RFPQ_26033_ATHENA_INDUSTRIAL_RECYCLED_WATER_T.pdf

Request for Pre-Qualification

(RFPQ) #26033

ATHENA INDUSTRIAL RECYCLED WATER TRANSMISSION LINE SECTION 2

PUBLIC UTILITIES DEPARTMENT

THE UNIFIED GOVERNMENT OF

ATHENS-CLARKE COUNTY, GEORGIA

April 3, 2026

I. General

You are invited to submit an application for pre-qualification for RFPQ #26033 ATHENA INDUSTRIAL RECYCLED WATER TRANSMISSION LINE SECTION 2. Pre-qualification applications must be received at the office of the Unified Government of Athens-Clarke County Purchasing Division/Finance Department, 375 Satula Avenue, Athens, Georgia 30601, no later than 2:00 P.M. ET, Tuesday, May 5, 2026.

A MANDATORY pre-application conference to respond to all inquiries with regards to this project will be held at 10:00 A.M. ET, Friday, April 17, 2026 at the Athens-Clarke County Public Utilities Training Room in the basement of the Water Business Office at 124 E. Hancock Avenue, Athens, GA 30601 to review an overview of the scope of the work.

A. Pre-qualified vendors will be invited to submit cost proposals on the ensuing ATHENA INDUSTRIAL RECYCLED WATER TRANSMISSION LINE SECTION 2 A list of names of vendors providing cost proposals may be obtained from Georgia Procurement Registry or via email request to accbids@accgov.com after the application due date and time stated herein.

B. The Owner reserves the right once RFPQ and costs proposals have been submitted to not move the project forward.

C. The work included in this project consists of furnishing all personnel, superintendence, skilled and unskilled labor, materials, equipment, services, and all work necessary for the construction of a Recycled Water Transmission Line, including mobilization; erosion and sediment control measures; open-cut and trenchless installation of 2,400± linear feet of 16-inch PVC water main piping; fittings, valves, blow-offs, air/vacuum release assemblies, and connections to existing water mains; hydrostatic pressure testing, leakage testing, and disinfection in accordance with AWWA standards; surface restoration including roadway, sidewalk, and driveway replacement;

permanent seeding; utility coordination; and all incidental work required for a complete installation.

D. Inquiries regarding applications should be made to Edward Tulenko, Senior Buyer, (762) 400-6070 or accbids@accgov.com. Technical questions may be directed to Matt Adamson, Public Utilities Assistant Director, at 706-613-3470 or Email Matt.Adamson@accgov.com. All questions that are to be given consideration must be received no later than April 24, 2026 at 4:00PM. Any and all such interpretations and any supplemental instructions will be in the form of written Addenda to the RFPQ which, if issued, will be posted prior to the Application submittal deadline. All Addenda shall become part of the RFPQ.

E. Any prospective vendor who wishes to submit a cost proposal on RFPQ 26033 ATHENA

[Type here]

INDUSTRIAL RECYCLED WATER TRANSMISSION LINE SECTION 2 is required to complete and submit the Application for Pre-Qualification documents (including all instructions and forms) regardless of whether the vendor has previously pre-qualified for other work for the Unified Government of Athens-Clarke County.

Cost proposals received by the Unified Government of Athens-Clarke County for this Project from vendors who have not been pre-qualified through this process will be rejected.

F. SUBMITTAL INSTRUCTIONS: ALL applications copies must be submitted in a sealed envelope or container with the OUTER MOST Container stating the address, telephone number, the RFPQ number and title RFPQ 26033 ATHENA INDUSTRIAL RECYCLED WATER TRANSMISSION LINE SECTIONN 2. Please provide the below:

Two (2) marked original of the complete signed application One (1) USB Flash Drive PDF format copy of the complete signed application

Applications are to be sealed, marked with the offeror's name and address and labeled, “RFPQ

#26033 ATHENA INDUSTRIAL RECYCLED WATER TRANSMISSION LINE SECTION

2” and delivered to:

The Unified Government of Athens-Clarke County Finance Department, Purchasing Division 375 Satula Avenue Athens, Georgia 30601

Not later than 2:00 P.M. ET, Tuesday, May 5, 2026. (IN ORDER TO BE CONSIDERED).

G. Documentation provided must be specific and the data given must be clear and comprehensive.

Documentation provided must pertain specifically to the entity that will bid for and install the project, not an affiliated company, parent firm or entity.

II. Pre-Qualification Determination

NOTE: All criteria will be based on Pass/Fail scoring.

A. Applicants may not be deemed pre-qualified if:

1. The Applicant fails to submit a responsive Application, including failing to provide all required documentation;

2. The Applicant fails to meet all the Technical Experience Requirements;

3. The Applicant fails to meet all the Corporate Experience Requirements;

4. The Applicant, or any of its affiliated companies, is a party to more than one Application;

5. Reasonable grounds exist that Applicant is involved in collusion among other applicants; or

6. The Applicant fails to execute the Disclosure Affidavit.

B. Final determination of Applicant's pre-qualification status for this project rests solely with the Unified

Government of Athens-Clarke County.

III. Qualification Criteria:

A. Background Information:

1. The project includes construction of a 16-inch Raw Water Transmission Line serving the

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Athena Industrial area.

2. Installation methods include both open-cut trenching and trenchless construction.

3. Construction will occur within active roadways and developed areas, requiring traffic control and coordination with utility owners.

4. Work includes testing, disinfection, and full surface restoration following construction.

B. Technical Experience

1. Contractors shall demonstrate experience installing large-diameter (16-inch or greater) water transmission mains.

2. Contractors shall demonstrate experience with trenchless installation methods, including free-bore or similar techniques.

3. Contractors shall demonstrate experience performing work within active roadways, including traffic control and surface restoration.

4. Contractors shall demonstrate experience with hydrostatic testing, leakage testing, and disinfection of water mains in accordance with AWWA standards.

5. Contractors shall demonstrate experience coordinating with utility owners and regulatory agencies.

C. Corporate Experience:

1. The Applicant has operated under the current corporate name for the last five years.

2. The Applicant currently has sufficient resources to provide insurance requirements for the project.

3. The Applicant has not defaulted on a project or failed to complete a project within the last ten years.

4. The Applicant has not filed for bankruptcy nor been judged bankrupt at any time over the last ten years.

5. The Applicant has a history of completing projects consistently on time and within the original project budget/bid amount.

6. The Applicant has never abandoned a project (even temporarily) during a dispute.

7. The Applicant does not have a history of being involved in litigation or filing claims against

Owners, Construction Contract Administration Firms or Design Firms.

8. The Applicant is not, nor any of its affiliated companies, currently involved in a dispute, formal claim, or litigation with the Owner, or with any authority or organization with which the Owner has a vested interest.

9. The Applicant, or Applicant’s listed installation subcontractor(s), is a Licensed Utility Contractor in the State of Georgia.

IV. Required Documentation

A. Application Cover & Disclosure Affidavit – to be completed by all applicants

Applicant must complete and submit the Contractor Pre-Qualification Application Cover and Disclosure Affidavit (attached).

B. Technical Experience

Applicants shall submit documentation demonstrating compliance with the Technical Experience requirements outlined in Section III.B. For each project submitted, the Applicant shall provide complete and accurate information using the Technical Experience Project Information Form provided herein or an equivalent format. Submitted documentation shall clearly demonstrate experience with large-diameter water transmission mains, trenchless installation methods, work within active roadways, utility coordination, and testing and disinfection of water mains in accordance with AWWA standards.

C. Corporate Experience

1. Provide name, address and telephone number of Applicant's corporate headquarters, regional offices, subsidiaries and affiliates, if any. Provide name, title, and biographical summary of pertinent corporate officers. Provide any corporate names the applicant has operated under during the last five years and the reason for the name change. Provide the state and date of incorporation.

2. Provide a statement of bonding capacity, name of surety company, with agent contact persons, and telephone numbers. Define current maximum approved bonding program, allowable single project limit and current bonded work backlog.

3. Provide a statement that Applicant has not defaulted on a project nor failed to complete a project within the past ten years. If this is not the case, explain.

4. Provide a statement that Applicant has not filed for bankruptcy or been judged bankrupt at any time over the past ten years. If this is not the case, explain.

5. Provide a statement that Applicant has not been involved in liquidated damages in the past five years. If this is not the case, explain.

6. Provide a statement that the Applicant has never abandoned a project, even temporarily, during a dispute. If this is not the case, please explain.

7. Provide a statement whether Applicant has or has not been involved in litigation as a plaintiff against an Owner, Design Firm or Construction Contract Administration Firm, or served the Owner with a claim for additional compensation prepared by an attorney or a claims consultant, excluding routine change order requests, in the past five years. If Applicant has, explain. List any lawsuits or administrative actions to which the Applicant is currently a party or has been a party (either as a plaintiff or defendant) during the past ten years. For each suit, list all parties and indicate whether any party was a bonding company, insurance company, an Owner, or other. Identify the project giving rise to the suit or administrative action; explain the basis of the claim, and whether a settlement was reached or a judgment entered into for or against the Applicant, or the Applicant’s bonding company or Insurance Company.

8. Provide a statement that the Applicant, as well as all of its affiliated companies, is not involved in any dispute, formal claim, or litigation with the Owner, nor any authority or organization with which the Owner has a vested interest. If this is not the case, please explain.

9. Include a copy or other evidence of the Applicant’s, or listed installation subcontractor(s), Georgia Utility Contractor License.

V. Supplemental Requirements

List all Supplemental requirements needed by vendor.

1. Applicants shall provide a list of all similar water transmission line projects completed within the past five (5) years, including project size, pipe diameter, installation method, month/year completed, and owner contact information.

2. Applicants shall provide a list of all projects currently under contract, including contract value and anticipated completion dates.

3. Applications shall be organized in the order presented in this RFPQ, clearly indexed, and include all required forms and documentation.

4. Non-pertinent marketing or promotional materials are discouraged.

5. Application Format: The Application must include responses to all information requested.

The Application shall address required documentation in the order identified above, indexed and clearly identified. Additional data may be submitted as deemed appropriate to support or

LINE\RFPQ_26033_ATHENA_INDUSTRIAL_RECYCLED_WATER_TRANSMISSION_LINE_SECTION_2_FINAL.docx Page 5 of 12 augment the required documentation. Submittal shall be prepared on standard 8-1/2” x 11” letter size paper, with text on one side, using 12-point font, and bound on the left side. No page limitation has been established for the application submission, but non-pertinent “boilerplate” materials are discouraged.

VI. Supplemental Information

1. The Owner will not be liable in any way for any costs incurred by any Applicant in the preparation of its Pre-Qualification Application nor participation in any discussions.

2. The Owner reserves the right to accept or reject any or all Pre-Qualification applications.

The Owner, upon receipt of the Application, shall have the right to investigate work performed by the Applicant on projects referenced by the Applicant, or any other projects performed by the Applicant. Investigations will be performed by Owner’s personnel or their representatives as deemed appropriate by the Owner, which may include site visits and interviews with project Owners and Construction Contract Administration staff. The Owner reserves the right to interpret the criteria, to waive any criteria, and to determine whether applicant meets the intent of the criteria, where such action is in the best interest of the Owner as determined by the Owner.

3. An Application submitted by a Joint Venture will not be allowed by the Owner.

4. If the Applicant does not meet all the corporate and technical experience criteria, additional consideration may be given as follows:

a. If the corporate name of the Applicant is a result of an acquisition or a merger, the

Applicant may use the corporate and technical experience of the parent corporation, a sister corporation or a subsidiary corporation, if satisfactory evidence can be provided to demonstrate that essentially the same core management team and staff which created the experience is directly involved in the day-to-day operations of the Applicant.

b. If the corporate name of the Applicant is a result of the formation of a subsidiary by a parent company in order to compete in a different market, e.g. union versus non-union territories, the Applicant may use the corporate and technical experience of the parent corporation, a sister corporation or a subsidiary corporation, if satisfactory evidence can be provided to demonstrate that essentially the same core management team and staff which created the experience is directly involved in the day-to-day operations of the Applicant.

5. Should any Applicant not be deemed pre-qualified by the Owner, the Applicant may respond within three business days of being notified of pre-qualification status to the Unified Government of Athens-Clarke County Administrator requesting reasons for not being deemed pre-qualified. The Applicant may then provide further written information in an attempt to correct such deficiencies within three business days of receiving reasons for not being deemed pre-qualified. This will be an informal appeals process.

6. For the purpose of this Application and its review, “project” shall be defined as a single project, including all associated change orders.

7. The Project will require the Contractor to have at least one Superintendent, which meets the

Pre-Qualification Technical Experience Criteria, in responsible charge of the Project during installation activities.

8. Due to potential time length of this project, the Owner reserves the right to approve any changes in personnel prior to assignment to this project.

9. The Owner anticipates advising Applicants of their Application approval/rejection by late

May 2026.

VII. Insurance and Bonds Required for Contractors

Contractor shall procure and maintain insurance which shall protect the Contractor and ACCGov from any claims for bodily injury, property damage, or personal injury which may arise out of operations under the agreement. Contractor shall procure the insurance policies at the Contractor’s own expense and shall furnish ACCGov an insurance certificate listing ACCGov as certificate holder. The insurance certificate must document that the liability insurance coverage purchased by the Contractor includes contractual liability coverage to protect ACCGov. The insurance certificate must provide the following information:

1) Name and address of authorized agent

2) Name and address of insured

3) Name of insurance company (licensed to operate in Georgia)

4) Description of coverage in standard terminology

5) Policy period

6) Limits of liability

7) Name and address of certificate holder (ACCGov)

8) Acknowledgement of notice of cancellation to ACCGov

9) Signature of authorized agent

10) Telephone number of authorized agent

11) Details of policy exclusions in comments section of insurance certificate

12) Additional Insured Endorsement

Note: It is the intent of ACCGov that certificates of insurance should comply with the pertinent Rules of the Commissioner of Insurance, which are found in Chapter 120-2-103 of the Official Compilation of the Rules and Regulations of the State of Georgia.

Each policy shall contain a provision that coverage afforded under the policies will not be canceled (or not renewed or allowed to lapse for any reason) until at least thirty (30) days after Owner has received notice thereof as evidenced by return receipt of registered letter. All policies must be issued by an insurance company licensed to do business in the State of Georgia, with a minimum AM Best rating of A-, and signed by an authorized agent.

The Contractor must submit, along with insurance certificate(s), an additional insured endorsement for all coverages as allowed by statute naming the Unified Government of Athens Clarke County, and a notice of cancellation endorsement.

Coverages and Limits Required:

Workers Compensation Insurance (per Occurrence) in the amounts of the statutory limits established by the General Assembly of the State of Georgia (a self-insurer must submit a certificate from the Georgia Board of Works Compensation stating that the supplier qualifies to pay its own workers compensation claims). In addition, the supplier shall require all subcontractors occupying the premises or performing work under the contract to obtain an insurance certificate showing proof of Workers Compensation Coverage with the following minimum coverage:

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Bodily injury by accident – per employee $1,000,000 Bodily injury by disease – per employee $1,000,000 Bodily injury by disease – policy limit $1,000,000

Commercial General Liability (CGL):

Each Occurrence Limit $1,000,000 Personal & Advertising Injury Limit $1,000,000 General Aggregate Limit $2,000,000 (per project) Products/Completed Ops. Aggregate Limit $2,000,000

Automobile Liability:

Combined Single Limit $1,000,000

Contractor’s Pollution Liability (with 1-year extended reporting period):

Each Occurrence $1,000,000 Aggregate $2,000,000

Umbrella Liability: $2,000,000

Additional Insured: The vendor or contractor shall add “the Unified Government of Athens-Clarke County, its officers, employees, and agents” as an additional insured under the commercial general, automobile, builder’s risk, contractor’s pollution liability, and umbrella liability policies.

Contractors are responsible for making sure all sub-contractors have the required insurance coverage.

Performance Bond and Payment Bonds:

a. Any bid exceeding $100,000 requires a performance and payment bond in the amount of 100% of the job. No material deviation from this language will be accepted. These documents must be filled out completely and notarized with appropriate power of attorney form attached.

b. The bonding company will only be accepted if it is in good standing within the state of Georgia through the Insurance Commissioner’s office. It must also be rated A or better with AM Best Company. The bonding company must appear on the Federal register of approved companies.

ATHENA INDUSTRIAL RECYCLED WATER TRANSMISSION LINE SECTION 2

CONTRACTOR PREQUALIFICATION APPLICATION COVER

Application for:

Applicant (Company) Name:

Applicant Home Address:

Applicant Branch Office Responsible for Project, if different:

Applicant Contact (Person) Name:

Applicant Contact Title:

Applicant Contact Phone Number:

Applicant Contact Email Address:

DISCLOSURE AFFIDAVIT

The undersigned, an officer of the company who is legally authorized to enter into a contractual relationship in the name of the applicant, hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the Unified Government of Athens-Clarke County in verification of the recitals comprising this Application for Pre-Qualification. By this signature the signer affirms that the information provided herein is true and correct to the best of his/her knowledge and belief.

Applicant:

By:

(name signed)

(name printed or typed) Title:

Date:

MANDATORY SUBMITTAL

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PRE QUALIFICATION FORM

Technical Experience Project Information Form

Project Title: ATHENA INDUSTRIAL RECYCLED WATER TRANSMISSION LINE SECTION 2

Project Description:

Applicant’s Office in Responsible Charge:

Applicant’s Superintendent:

Major Subcontractors:

Major Equipment Suppliers:

Project Owner:

Owner Name:

Contact Person:

Phone Number:

Design Firm:

Company Name:

Contact Person:

Phone Number:

Installation Contract Administration Firm:

Company Name:

Contact Person:

Phone Number:

Project Amount:

- Initial:

- Final:

Project Time Initial:

Final:

Completion Date:

SECTION V – PROPOSAL FORMS

B: ADDENDA ACKNOWLEDGEMENT

The Offeror has examined and carefully studied the Specifications and the following Addenda, Receipt of all of which is hereby acknowledged:

Addendum No.

dated

Acknowledgement

Initial

Offerors must acknowledge any issued addenda. Proposals which fail to acknowledge the offeror’s receipt of any addendum will result in the rejection of the proposal if the addendum contained information which substantively changes the Owner’s requirements.

Company Name (printed):

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GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT

The Unified Government of Athens-Clarke County and Contractor agree that compliance with the requirements of O.C.G.A. § 13-10-91, as amended, are conditions of this Agreement for the physical performance of services.

If employing or contracting with any subcontractor(s) in connection with this Agreement, Contractor further agrees:

(1) To secure from the subcontractor(s) an affidavit attesting to the subcontractor’s compliance with by O.C.G.A. § 13-10-91(b), as amended; such affidavit being in a form similar to and containing the same information as the form attached hereto; and

(2) To obtain such subcontractor affidavit(s) when the subcontractor(s) is retained. Contractor shall have such forms available for inspection and submit to the Owner, if so requested by the Owner.

The failure of Contractor to supply the affidavit of compliance at the time of the bid will be cause for the bid being deemed non-responsive. Failure of Contractor to continue to satisfy the obligations of O.C.G.A. § 13-10- 91, as amended throughout the entire contract period shall constitute a material breach of the contract. Upon notice of such breach, Contractor shall be entitled to cure the breach within ten days, upon providing satisfactory evidence of compliance with the terms of this Agreement and State law. Should the breach not be cured, Athens- Clarke County shall be entitled to all available remedies, including termination of the contract and damages.

SEE AFFIDAVITS ON FOLLOWING PAGES

CONTRACTOR AFFIDAVIT & AGREEMENT UNDER O.C.G.A. § 13-10-91(b)(1)

(effective July 1, 2013)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, as amended, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of The Unified Government of Athens-Clarke County, Georgia, has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the provisions and deadlines established in O.C.G.A. § 13- 10-91, as amended.

Furthermore, the undersigned will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor: _______________________________________________________________

Name of Project: BROOKLYN CREEK INTERCEPTOR IMPROVEMENTS PHASE 2 Name of Public Employer: The Unified Government of Athens – Clarke County Georgia _

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ____, ___________, 202__ in _______________________, _____________________.

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

____ DAY OF ____________, 20__

Notary Public My Commission Expires: