RFPQ 26040 SCADA and PLC Upgrades FINAL.pdf

REQUEST FOR PRE-QUALIFICATION

RFPQ #26040

Water Treatment Facilities SCADA & PLC Upgrade & Integration

PUBLIC UTILITIES DEPARTMENT

ATHENS-CLARKE COUNTY (ACCGOV)

MAY 11, 2026

I. General

A. The Unified Government of Athens-Clarke County (“ACCGov” or “Owner”) is a unified city/county government located in the northeast section of the state of Georgia and is approximately sixty (60) miles northeast of Atlanta, Georgia. ACCGov was formed in 1991 by a referendum which required the combining of the City of Athens and Clarke County. ACCGov serves an area population of approximately 140,000 with annual growth projected at 1% per year. ACCGov provides a multitude of local and state funded services, which includes, but is not limited to, Public Safety, Utility, Courts, Corrections, Tax and Fire Services. ACCGov employs approximately 2,000 people.

B. ACCGov desires to solicit Pre-Qualification Applications in accordance with the Georgia Local Government Public Works Construction Law (the “Georgia Public Works Law”) from responsible Construction General Contractors.

C. Responsible General Contractors are to provide all labor installation, programming, and testing to complete the Water Treatment Facilities SCADA & PLC Upgrade & Integration project (Project) as generally described below:

• The work included in this project consists of installation, configuration/programming, QA/QC testing of new SCADA servers (including Historian), new SCADA workstations, upgrading SCADA platform, and new PLC’s and HMI’s at specified treatment process buildings.

• Much of the major equipment and licenses listed above and SCADA licenses across the 3 water reclamation facilities, water treatment plant, and 7 remote sites will be purchased by ACC.

The estimated cost of this project is $500,000 to $800,000.

D. Previous pre-qualification of contractors or Application for Qualification on other projects for the ACCGov will not be considered for this project. Applications must be made for this project separate from any other project.

E. Documentation provided must be specific and the data given must be clear and comprehensive. Documentation provided must pertain specifically to the entity that will bid for and construct the project, not an affiliated company, parent firm, or other entity.

F. No interpretation of the meaning of this Application will be made to any Applicant orally. Every request for such interpretation should be made in writing via the OpenGov Q&A tool or via email to Ed Tulenko, Senior Buyer, at accbids@accgov.com. To be given consideration the request must be received by the deadline for submission of questions. Any and all such interpretations and any supplemental instructions will be in the form of written Addenda to the Application which, if issued, will be posted to OpenGov and the Georgia Procurement Registry prior to the date fixed for receiving Applications. Failure of Applicants to receive or acknowledge any Addendum shall not relieve them of any obligation under the Application. All Addenda shall become part of the Application.

G. APPLICATION TIMETABLE:

The anticipated schedule for the application process is as follows:

Application Documents Available………………………Monday, May 11, 2026 Deadline for submission of questions……..............……. 2:00 PM, Friday, May 22, 2026 Application Opening…………………………………... 2:00 PM, Tuesday, June 9, 2026

H. SUBMITTAL INSTRUCTIONS: ALL Application copies must be submitted in a sealed envelope or container with the OUTER MOST Container stating the Appplicant’s ACCGov Vendor Number (if known), address, mailto:accbids@accgov.com telephone number, and title as follows: RFPQ #26040, APPLICATION FOR BIDDER PRE- QUALIFICATION ATHENS-CLARKE COUNTY Water Treatment Facilities SCADA & PLC Upgrade & Integration (If you do not know your vendor number, please email vendor@accgov.com. Please note that having a vendor number is NOT required to submit an application and vendor numbers will not be issued solely for bidding/application purposes.

Submit the Application documents as follows:

Two (2) hard copies of the complete signed application One (1) USB Flash Drive PDF format copy of the complete signed application

Applications are to be delivered to:

Unified Government of Athens-Clarke County Finance Department, Purchasing Division 375 Satula Avenue Athens, Georgia 30601

Not later than 2:00 P.M. ET, June 9, 2026

Applications received after 2:00 P.M. will not be considered.

Offerors are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service.

No responsibility shall attach to the Unified Government of Athens-Clarke County for the premature opening of a proposal not properly addressed and identified, and/or delivered to the proper or improper address. Proposals via facsimile will NOT be considered. Additionally, emailed or electronic submittals will NOT be considered.

ALL DOCUMENTS SUBMITTED ON USB FLASH DRIVES MUST BE IN A SINGLE PDF FILE

mailto:vendor@accgov.com

II. Determination of Qualified General Contractors by ACCGov

It is the intent of the ACCGov to identify and qualify as many General Contractors as possible. ACCGov has established optimal Project Experience and Corporate Criteria against which ACCGov will compare the actual project experience and corporate information offered by each Applicant to evaluate and determine whether the Applicant possesses sufficient and appropriate qualifications to offer a Bid and to provide the desired services.

The stated Criteria under Section IV is considered PASS/FAIL Criteria. Applicants must demonstrate in writing that they satisfy the Project Experience described in Section IV.A and the Corporate Criteria described in Section IV.B below. Applicants must also submit the Required Documentation described in Section V.

ACCGov reserves the right to reject any one or all Applications for Pre-Qualification submitted and to waive technicalities and informalities in making its evaluation of applications and determination of qualified applicants. The final determination of any Applicant's qualification status rests solely with the ACCGov.

Prior to solicitation of bids for the Project, it is the intent of ACCGov to publish and make known to all Applicants all General Contractors that are determined by ACCGov to be qualified to bid and to provide the required services.

III. Pre-Qualification Process

A. Applicants may not be deemed qualified by ACCGov if:

1. Applicants fail to submit a responsive Application, including failing to provide all required documentation;

Applicants shall confirm response to all noted criteria.

2. Applicants fail to reasonably meet the Project Experience Criteria. Any determination that an Applicant meets or fails to meet the Criteria rests solely with the ACCGov.

3. Applicants fail to reasonably meet the Corporate Criteria. Any determination that an Applicant meets or fails to meet the Criteria rests solely with the ACCGov.

4. The General Contractor Applicant, or any of its affiliated companies, is a party to more than one Application.

5. Reasonable grounds exist that Applicant(s) are involved in collusion among other applicants; or

6. Applicants fail to execute the Disclosure Affidavit.

B. Final determination of Applicant's qualification status rests solely with the ACCGov.

IV. Qualification Criteria

A. Project Experience Criteria – General Contractor

1. The Contractor must have satisfactorily completed a minimum of three (3) SCADA projects within the last 8 years that consists of upgrading to the latest revision of SCADA system or to a different SCADA platform at either a water treatment plant or water reclamation facility. Preferably individual OT systems like IFix or VT SCADA. Should list old and new SCADA systems.

a. At least two of the projects must have been for municipalities or local governments.

b. At least one of the projects must have consisted of integrating new PLCs, servers or workstations.

c. The Superintendent/project manager proposed for the new project must have been the

Superintendent/project manager on at least two (2) projects meeting the criteria in Paragraph IV.A.1 above.

d. Additionally, the Superintendent/project manager proposed for the new project must have a minimum of 5 years (career) in SCADA integration experience.

2. At least 75 percent of the labor related items on the Project must have been completed by the Applicant's own work force.

3. Projects currently on-going or not completed will not qualify.

B. Corporate Criteria– General Contractor (GC)

1. The GC has operated under the current corporate name for the last five (5) years.

2. The GC currently has sufficient bonding capacity to provide a bid bond in the amount of 5 percent of the applicable bid amount.

3. The GC currently has sufficient bonding capacity to provide performance and payment bonds, both in the amount of 100 percent of the applicable contract amount.

4. The GC has not defaulted on a project or failed to complete a project within the last ten (10) years.

5. The GC has not filed for bankruptcy, nor been judged bankrupt at any time over the last ten (10) years.

6. The GC has a history of completing projects consistently on time and within the bid amount.

7. The GC has never abandoned a project (even temporarily) during a dispute.

8. The GC does not have a history of being involved in litigation or filing claims against owners, contract administration firms, or design firms.

9. The GC, nor any of its affiliated companies, is currently involved in a dispute, formal claim, or litigation with ACCGov, or with any authority or organization with which ACCGov has a vested interest.

10. The General Contractor Applicant is a Licensed General Contractor in the State of Georgia or a Licensed Georgia Utility Contractor.

11. The GC has a written Safety Programs for their work.

12. The General Contractor Applicant has the ability to provide a proper and logical schedule to demonstrate the effort required to complete the project in a timely manner.

V. Required Documentation - Application for Pre-Qualification

A. Application Cover & Disclosure Affidavit – to be completed by all applicants

1. Applicant must complete and submit the Contractor Pre-qualification Application Cover and Disclosure Affidavit.

B. Project Experience – General Contractor

Complete and submit General Contractor Project Experience Information Form for each project referenced as documentation of meeting the Criteria; provide all the information specified in item 1-8 listed below for each Project.

(The form may be expanded to accommodate information). Project Information Forms must satisfy the Project Experience Criteria listed in Section IV.A.

1. Name of project as bid, name of owner, owner contact and contact information (phone number and email), lead project manager, phone number and email.

2. A summary project description including work performed, major components of the project, equipment utilized, etc.

3. Percent and description of labor related items performed by the Applicant's own work force.

4. Names and contact information for major subcontractors. If work was self-performed, please indicate such.

5. The bid date, bid amount and final cost to owner if applicable.

6. The contract performance time as bid, actual time to complete project and completion date.

7. Description of major equipment or graphics associated with Project that could have impacts/adjustments to contract time.

8. Provide experience, resumes, of proposed on-site Project Manager and or Superintendent who would be involved in this project. Experience can be from previous employment but must be pertinent to technical characteristics listed under the Project Experience Criteria. Also provide a staffing plan, if appropriate, identifying other key personnel anticipated to be assigned to the Project. Provide a brief description and title for each position identified in the staffing plan.

C. Corporate Criteria – General Contractor

Complete and submit a narrative response to the following directions/instructions.

1. Provide name, address and telephone number of Applicant's corporate headquarters, regional offices, subsidiaries and affiliates, if any. Provide name, title, and biographical summary of pertinent corporate officers.

Provide a statement that Applicant has operated under the current corporate name for the last five years.

2. Provide a statement that Applicant has not defaulted on a project nor failed to complete a project within the past ten years. If this is not the case, explain.

3. Provide a statement that Applicant has not filed for bankruptcy or been judged bankrupt at any time over the past nine years. If this is not the case, explain.

4. Provide a statement that Applicant has not been involved in liquidated damages in the past five years. If this is not the case, explain.

5. Provide a statement that the Applicant has never abandoned a project, even temporarily, during a dispute. If this is not the case, please explain.

6. Provide a statement whether Applicant has or has not been involved in litigation as a plaintiff against an owner, design firm or contract administration firm, or served an owner with a claim for additional compensation prepared by an attorney or a claims consultant, excluding routine change order requests, in the past five years.

If Applicant has had such involvement, explain. List any lawsuits or administrative actions to which the Applicant is currently a party or has been a party (as either a plaintiff or defendant) during the past ten years.

For each suit, list all parties and indicate whether any party was a bonding company, insurance company, an owner, or other. Identify the project giving rise to the suit or administrative action; explain the basis of the claim, and whether a settlement was reached or a judgment entered into for or against the Applicant, or the Applicant’s bonding company or Insurance Company.

7. Provide a statement that the Applicant, as well as all of its affiliated companies, is not involved in any dispute, formal claim, or litigation with neither the ACCGov, nor any authority or organization with which the ACCGov has a vested interest. If this is not the case, please explain.

8. Provide a statement that the Applicant has a Safety Program. Also provide the date it was last updated. If this is not the case, please explain.

9. Include a copy of the Applicant’s Georgia General Contractor License or Georgia Utility Contractor’s License.

10. Provide a list of all projects currently under contract with a contract amount in excess of $1 million. Provide Project Name /Title, Project Owner, contract amount and scheduled completion dates.

VI. Supplemental Information

A. ACCGov will not be liable in any way for any costs incurred by any Applicant in the preparation of its Pre-Qualification Application nor participation in any discussions.

B. ACCGov reserves the right to accept or reject any one or all Pre-Qualification Applications. ACCGov, upon receipt of the Application, shall have the right to investigate the information set forth on the Application, including work performed by the Applicant on projects referenced by the Applicant, or any other projects performed by the Applicant.

Investigations will be performed by Owner’s personnel or their representatives as deemed appropriate by ACCGov which may include site visits and interviews with project owners and contract administration staff. ACCGov has the right to consider any additional information obtained about an Applicant’s qualifications through this process.

C. Application Format: The Application must include responses to all information requested. The Application shall address required documentation in the order identified above, indexed and clearly identified. Additional data may be submitted as deemed appropriate to support or augment the required documentation. Submittal shall be prepared on standard 8-1/2” x 11” letter size paper using 12-point font. Hard copies shall be bound on the left side. No page limitation has been established for the application submission, but non-pertinent “boilerplate” materials are discouraged.

D. Should any Applicant not be deemed pre-qualified by ACCGov, the Applicant may respond within three business days of being notified of pre-qualification status to ACCGov Administrator requesting reasons for not being deemed pre-qualified. The Applicant may then provide further written information in an attempt to correct such deficiencies within three business days of receiving reasons for not being deemed pre-qualified. This will be an informal appeals process.

E. For the purposes of this Application and its review, “project” shall be defined as a single contract, including all associated change orders.

F. Applicants will be advised of their status approximately three to four weeks after the submittal deadline.

G. The words “corporation” or “corporate” as used herein shall include limited liability companies, limited partnerships and other similar for-profit business entities organized and existing under the laws of a state government.

VII. Insurance and Bonds Required for Contractors

Contractor shall procure and maintain insurance which shall protect the Contractor and ACCGov from any claims for bodily injury, property damage, or personal injury which may arise out of operations under the agreement. Contractor shall procure the insurance policies at the Contractor’s own expense and shall furnish ACCGov an insurance certificate listing ACCGov as certificate holder. The insurance certificate must document that the liability insurance coverage purchased by the Contractor includes contractual liability coverage to protect ACCGov. The insurance certificate must provide the following information:

1) Name and address of authorized agent

2) Name and address of insured

3) Name of insurance company (licensed to operate in Georgia)

4) Description of coverage in standard terminology

5) Policy period

6) Limits of liability

7) Name and address of certificate holder (ACCGov)

8) Acknowledgement of notice of cancellation to ACCGov

9) Signature of authorized agent

10) Telephone number of authorized agent

11) Details of policy exclusions in comments section of insurance certificate

12) Additional Insured Endorsement

Note: It is the intent of ACCGov that certificates of insurance should comply with the pertinent Rules of the Commissioner of Insurance, which are found in Chapter 120-2-103 of the Official Compilation of the Rules and Regulations of the State of Georgia.

Each policy shall contain a provision that coverage afforded under the policies will not be canceled (or not renewed or allowed to lapse for any reason) until at least thirty (30) days after Owner has received notice thereof as evidenced by return receipt of registered letter. All policies must be issued by an insurance company licensed to do business in the State of Georgia, with a minimum AM Best rating of A-, and signed by an authorized agent.

The Contractor must submit, along with insurance certificate(s), an additional insured endorsement for all coverages as allowed by statute naming the Unified Government of Athens Clarke County, and a notice of cancellation endorsement.

Coverages and Limits Required:

Workers Compensation Insurance (per Occurrence) in the amounts of the statutory limits established by the General Assembly of the State of Georgia (a self-insurer must submit a certificate from the Georgia Board of Works Compensation stating that the supplier qualifies to pay its own workers compensation claims). In addition, the supplier shall require all subcontractors occupying the premises or performing work under the contract to obtain an insurance certificate showing proof of Workers Compensation Coverage with the following minimum coverage:

• Bodily injury by accident – per employee $1,000,000

• Bodily injury by disease – per employee $1,000,000

• Bodily injury by disease – policy limit $1,000,000

Commercial General Liability (CGL):

• Each Occurrence Limit $1,000,000

• Personal & Advertising Injury Limit $1,000,000

• General Aggregate Limit $2,000,000 (per project)

• Products/Completed Ops. Aggregate Limit $2,000,000

Automobile Liability:

• Combined Single Limit $1,000,000

Umbrella Liability: $2,000,000

Additional Insured: The vendor or contractor shall add “the Unified Government of Athens-Clarke County, its officers, employees, and agents” as an additional insured under the commercial general, automobile, builder’s risk, contractor’s pollution liability, and umbrella liability policies.

Contractors are responsible for making sure all sub-contractors have the required insurance coverage.

Performance Bond and Payment Bonds:

Any bid exceeding $100,000 requires a performance and payment bond in the amount of 100% of the job. No material deviation from this language will be accepted. These documents must be filled out completely and notarized with appropriate power of attorney form attached.

The bonding company will only be accepted if it is in good standing within the state of Georgia through the Insurance Commissioner’s office. It must also be rated A or better with AM Best Company. The bonding company must appear on the Federal register of approved companies.

SECTION IX – PROPOSAL FORMS

GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT

The Unified Government of Athens-Clarke County and Contractor agree that compliance with the requirements of O.C.G.A.

§ 13-10-91, as amended, are conditions of this Agreement for the physical performance of services.

If employing or contracting with any subcontractor(s) in connection with this Agreement, Contractor further agrees:

(1) To secure from the subcontractor(s) an affidavit attesting to the subcontractor’s compliance with by O.C.G.A.

§ 13-10-91(b), as amended; such affidavit being in a form similar to and containing the same information as the form attached hereto; and

(2) To obtain such subcontractor affidavit(s) when the subcontractor(s) is retained. Contractor shall have such forms available for inspection and submit to the Owner, if requested by the Owner.

The failure of Contractor to supply the affidavit of compliance at the time of the bid will be cause for the bid being deemed non-responsive. Failure of Contractor to continue to satisfy the obligations of O.C.G.A. § 13-10-91, as amended throughout the entire contract period shall constitute a material breach of the contract. Upon notice of such breach, Contractor shall be entitled to cure the breach within ten days, upon providing satisfactory evidence of compliance with the terms of this Agreement and State law. Should the breach not be cured, Athens-Clarke County shall be entitled to all available remedies, including termination of the contract and damages.

SEE AFFIDAVITS ON FOLLOWING PAGES

MANDATORY SUBMITTAL

CONTRACTOR AFFIDAVIT & AGREEMENT UNDER O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, as amended, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of The Unified Government of Athens-Clarke County, Georgia, has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the provisions and deadlines established in O.C.G.A. § 13-10-91, as amended.

Furthermore, the undersigned will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b).

Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor: _______________________________________________________________

Name of Project: _______________________________________________________________

Name of Public Employer: _The Unified Government of Athens – Clarke County_Georgia________

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ____, ___________, 202__ in _______________________, _____________________.

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

____ DAY OF ____________, 202_

Notary Public My Commission Expires:

WATER RECLAMATION FACILITIES SCADA & PLC UPGRADE & INTEGRATION

CONTRACTOR PREQUALIFICATION APPLICATION COVER

Application for: General Contractor

Applicant (Company) Name:

Applicant Home Address:

Applicant Branch Office Responsible for Project, if different:

Applicant Contact (Person) Name:

Applicant Contact Title:

Applicant Contact Phone Number:

Applicant Contact Email Address:

DISCLOSURE AFFIDAVIT

The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the local public agency in verification of the recitals comprising this Application for Bidder's Pre-Qualification. I have read the Project Experience and Corporate Criteria, and have provided documentation as outlined in this RFPQ. By this signature, the signer affirms that the information provided herein is true and correct to the best of his/her knowledge and belief.

Applicant:

By:

(name signed)

(name printed or typed) Title:

Date:

Subscribed and sworn to me this ___ day of ______________, 20___.

NOTARY PUBLIC:

(name signed)

(name printed or typed)

Commission Expires :

(SEAL)

GENERAL CONTRACTOR

PROJECT EXPERIENCE INFORMATION FORM

Applicant Name:

Project Title:

Project Owner/Municipality:

Owner Name:

Contact Person:

Phone Number:

Project Description (include old and new SCADA systems, revisions, etc…)

Contractor’s Office in Responsible Charge:

Contractor’s Superintendent/PM:

Percentage of Work performed by Applicant: __________%

Contract:

Bid Date:

Bid Price / Initial Contract Price:

Final Contract Price:

Contract Time:

Initial Performance Time:

Actual Time to Complete:

Completion Date:

Describe if other equipment that were installed and integrated into SCADA system such as servers, workstations or PLC’s):

Describe if new graphics were performed:

Other Comments:

Company Name (provided) ____________________

ADDENDA ACKNOWLEDGEMENT

The bidder has examined and carefully studied the Specifications and the following Addenda, Receipt of all of which is hereby acknowledged:

Addendum No.

dated

Acknowledgement

Initial

Bidders must acknowledge any issued addenda. Bids which fail to acknowledge the bidder’s receipt of any addendum will result in the rejection of the bid if the addendum contained information which substantively changes the Owner’s requirements.