RFPS30034902001657_Apr_21_25_solicitation_doc.pdf
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- Attached to
- Sound and or Paging System Equipment Rental
- Solicitation number
- RFPS30034902001657
- Issued by
- Platte County, Missouri
About this file
This document is a Request for Proposal (RFP) issued by the State of Missouri, specifically for Sound and Paging System Equipment Rental services at the Missouri State Fairgrounds, with solicitation number RFPS30034902001657. The RFP seeks comprehensive sound and paging system equipment rental across multiple venues, including the Grandstand Main Stage, Budweiser Stage, Agriculture Building, Cattle Barns, Coliseum, State Fair Arena, and approximately 30 additional locations. The procurement is divided into two options: Option One focuses on sound system equipment for main stages, while Option Two covers paging systems for various buildings, pavilions, and entertainment areas. A mandatory site visit was scheduled for February 10, 2020, with proposals due by February 20, 2020, at 2:00 PM CST. The initial contract term is one year, with options to renew for up to three additional one-year periods.
The solicitation requires vendors to provide detailed pricing for each location, with unit pricing for the initial contract term and maximum prices for potential renewal periods. The contract will be awarded to the lowest and best bidder, with payment terms set at Net 45 days and delivery specified as Free On Board Destination. The RFP is open to all vendors without specific set-aside designations or restrictions on vendor participation. No information was provided about incumbent vendors or existing technology infrastructure. The documents do not specify a precise budget range or total contract value, though vendors must submit pricing for 32 individual line items representing different venues and equipment needs. Proposals can be submitted either electronically through the MissouriBUYS system or as hard copy submissions to the Division of Purchasing.
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Text version
Solicitation Number: RFPS30034902001657
Sound and or Paging System Equipment Rental
Request for Proposal - Services (RFPS)
State of Missouri
January 28, 2020 - February 20, 2020
Page:2
General Header Information
RFPS30034902001657
No. RFPS30034902001657 Title: Sound and or Paging System Equipment Rental Start Date: January 28, 2020 at 9:00:00 AM CST End Date: February 20, 2020 at 2:00:00 PM CST Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: Contract Period: Effective Date of Contract through One (1) Year Delivery Terms: Free On Board Destination Payment Terms: Net 45 Days Contact Information: State of Missouri
Kelly Miller Tel:573-751-4885 kelly.miller@oa.mo.gov
Contact Details: If you have any questions, please contact:
Kelly Miller Tel:573-751-4885 kelly.miller@oa.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
RFPS30034902001657
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response, whether submitting an online response or a hard copy response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
TOURS
Tours The mandatory tour of the Missouri State Fairgrounds referenced in section 1.4 of the RFP has been rescheduled due to the impending inclement weather.
The rescheduled mandetory tour of the Missouri State Fairgrounds will be held on Monday, February 10, 2020 at 10:00 a.m., in order to allow potential vendors an opportunity to inspect the
Missouri State Fairgrounds prior to submitting a proposal. See official bid document and addendum document for details.
http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This bid has no questions defined.
RFPS30034902001657
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy to Division of Purchasing, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
Page:5
Documents:
RFPS30034902001657- Sound and or Paging System Equipment Rental.docx
RFPS30034902001657-01-Sound - Paging System Equipment Rental.docx
RFPS30034902001657-02-Sound - Paging System Equipment Rental.docx
RFPS30034902001657-03-Sound - Paging System Equipment Rental.docx
Page:6
Item Specifications
Option One (1): Sound System - Grandstand Main Stage/Budweiser Stage
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Grandstand Main Stage each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Item Specification for Grandstand Main Stage
Description:
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Budweiser Stage each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Item Specification for Budweiser Stage
Page:7
Option Two (2): Sound System - Paging
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
3 Agriculture Building each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Item Specification for Agriculture Building
4 Cattle Barns/Dairy Office each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Item Specification for Cattle Barns/Dairy Office
5 Coliseum each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Item Specification for Coliseum
6 Director's Tent each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Item Specification for Director's Tent
7 State Fair Arena each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Item Specification for State Fair Arena
8 Donnelly Arena each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Page:8
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Donnelly Arena
9 MFA Arena each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Item Specification for MFA Arena
10 4-H Building each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Item Specification for 4-H Building
11 Firefighter Exhibit each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Item Specification for Firefighter Exhibit
12 Free Entertainment Area each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Item Specification for Free Entertainment Area
13 Kids' Entertainment Area each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Item Specification for Kids' Entertainment Area
14 Ditzfield Free
Entertainment Area each 1.00
Page:9
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Item Specification for Ditzfield Free Entertainment Area
15 Grandstand Car
Races/Tractor Pull including the Infield Pit
System each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Item Specification for Grandstand Car Races/Tractor Pull including the Infield Pit System
16 Grounds Paging each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Item Specification for Grounds Paging
17 Home Economics Building each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Item Specification for Home Economics Building
18 Horse Show Barns each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Item Specification for Horse Show Barns
19 Deleted Line Item per
Addendum 03 each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
Page:10
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Deleted Line Item per Addendum 03
Description: Line item 19 has been deleted per Addendum 03. In order to submit a bid, enter a price of $0 for line item 19.
20 Mathewson Exhibition
Center each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Item Specification for Mathewson Exhibition Center
21 Mo-Ag Theatre each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Item Specification for Mo-Ag Theatre
22 Poultry and Rabbit Building each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Item Specification for Poultry and Rabbit Building
23 Portable Sound System each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Item Specification for Portable Sound System
24 Queen Contest each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Item Specification for Queen Contest
25 Waltz Contest each 1.00
Page:11
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Item Specification for Waltz Contest
26 Military Appreciation Day each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Item Specification for Military Appreciation Day
27 Sale of Champions each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Item Specification for Sale of Champions
28 Sheep Pavilion each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Item Specification for Sheep Pavilion
29 Swine Pavilion each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Item Specification for Swine Pavilion
30 Touchstone Energy Stage each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
Page:12
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Touchstone Energy Stage
31 Youth Building each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Item Specification for Youth Building
32 Individual Wireless
Microphone each 1.00
Additional Item Fields
1. First Renewal Period(required):Maximum Price
2. Second Renewal Period(required):Maximum Price
3. Third Renewal Period(required):Maximum Price
Item Specification for Individual Wireless Microphone
Page:13
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