RFPS30034902400779_Oct_14_24_solicitation_doc.pdf
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- Attached to
- System Point of Entry Services – DESE
- Solicitation number
- RFPS30034902400779
- Issued by
- St. Louis County, Missouri
About this file
This document is a Request for Proposal (RFP) for System Point of Entry Services from the Missouri Department of Elementary and Secondary Education (DESE). The contract period is from the effective date through June 30, 2025, with the potential for four one-year renewal periods. The RFP seeks proposals for services in ten geographic regions across Missouri, including St. Louis, Northeast, Northwest, Kansas City, Central, Southwest, South Central, East Central, and Southeast. Vendors must submit proposals for each region by the due date of March 1, 2024 at 1:00 PM CST. A pre-proposal conference will be held on February 6, 2024.
The RFP requires vendors to provide a guaranteed not-to-exceed total price for start-up costs in each region, as well as a monthly price for ongoing services. Pricing must be provided for the initial contract term and each of the four potential renewal periods. The RFP does not mention any set-asides, incumbents, or specific funding sources. Vendors are responsible for reviewing the complete solicitation documents and attaching any required exhibits to their responses.
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Text version
Solicitation Number: RFPS30034902400779
System Point of Entry Services – DESE
Request for Proposal - Services (RFPS)
State of Missouri
January 30, 2024 - March 01, 2024
Page:2
General Header Information
RFPS30034902400779
No. RFPS30034902400779 Title: System Point of Entry Services – DESE Start Date: January 30, 2024 at 4:00:00 PM CST End Date: March 01, 2024 at 1:00:00 PM CST Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: Contract Period: Effective Date of Contract through June 30, 2025 Delivery Terms: Free On Board Destination Delivery Notes: Department of Elementary and Secondary Education
Attn: Special Education Finance PO Box 480 Jefferson City MO 65102
Payment Terms: Net 45 Days Contact Information: State of Missouri
Nicolle Backes Tel:573-751-5341 Nicolle.Backes@oa.mo.gov
Contact Details: If you have any questions, please contact:
Nicolle Backes Tel:573-751-5341 Nicolle.Backes@oa.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
RFPS30034902400779
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
PRE-PROPOSAL CONFERENCE
Pre-Proposal Conference A pre-proposal teleconference regarding this RFP will be held on Tuesday, February 6, 2024 at
9:00 a.m., Central Time.
http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This bid has no questions defined.
RFPS30034902400779
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy, if allowed by the solicitation, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
ATTACHMENT INSTRUCTIONS
Uploading Attachments Uploading Attachments To A Bid Response: The vendor is solely responsible for downloading and reviewing the complete solicitation document and, if any, all solicitation attachments. The vendor shall further understand and agree that in order for the state to be able to conduct a complete evaluation of the vendor's response, the vendor is strongly advised to attach and upload completed
RFP exhibits (e.g., Exhibit A through Exhibit N ).
Page:5
Documents:
Attachment 1 SPOE Map 2024.pdf
Attachment 2 Historical SPOE Data for FY23 final for OA.xlsx
Attachment 3 Sample Start-Up Cost Breakdown.xlsx
RFPS30034902400779 System Point of Entry Services - DESE.docx
Attachment 3-01 Sample Cost Breakdown.xlsx
Attachment 2-01 Historical SPOE Data for FY23 final for OA.xlsx
RFPS30034902400779-01 System Point of Entry Services .docx
RFPT30034902400779 Pre-proposal conference attendance list.docx
RFPS30034902400779-02 System Point of Entry Services.docx
Page:6
Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 System Point of Entry
Services Region 1 & 2 month 0.00
Additional Item Fields
1. First Renewal Period: The vendor shall state a maximum price per month for the first renewal period.
2. Second Renewal Period: The vendor shall state a maximum price per month for the second renewal period.
3. Third Renewal Period: The vendor shall state a maximum price per month for the third renewal period.
4. Fourth Renewal Period: The vendor shall state a maximum price per month for the fourth renewal period.
Item Specification for System Point of Entry Services Region 1 & 2
Description: Region 1 & 2 - St. Louis Per month price
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 System Point of Entry
Services Region 3 month 0.00
Additional Item Fields
1. First Renewal Period(required):The vendor shall state a maximum price per month for the first renewal period.
2. Second Renewal Period(required):The vendor shall state a maximum price per month for the second renewal period.
3. Third Renewal Period(required):The vendor shall state a maximum price per month for the third renewal period.
4. Fourth Renewal Period(required):The vendor shall state a maximum price per month for the fourth renewal period.
Item Specification for System Point of Entry Services Region 3
Description: Region 3 - Northeast Per month price
Buyer allows multiple proposals to be submitted for this item.
Buyer allows alternatives to be submitted for this item
Allow Vendor to Enter Negative Value : Yes
Exclude Line Item from Bid Total : No
3 System Point of Entry
Services Region 4 & 5 month 0.00
Additional Item Fields
1. First Renewal Period(required):The vendor shall state a maximum price per month for the first renewal period.
2. Second Renewal Period(required):The vendor shall state a maximum price per month for the second renewal period.
3. Third Renewal Period(required):The vendor shall state a maximum price per month for the third renewal period.
4. Fourth Renewal Period(required):The vendor shall state a maximum price per month for the fourth renewal period.
Item Specification for System Point of Entry Services Region 4 & 5
Description: Region 4 & 5 Northwest & Kansas City Per month price
Allow Vendor to Enter Negative Value : Yes
Exclude Line Item from Bid Total : No
4 System Point of Entry
Services Region 6 month 0.00
Additional Item Fields
1. First Renewal Period(required):The vendor shall state a maximum price per month for the first renewal period.
2. Second Renewal Period(required):The vendor shall state a maximum price per month for the second renewal period.
3. Third Renewal Period(required):The vendor shall state a maximum price per month for the third renewal period.
4. Fourth Renewal Period(required):The vendor shall state a maximum price per month for the fourth renewal period.
Item Specification for System Point of Entry Services Region 6
Description: Region 6 Central Per month price
Allow Vendor to Enter Negative Value : Yes
Page:7
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
5 System Point of Entry
Services Region 7 month 0.00
Additional Item Fields
1. First Renewal Period(required):The vendor shall state a maximum price per month for the first renewal period.
2. Second Renewal Period(required):The vendor shall state a maximum price per month for the second renewal period.
3. Third Renewal Period(required):The vendor shall state a maximum price per month for the third renewal period.
4. Fourth Renewal Period(required):The vendor shall state a maximum price per month for the fourth renewal period.
Item Specification for System Point of Entry Services Region 7
Description: Region 7 - Southwest Per month price
Allow Vendor to Enter Negative Value : Yes
Exclude Line Item from Bid Total : No
6 System Point of Entry
Services Region 8 month 0.00
Additional Item Fields
1. First Renewal Period(required):The vendor shall state a maximum price per month for the first renewal period.
2. Second Renewal Period(required):The vendor shall state a maximum price per month for the second renewal period.
3. Third Renewal Period(required):The vendor shall state a maximum price per month for the third renewal period.
4. Fourth Renewal Period(required):The vendor shall state a maximum price per month for the fourth renewal period.
Item Specification for System Point of Entry Services Region 8
Description: Region 8 - South Central Per month price
Allow Vendor to Enter Negative Value : Yes
Exclude Line Item from Bid Total : No
7 System Point of Entry
Services Region 9 month 0.00
Additional Item Fields
1. First Renewal Period(required):The vendor shall state a maximum price per month for the first renewal period.
2. Second Renewal Period(required):The vendor shall state a maximum price per month for the second renewal period.
3. Third Renewal Period(required):The vendor shall state a maximum price per month for the third renewal period.
4. Fourth Renewal Period(required):The vendor shall state a maximum price per month for the fourth renewal period.
Item Specification for System Point of Entry Services Region 9
Description: Region 9 - East Central Per month price
Allow Vendor to Enter Negative Value : Yes
Exclude Line Item from Bid Total : No
8 System Point of Entry
Services Region 10 month 0.00
Additional Item Fields
1. First Renewal Period(required):The vendor shall state a maximum price per month for the first renewal period.
2. Second Renewal Period(required):The vendor shall state a maximum price per month for the second renewal period.
3. Third Renewal Period(required):The vendor shall state a maximum price per month for the third renewal period.
4. Fourth Renewal Period(required):The vendor shall state a maximum price per month for the fourth renewal period.
Item Specification for System Point of Entry Services Region 10
Description: Region 10 - Southeast Per month price
Allow Vendor to Enter Negative Value : Yes
Exclude Line Item from Bid Total : No
9 Start-Up Phase Region 1 each 0.00
Page:8
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Start-Up Phase Region 1
Description: Region 1 - St. Louis Guaranteed Not-to-Exceed Total Price
Allow Vendor to Enter Negative Value : Yes
Exclude Line Item from Bid Total : No
10 Start-Up Phase Region 2 each 0.00
Item Specification for Start-Up Phase Region 2
Description: Region 2 - St. Louis Guaranteed Not-to-Exceed Total Price
Allow Vendor to Enter Negative Value : Yes
Exclude Line Item from Bid Total : No
11 Start-Up Phase Region 3 each 0.00
Item Specification for Start-Up Phase Region 3
Description: Region 3 - Northeast Guaranteed Not-to-Exceed Total Price
Allow Vendor to Enter Negative Value : Yes
Exclude Line Item from Bid Total : No
12 Start-Up Phase Region 4 each 0.00
Item Specification for Start-Up Phase Region 4
Description: Region 4 - Nothwest & Kansas City Guaranteed Not-to-Exceed Total Price
Allow Vendor to Enter Negative Value : Yes
Exclude Line Item from Bid Total : No
13 Start-Up Phase Region 5 each 0.00
Item Specification for Start-Up Phase Region 5
Description: Region 5 - Northwest & Kansas City Guaranteed Not-to-Exceed Total Price
Allow Vendor to Enter Negative Value : Yes
Exclude Line Item from Bid Total : No
14 Start-Up Phase Region 6 each 0.00
Item Specification for Start-Up Phase Region 6
Description: Region 6 - Central Guaranteed Not-to-Exceed Total Price
Allow Vendor to Enter Negative Value : Yes
Exclude Line Item from Bid Total : No
15 Start-Up Phase Region 7 each 0.00
Item Specification for Start-Up Phase Region 7
Description: Region 7 - Southwest Guaranteed Not-to-Exceed Total Price
Allow Vendor to Enter Negative Value : Yes
Exclude Line Item from Bid Total : No
16 Start-Up Phase Region 8 each 0.00
Page:9
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Start-Up Phase Region 8
Description: Region 8 - South Central Guaranteed Not-to-Exceed Total Price
Allow Vendor to Enter Negative Value : Yes
Exclude Line Item from Bid Total : No
17 Start-Up Phase Region 9 each 0.00
Item Specification for Start-Up Phase Region 9
Description: Region 9 - East Central Guaranteed Not-to-Exceed Total Price
Allow Vendor to Enter Negative Value : Yes
Exclude Line Item from Bid Total : No
18 Start-Up Phase Region 10 each 0.00
Item Specification for Start-Up Phase Region 10
Description: Region 10 - Southeast Guaranteed Not-to-Exceed Total Price
Allow Vendor to Enter Negative Value : Yes
Page:10
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