Attachment_3_Additional_Instructions_Final.pdf

Attachment 3

Additional Instructions

General

Award will be made to the lowest priced, technically acceptable (LPTA), responsive and responsible Offeror. This is a competitive LPTA selection in which technical acceptability is considered the most important factor. By submission of its offer, the Offeror accepts all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Offerors must clearly identify any exception to the solicitation and conditions and provide complete accompanying rationale. The Government intends to select ONE contractor for award.

1.1 Number of Contracts to be awarded:

The Government intends to select one contractor to provide the supplies/services covered herein. However, the Government reserves the right to award no contract, depending on the quality of proposals and prices submitted.

1.2 Rejection of Unrealistic Offers:

The Government may reject any proposal that is evaluated to be unrealistic in terms of program commitments, including contract terms and conditions or unrealistically high or low in price when compared to Government estimates, such that the proposal is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risks of program.

Evaluation

This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures. Failure to meet a requirement may result in an offer being determined technically unacceptable. Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability.

Award will be made to the acceptable Offeror with the lowest evaluated price, which is deemed responsible and whose proposal conforms to the solicitation requirements. The Government reserves the right to award without discussions. Therefore, each initial offer should contain the Offeror’s best terms from a price and technical stand point. However, the Government reserves the right to conduct discussions if determined to be in the Government’s best interest by the Source Selection Authority

(SSA).

Evaluation Factors

The Government will evaluate the factors and subfactors described below:

Factor 1 – Technical Acceptability Factor 2 – Past Performance Factor 3 – Price

2.1 Evaluation Methodology:

A technical evaluation will be performed on all offers. Offers that are found technically acceptable will be ranked according to price. The lowest priced offer will be evaluated for past performance. If that offer does not have acceptable past performance, the next lower offer will be evaluated for past performance, etc. Award will be made to the lowest evaluated priced proposal meeting the acceptability standards.

2.2 Price

The offeror’s price proposal will be evaluated based upon the total evaluated price. The total evaluated price will be calculated as the sum of the proposed prices for both CLINS and all options. Evaluation of options is not a guarantee that the option will be exercised by the government.

The Government may also determine a proposal unacceptable should the proposed prices, be materially unbalanced. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more items is significantly overstated or understated as indicated by the application of price analysis techniques.

Proposed prices will be evaluated for reasonableness. For a price to be reasonable, it shall represent a price to the Government that a prudent person would pay when consideration is given to prices in the market. Price reasonableness may be established by adequate price competition and/or price analysis techniques.

The resulting contract will be a firm fixed price, requirements contract. Any charges for shipping or other fees must be included in the price. There will not be a separate CLIN for shipping charges or other fees.

2.3 Past Performance

The government will evaluate the quality and extent of offeror’s performance deemed relevant to the requirements of this RFP. The government will use information submitted by the offeror and any other sources of information available to the Government to assess relevant and recent past performance. In the case of an offeror without a record of relevant and recent past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offer shall be determined to have unknown past performance. In the context of acceptability/unacceptability “unknown” shall be considered “acceptable.”

Past performance information shall be obtained from any sources available to the Government to include, but not limited to, PPIRS or other databases; interviews with program personnel, Contracting Officers and commercial clients.

2.4 Technical Factor:

Technical proposals will be evaluated for acceptability in accordance with the criteria set forth in this section. The offeror’s technical proposal must convey to the Government that the Offeror is capable, possesses adequate technical expertise and experience, possesses sufficient resources, and is able to plan, organize, and use those resources in a coordinated and timely fashion to meet the needs of the Government.

Each submission will be rated on an acceptable/not acceptable basis as follows:

• Meets NIJ Standard 0112.03.

• Full size model, semi-automatic, double action only

• Maximum barrel length of 4.9 inches

• Maximum overall length of 8.5 inches

• 9mm (9x19)

• Minimum capacity of 15 rounds

• Maximum weight without magazine 38 ounces

• Finish is non-reflective, matte or black is made of Stainless steel, alloy or polymer

• If applicable, there is a rust resistant finish

• Has 3-DOT reflective system sights

• Grips are stippled, grooved or checkered

• Trigger reach does not exceed 3.0 inches

• If applicable, hammer is serrated or bobbed

• Has no active, manually deactivated safety devices

• Does not have any grip safety mechanism

• Does not have cocking or de-cocking levers

• Can not be cocked manually other than trigger pull

• Trigger is consistent in pull length and weight for all rounds

• Does not have a manual safety

• Has a firing pin/striker disconnect

• Has a disconnector which prevents firing out of batter and prevents the hammer/striker from being released if the trigger is held

• Magazine release is can be operated by left and right handed shooters

• Does not have a magazine safety

• Can fire with the magazine removed.

• Is proof-tested with a SAAMI proof load

• Factory certification contains the required information

• Can be repaired with OEM new and serviceable used parts

• Minimum one year warranty on parts and labor

• Armorer certification program is available

• Shipping is FOB Destination

• Offeror can ship to the 48-contiguous states, Hawaii and Puerto Rico

• Offeror can deliver within 90 days of receipt of delivery order

• Offeror can ensure all packages are properly marked

All Questions concerning this solicitation should be emailed to dgrube@bop.gov no later than June 11, 2015. The subject line of the email must state “RFPP0700NAS150421 Offeror Questions.” All answers will be posted in writing as an amendment to the solicitation on www.fbo.gov. Questions will not be answered verbally or individually.

A list of Bureau of Prisons facilities may be obtained at http://www.bop.gov/locations/list.jsp. Please note, Prison Types RRM – Residential Reentry Management Offices; CI - Private Correctional Institutions; and DC – Private Detention Centers are excluded from this solicitation and will not be authorized to place orders against the resulting contract.

mailto:dgrube@bop.gov http://www.bop.gov/locations/list.jsp

The Government intends to make a single award to the lowest priced, technically acceptable offer meeting or exceeding the acceptability standards.

Option period pricing will be evaluated to determine low price.

It is the offeror’s responsibility to clearly demonstrate their submission meets the Technical Requirements/Statement of Work.

The offeror shall clearly address each area of the Statement of Work and Technical Evaluation Factors.

2.2 Addendum to FAR 52.212-1, Instructions to Offerors-

Commercial Items:

The provision at 52.212-1 is hereby tailored to modify paragraph

(b) “Submission of Offers.” As a minimum, quoters shall submit all of the following documentation:

• Completed SF-1449 (blocks 12, 17a, 17b, 23, 24, 30a, 30b and 30c)

• Include DUNS # in Block 17a of the SF-1449

• Completed Schedule of Supplies/Services

• Complete all Clauses/Provisions requiring offeror completion including FAR 52.212-3 Offeror Representations and Certifications

• Include email address for evaluations in the Contractor Performance Assessment System (CPARS)

• Signed copy of solicitation amendments, if any

• Completed Federal Bureau of Prisons Business Management

Questionnaire

• 1 Copy of each completed Client and Bank Notification

Letters

• Copies of documentation that demonstrate compliance with the Statement of Work and technical evaluation factors.

This material shall not contain any pricing information and is limited to 15 pages. This material shall be labeled Technical Proposal.

• Proposals shall be organized into two sections. Business Management and Technical Proposal. Only the Technical Proposal shall be evaluated for technical acceptability.

• Proposals shall be submitted by email in .pdf format to dgrube@bop.gov. The subject line shall read RFPP0700NAS150421 – 9mm. Email attachments are limited to 14mb per email. Multiple emails may be submitted provided partial submittals are from an identical email address AND mailto:dgrube@bop.gov the number of emails is clearly identified. For example:

subject line reads RFPP0700NAS150421 – 9mm Email 1 of 2;

RFPP0700NAS150421 – 9mm Email 2 of 2.

Offerors who fail to furnish or follow any of the above submission requirements may be excluded from consideration. The Government reserves the right to conduct discussions but intends to make award on initial proposals. Offerors may not have the opportunity to submit a revised proposal and therefore, should submit their best offer and pricing.

Proposals must be received in the contracting office on or before the solicitation deadline specified in Block 8 of the SF- 1449, page 1 of the solicitation.

It is the offeror’s sole responsibility to ensure their emailed proposals are received on time and attachments are accessible and legible.

Hard copy proposals will not be accepted.