RFPS30034902500043_Apr_28_25_solicitation_doc.pdf
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- Solicitation number
- RFPS30034902500043
- Issued by
- Boone County, Springfield City, Missouri
About this file
This is a Request for Proposal (RFP) issued by the State of Missouri's Facilities Management, Design and Construction (FMDC) division, solicitation number RFPS30034902500043, seeking comprehensive janitorial services for the St. Joseph State Office Building. The RFP covers a wide range of services including daily cleaning, deep carpet cleaning, hard floor maintenance, upholstery cleaning, construction cleanup, and high-touch disinfecting. The contract period is one year from the effective date, with options for two additional one-year renewals. A mandatory pre-proposal conference and building tour are scheduled for August 7, 2024, at 1:00 PM CST, with proposals due by August 16, 2024, at 2:00 PM CDT. The solicitation includes 21 line items covering various services priced by square footage, hourly rates, and per-item costs.
The RFP is open to all vendors and requires submission of exhibits A through R via the MissouriBUYS system. Payment terms are set at Net 45 days with Free on Board Destination delivery. While no specific vendor set-asides or incumbent vendor information is provided, the comprehensive nature of the janitorial services suggests a substantial procurement opportunity. Vendors must provide firm, fixed maximum prices for the initial contract term and potential renewal periods, with evaluation focused on delivering the best overall value to the State. The contract will be funded through the State of Missouri's budget, and vendors are required to submit detailed pricing for all line items, including janitorial services, specialized cleaning, additional personnel, and supply provisions such as paper products and dispensers.
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Text version
Solicitation Number: RFPS30034902500043
Janitorial Services - St. Joseph State Office Building for FMDC
Request for Proposal - Services (RFPS)
State of Missouri
July 26, 2024 - August 16, 2024
Page:2
General Header Information
RFPS30034902500043
No. RFPS30034902500043 Title: Janitorial Services - St. Joseph State Office Building for FMDC Start Date: July 26, 2024 at 4:00:00 PM CDT End Date: August 16, 2024 at 2:00:00 PM CDT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: CONTRACT PERIOD: EFFECTIVE DATE OF CONTRACT THROUGH
ONE (1) YEAR
Delivery Terms: Free On Board Destination Delivery Notes: St. Joseph State Office Building
525 Jules Street St. Joseph, MO 64501
Payment Terms: Net 45 Days Contact Information: State of Missouri
Melissa Sackett Tel:573-526-2716 Fax:573-526-9816 melissa.sackett@oa.mo.gov
Contact Details: If you have any questions, please contact:
Melissa Sackett Tel:573-526-2716 Fax:573-526-9816 melissa.sackett@oa.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
RFPS30034902500043
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
PRE-PROPOSAL CONFERENCE
Pre-Proposal Conference A pre-proposal conference regarding this Request for Proposal will be held on August 7, 2024 at
1:00 pm (CST), at the St. Joseph State Office Building located at 525 Jules Street, St. Joseph, MO.
64501.
VENDOR'S INSTRUCTIONS
Submission of Bids Vendors should be aware there are exhibits attached to the documentation of the attached
RFP. Vendors should fill out and sign exhibit A through R, and any others that apply. Vendors should attach the exhibits to their proposal.
TOURS
Tours A tour of the St. Joseph State Office Building will be held on August 7, 2024 immediately following the Pre-Tour Conference, in order to allow potential vendors an opportunity to inspect the building prior to submitting a proposal. See official RFP document for details.
http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This bid has no questions defined.
RFPS30034902500043
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy, if allowed by the solicitation, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
ATTACHMENT INSTRUCTIONS
Uploading Attachments Uploading Attachments To A Bid Response: The vendor is solely responsible for downloading and reviewing the complete solicitation document and, if any, all solicitation attachments. The vendor shall further understand and agree that in order for the state to be able to conduct a complete evaluation of the vendor's response, the vendor is strongly advised to attach and upload completed
RFP exhibits (e.g., Exhibit A through Exhibit R) including Pricing Pages.
Page:5
Documents:
RFPS30034902500043 - Janitorial Services St Joseph SOB.docx
RFPS30034902500043 - Attachment 1 Confidentiality Oath Form.pdf
RFPS30034902500043 - Attachment 2 Cleaning Checklist.docx
RFPS30034902500043 - Attachment 3 Floor Plans.pdf
RFPS30034902500043 - 01 - Janitorial Services St Joseph Building.docx
RFPS30034902500043 - Attachment 4 Attendance Sheet.pdf
RFPS30034902500043 - Attachment 2 Revised Cleaning Checklist.docx
Page:6
Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Janitorial Services, St.
Joseph State Office
Building square foot
1.00
Additional Item Fields
1. 1st Renewal Period Firm, Fixed Maximum Price: $ _______(required):-
2. 2nd Renewal Period Firm, Fixed Maximum Price: $ ______(required):-
Item Specification for Janitorial Services, St. Joseph State Office Building
Description: Janitorial Services – St. Joseph State Office Building: 525 Jules Street per square foot, per month See attached documentation for more details.
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Deep Carpet Cleaning and
Water Extraction Services square foot
1,000.00
Additional Item Fields
1. 1st Renewal Period Firm, Fixed Maximum Price: $ _______(required):-
2. 2nd Renewal Period Firm, Fixed Maximum Price: $ ______(required):-
Item Specification for Deep Carpet Cleaning and Water Extraction Services
Description: Deep Carpet Cleaning and Water Extraction Services See attached documentation for more details.
3 Newly laid hard flooring -
Machine scrub, seal, and wax square foot
1,000.00
Additional Item Fields
1. 1st Renewal Period Firm, Fixed Maximum Price: $ _______(required):-
2. 2nd Renewal Period Firm, Fixed Maximum Price: $ ______(required):-
Item Specification for Newly laid hard flooring - Machine scrub, seal, and wax
Description: Newly laid hard flooring – Machine scrub, seal, and wax See attached documentation for more details.
4 Hard Flooring - Machine scrub and wax square foot
1,000.00
Additional Item Fields
1. 1st Renewal Period Firm, Fixed Maximum Price: $ _______(required):-
2. 2nd Renewal Period Firm, Fixed Maximum Price: $ ______(required):-
Item Specification for Hard Flooring - Machine scrub and wax
Description: Hard Flooring – Machine scrub and wax See attached documentation for more details.
5 Hard Flooring - Strip and
Refinish square foot
1,000.00
Additional Item Fields
1. 1st Renewal Period Firm, Fixed Maximum Price: $ _______(required):-
2. 2nd Renewal Period Firm, Fixed Maximum Price: $ ______(required):-
Item Specification for Hard Flooring - Strip and Refinish
Description: Hard Flooring – Strip and refinish See attached documentation for more details.
Page:7
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
6 Ceramic Flooring square foot
1,000.00
Additional Item Fields
1. 1st Renewal Period Firm, Fixed Maximum Price: $ _______(required):-
2. 2nd Renewal Period Firm, Fixed Maximum Price: $ ______(required):-
Item Specification for Ceramic Flooring
Description: Ceramic Flooring – Machine scrub and clean See attached documentation for more details.
7 Deep Cleaning of
Upholstered Manager's
Chair each 5.00
Additional Item Fields
1. 1st Renewal Period Firm, Fixed Maximum Price: $ _______(required):-
2. 2nd Renewal Period Firm, Fixed Maximum Price: $ ______(required):-
Item Specification for Deep Cleaning of Upholstered Manager's Chair
Description: Deep Cleaning of Upholstered Manager’s Chair See attached documentation for more details.
8 Deep Cleaning of
Upholstered Side Chair each 10.00
Additional Item Fields
1. 1st Renewal Period Firm, Fixed Maximum Price: $ _______(required):-
2. 2nd Renewal Period Firm, Fixed Maximum Price: $ ______(required):-
Item Specification for Deep Cleaning of Upholstered Side Chair
Description: Deep Cleaning of Upholstered Side Chair See attached documentation for more details.
9 Deep Cleaning of
Upholstered Sofa each 5.00
Additional Item Fields
1. 1st Renewal Period Firm, Fixed Maximum Price: $ _______(required):-
2. 2nd Renewal Period Firm, Fixed Maximum Price: $ ______(required):-
Item Specification for Deep Cleaning of Upholstered Sofa
Description: Deep Cleaning of Upholstered Sofa See attached documentation for more details.
10 Clean/Vacuum both sides of cubical partitions each 1.00
Additional Item Fields
1. 1st Renewal Period Firm, Fixed Maximum Price: $ _______(required):-
2. 2nd Renewal Period Firm, Fixed Maximum Price: $ ______(required):-
Item Specification for Clean/Vacuum both sides of cubical partitions
Description: Clean/Vacuum both sides of cubical partitions See attached documentation for more details.
11 One hour of removing all trash and debris outside hour 1.00
Additional Item Fields
1. 1st Renewal Period Firm, Fixed Maximum Price: $ _______(required):-
2. 2nd Renewal Period Firm, Fixed Maximum Price: $ ______(required):-
Page:8
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for One hour of removing all trash and debris outside
Description: One hour of removing all trash and debris from outside perimeter per hour, per person See attached documentation for more details.
12 One-Time Construction
Clean-Up square foot
5,000.00
Additional Item Fields
1. 1st Renewal Period Firm, Fixed Maximum Price: $ _______(required):-
2. 2nd Renewal Period Firm, Fixed Maximum Price: $ ______(required):-
Item Specification for One-Time Construction Clean-Up
Description: One-Time Construction Clean-up See attached documentation for more details.
13 Ongoing Construction
Clean-Up square foot
5,000.00
Additional Item Fields
1. 1st Renewal Period Firm, Fixed Maximum Price: $ _______(required):-
2. 2nd Renewal Period Firm, Fixed Maximum Price: $ ______(required):-
Item Specification for Ongoing Construction Clean-Up
Description: Ongoing Construction Clean-up See attached documentation for more details.
14 Final Clean square foot
5,000.00
Additional Item Fields
1. 1st Renewal Period Firm, Fixed Maximum Price: $ _______(required):-
2. 2nd Renewal Period Firm, Fixed Maximum Price: $ ______(required):-
Item Specification for Final Clean
Description: Final Clean See attached documentation for more details.
15 Additional Janitorial
Personnel hour 10.00
Additional Item Fields
1. 1st Renewal Period Firm, Fixed Maximum Price: $ _______(required):-
2. 2nd Renewal Period Firm, Fixed Maximum Price: $ ______(required):-
Item Specification for Additional Janitorial Personnel
Description: Additional Janitorial Personnel per hour, per person See attached documentation for more details.
16 Additional Paper Towel
Rolls case 5.00
Additional Item Fields
1. 1st Renewal Period Firm, Fixed Maximum Price: $ _______(required):-
2. 2nd Renewal Period Firm, Fixed Maximum Price: $ ______(required):-
Item Specification for Additional Paper Towel Rolls
Description: Additional Paper Towel Rolls (minimum of 6 rolls per case) See attached documentation for more details.
17 Additional Tri-Fold Paper
Towels case 5.00
Page:9
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Additional Item Fields
1. 1st Renewal Period Firm, Fixed Maximum Price: $ _______(required):-
2. 2nd Renewal Period Firm, Fixed Maximum Price: $ ______(required):-
Item Specification for Additional Tri-Fold Paper Towels
Description: Additional Tri-Fold Paper Towels (minimum of 12 rolls per case) See attached documentation for more details.
18 Paper Towel Dispenser each 1.00
Additional Item Fields
1. 1st Renewal Period Firm, Fixed Maximum Price: $ _______(required):-
2. 2nd Renewal Period Firm, Fixed Maximum Price: $ ______(required):-
Item Specification for Paper Towel Dispenser
Description: Paper Towel Dispenser See attached documentation for more details.
19 Toilet Paper Dispenser each 1.00
Additional Item Fields
1. 1st Renewal Period Firm, Fixed Maximum Price: $ _______(required):-
2. 2nd Renewal Period Firm, Fixed Maximum Price: $ ______(required):-
Item Specification for Toilet Paper Dispenser
Description: Toilet Paper Dispenser See attached documentation for more details.
20 Foam Soap Dispenser each 1.00
Additional Item Fields
1. 1st Renewal Period Firm, Fixed Maximum Price: $ _______(required):-
2. 2nd Renewal Period Firm, Fixed Maximum Price: $ ______(required):-
Item Specification for Foam Soap Dispenser
Description: Foam Soap Dispenser See attached documentation for more details.
21 High Touch Disinfecting hour 1.00
Additional Item Fields
1. 1st Renewal Period Firm, Fixed Maximum Price: $ _______(required):-
2. 2nd Renewal Period Firm, Fixed Maximum Price: $ ______(required):-
Item Specification for High Touch Disinfecting
Description: High Touch Disinfecting per hour, per person See attached documentation for more details.
Page:10
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