EXHIBIT B

REQUEST FOR PROPOSALS

FOR SOLID WASTE TRANSFER STATION OPERATIONS

COLUMBIA COUNTY, OREGON

RFP# S-C00055-00015489

Published

December 10, 2025

Proposals Due

January 13, 2026

Place/Issuing Office:

Columbia County Public Works

1054 Oregon St St. Helens, OR 97051

Single Point of Contact (SPC): Michael Russell Columbia County Public Works 1054 Oregon Street St. Helens, OR 97051 503-397-5090 publicworks@columbiacountyor.gov

Exhibit B: RFP - Transfer Station Operation, as revised by addenda 1

TABLE OF CONTENTS

SECTION I REQUEST FOR PROPOSALS (RFP)

SECTION II PROJECT OVERVIEW

SECTION III SCOPE OF SERVICES

A. OPERATION OF THE TRANSFER STATION AND RELATED ACTIVITIES

B. HAZARDOUS WASTE EXCLUSION PROGRAM

C. PILOT REUSE PROGRAM

D. DAYS AND HOURS OF OPERATION

E. RECYCLING DROP-OFF CENTER OPERATION

DEQ’S UNIFORM STATEWIDE COLLECTION LIST

F. RECYCLABLE MATERIALS PROCESSING

G. PERMITS

H. EQUIPMENT

I. PERSONNEL AND STAFFING

J. OTHER OPERATING PROCEDURES AND STANDARDS

K. TURNAROUND TIME OF WASTE COLLECTION VEHICLES

L. WEIGHING

M. COLLECTION OF FEES

N. FACILITY AND PREMISES MAINTENANCE AND REPAIR

O. LICENSE TO OCCUPY TRANSFER STATION

P. UTILITIES

Q. PERFORMANCE BOND

R. INSURANCE

S. INDEMNITY

SECTION IV GENERAL INSTRUCTIONS

A. ADMINISTRATIVE INFORMATION

B. PRE-PROPOSAL MEETING

C. PROPOSAL SUBMITTAL

TRANSFER STATION OPERATION PROPOSAL

D. SUBMITTAL DEADLINE

E. PROPOSAL OPENING

F. MODIFICATION OR WITHDRAWAL OF PROPOSAL

G. PROTEST PROCEDURES

H. PUBLICITY

I. SUBMITTAL COSTS

J. RECYCLABLE PRODUCTS

SECTION V PROPOSAL RESPONSE

A. TITLE PAGE

B. TABLE OF CONTENTS

C. STATEMENT OF QUALIFICATIONS AND COMPANY BACKGROUND

D. PROPOSED ORGANIZATION STRUCTURE BUSINESS PLAN FOR THE STATION

E. FINANCIAL PROPOSAL

F. LIST OF SIMILAR SIZED TRANSFER STATIONS UNDER MANAGEMENT

G. INSURANCE AND BONDING

SECTION VI EVALUATION AND SELECTION

A. EVALUATION COMMITTEE

B. EVALUATION CRITERIA

C. REFERENCES

D. INTERVIEWS

Exhibit B: RFP - Transfer Station Operation, as revised by addenda 2

E. NEGOTIATIONS

F. SELECTION

G. NOTICE OF INTENT TO AWARD

SECTION VII CONTRACT

ATTACHMENT 1 – COLUMBIA COUNTY TRANSFER STATION FEES

ATTACHMENT 2 – SAMPLE CONTRACT

Exhibit B: RFP - Transfer Station Operation, as revised by addenda 3

SECTION I

REQUEST FOR PROPOSALS (RFP)

Columbia County, Oregon, is seeking proposals from firms qualified and experienced in the operation of solid waste transfer stations and recycling depots to provide said services to Columbia County, Oregon. This Request for Proposals (RFP) is being issued by the Columbia County Board of County Commissioners, acting by and through its Department of Public Works.

The goal of this RFP is to contract for services for the efficient and safe operation of the transfer station, a maintenance program that ensures continuous operations while protecting County assets, and an innovative and effective materials recovery program, all in a cost-effective and sustainable manner. Compensation will be by a fixed annual fee. The successful Contractor will be selected based on the scoring criteria outlined in this RFP.

The Columbia County Transfer Station was constructed in 2006. It is located on a 6.32-acre site at 1601 Railroad Avenue in St. Helens, Oregon. Site facilities include a main transfer building with compactor, a truck wash and maintenance facility, a scale house with incoming and outgoing scales, a household hazardous waste drop off building (operated by others) and a recycling drop off center. Existing waste flows, which include all municipal solid waste generated within Columbia County, average between 80 and 96 tons per day.

The selected operator will be contracted to maintain and operate the transfer station and recycling depot. The household hazardous waste facility is managed by Columbia County and the disposal of household hazardous waste is under a separate contract. The term of the contract will be for ten (10) years with an option to extend for an additional five (5) years. Proposals shall be for a fixed fee for each year of the contract term, with any requested increases relating to an industrial index percentage.

The final contract will be prepared by the Columbia County Counsel’s Office, a sample of which is included in this RFP. Proposers should read the contract carefully prior to submitting their proposals. Submission of a proposal constitutes the Proposer’s agreement to enter the County’s form of contract.

SECTION II

PROJECT OVERVIEW

Waste Connections, dba. Hudson Garbage service has operated the Transfer Station and recycling center since 2014 through an operations agreement with Columbia County, which expires on March 5, 2026. The County’s transfer station facility receives approximately 33,000 tons of solid waste per year, which is currently transported to the WASCO Landfill in Wasco County for disposal. The transport of waste to WASCO is done under a separate contract.

Columbia County’s existing Transfer Station has served the commercial collection sector and the public as well. Its overall use reflects the County’s population growth and a continuing demand for additional services.

In 2024, there were 32,537 public “self-haul” trips representing approximately 85.6% of total trips and 5,464 commercial franchise collection trips representing approximately 14.4% of total

Exhibit B: RFP - Transfer Station Operation, as revised by addenda 4 trips. Public “self-haul” and commercial franchise collection tonnages represented 23.3% and 76.7% of total Transfer Station tonnage respectively in 2024. The current commercial hauler rate is $112.36 per ton. The public vehicle rate is $27.48 for the first 320 lbs. and $167.19/ton over 320 lbs. Senior citizens qualify for up to 300 lbs. for $16.91.

The following table is a statistical summary of recent annual waste flow and traffic volume at the Transfer Station:

Year 2021 2022 2023 2024 Trips Tons Trips Tons Trips Tons Trips Tons Vehicles

Public 35,506 8,248 34,020 8,494 32,071 8,698 32,537 7,699 Commercial

Compacted 3,136 16,548 3,121 17,800 3,131 17,310 3,405 16,401 Loose 2,546 9,561 2,894 8,373 2,791 9,652 2,059 8,835

Combined 5,682 26,109 6,015 26,173 5,922 26,962 5,464 25,236 Total 41,188 34,357 40,035 34,667 37,933 35,660 38,001 32,935

Columbia County currently operates a Household Hazardous Waste (HHW) drop off facility located on the Transfer Station site and will continue to do so outside the scope of this Request for Proposals with the exception of a program for the drop off and disposal of medical sharps.

The selected operator will be responsible for operation of the Transfer Station, including the operation of the existing recycling depot and medical sharps drop off and disposal service, but not including any other HHW services.

Proposals should include details on materials recovery, operational performance assurance, staffing requirements, project team organization, qualifications of the project team, operations schedule, and project operating costs.

A sample contract is included in this RFP as Exhibit A. The RFP summarizes many of the key requirements that are detailed in the Agreement. Proposers should read the contract in Exhibit A carefully prior to submitting a proposal. Questions concerning the contract should be directed to the Public Works Department for Columbia County.

Coordination of the selection process will be provided by the Solid Waste Program Administrator for Columbia County, currently, Michael Russell, Director of Public Works.

Exhibit B: RFP - Transfer Station Operation, as revised by addenda 5

SECTION III

SCOPE OF SERVICES

A. OPERATION OF THE TRANSFER STATION AND RELATED ACTIVITIES.

(1) The following types of materials will be received at the Transfer Station:

a. Municipal solid waste and all recyclable materials listed on the Uniform Statewide Collection List (USCL) delivered to the transfer station by private collection companies, jurisdictions within Columbia County or their designated haulers. Recyclable materials from franchise haulers may be accepted on a fee basis with arrangements made and approved by the County;

b. Publicly hauled waste generated within the County; and

c. Source-separated recyclable materials delivered by residents of or businesses operating within the County.

d. Medical sharps in approved containers delivered to a designated drop off receptacle at the Transfer Station during regular Transfer Station hours.

(2) Contractor shall process the Waste and Recyclables described in Section IIII A (1) a-c, above, received at the Transfer Station for disposal by the transportation and disposal contractor at a proper disposal facility, or for Recycling, as provided herein.

(3) Contractor shall handle and dispose of medical sharps in compliance with applicable State and Federal regulations.

(4) Contractor shall hire adequate personnel to operate the Transfer Station in accordance with the terms of this RFP. Contractor shall require its employees to be appropriately dressed, courteous and respectful at all times. A minimum of two (2) of Contractor’s employees shall have at least 40 hours of HAZMAT training prior to the Operation Date and such employees must receive refresher training throughout the Term of the contract. If any Transfer Station official, agent or employee is suspected by either party of violating any provision of the contract, Contractor shall consult with the County to determine whether such official, agent or employee is suitable to remain on site. Upon reasonable request of the County, Contractor shall remove such officer, agent or employee permanently from the Transfer Station Premises.

(5) Contractor shall develop a Transfer Station Operations Plan that is acceptable to the County and shall be approved by the County in writing prior to implementation. The Operations Plan may be amended upon agreement of the parties in writing, except that no

Exhibit B: RFP - Transfer Station Operation, as revised by addenda provision of the contract may be amended through the Operations Plan. At all times during the term of the contract, Contractor shall comply with the provisions of the Operations Plan, including any amendments.

(6) The County will grant Contractor a license to enter onto the Transfer Station premises for the purpose of operating the Transfer Station in accordance with the terms of the contract.

The license will be in effect during the term of the contract and any extension, unless revoked earlier due to termination.

B. HAZARDOUS WASTE EXCLUSION PROGRAM.

The Contractor is to develop a Hazardous Waste Exclusion Program (HWEP) that is acceptable to the County and meets the requirements of the Oregon Department of Environmental Quality (ODEQ), and all other applicable local, state, and federal laws. The HWEP shall be included in the Operations Plan and shall be incorporated therein by reference. The plan is to be implemented in a diligent, reasonable, and non-discriminatory manner. Suitable areas and facilities for temporary storage of materials that are discovered through the HWEP (or otherwise) and cannot be processed at the station or accepted at the disposal facility are to be provided.

The safe and lawful disposal of such waste is to be provided for. Payment for this service will be part of the total compensation package. This activity will be coordinated with an onsite hazardous waste collection and storage program using the HHW facility.

C. PILOT REUSE PROGRAM

As of October 2025, Columbia County staff and contractor’s staff have finished preparations and begun implementing a Pilot ReUse Program at the transfer station. This program consists of three 20ft. shipping containers equipped with roll-up doors and ramps over the curb. The goal of this program is to collect quality, reusable goods from customers and set them aside. Then, non-profits will collect and give or sell at a low cost to the local community. County staff predicts the program will mostly collect quality building materials and lightly used, functioning furniture, and other usable home goods. The contracted operator will have a designated employee responsible for the program who will work Monday-Saturday, 9am-5pm. Their job description is listed below:

(1) Assist customers with unloading debris and direct traffic while evaluating reusable items arriving on the tip floor.

(2) Communicate with the scale house staff and loader operator regarding traffic direction and spotting reusable items.

(3) Weigh each pallet of reusable items or individual item (using forklift w/scale) before placing in the storage container.

(4) Organize reusable items based on type.

(5) Label reusable items according to date placed in the shipping container.

(6) Transport items back to the tip floor that have been in the container for the maximum amount of time allowed.

(7) Support the public recycle center by assisting and communicating with customers, ensure the drop off location is clean, organized, and the correct materials are being placed in the appropriate containers.

(8) Perform routine inspections and maintenance on vehicles and equipment such as checking fluids, tires, hydraulic lines, and safety devices.

(9) Ensure proper care in the use and maintenance of equipment and supplies.

(10) Promote continuous improvement of workplace safety and environmental practices.

(11) Perform miscellaneous job-related duties as assigned.

(12) Forklift and loader certification is required for this position.

(13) Computer ability and data tracking knowledge required to input information into spreadsheet and update weekly.

D. DAYS AND HOURS OF OPERATION.

The Transfer Station is expected to be operated Monday through Saturday except January 1, the fourth Thursday of November, and December 25. The minimum hours of full-scale operation to receive waste and source-separated recyclable materials shall be 8 a.m. to 5 p.m. However, Contractor may close the Transfer Station at or after 1:00 p.m. on Memorial Day, Independence Day, Labor Day, Christmas Eve, and New Years Eve.

E. RECYCLING DROP-OFF CENTER OPERATION.

(14) The Contractor will operate a recycling drop-off center at the station. The center’s purpose is to recover and market all source-separated or partially separated recyclable materials listed that are delivered to the station by the public. According to the Department of Environment Quality’s Uniform Statewide Collection List (USCL), Columbia County is required by the DEQ to collect these materials. All required USCL materials are listed on the next page:

UNIFORM STATEWIDE COLLECTION LIST (USCL)

(15) Contractor may accept materials not listed in Section III, above if such materials have market value or if recycling of such materials meets or exceeds the avoided cost of disposing such materials. All costs associated with the diversion of Recyclable Materials shall be borne by Contractor. Revenues received by Contractor from the sale of such diverted materials shall not be payable to the County.

(16) Contractor shall charge gate recycling fees for Recyclable Materials. Said gate recycling fees are listed in Attachment 1, which is attached hereto and is incorporated herein by this reference. Attachment 1 may be amended upon written approval of the Columbia County Solid Waste Administrator.

F. RECYCLABLE MATERIALS PROCESSING.

(1) Contractor shall process recyclable materials collected at the Transfer Station.

(2) The station has been designed to provide certain space to segregate high-grade commercial loads or to customers that may deliver loads containing recyclable materials.

Contractor shall use its best efforts to recover recyclable materials, which include wood waste, metals, cardboard, mixed paper and old newspaper (ONP), from non-putrescible recyclable rich loads (i.e., loads containing 90% or more of recyclable materials by weight).

(3) Marketing of Recyclable Materials

a. Contractor shall market, distribute and sell all recyclable materials received at the Transfer Station, including source-separated recyclable materials and materials recovered for recycling at the Transfer Station.

b. Contractor shall use its best efforts to market, promote and sell the recyclable materials.

c. Contractor shall transport recyclable materials routes which shall be selected to minimize inconvenience and disturbance to the neighborhood around the Transfer Station, including other local industrial activities and their respective traffic flows.

d. Contractor shall prevent recyclable materials from being spilled or scattered during transport. Contractor may subcontract Contractor’s obligation under this section.

However, Contractor shall continue to be responsible to the County for any such obligation. All transfer trailers shall be enclosed or have other appropriate covering to prevent spillage. If any recyclable materials are spilled, Contractor shall immediately clean up all spilled materials.

e. No source-separated recyclable materials shall be disposed of at a Disposal Site without the prior written consent of the County.

f. Contractor shall store all recyclable materials in an orderly manner to protect against theft, deterioration, contamination, litter, visual impairment or other damage.

G. PERMITS.

The Contractor shall obtain and maintain the licenses, permits and approvals from federal, state, regional and local agencies necessary for the operation of the Transfer Station. The Contractor shall keep all licenses, permits and approvals in force and comply with their terms, including any that may require improvements or modifications in operating procedures, annual reporting, inspections, periodic visual monitoring, stormwater sampling or other related information. The Contractor is required to keep the County fully informed as to the permit status and status of compliance with any annual permit maintenance requirements for any local, State or Federal permits required to operate the Transfer Station. The Contractor shall comply with and complete any mitigation measures or conditions as stipulated in any permit.

H. EQUIPMENT.

The Contractor shall, at all times, provide vehicles and other equipment sufficient to perform the work required by this RFP in a safe and efficient manner. The equipment must be suitable in design and construction for heavy-duty service at a solid waste transfer station. The contractor must have a forklift with a scale feature for weighing ReUse items. This is for data tracking and reporting how much is being reused annually. Equipment shall comply with all applicable laws and regulations and meet safe operating standards. Only equipment necessary for the operation of the Transfer Station will be allowed to be stored on the property. If the operator is also a company that performs hauling, the equipment used in the company’s hauling operations may not be stored on this site.

I. PERSONNEL AND STAFFING.

The Contractor shall employ qualified, competent maintenance personnel, supervisory personnel, clerical personnel, laborers and other personnel in sufficient numbers to perform the work required by this RFP. This shall include the continued and uninterrupted operation and maintenance of the Transfer Station and recycling depot in a safe and efficient manner consistent with all applicable local, State and Federal laws.

The Contractor shall pay its drivers/operators and maintenance workers, laborers and shop employees working directly under this contract and based at the Transfer Station, wages and benefits equivalent to applicable laws unless otherwise directed by the County.

J. OTHER OPERATING PROCEDURES AND STANDARDS.

The Contractor shall conduct its operations in accordance with the procedures and standards required by the Oregon Department of Environmental Quality (DEQ).

K. TURNAROUND TIME OF WASTE COLLECTION VEHICLES.

The Contractor shall operate the station to achieve the following turnaround goals:

(1) All commercial vehicles entering the transfer station will be processed through the scale house weighing operation and transaction process in not more than ninety (90) seconds as measured from the vehicle’s arrival on the scale.

(2) All commercial vehicles will unload and depart from the station in no more than fifteen

(15) minutes after leaving the scale house. The operation shall provide adequate space to safely discharge a load and depart.

(3) All vehicles carrying publicly hauled waste will not wait any longer than two (2) minutes at the scale house and no more than five (5) minutes for an assigned disposal spot.

(4) A best effort to maintain stalls and provide assistance and adequate space for public vehicles to unload at rate of five to seven (5–7) minutes per vehicle or ten (10) vehicles per hour per stall will be made.

L. WEIGHING.

The County will provide necessary scaling equipment at the County's expense. The Contractor shall operate and maintain the scale system at the transfer station in good working order and provide required calibration and certification of scales as required by law. Records of scale inspection and calibration are to be submitted to the County.

M. COLLECTION OF FEES.

The Contractor shall collect fees, according to the approved fee schedule, from all persons who use the transfer station. Accurate financial records are to be maintained on a daily basis and periodically as agreed upon. The Contractor is to make daily deposits to an account specified by the County. Evidence of bonding shall be provided to the County. The County will conduct periodic audits of the operation. Cooperation with County auditors is required. Any findings by the auditors are to be corrected immediately at the expense of the Contractor.

N. FACILITY AND PREMISES MAINTENANCE AND REPAIR.

Contractor shall be responsible for routine maintenance and repair of Transfer Station buildings, equipment and grounds, as set forth in the attached Sample Contract. This includes routine maintenance on pumps, wash bay equipment, ReUse equipment, safety equipment, storm drainage infrastructure and general maintenance of the grounds.

O. LICENSE TO OCCUPY TRANSFER STATION.

The County will grant Contractor a license to enter onto the Transfer Station premises for the purposes of operating the Transfer Station in accordance with the Contract. Contractor shall be responsible for its personal property on Transfer Station premises, and upon Contract expiration or termination, Contractor shall remove all its property from the premises at its sole cost and expense.

P. UTILITIES.

Contractor shall be responsible at its sole cost and expense for utilities related to the operation of the facility, including but not limited to water, sewer, electrical, and phone/cable utilities.

However, the County shall be responsible at its sole cost and expense for any charges related to obtaining permits to connect the Transfer Station Premises to such utilities, and costs incurred to connect such utilities to the Transfer Station Premises.

Q. PERFORMANCE BOND.

Within 30 days of notice of award of the contract under this RFP, the Contractor shall procure, at its own expense, and keep in effect at all times during the term of the contract, a surety bond equal to $425,000 in favor of Columbia County and executed by a corporate surety authorized to conduct business as a surety in the State of Oregon. The bond shall be in a form approved by the County. All proposals must contain a statement of the Contractor’s willingness to furnish such security.

R. INSURANCE.

For the duration of the contract the Contractor shall, at its own expense, purchase and maintain, in a company or companies licensed to do business in the State of Oregon, the following insurance with limits not less than those indicated or greater if required by law:

(1) Workers’ Compensation insurance covering its employees in statutory amounts and otherwise in compliance with the laws of the state of Oregon. Contractor shall maintain Employer’s Liability insurance in an amount not less than One Million Dollars ($1,000,000) per accident or disease.

(2) Comprehensive general liability insurance in the amount of $2,000,000 with aggregate limit of not less than $3,000,000. Such insurance shall be primary and non-contributory to any insurance maintained by COUNTY. Such insurance shall provide coverage for contractual liability and completed operations. A cross-liability clause shall be included in the policy.

(3) Comprehensive automobile liability insurance with owned, hired, and non-owned vehicles in the minimum amount of $2,000,000.

(4) Pollution Liability Insurance, including Asbestos Liability Insurance, covering Contractor's liability for bodily injury, property damage, and environmental damage resulting from "sudden accidental" or "gradual" pollution and related cleanup costs incurred by Contractor, all arising out of the work or services (including the transportation risk, when applicable) to be performed under this contract. Combined single limit per occurrence shall not be less than $2,000,000, or the equivalent. Annual aggregate limit shall not be less than $3,000,000.

(5) Comprehensive (fire, theft, and collision) Physical Damage insurance covering Contractor’s equipment and other property used to provide service to the County under this Agreement with a deductible or self-insured retention not greater than Twenty-five Thousand Dollars ($25,000).

(6) Surety bonding of the organization and its employees for the handling of County money entrusted to the Contractor, with a limit of not less than $100,000 per person and $1,000,000 in aggregate for the organization.

S. INDEMNITY.

Contractor shall indemnify, defend, save and hold harmless County and its officers, agents and employees, from and against any and all claims, actions, liabilities, damages, losses, or expenses, including attorneys’ fees, arising from a tort, as now or hereafter defined in ORS 30.260, caused, or alleged to be caused, in whole or in part, by the negligent or willful acts or omissions of Contractor or any of the officers, agents, employees or subcontractor of Contractor (“Claims”). It is the specific intention of the Parties that County shall, in all instances, except for Claims arising solely from the negligent or willful acts or omissions of County, be indemnified by the contractor and any subcontractor from and against any and all Claims.

SECTION IV

GENERAL INSTRUCTIONS

A. ADMINISTRATIVE INFORMATION.

(1) This RFP is issued under the authority of the Columbia County Board of Commissioners, acting by and through its Public Works Department. All inquiries concerning this RFP should be directed to:

Michael Russell, Director Columbia County Public Works Department 1054 Oregon St St. Helens, Oregon 97051

(503) 397-5090

(2) This request for proposals consists of the following items:

Section I. Request for Proposals

Section II. Project Overview

Section III. Scope of Services

Section IV. General Instructions

Section V. Proposal Response

Section VI. Evaluation and Selection

Section VII. Contract

(1) It is suggested that this package be checked to insure that all of these items are included. Any missing portions can be obtained from Michael Russell, Public Works Director, 1054 Oregon St., St. Helens, OR 97051, telephone (503) 397- 5090.

(2) It is extremely important that all portions of this RFP be completed as professionally as possible. An incomplete or uncoordinated submission can only be judged as indicative of the proposer's capability and professionalism. If there are any deviations from the RFP requirements, please indicate so in writing.

(3) Proposers requiring clarification of or interpretation of this RFP shall contact Michael Russell. Proposers who find any ambiguity, inconsistency or error in the RFP are requested to notify Michael Russell. Any such request or notice shall be made no later than 4:00 p.m. Friday, December 19, 2025. Any supplements, interpretations, corrections or changes to the RFP will be made by written addendum and be mailed or faxed to all who are known to have received the RFP. Supplements, interpretations, corrections or changes to the RFP, made in any other manner, will not be binding and proposers shall not rely upon such supplements, interpretations, corrections or changes.

(4) The table below represents a tentative schedule of events. With the exception of dates marked with an asterisk (*), all dates are estimates and may change at the County’s sole discretion. All times are listed in Pacific Time, and the County will use the date/time clock in the Columbia County Public Works Office to record delivery.

All submissions will be date and time stamped upon receipt. A list of all solicited proposers will be provided to any proposer upon receipt of written request.

Event Date Time Pre-Proposal Conference December 17, 2025 2:00 PM Questions / Requests for Clarification Due * December 19, 2025 4:30 PM

Answers to Questions / Requests for Clarification Issued (approx.) December 23, 2025

Solicitation Protest period begins* December 29, 2025 Closing (Proposal Due)* January 13, 2026 4:00 PM

Issuance of Notice of Intent to Award (approx.) January 28, 2026

Award Protest Period Ends 6 calendar days after Notice of Intent to Award

B. PRE-PROPOSAL MEETING.

There will be a mandatory pre-proposal meeting. The meeting will be held at 2pm on Wednesday, December 17, 2025, in Healy Hall, the main room of the Public Works building, 1054 Oregon Street, St. Helens, OR 97051. Due to space limitations, each firm is limited to two (2) persons attending the meeting. Any significant changes resulting from the meeting will be sent to each participant by Fax or mail within seven (7) days of the meeting.

C. PROPOSAL SUBMITTAL.

Nine (9) copies of the complete proposal, including all other documents required to be submitted with the proposal, shall be enclosed in a sealed envelope or container clearly marked outside:

TRANSFER STATION OPERATION PROPOSAL

or its equivalent and be submitted to the County. No responsibility or liability will be attached to any County official, employee or agent for the premature opening of or failure to open any proposal not marked in accordance with this instruction.

D. SUBMITTAL DEADLINE.

Proposals must be received by 4:00 p.m., Monday, January 13, 2026, at the following address/location in order to be considered for purposes of evaluation and contract award:

Columbia County Public Works Department 1054 Oregon St St. Helens, Oregon 97051

E. PROPOSAL OPENING.

All proposals received in compliance with the instructions of this RFP will be opened after the submittal deadline on Tuesday, January 13, 2026. Proposals will then be reviewed by the Public Works Director as to their completeness and form. Proposals found to be in compliance with requirements set forth in this RFP will be reviewed and scored by the Evaluation Committee the week of January 19, 2026. The time and place of the Evaluation Committee meeting is yet to be determined. Proposals received after the submittal deadline and/or proposals which are not prepared and filed in substantial compliance with the terms and conditions of this RFP will not be considered for evaluation or award of a contract.

F. MODIFICATION OR WITHDRAWAL OF PROPOSAL.

A proposal may not be modified, withdrawn or canceled by the proposer for a ninety (90) day period following the time and date designated for the receipt of proposals and proposer so agrees in submitting the proposal.

Prior to the time and date designated for receipt of proposals, proposals submitted early may be modified or withdrawn only by notice to the County at the place designated for receipt of proposals. Such notice shall be in writing and shall be signed by the proposer or its authorized representative.

Withdrawn proposals may be resubmitted up to the time designated for the receipt of proposals, provided that they are then fully in compliance with the RFP.

G. PROTEST PROCEDURES.

It is the responsibility of any Prospective Proposer to be familiar with the governing statues, Oregon Administrative Rules, and County adopted rules applicable to this RFP, the procurement method, and the solicitation process. The County is not responsible for misunderstandings, misinterpretations, or other errors on the part of any Prospective Proposer that may impact their eligibility or ranking pursuant to this procurement. The protest requirements, outlined below, represent a Prospective Proposer’s opportunities to protest the respective elements of this process. For each opportunity for protest, failure to submit a timely protest pursuant to the requirements herein constitutes a waiver on the part of the Prospective Proposer for raising later protests with respect to that opportunity.

1. SOLICITATION (RFP) PROTEST REQUIREMENTS

Prospective Proposer may submit a written protest of anything contained in this RFP, including but not limited to, the RFP process, Specifications, and the proposed Sample Contract. The protest must be received by the SPC no later than seven (7) days before Closing. This is the Prospective Proposer’s only opportunity to protest the provisions of the RFP, except that Proposer may protest Addenda issued less than nine (9) days before Closing as provided below for Late Addenda. Proposer may take exception to the terms and conditions of the Sample Contract as set forth in the Negotiations Section. Solicitation protests shall comply with the requirements of OAR 137-048-240(1).

2. PROTESTS TO LATE ADDENDA

In the event that an addendum is issued less than nine (9) days before Closing, Prospective Proposer may submit a written protest of anything contained in that Addendum to the SPC by 3 p.m. Pacific Time of the second Business Day or the date and time specified in the respective Addendum, or they will not be considered. Protests of matters not added or modified by the respective Addendum will not be considered. Late Addenda protests shall comply with the requirements of OAR 137-048-240(1).

3. AWARD PROTEST REQUIREMENTS

Each Proposer shall be emailed or mailed a copy of the Notice of Intent to Award document. A Proposer that claims to have been adversely affected or aggrieved by the selection of the highest ranked Proposer shall have six (6) calendar days after the date of the Notice of Intent to Award to file a written protest of the selection with the SPC. To be adversely affected or aggrieved, a protester must claim that the protester was the highest ranked Proposer eligible for selection, i.e., the protester must claim that all higher ranked Proposers were ineligible for selection because their Proposals were non-responsive or the Proposers are non-responsible. The County shall not consider a selection protest not timely submitted. Award protests shall comply with the requirements of OAR 137-048-240(2).

4. REVIEW OF PROTESTS; COSTS AND DAMAGES

The Public Works Department shall have the authority to settle or resolve a written protest submitted in accordance with these paragraphs. The Public Works Director, or the

Director’s designee, shall promptly issue a written decision on the protest. Review of the Department’s disposition of a written protest shall be available by filing a written request for review with the Board of County Commissioners within seven (7) calendar days.

All costs of a protest shall be the responsibility of the protestor and undertaken at the protestor's expense. The County shall not be liable for a Proposer's damages or costs for filing the protest or to any participant in the protest, on any basis, express or implied.

H. PUBLICITY.

No proposer shall issue any news release or otherwise seek publicity regarding this request unless or until prior approval in writing is obtained from the Public Works Department.

I. SUBMITTAL COSTS.

The cost of submittals and any other expenses related to this RFP, including travel for interviews or inspections, shall be entirely the responsibility of the proposer.

J. RECYCLABLE PRODUCTS.

The Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. All materials used in assembling the proposals should be easy to disassemble for recycling.

SECTION V

PROPOSAL RESPONSE

The submitted written proposal must utilize the following format and content detail: all proposals are to be typed in 8 ½” x 11" format, each of the required sections are to begin a new page and be separately tabbed and each page shall be numbered in sequence. Nine (9) copies of the proposal will be initially required.

A. TITLE PAGE.

The name and signature of the proposing company's authorized representative, as well as his/her address and telephone number, must be provided. The proposal must be dated on this page.

The authorized representative will state that the proposal is in compliance with all requirements set forth in the RFP and, in addition, must certify, in writing, acceptance of and responsibility for the following:

1. All data presented in the proposal is accurate and complete.

2. Acknowledgment that the proposer has read and understood the RFP and the proposal is made in accordance with the contents of the RFP unless otherwise noted in the proposal.

3. The proposal and prices contained in the proposal shall be valid for ninety (90) days after submission of the proposal.

4. The cost of submittals and any related expenses, including travel for interviews or inspections, shall be entirely the responsibility of the proposer.

The discovery of any significant inaccuracy in information submitted by the proposer shall constitute good and sufficient cause for rejection of proposal.

B. TABLE OF CONTENTS.

A listing of all major and sub-major topics and associated page numbers must be included.

C. STATEMENT OF QUALIFICATIONS AND COMPANY BACKGROUND.

Provide a brief explanation of why your firm is particularly qualified to operate the transfer station, provide transportation and disposal of solid waste, and provide recycling depot services.

Provide a brief history of the company including:

1. Years in business under present name and previous names.

2. Whether the company is a corporation, partnership, or other type of organization.

3. Names of officers of the company.

4. Name and address of the main office and regional or local office location.

5. Number of employees at each office.

6. Annual audited financial statement or report for the last complete business year.

D. PROPOSED ORGANIZATION STRUCTURE BUSINESS PLAN FOR THE STATION.

Based on the information provided in this proposal and any independent research conducted by your firm, state the following:

1. How you would organize management and staff to properly control and oversee operations.

2. What methods and processes you would incorporate to help meet the County’s goal of 32% for recycling and reuse as established by DEQ rules and regulations.

3. Innovative ideas, if any, your company would recommend for this transfer station operation.

4. Equipment needs for this transfer station and how your company plans to provide it

E. FINANCIAL PROPOSAL.

Detail your company’s plan for compensation by fixed management fee for each year of a ten

(10) year contract term and optional five (5) year renewal in the following format:

Ten (10) YEAR CONTRACT

Year 2026 2027 2028 2029 2030 2031 2032 2033

Fixed Fee

Ten (10) YEAR CONTRACT (continued)

Year 2034 2035

OPTIONAL FIVE (5) YEAR RENEWAL CONTRACT

Year 2033 2034 2035 2036 2037

F. LIST OF SIMILAR SIZED TRANSFER STATIONS UNDER MANAGEMENT.

Provide a list of Transfer Stations of similar size which are under the management of the same local or regional management group. For each transfer station explain the services provided and what innovative ideas, if any, were incorporated into the operating plan. Provide the name, position title and telephone number of a person from the client organization who could be contacted as a reference.

G. INSURANCE AND BONDING.

Provide evidence of insurability or actual coverage for the minimum insurance and bonding requirements stated in Section III, above.

SECTION VI

EVALUATION AND SELECTION

A. EVALUATION COMMITTEE.

An evaluation committee, composed of five (5) to seven (7) persons, will review, evaluate and score the proposals.

B. EVALUATION CRITERIA.

The Evaluation Committee will review, evaluate and rank the proposals which are in substantial compliance with RFP procedures and requirements based on the following criteria and scoring:

1. Statement of qualifications and company background 30

2. Organizational structure and business plan 30

3. Similar transfer stations under management 10

4. Financial proposal 30

5. Insurance and Bonding Required

Total Points 100

The County reserves the right to seek clarification of each proposal it sees fit to evaluate.

C. REFERENCES.

Based on the initial evaluation and ranking, references will be contacted for the top ranked firms.

D. INTERVIEWS.

The top-ranking firms will be interviewed by the Evaluation Committee.

Based on the initial evaluation and ranking, the top ranked firms will be invited to attend interviews on a date to be announced. Firms selected for interviews will be notified as soon as possible. It is anticipated that interviews will be scheduled the week of January 19, 2026.

Based on results of the interviews and reference checks, the Evaluation Committee will make a final recommendation to the Columbia County Board of County Commissioners.

E. NEGOTIATIONS.

The Columbia County Board of Commissioners will select a firm with which to negotiate a contract. The final contract will be negotiated with and prepared by the County Counsel for Columbia County. Submission of a proposal constitutes the Proposer’s agreement to enter into the County’s form of contract, a sample of which is attached as Attachment 2. Contract negotiations with the highest ranked proposer will be directed toward obtaining written agreement on:

1. The Contractor’s tasks, staffing, and performance schedule; and

2. A maximum not-to-exceed contract price, which is consistent with the Contractor’s proposal, and fair and reasonable to the County, taking into account the estimated value, scope, complexity, and nature of the services.

Negotiations may be formally terminated if they fail to result in a contract within a reasonable amount of time. Negotiations will then ensue with the contractor with the second highest ranked proposal.

F. SELECTION.

The County reserves the right in its sole discretion to:

1. Reject any or all Proposals or cancel this procurement and/or reject any or all proposals in accordance with ORS 279B.100

2. Waive minor irregularities in the proposals received.

4. Accept all or any part of a proposal in principle, subject to negotiation of the final details.

In particular, the County reserves the right to negotiate fee proposals.

5. Negotiate a final contract which is in the best interest of the County.

G. NOTICE OF INTENT TO AWARD

The County will issue a notice of intent to award a contract in accordance with ORS 279B.135 at least seven (7) days before the award of the contract, unless the County determines that seven days is impractical. The County will send its notice of intent to award to all proposers.

SECTION VII

CONTRACT

The contract will be prepared by the Columbia County Counsel’s Office, and submission of a proposal constitutes the proposer’s agreement to enter into the County’s form of contract. The final contract will consist of the County’s contract, a sample of which is attached as Attachment 2 and incorporated herein by this reference, and the following contract documents:

Exhibit A - Transfer Station Fee Schedule [Attachment 1 to this RFP] Exhibit B - This Request for Proposals

Exhibit C - Contractor’s Proposal

Attachment 1 – Columbia County Transfer Station Fees

COLUMBIA COUNTY TRANSFER STATION

1601 Railroad Ave, St Helens, OR

RATES

Effective July 1, 2025

SOLID WASTE RATES:

Commercial Tipping Fee $ 112.36/ton

Self-Haul Minimum up to 320 lbs. $ 27.48 Over 320 lbs. $ 167.19/ton

Senior Rate up to 320 lbs. $ 16.91 Yard Debris

Minimum up to 860 lbs. $ 27.48 Over 860 lbs. $ 65.65/ton Unsecured Load* $ 19.00 SPECIAL HANDLING FEE $ 80.00 Boat/RV Call Transfer Station at (503) 397-9811 for RV disposal requirements.

(This fee does not include disposal rate and charges for freon/emptying tanks)

RECYCLING:

Commodity

Antifreeze $1.65/gallon (in leak-proof container) ** Automotive Batteries $2.70/each (no broken or leaking batteries) ** Fluorescent Tubes $0.20/ft. ** Paint (Latex, Oil, Acrylic, Stains)

FREE (in containers of 5 gallons or less) ***

Medical Sharps FREE in certified containers. Medical Sharps are accepted for disposal during normal operations provided they are dropped off in certified containers. Certified containers are available at no cost at the Transfer Station Scale House to Columbia County residents only.

Refrigerant Appliances $26.30/each (Refrigerators, Freezers, A/C units) Tires: - Passenger Car off-rim $5.20/each

- Passenger Car on-rim $10.50/each

- Semi/Tractor off-rim $15.70/each

- Semi/Tractor on-rim $26.20/each

(Bicycle, motorcycle, and solid core tires = garbage rate) Used Motor Oil FREE (placed in leak proof containers) Used Oil Filters $1.15/each (drained, bagged & placed with used motor oil)

* For more information on securing your load visit the Columbia County Solid Waste webpages at the link below.

** These items are subject to change BUT are accepted for FREE during the Household

Hazardous Waste (HHW) Collection Events. For upcoming HHW event date/times visit the Columbia County Solid Waste webpages at the link below.

*** For more information on paint products accepted during at Transfer Station hours and at HHW events visit the Garbage and Recycling section of the Columbia County Website at:

https://www.columbiacountyor.gov/departments/SolidWaste.

https://www.columbiacountyor.gov/departments/SolidWaste

Attachment 2 – Sample Contract

Sample Contract

AGREEMENT FOR THE OPERATION OF THE SOLID

WASTE TRANSFER STATION

BY AND BETWEEN

COLUMBIA COUNTY

AND

CONTRACTOR

Attachment 2

Table of Contents

I. DEFINITIONS

II. EFFECTIVE DATE

III. TERM

IV. CONTRACT DOCUMENTS

V. LICENSE

VI. TRANSFER STATION OPERATIONS

VII. UTILITIES

VIII. CONTRACTOR’S REPRESENTATIONS AND WARRANTIES

IX. TRANSFER STATION FEES

X. CONSIDERATION

XI. DEFAULT AND REMEDIES

XII. MISCELLANEOUS

AGREEMENT FOR THE OPERATION OF THE SOLID WASTE TRANSFER STATION BY AND

BETWEEN COLUMBIA COUNTY AND CONTRACTOR

This Agreement is made and entered into by and between Columbia County, a political subdivision of the state of Oregon, (hereinafter referred to as the “County”) and Contractor, (hereinafter referred to as the “Contractor”) for the operation of the Columbia County Solid Waste Transfer Station.

WITNESSETH:

IT IS HEREBY AGREED by and between the above-mentioned parties, in consideration of the mutual promises hereinafter stated, as follows:

I. DEFINITIONS. For purposes of this Agreement, the following words or phrases shall have the following meaning:

A.

A. “Acceptable Waste” shall mean any and all waste that is Solid Waste as defined in ORS 459.005, as amended, (but is not Unacceptable Waste as defined herein) and which, in compliance with all applicable governmental licenses and permits, may be received at the Transfer Station, including Municipal Solid Waste, and Recyclable Materials.

B. “Ash” shall mean that material remaining after incineration of Municipal Solid Waste, including bottom ash and fly ash. “Ash” does not include ashes from residential burning, such as fireplaces and barbecues.

C. “Biomedical Waste” shall mean waste that may be reasonably considered infectious, pathological or biohazardous. Such waste may originate from hospitals, public or private medical clinics, dental offices, departments of research laboratories, pharmaceutical industries, blood banks, forensic medical departments, mortuaries, and veterinary facilities. Such waste includes equipment, instruments, utensils, fomites, laboratory waste (including pathological specimens and fomites attendant thereto), surgical facilities, equipment, bedding and utensils (including pathological specimens and disposal fomites attendant thereto), sharps (hypodermic needles, syringes, etc.), dialysis unit waste, animal carcasses, offal and body parts, and biological materials (vaccines and medicines).

D. “Confidential Information” shall mean information designated as confidential in this Agreement or subsequently identified and accepted as confidential as provided in Section XVI of this Agreement.

E. “DEQ” shall mean the Oregon Department of Environmental Quality.

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F. “Designated Haulers” shall mean the companies who are granted the exclusive right or franchise to collect Municipal Solid Waste within Columbia County and deliver it to the Columbia County Transfer Station.

G. “Disposal Fee” shall mean the amount payable to a Disposal Site for disposal of Solid Waste.

H. “Disposal Site” shall mean a legally permitted solid waste disposal facility approved by the County.

I. “Dry Waste” shall mean all non-putrescible waste wood, wood products, printed materials, paper, pasteboard, rags, straw, used and discarded clothing, packaging materials, ash from residential burning, floor sweepings, glass, construction, demolition debris, land clearing debris and other similar waste materials not including Garbage, Hazardous Waste, or Yard Waste.

J. “E-Waste” shall mean waste having as its primary content electronic circuit boards or other electronic equipment such as video monitors, computers and other electronic devices.

K. “Environmental Laws” shall mean all federal and state statutes, rules and regulations and local laws, rules and regulations concerning public health, safety and the environment, including but not limited to: the Comprehensive Environmental Response, Compensation and Liability Act of 1980, 42 U.S.C. Section 9601 et seq; the Resource Conservation and Recovery Act, 42 U.S.C Section 6901; the Federal Clean Air Act, 42 U.S.C. Section 7401 et seq; the Federal Clean Water Act, 33 U.S.C Section 1351 et seq.; the Emergency Planning and Community Right to Know Act, 42 U.S.C Section 1101 et seq.; and the Occupational Safety and Health Act, 29 U.S.C Section 651 et seq.

L. “Force Majeure” except as otherwise set forth in the Agreement, force majeure shall mean acts of God, landslides, lightning, forest fires, storms, floods, freezing,…