RFPQ Packet - SOW 26-164341.pdf

Special Instructions for Vendors:

This building is an engineered metal building, consisting of red-iron framing with metal exterior siding and metal roof. Contractors should bring any personnel necessary to provide their contractor with pertinent information relating to the scope of work.

CITY OF CORPUS CHRISTI

REQUEST FOR PRICE QUOTE (RFPQ)

SERVICE

ASSET MANAGEMENT DEPARTMENT

Project Name: FIRE DEPARTMENT WAREHOUSE FRONT ENTRY DOOR

SYSTEM REPLACEMENT

Project Location: 1501 Holly St., Corpus Christi, TX 78417

Reference/ Project Number: 26-164341

POINT OF CONTACT

Procurement Officer Marco Lozano

Email: MarcoL@corpuschristitx.gov

Office Phone: 361-826-3619

PROCUREMENT SCHEDULE

Solicitation Open: 10/09/2026

Job Walk: 10/15/2026 @ 03:00 PM (CT)

Request for Clarification (Q/A) Due: 10/22/2026

Q/A Response Posted: 10/27/2026

BIDS DUE: 11/12/2026

ATTACHMENT A: SCOPE OF WORK

1. General Requirements

A. The Contractor shall provide contract services for Front Door Entry System Replacement at Corpus Christi Fire Department Warehouse. The Contractor shall have enough competent, responsible, trained personnel qualified to provide the required services.

B. The Contractor shall be responsible for the collection of all measurements, dimensions, quantities, pre-existing conditions, etc. Photo and video collecting is recommended, unless space/area is considered protective and confidential.

C. The Contractor shall provide all supervision, labor, transportation, tools, materials, and equipment necessary for the completion of services. All services must be performed in accordance with federal, state, local building codes, including but not limited to IBC 2024, ICC 2024, and the Occupational Safety and Health Administration (OSHA) safety requirements.

D. The Contractor shall provide a working schedule no more than 5 days from the issuance of the Executed Service Agreement, to include days and times. Changes to the work schedule must be communicated in writing by the Contractor to the City’s Project Manager in a timely manner.

2. Project Summary

The purpose of this project is to replace the store-front entry door and frame assembly, side-lites, transom-lites, and roll-over threshold. Replace with a hurricane impact rated entry door system, including side-lites and transom-lites, dark-tinted, with panic-bar/emergency exit hardware. Repair, trim, prime, paint, and caulk interior and exterior area affected by replacing the store-front entry door and frame assembly. Existing door alarm switch shall be removed and reset. The Fire Department Warehouse is located at 1501 Holly St., Corpus Christi, TX 78417.

3. Project Duration/ Project Completion

Duration/Completion Date shall be four-months. The contract term includes all the time necessary for project completion, including, but not limited to, material lead time, equipment acquisition, mobilization and demobilization, construction time, weather delays, inspections, permit acquisition, and completion of punch list items. All items must be completed on, or prior to the Completion Date.

4. Submittals (If applicable)

A. The Contractor is responsible for providing all submittals and product specifications to the City’s Project Manager to review no more than 15 days after the issuance of the Executed Service Agreement. Allow seven business days for City submittal review.

B. No purchases must be made, or work is to be scheduled prior to approval of material and/or equipment from the City’s Project Manager.

C. The Contractor shall provide a copy of all applicable permit cards to the City’s Project Manager prior to the applicable work activity related to the permitted activity.

5. SITE SPECIFIC SCOPE OF WORK

DEMOLITION:

1. Contractor shall remove the front entry door, side-lites, transom-lites, and frame assembly.

2. Contractor shall disconnect the burglar alarm, save and reinstall in new door system.

3. Contractor shall remove and discard existing burglar bars from front entry door assembly.

CONSTRUCTION:

A. Contractor shall provide and install a new hurricane impact rated, dark tinted glazing, front entry door frame assembly, door, and side-lites. Dark frame color. Match existing door and side-lite sizes.

B. New door, frame, and side lites assembly must be wind storm certified.

C. No transom lites to be installed.

D. Contractor shall repair the transom lite area above the door with metal siding, matching existing siding. Match siding overlap. Trim siding, prime, paint to match, caulk and seal.

E. Contractor shall provide and install a front door emergency exit panic bar.

F. Contractor shall repair, sand, prime, paint, and caulk interior and exterior at site of store-front entry door, side lites, and threshold replacement.

G. Contractor shall replace threshold with a roll-over threshold.

H. Contractor shall reinstall door alarm switch.

I. Contractor is responsible for removing all demolition debris from site. No miscellaneous debris and/or trash shall be left buried, including but not limited to pvc and metal pipes, glass, wood branches and bark, interior furnishings, etc.

J. Contractor may stage project necessary equipment in approved staging areas only.

K. Construction debris must be kept orderly and staged in a manner that debris does not topple over.

L. Debris piles must be kept away from accessible roads.

M. Contractor shall provide a written or visual safety plan, construction schedule, progressive photos, project updates daily and/or weekly, pending the duration of the project, equipment storage plan, and staging.

N. Contractor must bring up any concerns or obstructions that could pose an issue with the city project manager prior to notice of award.

6. Special Requirements & Conditions

A. Work Schedule: This work shall be done during normal working hours (Monday – Friday, 8 a.m. – 5 p.m.). Under special circumstances, weekend work may be available.

The Contractor shall provide at minimum three days’ notice prior to scheduling any holiday and weekend work to ensure receiving party is available.

B. Contractor shall provide at a minimum a week’s notice before scheduling any work conflicting with the City’s operational hours.

C. No mobilization or work shall be performed until construction schedule has been received by the Contractor and approved by the City’s Project Manager.

D. Contractor shall provide at minimum two day’s notice for work needing to be done after two or more non-consecutive working days.

7. Communication During Project:

A. City’s Project Manager is to be the first point of contact for all parties on matters concerning this project.

B. If applicable, the Contractor shall provide progress updates to the City’s Project Manager on a daily, and/or weekly basis, as established by the parties. Progress updates shall be provided via email correspondence or submitted as a PDF document.

C. Contractor shall have a Superintendent or Foreman on-site for the duration of the project. The Superintendent or Foreman shall be present during all third-party verification and inspections.

D. Any unauthorized changes or services performed by The Contractor shall be at the responsibility of the Contractor and not the City of Corpus Christi.

E. Contractor shall report to the City’s Project Manager, or designee, at the location upon arrival per the scheduled time.

F. Contractor shall be responsible for acquiring the appropriate equipment and ensure proper PPE is worn for the above services listed.

8. Site Management:

A. Contractor shall keep the construction area orderly and neat daily. Daily clean-up is required. All construction waste must be properly and legally disposed of. The job site must be kept safe to prevent public harm or injury.

B. It is at the responsibility of the Contractor to ensure all equipment and disposal containers/trailers are sized sufficiently and can be accommodated at the job site.

C. Designated parking shall be made to the contractor at the discretion of the City’s Project Manager. The Contractor shall have the company name or logo on the work vehicles while on site.

D. Contractor shall be responsible for repairing property damages sustained from related work. No tampering, vandalizing, or stealing of City Property shall be tolerated and will result in dismissal of the construction team.

E. City is not responsible for equipment or material theft while on City Property. The contractor is responsible for securing valuables.

9. Project Close-Out:

A. Contractor shall schedule a substantial completion walk-through at 80% project completion with the City’s Project Manager. The Contractor shall provide the City’s Project Manager at a minimum of two days’ notice prior to scheduling.

B. Contractor shall perform a substantial completion walk-through with the City’s Project Manager and Customer at substantial completion.

C. Contractor is responsible for completing punch list item(s) no more than 14 calendar days prior to the project completion date and/or project contract term end date.

D. Contractor must provide at a minimum two days’ notice for any returning work not performed under the initial construction work schedule.

E. Contractor shall provide warranty letters, including manufacturer's warranty on all parts and materials used on the project, and applicable O&M’s prior to submitting the final invoice.

F. Contractor must provide a Certificate of Completion of permit prior to invoicing and a Certificate of Occupancy if applicable.

G. Contractor shall provide the owner or City staff with training and perform demonstration of any new equipment, machinery, or moving hardware for proper operation, if applicable.

10. Invoicing A. Contractor shall submit an invoice for services to the City. No progress invoicing shall be allowed. The invoice must include:

B. Work description, purchase order number, service agreement number, location(s), and date of Service(s).

C. Refer to service agreement Section 3. Compensation and Payment for submission contact information. A copy of invoice must be emailed to facilitymaintenanceinvoicing@cctexas.com.

D. Contractor shall include a copy of the Work Authorization form as back-up for the invoice. Approval for payment shall be authorized by the City’s Project Manager.

mailto:facilitymaintenanceinvoicing@cctexas.com

11. Exhibit Drawing: See ATTACHMENT A1

ATTACHMENT B: QUOTE/PRICING SCHEDULE

CITY OF CORPUS CHRISTI

QUOTE FORM

1. Refer to “Sample Service Agreement” Contract Terms and Conditions before completing quote.

2. Quote your best price, including freight, for each item.

3. In submitting this quote, Vendor certifies that the prices in this quote have been arrived independently, without consultation, communication, or agreement with any other vendor or competitor, for the purpose of restricting competition regarding prices.

Invitation to quote, FOB Destination, Freight Included, on the following:

PROJECT: Fire Department Warehouse Front Entry Door System Replacement Project Location: 1501 Holly St., Corpus Christi, TX 78417

PROJECT # 26-164341

Item DESCRIPTION QTY UNIT UNIT PRICE PRICE TOTAL

#1 Front entry door demolition and installation (Labor only)

1 LUMPSUM

#2 Windstorm Certifications 1 EA $ $

#3 Disposal Fees 1 LUMPSUM $ $

Parts & Material, Include Equipment ______% Markup $

TOTAL $

COMPANY NAME:

NAME OF PERSON AUTHORIZED TO SIGN:

ADDRESS: CITY /STATE/ZIP:

PHONE EMAIL:

FAX: DATE:

TITLE:

SIGNATURE:

SUBCONTRACTOR INFORMATION:

THE CITY RESERVES THE RIGHT TO REJECT OR CANCEL ANY OR ALL QUOTES. TO WAIVE ANY

INFORMALITIES OR IRREGULARITIES IN THE QUOTES RECEIVED AND TO CANCEL OR POSTPONE THIS

PROJECT UNTIL A LATER DATE.

ATTACHMENT D: WARRANTY REQUIREMENTS

Warranty

Labor/Workmanship 1 year

Parts/Materials/Equipment 1 year

A. Covered warranty on new installation shall be one year or better for all labor and workmanship.

B. Covered warranty on new installation shall be one year or better for all new parts, materials, and/or equipment.

C. Warranty on all repairs shall be one year or better for all labor and materials. Any additional service call to repair deficiencies previously addressed, shall not be considered for payment.

D. The Contractor shall provide manufacture warranty documents at the time of final completion.

ATTACHMENT D: WARRANTY REQUIREMENTS