RFP_SOL-497-15-00021-USIP1.pdf

U.S. Agency for International Development U.S. Embassy Annex, Gedung Sarana Jaya, 15th Floor Jl. Budi Kemuliaan I/1, Jakarta 10110 – Indonesia Tel: (62 21) 3435-9000

Issuance Date : May 13, 2015 Question Due Date : May 22, 2015 Question Due Time : 2:00 PM, Jakarta time Closing Date and Time for : July 1, 2015 Submission of Proposals : 2:00 PM, Jakarta time

Subject: Request for Proposal (RFP) No. SOL-497-15-000021

“US-INDONESIA PARTNERSHIP FOR SOUTH-SOUTH AND TRIANGULAR

COOPERATION Component 1 (USIP 1)”

The United States Agency for International Development (USAID) Mission to Indonesia is seeking proposals from qualified local, non-profit or for-profit organizations, in providing the services described in the attached Section C of this Request for Proposals (RFP). Limitation of competition to legal local entities for these professional services has been approved for this acquisition. Accordingly, this solicitation is limited to local Indonesia organization only. USAID anticipates awarding a Cost Reimbursement completion type contract, with a total estimated cost not to exceed IDR52,000,000,000 or equivalent up to US$4 million. The contract period is comprised of four years.

This procurement is limited to local Indonesian Organization and conducted under full and open competition procedures, pursuant to Part 15 of the Federal Acquisition Regulation (FAR) (48 CFR Chapter I). USAID encourages the participation to the maximum extent possible of small business concerns, small disadvantaged business concerns and women-owned small business concerns in this project, as a Sub-contractor, in accordance with Part 19 of the FAR.

Proposals are to be submitted to USAID/Indonesia no later than the closing date stated above, to the place designated in Section L for receipt of proposals. The proposal, and any modifications submitted after the initial proposal, shall be submitted in accordance with the instructions provided in Section L. The details associated with the submission requirements for Offerors’ proposals are outlined in Section L of this solicitation. If the proposal is received after the closing date and time, or if it is incomplete, it will not be accepted nor considered unless authorized by the Contracting Officer pursuant to FAR 15.208. Offerors must also carefully review Section M – Evaluation Criteria. Section B through I of the solicitation will become a substantive part of the anticipated contract with blanks to be completed by the Contracting Officer before award. Offerors must comply with FAR 52.204-7, System for Award Management, and adhere to the requirement set forth in Section K – Representations, Certifications and Other Statement of Offerrors.

Issuance of this Request for Proposal (RFP) does not constitute an award commitment on the part of the US Government (USG). The USG reserves the right to reject any offer received in response to this request. Final award cannot be made until funds have been fully appropriated, allocated and committed through internal USAID procedures. USAID shall not be liable for any costs incurred by Offerors in the preparation and submission of proposals.

RFP No. SOL-497-15-000021 “USIP 1”

All questions, comments, requests for clarifications must be sent to proposals-indo@usaid.gov no later than the date and time indicated above. Questions will not be entertained after this date.

If substantive questions are received which affect the response to the solicitation or if changes are made to the closing date and time as well as other aspects of the RFP, this solicitation will be amended. Any amendments to this solicitation will be issued and posted on the Federal Business Opportunities (FBO) website. The worldwide web address is www.fbo.gov. Offerors are encouraged to check this website periodically.

Thank you for your interest and we look forward to your participation.

Sincerely, /s/ Andrea M. Plucknett Contracting Officer USAID Indonesia

Attachment: RFP SOL-497-15-000021

SOL-497-15-000021

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 2

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

REQ-497-15-00007205/13/2015

X

INDONESIA

USAID Indonesia Office of Acquisition and Assistance U.S. Embassy Annex, Gedung Sarana Jaya, 15th Floor JI. Budi Kemuliaan I/1, Jakarta 10110 - Indonesia

1400 LT 07/01/2015

Ikke Tristianti, A&A Specialist +62 9321 itristianti@usaid.gov

21-3435

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PAGE(S)

Andrea M. Plucknett, Contracting Officer USAID/Indonesia

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

4 (four)

TABLE OF CONTENTS

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 TITLE

B.2 PURPOSE

B.3 CONTRACT TYPE AND CONTRACT SERVICES

B.4 ESTIMATED COST AND OBLIGATED AMOUNT

B.5 CONTRACT BUDGET AND CEILING

B.6 REIMBURSABLE COSTS

B.7 INDIRECT COSTS

SECTION C – STATEMENT OF WORK

C.1 INTRODUCTION

C.2 BACKGROUND

C.3 STRATEGY AND PROJECT OBJECTIVES

C.4 SCOPE OF WORK

C.5 GRANTS UNDER CONTRACT

C.6 GENDER

C.7 ALLIANCE/PARTNERSHIP

C.8 PROJECT MANAGEMENT

C.9 STAFFING

C.10 ENVIRONMENTAL COMPLIANCE

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

D.2 BRANDING POLICY AND STRATEGY

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 PLACE OF PERFORMANCE

F.4 KEY PERSONNEL

F.5 REPORTS, GEOGRAPHIC DATA AND DELIVERABLES

F.6 AIDAR 752.242-70 Periodic Progress Reports (OCT 2007) F.7 Language of Reports and Other Outputs/Deliverables F.8 AIDAR 752.7005 - Submission Requirements for Development Experience

Documents (September 2013)

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 ADMINISTRATIVE CONTRACTING OFFICE

G.2 CONTRACTING OFFICER’S AUTHORITY

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.4 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G.5 PAYING OFFICE

G.6 ACCOUNTING AND APPROPRIATION DATA

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 AUTHORIZED GEOGRAPHIC CODE

H.2 LOGISTIC SUPPORT

H.3 LANGUAGE REQUIREMENTS

H.4 AIDAR 752.7007 PERSONNEL COMPENSATION (JULY 2007)

H.5 WORK WEEK

H.6 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JUL 1997)

H.7 GOVERNMENT FURNISHED FACILITIES OR PROPERTY

H.8 AIDAR 752.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE

ACT)

H.9 DEFENSE BASE ACT INSURANCE AND SERVICES

H.10 REPORTING OF FOREIGN TAXES (JULY 2007)

H.11 NONDISCRIMINATION (JUNE 2012)

H.12 LIMITATION ON SUBCONTRACTING TO NON-LOCAL ENTITIES (JULY 2014)

H.13 USAID DISABILITY POLICY – ACQUISITION (DECEMBER 2004)

H.14 USAID-FINANCED THIRD-PARTY WEB SITE (AUGUST 2013)

H.15 CONFERENCE PLANNING AND REQUIRED APPROVALS (AUG 2013)

H.16 EXECUTIVE ORDER ON TERRORISM FINANCING (FEB 2002)

H.17 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)

H.18 APPROVALS – NONEXPENDABLE PROPERTY PURCHASES

H.19 VALUE ADDED TAX AND CUSTOMS DUTIES

H.20 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES

(JAN 2002)

H.21 SUBCONTRACTOR CONSENT

H.22 SUBCONTRACTING PLAN REPORT FOR INDIVIDUAL CONTRACTS AND

SUMMARY CONTRACTING REPORT

H.23 GRANTS UNDER CONTRACTS (GUCs)

H.24 BUSINESS CLASS TRAVEL

H.25 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR ACQUISITION . 58

H.26 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY

(OCTOBER 2014)

H.27 DISCLOSURE OF INFORMATION

PART II – CONTRACT CLAUSES

SECTION I – CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.2 FAR 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (APR

2010)

I.3 FAR 52.203-99 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE

CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (DEVIATION 2015-02) ... 68

I.4 FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (FEB 2009)

I.5 FAR 52.227-23 RIGHTS TO PROPOSAL DATA (TECHNICAL) (JUN 1987)

I.6 FAR 52.244-2 SUBCONTRACTS (JUN 2007)

I.7 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.8 AIDAR 752.209-71 ORGANIZATIONAL CONFLICTS OF INTEREST DISCOVERED

AFTER AWARD (JUN 1993)

I.9 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION

REQUIREMENTS (APR 2014)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

OFFERORS

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE75

K.2 FAR 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998)

K.3 FAR 52.204-6 DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER (JULY

2013)

K.4 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (FEB 2014) 77

K.5 AIDAR 752.226-01 DISADVANTAGED ENTERPRISE REPRESENTATION (APR

1991)

K.6 FAR 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION

(MAY 2012)

K.7 COMPLIANCE WITH VETERANS EMPLOYMENT REPORTING REQUIREMENTS . 84

K.8 INSURANCE - IMMUNITY FROM TORT LIABILITY

K.9 AGREEMENT ON, OR EXCEPTIONS TO, TERMS AND CONDITIONS

K.10 SIGNATURE

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE85

L.2 FAR 52.215-1 INSTRUCTIONS TO OFFERORS—COMPETITIVE ACQUISITION (JAN

2004) ALT I (OCT 1997)

L.3 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

L.4 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

L.5 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.6 QUESTIONS AND CLARIFICATIONS

L.7 GENERAL INSTRUCTIONS TO OFFERORS

L.8 UNNECESSARILY ELABORATE PROPOSALS

L.9 INSTRUCTION SPECIFIC TO LOCAL ORGANIZATIONS

L.10 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL

L.11 INSTRUCTIONS FOR THE PREPARATION OF THE COST PROPOSAL

L.12 BRANDING IMPLEMENTATION AND MARKING PLAN

SECTION M – EVALUATION FACTORS FOR AWARD

M.1 OVERVIEW

M.2 BEST VALUE/TRADEOFF DECISION

M.3 TECHNICAL EVALUATION CRITERIA

M.4 EVALUATION METHODOLOGY

M.5 COST EVALUATION CRITERIA

M.6 DETERMINATION OF THE COMPETITIVE RANGE AND CONTRACT AWARD

M.7 CONTRACTING WITH SMALL BUSINESS CONCERNS AND DISADVANTAGED

ENTERPRISES

M.8 BRANDING IMPLEMENTATION PLAN AND MARKING PLAN

ATTACHMENT 1

CONTRACTOR EMPLOYEE BIOGRAPHICAL DATA SHEET

ATTACHMENT 2

SF LLL – DISCLOSURE OF LOBBYING ACTIVITIES

ATTACHMENT 3

CERTIFICATE OF CURRENT COST AND PRICING DATA

ATTACHMENT 4

CONTRACTOR PERFORMANCE INFORMATION

ATTACHMENT 5

USAID SMALL BUSINESS SUBCONTRACTING PLAN TEMPLATE

ATTACHMENT 6 – INITIAL ENVIRONMENTAL EXAMINATION

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 TITLE

The program title is USIP 1, meaning US-Indonesia Partnership for South-South and Triangular Cooperation (USIP for SSTC) Component 1.

B.2 PURPOSE

The purpose of this contract is to provide technical assistance and services as described in detail in Section C, Statement of Work, for the implementation of USAID/Indonesia’s “US- Indonesia Partnership for South-South and Triangular Cooperation (USIP 1)”.

B.3 CONTRACT TYPE AND CONTRACT SERVICES

This is a Cost-Reimbursement contract. For the consideration set forth below, the Contractor shall achieve the performance objectives and deliverables or outputs described in Section C and the additional requirements of Section F, in accordance with the performance standards specified herein.

B.4 ESTIMATED COST AND OBLIGATED AMOUNT

B.4.1 The estimated total cost for the performance of the work required hereunder is IDR_________ or equivalent up to $ ___________.

B.4.2 Within the estimated cost specified in paragraph B.4.1 above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor for performance hereunder is IDR________ or equivalent up to $__________. The Contractor shall not exceed the aforesaid obligated amount nor will the Government be responsible for costs incurred should the Contractor do so.

B.4.3 Funds obligated hereunder are anticipated to be sufficient through (to be determined at time of award).

B.5 CONTRACT BUDGET AND CEILING

B.5.1 Ceiling price will be determined at time of award. The contractor will not be paid any sum in excess of the ceiling price.

B.5.2 Without the prior written approval of the Contracting Office (CO) pursuant to FAR

52.232-22 entitled “Limitation of Funds”, the Contractor must not exceed the total obligated amount, the Contractor may not exceed the total estimated cost set forth in the budget hereunder or the obligated amount, whichever is less.

B.5.3 Budget Schedule Format: TBD

B.6 REIMBURSABLE COSTS

The U.S. dollar costs reimbursable must be limited to those costs determined to be necessary allocable, allowable, and reasonable as determined in accordance with FAR 31 (Contract Cost Principles); 2 CFR 220 (Cost Principles For Educational Institutions), 2 CFR 230 (Cost Principles for Non-Profit Organization), FAR 52.216-7, (Allowable Cost and Payment), and AIDAR 752.7003 (Documentation for Payment).

B.7 INDIRECT COSTS

Indonesian organizations(Offerors) and its subcontractor who do not currently have an approved NICRA from U.S. Government, the overhead and/or indirect costs should be presented as individual direct cost line items within the NGO’s budget and shall submit the following information:

a. Copies of the Applicant’s financial reports for the previous 3-year period, which have been audited by a certified public accountant or other auditor satisfactory to USAID;

b. Projected budget, cash flow and organizational chart;

c. A copy of the organization’s accounting manual.

[END OF SECTION B]

SECTION C – STATEMENT OF WORK

US-INDONESIA PARTNERSHIP FOR SOUTH-SOUTH AND TRIANGULAR COOPERATION

Component 1 (USIP 1)

C.1 INTRODUCTION

This Statement of Work (SOW) is designed to identify a uniquely qualified Contractor to implement a four-year contract as part of the Government of Indonesia (GOI) and United States Government (USG) efforts on South-South and Triangular Cooperation (SSTC) under the US- Indonesia Partnership (USIP) for South-South and Triangular Cooperation (SSTC) 2015- 2019.

This project is in line with USAID/Indonesia’s Country Development Cooperation Strategy (CDCS) 2014-2018 under Development Objective 3: Global Development Priorities of Mutual Interest Advanced and is one of GOI’s nine priorities in its agenda (nawacita1) to strengthen Indonesia's role in global and regional cooperation by building mutual understanding among civilizations, promoting democracy and peace in the world, increasing South-South Cooperation, and addressing global issues.

The US-Indonesia Partnership for South-South and Triangular Cooperation (USIP for SSTC) has three components/mechanisms of delivering support activities to GOI in order to achieve the intended goal. This contract is one of the three components:

Component 1 (“USIP 1”) - Contract 2015-2019: The purpose of this component is to strengthen GOI’s capacity to provide development cooperation that is strategic, effective, and delivers results in third countries.

Component 2 (“USIP 2”) - Direct Government to Government (G2G) Financing: This is a G2G financing mechanism for triangular cooperation programming, allowing GOI to directly manage the financing of triangular activities through GOI systems and implement development cooperation with technical assistance from USAID.

Component 3 (“USIP 3”)- Direct Peer-to-Peer Technical Assistance between USG, GOI, and other stakeholders 2014 – 2019: USAID has been and will be supporting GOI with direct peer-to-peer engagement to bring together GOI and USAID officials focused on development to share experiences and knowledge.

The Contractor of USIP 1 must fully coordinate their efforts with activities of USIP 2 and USIP 3.

C.2 BACKGROUND

Indonesia is the largest economy in Southeast Asia and projected to be the world’s 7th largest economy by 2030.2 A recent New York Times article noted that Indonesia’s transition to democracy over the past 15 years has made it a “shining light for political reform in the developing world.” 3 The Government of Indonesia (GOI) is taking lead roles in initiatives with global implications, for example in the Association of Southeast Asian Nations (ASEAN), Asia-

1 http://www.bappenas.go.id/berita-dan-siaran-pers/kerjasama-selatan-selatan-triangular-ksst-indonesia-maroko/ 2 McKinsey Global Institute: The archipelago economy: Unleashing Indonesia's potential, September 2012, http://www.mckinsey.com/insights/asia-pacific/the_archipelago_economy 3 http://www.nytimes.com/2014/02/22/opinion/indonesian-democracys-guiding-hand.html?_r=0;

http://www.dfat.gov.au/geo/indonesia/indonesia_brief.html

Pacific Economic Cooperation (APEC), the Open Government Partnership (OGP) and now it is a member of the G-20. Clearly, Indonesia has much to share with other countries that aspire to increase economic growth and deepen their democratic commitments. At the same time, Indonesia continues to aspire to improve its own growth trajectory to assure greater social equity and reductions in poverty, and to achieve improvements in its system of democratic accountability. SSTC is seen as a means of both helping Indonesia project global leadership and incentivizing domestic improvement based on the logic that international commitment strengthens the hand of reformers and advocates at home as well as incentivizes the government to assure policy continuity.

South-South Cooperation (SSC) connects nations in the developing world with shared political, economic, and social interests, and allows them to share knowledge, experiences, resources, and expertise. Since the 1980s, Indonesia has engaged in SSC work under the international framework of Technical Cooperation among Developing Countries (TCDC)4 and Third Country Technical Cooperation5, sharing the benefits of Indonesia’s successes with other nations.

A recent OECD report examining triangular cooperation (TC) outlines the motives which different actors have for participating in trilateral development partnerships.6 For Northern donors, TC offers a cost effective means to scale up development assistance, draw on the experiences and know-how of developing countries, and strengthen capacities of “pivotal countries,” rendering North-South relations more horizontal. Furthermore, TC promotes new forms of partnership which may be more adapted to the increasingly complex challenges faced by developing countries today. For Southern partners in TC, Northern support offers financial resources for South-South Cooperation, can strengthen technical capacity to implement partnership programs, and creates opportunities for networking and collaboration with experts in target sectors.

Demand for Indonesian assistance has grown over the past decade and, along with it, the need to effectively and strategically respond. In 2010, the GOI established the National Coordination Team (NCT) which is comprised of four ministries: the Ministry of National Development Planning (BAPPENAS); the Ministry of Foreign Affairs (KEMLU); the Ministry of the State Secretariat (SETNEG); and the Ministry of Finance (MOF). BAPPENAS Directorate for International Development Cooperation (KPI) leads the coordination efforts within the NCT. The NCT plays the role of policy coordinator for SSTC activities and is responsible for setting the macro-policy on SSTC via law and regulations, institutionalization, budgeting, funding, management procedures and guidelines, communication strategy, establishing and implementing a monitoring and evaluation (M&E) mechanism, and establishing priority technical areas and countries for GOI development cooperation.

The NCT has three working groups (WG): WG 1: Capturing Demand; WG 2: Program and Funding; and WG 3: Monitoring & Evaluation (M&E), Publication, and Knowledge Management.

To date, NCT has accomplished several activities, such as completing guidelines on M&E;

4 The United Nations General Assembly used the term Technical Cooperation Among Developing Countries (TCDC) for South-South Cooperation. In 1978, pursuant to three United Nations General Assembly Resolutions, countries came together to develop an action plan on TCDC and urged the international community to take effective action to engage in TCDC.

5 The reference to third country technical assistance is the use of triangular or otherwise referred to as triangular assistance. This is when a third country assists and facilitates TCDC, otherwise known as South-South Cooperation

(SSC).

6 OECD. 2013. “Triangular Cooperation: What’s the Literature Telling Us?” Paris: DAC Global Relations. Web. 01 Mar 2015.

establishing priority technical areas; research on the management of SSTC; and analyzing and studying development assistance models in different governments around the world, including Japan, Brazil, Germany, and Thailand.

The NCT developed the Grand Design on South-South and Triangular Cooperation (hereafter Grand Design). This Grand Design lays out the GOI’s vision for SSTC, which is better partnership for prosperity, signaled by development cooperation to target activities contributing to a peaceful and stable environment and economic development. The Grand Design consists of three 5-year stages:

1) 2010-2014 for the consolidation of Indonesia’s SSTC through, among others, the formation of the legal framework and the strengthening of the institutional coordination;

2) 2015-2019 for the strengthening and expansion of SSTC by enhancing the involvement of all stakeholders, including the private sector, NGOs, and universities; and

3) 2020-2025 for further strengthening and expansion of SSTC.

The Grand Design document is also reflected as one of the priorities in the new administration’s National Medium Term Development Plan (RPJMN) 2015-2019.

The GOI has laid out several goals for SSTC in the upcoming five years:

1) Strengthen the SSTC coordination team toward establishment of the National Focal Point;

2) Strengthen programming through flagship and tailor made programs;

3) Implement SSTC in a flexible manner;

4) Increase the potential funding of SSTC, derived from the state budget, complemented by

Bilateral and Multilateral Cooperation, Trust Fund financing, as well as banking and private sector;

5) Monitoring & Evaluation (M&E) and Knowledge Management: Strengthen monitoring and evaluation of SSTC implementation; and

6) Develop M&E, information systems, and a database as the foundation of knowledge sharing and to support the SSTC business process.7

The NCT is encountering many of the same challenges USAID and other development organizations confronted in the early stages of operation. Multiple government organizations with diverging interests and objectives are implementing development cooperation activities.

Technical aspects specific to managing development initiatives are new to many of the professionals now involved in Indonesia’s SSTC efforts. Human resources remain a challenge as many of the GOI staff tasked with SSTC efforts have other full time jobs.8 However, the NCT agencies are committed to SSTC and overcoming such challenges as:

1) National strategy, policy, and implementation of technical cooperation in Indonesia are not yet integrated and remain scattered among institutions in terms of planning, budgeting, monitoring and evaluation, information systems, and public relations;

7 South South and Triangular Cooperation (Presentation) Siliwanti (2012).

http://www.cbd.int/financial/southsouth/Indonesia-south.pdf 8 http://www.nytimes.com/2014/02/22/opinion/indonesian-democracys-guiding-hand.html?_r=0;

http://www.dfat.gov.au/geo/indonesia/indonesia_brief.html

2) Coordinating the implementation of guidelines for the technical Ministries/Agencies that facilitate SSTC programs. NCT authored guidelines for line Ministries/Agencies, but the NCT faces difficulties in ensuring implementation;

3) A comprehensive national design which synergizes SSTC focus between Ministries/Agencies is not yet available;

4) There is no single entity which coordinates SSTC in Indonesia;

5) Developing comparative advantage which will demonstrate the benefit to Indonesia of providing development cooperation;

6) Integrating SSTC program planning and activities into budget planning for the national budget (APBN);

7) Raising public support for SSTC activities to further political support in the parliament for

SSTC budgeting; and

8) Engaging private sector, academia, and CSOs in SSTC implementation.

C.2.1 Relationship to USG Priorities USIP supports United States priorities encompassing development and diplomatic goals. The GOI and United States Government (USG) have progressed on SSTC initiatives starting with the U.S.-Indonesia Comprehensive Partnership, inaugurated by Presidents Barack Obama and Susilo Bambang Yudhoyono in 2010 and the initiative to place SSTC as a topic under the Democracy and Civil Society Working Group (DCSWG), endorsed by Secretary Clinton and Foreign Minister Natalegawa in 2011. On February 17, 2014, a GOI-USG Memorandum of Understanding (MOU) was signed by Secretary Kerry and Foreign Minister Natalegawa declaring SSTC a key vehicle to deepen and elevate bilateral relations between the two nations while achieving development impacts in third countries. The MOU provides a framework for the GOI-USG relationship on SSTC and provides high-level attention to GOI-USG work in SSTC in Indonesia.

C.2.1.1 Relationship to Approved Mission Strategy The USIP-SSTC project falls under the umbrella of USAID/Indonesia’s Country Development Cooperation Strategy (CDCS) for Indonesia. Over the five years (2014-2018) co-investment with Indonesian counterparts will result in a stronger Indonesia advancing national and global development. Under the CDCS, four Development Objectives (DO) were identified to achieve this goal.

DO 1: DEMOCRATIC GOVERNANCE STRENGTHENED

DO 2: ESSENTIAL HUMAN SERVICES FOR POOREST AND MOST VULNERABLE IMPROVED

DO 3: GLOBAL DEVELOPMENT PRIORITIES OF MUTUAL INTEREST ADVANCED

DO 4: COLLABORATIVE ACHIEVEMENT IN SCIENCE, TECHNOLOGY AND INNOVATION

INCREASED

Results of the USIP-SSTC project will contribute to the achievement of CDCS Development Objective 3, which also targets results related to infectious disease control, biodiversity conservation, and climate change mitigation-resilience. When combined with SSTC, all four of these intermediate results are achieved, global development priorities of mutual interest will advance.

The CDCS identifies the need to transform the relationship between the U.S. and Indonesia from one of donor-recipient to development partners and co-investors. USIP activities implemented under this Contract will be based on a demand-driven model (please refer to C.3.3). Both GOI and USAID will jointly make decisions and prioritize requests for capacity development activities and triangular pilot projects, based on USG/USAID priorities, including CDCS priority areas, and GOI priorities.

C.2.2 Past USAID Projects USAID and GOI have recently pursued SSTC activities through other existing bilateral development programs. In particular USAID/Indonesia’s Program Representasi (PROREP) April 2011-2016 has provided support as a base for US-Indonesia SSTC. USAID modified PROREP’s contract in 2014 to add additional flexibility to incorporate SSTC under the contract’s special activities fund to allow for assistance on trilateral pilot activities. This allowed USAID/Indonesia and GOI to have a mechanism to lay the foundation for SSTC capacity development through commissioning studies, providing technical assistance on foreign assistance financing, providing logistical support for pilot activities, arranging a study exchange visit, and supporting triangular pilot projects. This bilateral mechanism will be used until USIP 1 is put in place in 2015.

From working with Middle Eastern countries to Papua New Guinea, developing and implementing SSTC pilot activities in a range of environments have revealed a number of challenges and lessons learned that can be applied to future projects. One is the importance of involving all government partners from the project planning stage. This may lead to a slow decision-making process due to multiple layers of bureaucracy among multiple countries;

however, it builds trust and allows for true cooperation between partner governments.

Another primary takeaway has been that triangular projects with a clear demand from both the third country and GOI resulted in an increase in budgeting for the project from both developing partner countries and allowed USAID opportunities for direct technical assistance to support project design, implementation, learning, and evaluation in addition to financial contributions.

The demand from both the third country and the GOI, made it more likely that the project could be implemented. As the learning of this project continues, it will also be important to carefully monitor these efforts to see if this type of demand-based programming for SSTC efforts leads to more sustainable development cooperation.

There is no standard operating procedure (SOP) for funding, which has, at times, complicated the clarity of co-funding agreements. Co-funding has been difficult without specific mechanisms for SSTC. Often USAID and GOI co-finance by dividing budget line items for a particular triangular pilot project, which is often burdensome on staff (timing and complicated). During the next phase of the project, USAID is looking for ways to simplify the co-financing of activities, including providing funding directly to GOI for triangular programming with an emphasis on using GOI systems to further SSTC.

Several of the past USAID-GOI pilots have been international workshop type activities. All stake holders agree that we need to find ways to translate workshops and assessments into long-term sustainable programs. Participants in pilot projects have also expressed interest in having clear expectations identified prior to activities and in finding ways to make workshops more engaging, interactive, and able to create practical applications. In “thinking beyond the triangle” and developing creative mechanisms for strengthening relationships, it is also crucial to understand the importance of sufficient institutional capacity between GOI offices and USAID missions to support these programs. Many of the individuals involved with the pilots identified a willingness to move at host country and third country pace, commitment of sufficient staff-time, respecting demand-based activities, extra effort at communication, and building and maintaining relationships between GOI, third-countries, and USAID as critical to the success of programming.

Additionally, learning activities and regular and timely review of triangular cooperation is important to make adjustment to the processes and future programming. This will also allow for USAID/Indonesia to build a stronger relationship with officials from the GOI.

C.3 STRATEGY AND PROJECT OBJECTIVES

C.3.1 Strategy and Overall Objectives The purpose of the US-Indonesia Partnership (USIP) for SSTC project, Component 1 (USIP 1) is to strengthen GOI’s capacity to provide development cooperation that is strategic, effective, and delivers results in third countries. The three outputs required to achieve this purpose are:

● SSTC framework and intra-government coordination by GOI strengthened by increasing the capacity of the National Coordination Team and implementing technical line ministries and improving the inclusiveness of SSTC stakeholders in Indonesia;

● Support for triangular cooperation increased to expand a scope and sustainability of triangular cooperation pilot activities and percentage of co-investment; and

● Learning and knowledge management in SSTC advanced through increased collaboration between USAID, GOI, and partners (traditional and emerging development partners, civil society, think tanks, academia, private sector etc.) to conduct Collaborating, Learning, and Adapting (CLA)9 activities to advance the knowledge around SSTC and continue to adapt programming based on learning results.

USIP 1 will provide services to further USAID’s technical assistance to the NCT and implementing line ministries involved in SSTC to develop institutional frameworks (policies, 9 CLA means facilitating collaboration with both internal and external stakeholders that enables to translate new learning and changing conditions into strategic and programmatic adjustments.

GOAL

Global Development Priorities of Mutual Interest Advanced

USIP 1 PROJECT PURPOSE

GOI capacity to provide coordinated development assistance strengthened

Output 1

SSTC framework and intra‐government coordination by GOI strengthened

Output 2

Support for triangular cooperation increased

Output 3

Learning and knowledge management in SSTC advanced processes, and procedures), build their capacity to engage key stakeholders, and facilitate knowledge building of NCT and line ministry staff in project design, project implementation and management, monitoring and evaluation, and knowledge management. The purpose of these activities is to strengthen GOI’s core competencies in development cooperation while ensuring wide participation in the following broad areas:

Core competencies in development cooperation

● Increasing the capacity of NCT and line ministries in project cycle management (from analysis, planning, designing, implementation, completion, review, and incorporation of new knowledge).

● Increasing the degree and quality of monitoring and evaluation of GOI’s SSTC portfolio.

● Capture results and conduct knowledge management.

● Improving reporting standards on outgoing development cooperation10.

● Development of a public financial management system for outgoing development cooperation.

Wide Participation

● Increasing GOI ability to provide outreach and information on SSTC programming to stakeholders.

● Increasing involvement of the private sector, academia, and CSOs in various aspects of

SSTC.

On the other hand, USIP 1 uses triangular pilots as a key way to build GOI capacity in planning, designing, implementing, and monitoring and evaluating development cooperation. Over the course of the project period, USIP 1 will encourage GOI to design more comprehensive and sustainable triangular projects, delivering results in third countries and to secure government resources for future triangular cooperation programming. This will contribute to the improvement of GOI’s bilateral South-South Cooperation over time.

In addition, USIP 1 facilitates the GOI-USAID joint monitoring of the progress and learning accumulation and sharing. Learning and identifying lessons learned together will deepen the new partnership between GOI and USG and contribute to improving GOI’s SSTC. As SSTC is a new collaboration area for USAID and GOI, the emphasis is on an honest and transparent examination both of what works and of what does not.

C.3.2 Program Strategy (Implementation Mechanisms) There are three components in the USIP for SSTC. These three activities will be delivered by three different mechanisms over time in order to achieve the intended goal.

US-Indonesia Partnership for SSTC Component 1 (USIP 1) - Contract 2015-2019 USIP 1 is the mechanism described in this solicitation. The Contractor will provide a new mechanism to deliver results described in Section C.4. This mechanism may operate in parallel with other USIP-SSTC Components: Component 2: Government-to-Government (G2G) financing mechanism for triangular programming and Component 3: Direct Peer-to-Peer Technical Assistance. The Contractor may provide technical assistance to strengthen the G2G support, for example providing parallel capacity development to GOI or other relevant stakeholders.

The contactor is responsible for implementation of USIP 1. However, the Contractor must fully coordinate their efforts with activities of USIP 2 and USIP 3.

10 One of the reporting outlets could include OECD DAC.

US-Indonesia Partnership for SSTC Component 2 (USIP 2) - Direct Government to Government (G2G) Financing Mechanism Time TBD USAID and the GOI will develop and implement a separate G2G financing mechanism for triangular cooperation programming, allowing GOI to directly manage the financing of triangular activities and implement development cooperation with technical assistance from USAID. It would allow for GOI to improve its systems while also effectively learning how to manage development assistance. This is critical for sustainability of the overall five-year US-Indonesia for SSTC Project. USAID will work together with GOI, especially the Ministry of Finance and Bappenas, to agree on G2G mechanisms, separate from this contract. USAID and GOI have been in discussions since the project design phase of the SSTC activity. Discussions will continue to establish a G2G mechanism to focus on triangular activities.

US-Indonesia Partnership for SSTC Component 3 (USIP 3)- Direct Peer-to-Peer Technical Assistance between USG, GOI and other stakeholders 2014 - 2019 USAID has been supporting GOI with direct peer-to-peer engagement to bring together GOI and USAID officials focused on development to share experiences and knowledge. Peer-to-peer may on occasion also include CSO, university, think tank, and private sector stakeholders. This component will continue delivering technical assistance for challenges identified by NCT and line ministries. USAID will share tools, experiences, and lessons learned accumulated over the course of the last 50 years. USAID and GOI will also explore staff exchanges between NCT and USAID staff to promote knowledge/skills transfer. Short/medium term technical experts will be deployed and may come from Foreign Service Nationals (FSNs) working in other USAID missions, Indonesian FSNs who previously worked for USAID, current and former USAID Foreign Service Officers (FSO), and USAID Headquarters officials. Support may also come directly from the use of USAID interns. In addition, USAID/Indonesia has been working closely with other USAID Missions involved in SSTC work (e.g. Regional Development Mission for Asia (RDMA), South Africa, Brazil, Mexico etc.) and relevant government agencies in respective countries to develop the concept of this project and exchange learning and lessons learned.

When appropriate, the project will call for expertise from the other emerging development agencies (e.g. Thailand International Cooperation Agency (TICA), South Africa Development Partnership Agency (SADPA) etc.). USAID/Indonesia also expects to engage several USAID/Washington counterparts and possibly other USG agencies or departments in developing a learning agenda and increasing partnerships around SSTC. This is also a way to enhance USAID/Indonesia’s technical capacity and strengthen Government-to-Government (G2G) interaction and assistance by utilizing their experiences in USAID, SSTC, or G2G work.

USAID may call upon USIP 1 to support these activities.

C.3.3 USIP for SSTC Project Principles USAID’s overall SSTC strategy and project rests on three mutually agreed principles with the GOI: 1) Partnership, 2) Co-investment, and 3) Demand-Based. It is important that all the activities under this Contract follow the principles.

Partnership: GOI as a partner in development USIP is a new model for USAID to deliver development cooperation; it goes beyond a traditional development project. This new model requires a different approach: an equal partnership between GOI and the USG, recognizing Indonesia as a partner in development.

Indonesia continues to improve upon its technical skills in several development areas and can share its development experiences with other countries in the developing world. This increase in knowledge sharing and transfer of capacity, peer-to-peer, with other developing countries offers USAID and GOI a new way of approaching development cooperation. SSTC is a logical progression of the relationship between the GOI and USG as Indonesia transforms from an aid recipient country into a co-investor in its own development and further invests in international development as a Group of Twenty (G-20) economy.

USAID/Indonesia’s efforts in SSTC evolved because of the strong partnership between the GOI and USG. The USG and GOI have worked jointly to develop a high-level framework for the USIP for SSTC project by developing, designing, and drafting this project. The GOI and USAID provided direction on planning, procurement, implementation, and monitoring and evaluation of the USIP for SSTC. Partnerships and working together on SSTC with other development partners, civil society, universities, think tanks, and the private sector is also important. It is essential that the Contractor recognizes the value of a joint partnership to learn from each other, while also achieving the goals and objectives of the project.

Co-Investment Equal partnership in development comes with an increased responsibility for GOI: co-investment. Over the course of four years, the project will encourage GOI to increase co-investment in the project activities, through its own resources, leveraging third country resources, private sector resources, and other sources (including in-kind contribution).

Increased GOI resources, coupled with strengthened capacity in management and implementation of SSTC initiatives, will lead to the likelihood overtime that USAID’s investments will be sustainable, creating a bigger development impact both within Indonesia and for GOI’s SSTC investments around the world.

As USAID/Indonesia is pioneering the new model with an intentional focus on direct engagement with the GOI, USAID will work directly with GOI, especially NCT, particularly the Ministry of Finance, under a different component (USIP 2) separate from this contract, to explore ways to engage in a government-to-government (G2G) financing mechanism for triangular activities under the SSTC project. G2G financing (USIP 2) may be done in parallel with this Contract (USIP 1) to achieve results for the overall project.

Demand-Driven In order to strengthen the capacity to provide development cooperation, GOI has prioritized needs for capacity development in various themes and across different institutions. Thus, this USIP for SSTC project will not prepare a list of prescriptive activities, but respond to the demands of GOI. In addition, triangular projects implemented over the next four years will be based on a demand-driven model, meaning USAID will assist with requests provided directly to the GOI by third-countries for development cooperation. USAID and GOI will jointly choose demand-based pilot projects based on both GOI and USG priorities. It is important that before pilot projects are chosen, demand for the request from the third country is confirmed. The process of selecting pilots and monitoring and evaluating their progress is an important part of the process of working together throughout the USIP for SSTC project.

The NCT’s Working Groups prepare work plans for each year’s activities. The work plans for these activities will form the basis for agreements between USAID and GOI (consistent with USG priorities and policy interests) about which capacity development activities and triangular activities to support under the overall SSTC project.

C.4 SCOPE OF WORK

C.4.1 Expected Results The overall goal of USIP 1 is that, at the end of four years, USAID assistance will have developed the capacity of GOI to provide more effective and strategic development cooperation.11 Key indicators that USAID will use to measure the results of the program are:

● Number of milestones reached to advance SSTC with USG assistance12

● Score on the Institutional Capacity Assessment13 tool for NCT (see Section C.4.1.3

OUTPUT 3)

● Percentage of GOI ministries reporting outgoing development cooperation to the

National Coordination Team or designated GOI body

● Increase in percentage of investment leveraged from private and public sources14 for the

GOI-USG SSTC program

By the end of the project, it is expected that there will be clear operating procedures for a consolidated unit reporting outgoing development cooperation, including outgoing development cooperation financial contributions and results, provided through GOI’s SSTC. This unit will be able to collect data, analyze it, and report on its implications. It is also expected that SSC and triangular projects will improve in quality and become more sustainable. The measurements of improvement will look at the project design cycle and planning process, based on USAID-GOI mutually agreed upon criteria.

As mentioned above, USIP 1 seeks three Outputs:

● SSTC framework and intra-government coordination by GOI strengthened by increasing the capacity of the National Coordination Team and implementing technical line ministries and improving the inclusiveness of SSTC stakeholders in Indonesia;

● Support for triangular cooperation increased to expand a scope and sustainability of triangular cooperation pilot activities and percentage of co-investment; and

● Learning and knowledge management in SSTC advanced through increased collaboration between USAID, GOI, and partners (traditional and emerging development partners, civil society, think tanks, academia, private sector etc.) to conduct Collaborating, Learning, and Adapting (CLA) activities to advance the knowledge around SSTC and continue to adapt programming based on learning results.

The Contractor must execute these three interrelated outputs which, when successfully implemented in an integrated fashion across USIP 1, will lead to the achievement of the project’s goal. The contractor for USIP 1 must also fully coordinate their efforts with activities of USIP 2 and USIP 3. During implementation, the Contractor must also ensure the consistent application of the principles of the project: Partnership, Co-investment, and Demand-Driven.

11 Through the capacity assessment tool and setting milestones, GOI and USAID will agree to annual milestones that define “strategic and effective”.

12 Milestones will be established by NCT and reviewed every year.

13 The Institutional Capacity Assessment tool, is a tool for NCT and line ministries to self-assess their capacity to carry out SSTC activities. This tool will be based on similarly existing tools developed by USAID and other international organizations, such as the Organizational Capacity Assessment (OCA) tool. This tool will be adapted for this project’s purposes jointly together with the NCT, or designated bodies.

14 Indonesian, American, and other countries’ based on the pilot activity and partnership model.

C.4.1.1 OUTPUT 1: SSTC framework and intra-government coordination by GOI strengthened

Under Output 1, the areas and potential issues to be addressed include, but are not limited to, the following:

a) Strengthening capacity of NCT and line ministries to engage with key stakeholders including, but not limited to, local government, the private sector, civil society organizations (CSOs), (including women and youth organizations), academia, media, the legislature, regional and international public organizations, and the general public. The illustrative engagement may include:

●…