ Short List

4. Oral Interviews Schedule

II. SUBMITTAL REQUIREMENTS

A. Project Team B. Firm Capabilities C. Prior Experience D. Project Approach E. Work Location

APPENDICES

(Insert ADVERTISEMENT)

RFQ

Rev. 7/2015

RFQ

Rev. 7/2015

ARCHITECTURAL/ENGINEERING/CONSULTING SERVICES

REQUEST FOR QUALIFICATIONS

DEPARTMENT OF_HIGHER EDUCATION_

I. INTRODUCTION

A. PROJECT DESCRIPTION

Selected firm will evaluate the conditions of the existing ADA Accessibility deficiencies in the Bowman Building and the Administration Building. A/E will provide recommendations for elevator location and installation for each building, including Design Development, Schematic Design and all Construction Documents required for the bidding process as per the Office of the State Architect.

Minimum Requirements for this project include a license to practice Architecture in Colorado, and completion of projects of similar scope and complexity and experience with Higher Education projects.

This project will be Design/Bid/Build

If State Buildings Program approves use of a Construction Manager/General Contractor process, insert the following paragraph:

The [name of agency/institution] anticipates using a Construction Manager/General Contractor (CM/GC) approach to project delivery. Through the use of an Architect and a Construction Manager/General Contractor, a Guaranteed Maximum Price (GMP) will be established in conjunction with the [agency/institution]. The CM/GC will evaluate, among other things, availability of materials and labor, project schedule, project costs as they relate to the established budget, and constructibility, and will work with the Architect throughout the value engineering phases of the project. The selection process for the CM/GC will begin following the selection of the Architect.

B. SELECTION PROCESS

The selection of an architect/engineer/consultant will be conducted in accordance with the Colorado Revised Statutes, 24-30-1401 et. seq. The process will involve two stages: submittals will be screened and scored. A limited number of firms will be short listed and invited to participate in oral interviews. The [agency/institution] will attempt to negotiate a contract with the highest ranked firm following the interview segment. Following is additional information relative to the selection process:

1. Mandatory Pre-submittal Conference: To ensure sufficient information is available to firms preparing submittals, a mandatory pre-submittal conference has been scheduled. The intent of this conference is to tour the site and to have [agency/institution] staff available to discuss the project. Firms preparing submittals must attend and sign-in in order to have their submittals accepted. The pre-submittal conference will be held at:

Lamar Community College 2401 S Main St.

Lamar, CO 81052 Bowman Building – Rm 139, Large Lecture Hall

Wednesday October 24th, 2018 @ 1:30pm

2. Architect/Engineer/Consultant’s Submittals: Specific requirements for submittals and scoring criteria are detailed in II. SUBMITTAL REQUIREMENTS. In order to facilitate review, _Five ( 5 ) copies of submittals must be provided. Submittals must be received at:

Sean Lirley Director of Facilities Lamar Community College 2401 S Main St Lamar, CO 81052

Deadline for receipt (whether mailed or hand delivered) is:

Wednesday November 14th @ 1:00 pm MST

Late submittals will be rejected without consideration. Lamar Community College and the State of Colorado assume no responsibility for costs related to the preparation of submittals.

3. Screening Panel/Short List: Submittals will be evaluated by a panel of individuals selected in accordance with state policies. The panel will review and score the submittals. Firms ranked the highest will be invited to an oral interview. It is anticipated no fewer than three (3) or no more than Five (5) will be interviewed.

4. Oral Interviews. It is anticipated that oral interviews will be conducted during the week of December 3rd – 7th, 2018. Interviews will be conducted at: Lamar Community College, Administration Building 2401 S Main St. Lamar, CO 81052. The time for interviews is to be determined. Key personnel from the firm and major consultants who will be directly involved with the project should attend the interview. The interview panel will, in particular, be interested in knowing about the project approach proposed and in meeting the individuals who will act as the primary contacts with Lamar Community College.

C. SCHEDULE

Following is a detailed schedule of events for the RFQ process and an outline of the schedule for the balance of the project.

(if prior approval received from SBP) Anticipated Construction Start/Finish May 6th, 2019 thru September 30th, 2019

II. SUBMITTAL REQUIREMENTS

Firms will be judged not only on their past experience for the type of work involved, but also on their ability to address issues critical to the success of the project requirements outlined in this RFQ document. (Note that the primary focus of the prequalification evaluation will be the firm(s) capability and the primary focus of the oral interview will be the proposed Project Management Team members capabilities.) Following are elements that will be used to evaluate each firm's qualifications:

1. PROJECT TEAM

Identify the project principal, the project manager, key staff and subconsultants. Present a brief discussion regarding how the team's qualifications and experience relate to the specific project.

· Qualifications and relevant individual experience.

· Unique knowledge of key team members relating to the project.

· Experience on projects as a team.

· Key staff involvement in project management and on-site presence.

· Time commitment of key staff.

· Qualifications and relevant subconsultant experience.

B. FIRM/TEAM CAPABILITIES

· Are the lines of authority and coordination clearly identified?

· Are essential management functions identified?

· Are the functions effectively integrated? (e.g., subconsultants’ role delineated)?

· Current and projected work load.

Note: Organization charts and graphs depicting your capacity may be included.

C. PRIOR EXPERIENCE

Use this portion of your submittal to describe relevant experiences with the project type described in this RFQ document and various services to be provided.

· Experience of the key staff and firm with projects of similar scope and complexity.

· Demonstrated success on past projects of similar scope and complexity.

· References.

Note: Include the name and current telephone number of the owner’s project manager for every project listed.

D. PROJECT APPROACH

For the project and services outlined in the RFQ document, describe how you plan to accomplish the following project control and management issues:

· Budget Methodology/Cost Control.

· Establish and maintain estimates of probable cost within owner's established budget.

· Control consultant contract costs

· Coordinate value engineering activities

· Quality Control Methodology.

· Insure State procedures are followed

· Improve energy efficiency through the use of an integrated design process, life cycle costing, the use of an energy standard (current OSA energy code) and the specification of energy efficient materials, systems, and equipment

· Insure the project is designed for durability and maintainability

· Schedule.

· Manage the required work to meet the established schedule

E. WORK LOCATION

Describe where the prime and subconsultants will do the key work elements of this project.

· Proximity of firms office as it may affect coordination with the State's project manager and the potential project location.

· Firm's familiarity with the project area.

· Knowledge of the local labor and material markets.

RFQ

Rev. 7/2015 Appendix A

STATE BUILDINGS PROGRAM

PRELIMINARY SELECTION/EVALUATION FORM

ARCHITECT/ENGINEERING/CONSULTANT SERVICES

QUALIFICATION BASED SELECTION (This form is to be used in the first step, i.e. short listing, of an architectural/engineering/consulting services selection process.)

Evaluator #:_____________________________________ Date:_________________________ Name of Firm:_________________________________________________________________ Name of Project:_______________________________________________________________

RFQ REFERENCE

MINIMUM REQUIREMENTS Y ____ N ____

If the minimum requirements have not been met, specify the reason(s): __________________________________________________________________________________________________________________________________________________________________

Acknowledgment and Attestation included: Y _____ N _____

SCORE (PROJECT SPECIFIC QUALIFICATIONS): Weight2 x Rating3 = Score

1. PROJECT TEAM1

· Qualifications and relevant individual experience. _____x_____=____

· Unique knowledge of key team members relating to the

· Key staff involvement in project management and on-

2. FIRM CAPABILITIES1

· Are the functions effectively integrated (e.g., subconsultants’

3. PRIOR EXPERIENCE1

· Experience of the key staff and firm with projects of similar scope and complexity. _____x_____=____

· Demonstrated success on past projects of similar scope

4. PROJECT APPROACH1

5. WORK LOCATION1

· Proximity of firm’s office as it may affect coordination with

TOTAL SCORE: ________4

NOTES:

1. Criteria: Agencies/Institutions are encouraged to include additional criteria that reflect unique characteristics of the project under each category to help determine the submitter’s overall qualifications.

2. Weights: Agency/Institutions to assign weights, using whole numbers, to all criteria on evaluation forms for inclusion into RFQ document and prior to evaluations.

3. Ratings: Evaluator to assess the strength of each firms qualifications and assign a numerical rating of 1 to 5 with 5 being the highest rating. (Use whole numbers)

4. Total Score: Includes the sum of all criteria. Note: a passing score (as a percentage of the total points available) is optional and should be assigned by the agency/institution prior to evaluation.

Appendix A1

STATE BUILDINGS PROGRAM

ORAL INTERVIEW SELECTION/EVALUATION FORM

ARCHITECTURAL/ENGINEERING/CONSULTANT SERVICES

QUALIFICATION BASED SELECTION (This form is to be used in the second step, i.e. oral interview, of an architectural/engineering/consulting services selection process.)

Evaluator #:_________________________________________ Date:_____________________ Name of Firm:_________________________________________________________________ Name of Project:_______________________________________________________________

SCORE (OVERALL QUALIFICATIONS)1: Weight2 x Rating3 = Score

1. PROJECT TEAM1 _____ x _____ = _____

2. TEAM CAPABILITIES1 _____ x _____ = _____

3. PRIOR EXPERIENCE1 _____ x _____ = _____

4. PROJECT APPROACH1 _____ x _____ = _____

5. WORK LOCATION1 _____ x _____ = _____

TOTAL SCORE: ________4

1. Criteria: Agencies/Institutions are encouraged to include additional criteria that reflect unique characteristics of the project under each category to help determine the submitter’s overall qualifications.

2. Weights: Agency/Institutions to assign weights, using whole numbers, to all criteria on evaluation forms for inclusion into RFQ document and prior to evaluations.

3. Ratings: Evaluator to assess the strength of each firms qualifications and assign a numerical rating of 1 to 5 with 5 being the highest rating. (Use whole numbers)

4. Total Score: Includes the sum of all criteria. Note: a passing score (as a percentage of the total points available) is optional and should be assigned by the agency/institution prior to evaluation.

Rev. 7/2015 Appendix A2

STATE BUILDINGS PROGRAM

FINAL RANKING MATRIX

QUALIFICATION BASED SELECTION

(This form is to be used separately to rank and determine the most qualified architectural/engineering/consulting services firm for both the preliminary and interview evaluations.)

FIRM

QUALIFICATIONS SCORE1

CUMULATIVE2

TOTAL SCORE

RANK3

EVAL

#1

EVAL

#2

EVAL

#3

EVAL

#4

EVAL

#5

EVAL

#6

Appendix B

ARCHITECT/ENGINEER/CONSULTANT CONTRACT

(STANDARD OR CM/GC FORMAT)

Appendix C

CERTIFICATION AND AFFIDAVIT REGARDING UNAUTHORIZED IMMIGRANTS

Appendix D

ACKNOWLEDGEMENT AND ATTESTATION FORM

By responding to these guidelines, the respondent(s) certify that he/she has reviewed the Agreement and its Exhibits contained herein, and is familiar with their terms and conditions and finds them expressly workable without change or modification.

I certify and declare that the foregoing is true and correct.

Subscribed on ________________________ at _________________________, Date City ____________________________, State of ____________________________, County State

NOTE: Use full corporate name and affix corporate seal (if available).

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