RFQ 03-2026 Addendum One.pdf

TOWN OF BENSON

REQUEST FOR QUALIFICATIONS

RFQ 03-2026 - ELEVATED STORAGE TANK & I-95 WATER

MAIN

Date of Issue: August 17, 2026

Qualifications Due: September 21, 2026 @ 10:00AM

Addendum One – September 15, 2026

Please see the following questions regarding RFQ 03-2026:

1. Is funding for the design and construction of the elevated storage tank currently secured and budgeted? It is. The Town has a project number from the state and the monies are allotted for this project.

2. What is the anticipated date for completion of the property acquisition for the proposed tank site? We are in the final stage of the acquisition. Contracts and amounts have been agreed to.

3. What funding sources are anticipated for the 12-inch water main component of the project, and what is the current status of those funding efforts? The Town is re-applying for a previously- held EDA grant that will be applied to the project.

4. In the event that the final addendum issued on September 18, 2026 includes significant scope clarifications or revisions, does the Town anticipate extending the September 21, 2026 qualifications submission deadline to allow firms adequate time to incorporate the changes into their submittals? The submission may be extended if several firms require it but the scope of this project for engineering submittal purposes is not too involved.

MAYOR

DR. R. MAX RAYNOR

MAYOR PRO-TEM

CASANDRA P. STACK

COMMISSIONER

WILL CHANDLER

DANNY HOLLAND

DEAN MCLAMB

WILLIAM NEIGHBORS

INTERIM TOWN MANAGER

TANNER O’QUIN

TOWN CLERK

ANGIE THORNTON

TOWN ATTORNEY

R. ISAAC PARKER

TO W N O F B EN SO N

P.O. BOX 69

303 EAST CHURCH STREET

BENSON, NC 27504

(919) 894-3553

FAX (919) 894-1283

www.townofbenson.com

5. Beyond simply adding 750,000 gallons of storage, what are the biggest problems or future needs the Town wants this project to address system pressure, fire flow, redundancy, future development east of I-95, or something else? The town is growing and it was decided to increase pressure, flow, and storage capacity

6. What hydraulic modeling or system analysis has already been completed to establish the 750,000-gallon tank size and 12-inch water main? Are there specific locations or performance criteria the Town will use to measure the project's impact on the existing water system? This will be addressed during the design period

7. Where does the Town currently stand with acquisition of the elevated tank property? Are there any known site constraints access, easements, geotechnical conditions, wetlands, utilities, permitting, or neighboring property concerns that you would like the design team to address early? The town is 95% closed on the parcel I wanted it that way so design could proceed faster than waiting for purchase.

8. What is the current status of the additional funding for the water main east of I-95?

If the full amount is not secured, would you expect the selected engineer to develop phasing or alternative routing options that would allow portions of the project to move forward? We are confident in the alternative funding source but for now the engineer will proceed in a phased manner.

9. Is there a specific target date when the Town would like the tank and water main to be operational? Are there any critical schedule drivers, development commitments, funding deadlines, regulatory requirements, or upcoming projects east of I-95 that the selected consultant needs to design around? There is not anything currently imposing on this project east of I-95. For schedule, the town would obviously would like to proceed in an orderly, quick manner. We have a large, new company that will be starting up operations toward end of next year, maybe sooner.

10. Taking a step back from the technical scope, what is the bigger "why" behind this project for the Town? What would you like this investment to accomplish for the community over the next 10–20 years? Referencing the answer from 1. The why is that we will need the additional capacity for compliance and growth.

11. Do you have an existing hydraulic water model that will be provided to and used by the selected consultant for the tower? If not, is the selected engineer expected to develop a hydraulic water model? We can provide existing modeling data. The determination of modeling after the tower is complete

12. The RFQ states we can provide up to 20 pages, double sided – does that mean 20 pages total (ie 10 sheets of paper with writing on each side) or 20 double-sided pages (ie 40 pages worth of material)? And does the 20 page limit include the rate sheet/other expenses and proof of insurance? 20 pages, double sided, which gives the applicant 40 pages of material if needed. The page limit does not include rate sheet, insurance sheet only.

13. You mention wanting to review 3-5 recent tank projects for our recent experience. If we include water main projects to show our water main design experience, does that count in the 3-5 project quantity? And maybe the better question would be, is that quantity of projects for our experience a limit or a minimum? Since the project contains both the elevated tank AND water line extension, both will be acceptable.

3 to 5 is a generalization of size. It is up to applicant as what to put in application but 3 projects is the minimum.

14. You ask for our hourly rate schedule as well as other potential expenses – are you wanting a breakdown of project/design costs, or is that just requesting our standard rate schedule (which includes the items noted, travel, overhead, expenses)?

Standard rate schedules depicting labor rates/ hours, printing services, etc.

Anything that would be billable per change order and/or timesheet.

15. Please note that the online RFQ on North Carolina EVP states 2:00PM submission time on September 21st. Submission time is 10:00 AM on September 21st.

Jay Murray

Project Manager

Town of Benson

919-892-3553 Ext. 228 jmurray@townofbenson.com