SOW Combined Auto Repair and Diesel Mech.docx

ATTACHMENT 001

INTRODUCTION: The Federal Bureau of Prisons (BOP), Field Acquisition Office, Grand Prairie, Texas intends to make a single award (two instructors) to a responsible entity for the provisions of a Contracted Vocational Training Diesel/Automotive Repair Technician Program and a Contracted Vocational Training Automotive Collision Repair Program for the Federal Correctional Complex (FCC) Terre Haute, located in Terre Haute, Indiana. The successful contractor shall be accredited by the State Colleges and Universities system.

SERVICES TO BE PERFORMED: The contractor shall provide college accreditation and non-personal instruction for a Diesel/Automotive Repair Technician program and in automotive refinishing technics and auto body collision repair instruction for a Automotive Collision Repair program to inmates for the period from the effective contract award date through 12 months. The contractor will be required to develop lesson plans and provide training to inmate workers. The reimbursement rate for these services shall be on a per session basis. One session is equivalent to one hour, at six sessions per day, for a total of 30 estimated sessions per week. The work schedule will be no more than 30 hours per week. Services will be scheduled during the regular work week (Monday through Friday, excluding federal holidays) during the hours of 8:00 a.m. to 3:00 p.m. The contract shall be for a maximum of 1500 sessions for each program. Lesson plans will be submitted and approved by the Supervisor of Education and the Facilities Department Manager. Training will include live work and instruction, hands-on work, group and individual learning experiences as required. The activities will be performed on a daily basis.

PLACE OF PERFORMANCE: Department of Justice, Federal Bureau of Prisons, Federal Correctional Complex Terre Haute, Indiana.

SPECIAL QUALIFICATIONS REQUIRED: The contractor will be a fully accredited institution and the instructors should be graduates of a fully accredited institution or possess an equivalent successful working history in the diesel mechanic/auto repair technician field for the Diesel/Automotive Repair Technician Instructor, and automotive collision repair field for the Automotive Collision Repair Instructor. All contract instructors assigned to provide instruction as part of this contract must be certified in the general field with certification in their area of expertise. The Diesel/Automotive Repair Technician will be able to provide background and expertise to become proficient in: electrical systems and computerized engine controls; fuel systems, exhaust systems and braking systems; front and rear axles, differentials, and front end alignments; transmission components; engine disassembly, repair and rebuilding. The Automotive Collision Repair Instructor will be able to provide background and expertise to become proficient in: all areas of automotive collision repair and refinishing technics. Verification shall be included in the proposal packet.

EQUIPMENT: All equipment and supplies will be furnished by FCC Terre Haute. Selection of materials to be used will be subject to the approval of the Supervisor of Education (SOE). The contactor will be accountable for all government equipment and supplies to ensure that it is used only for the legitimate program purpose. All equipment, furniture, supplies must comply with institution security requirements and be approved prior to placing in use by the contractor. The Government will not be responsible for any personal equipment brought into the facility.

TEXTBOOKS: All textbooks used for class purpose will be the same text as used by college/technical school; however, the textbooks may be purchased from sources other than the college/technical school bookstore. Instructors will supply the SOE with the title, author, and edition of all textbooks to be utilized.

CLASSROOM MANAGEMENT: The contractor shall maintain and furnish, upon request, information and or data that is needed to comply with the education data system. Such information or data would include a classroom log, classroom enrollments and classroom completions.

The contractor will provide any information that is necessary for program review progress reports by the inmate’s FCC Terre Haute Unit team or information that may be necessary for audit purposes. The record keeping will be maintained by the contractor and submitted to the SOE upon request for the purpose of monitoring the program. All activities involved in these programs are to conform to the policies and procedures established by the BOP and those customary for this profession.

METHOD OF INSTRUCTION: The method of instruction is to include hands-on work, group and individual learning experiences, and close monitoring as needed. Instruction will be performed on a daily basis. The manner of performing these tasks will be the responsibility of the contractor and at the discretion of the Supervisor of Education. The instruction will consist of multiple media sources including the internet, with the assistance from the Education Department of FCC Terre Haute. The services provided, being professional in nature, will be provided in the method as considered normal in the local community. These services, although not directly supervised, will be reviewed by the Supervisor of Education or their designee. The performance of these services will also be verified by the designated Contract Monitor (CM).

INSTITUTION SECURITY: The contractor/instructors agree to adhere to all regulations prescribed by the institution for the safety, custody, and conduct of inmates. The contractor /instructor shall be required to complete the special security requirements listed under Contract Security (3000.02 Personnel Manual and Section B of this contract/Solicitation). The contractor shall be required to complete an additional computer security clearance, National Agency Check with Inquiries (NACI). The contractor/instructor shall also be required to pass a urinalysis (for detection of marijuana and other drug usage). The contractor must agree to the following investigative procedures to be accomplished prior to contract award:

MISCELLANEOUS INFORMATION: This is a contractual agreement and not a Civil Service Appointment. As specified in FAR 37.101 “Non-personal Service Contracts” means a contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. All duties outlined in this Statement of Work shall be performed in accordance with standards and methods generally accepted within the Contractor’s own field of expertise. Payment shall be based on the accomplishment of specific results, and the results to be obtained shall be entirely within the Contractor’s own unsupervised determination. The Cost Center Manager will periodically evaluate the contractor’s performance of the contract. In this evaluation, the performance of individual contract instructors will be evaluated by the Cost Center Manager or the Supervisor of Education. The performance of an individual contract instructor is deemed unacceptable based on the Cost Center Manager or Supervisor of Education, that instructor will no longer perform those instructor duties. In this event, the contractor will be responsible for replacing that contract instructor.

PAYMENT TERMS: The contractor must provide a means of electronic payment to include bank routing and account number. The contractor shall provide a monthly billing statement to the FCC Terre Haute Accounting Department which accurately reflects days worked number of sessions and the total amount due for the previous month’s services.

Payment terms as specified in FAR 52.212-4(g), the due date for making an invoice payment by the designated payment office shall be the 30th day after the designated billing office has received a proper invoice, or the government accepts the services performed by the contractor. The contractor can however offer discount payment terms for prompt payments and include these discount terms on within the Schedule of Items. Half sessions will not be authorized for payment.

The Cost Center Manager/Supervisor of Education will be responsible for defining each schedule. The schedule is subject to change based on the variable need of the institution(s) and the unpredictable nature of the correctional environment. Upon agreement, any changes to the schedules must be coordinated with the Cost Center Manager / Supervisor of Education assigned under this contract.

Due to the nature of the correctional setting, delays in performance of work may be expected. Such delays may include but are not limited to inclement weather, electrical or mechanical problems or other security matters. In the event of an institutional emergency, classes maybe delayed or canceled as necessary.

In the event of any absence, the contractor shall provide replacement coverage. If the contractor fails to provide coverage, the Government may seek contractual remedy.

The sessions are on a requirements basis therefore schedule and sessions can change.

CONTRACT PRICING SCHEDULE: The contractor shall provide non-personal services, upon request by the institution as detailed in the Statement of Work. Services are required to be provided in accordance with the Statement of Work (SOW) including Section (identify location). Offerors are required to submit, as a part to their proposal, a completed copy of the Schedule of Items.

The contract rate for these services shall be on a per session basis. Session lengths are defined as one (1) hour length. The contract rate shall include all charges for providing these services. The contract pricing shall include all charges to the Government for performing the services required by this solicitation/contract (e.g., bonding, overhead, profit, supervision).

The quantity of services to be provided by the Contractor are estimated. These estimates are not a representation to offeror or contractor that the estimated quantities will be required or ordered, or that conditions affecting requirements will remain stable or normal.

Pursuant to FAR 17.203(b), that Government’s evaluation shall be inclusive of options, Pursuant to FAR 17.203(d), the offeror may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered. The Government reserves the right to award without discussion, therefore, each initial proposal should contain the offer’s best term from a cost or prices standpoint.

SCHEDULE OF ITEMS: FCC Terre Haute (one session = one hour)

Contract Line Item: Diesel Mechanic Vocational Training Instructor CLIN 001 - Base: Effective Date of Award (EDOA) through 12 months

$ per session x 1500 est. sessions = $

CLIN 002 – Option One: 13 months from EDOA through 24 months

$ per session x 1500 est. sessions = $

CLIN 003 – Option Two: 25 months from EDOA through 36 months

$ per session x 1500 est. sessions = $

CLIN 004 – Option Three: 37 months from EDOA through 48 months

$ per session x 1500 est. sessions = $

CLIN 005 – Option Four: 49 months from EDOA through 60 months

$ per session x 1500 est. sessions = $

Contract Line Item: Automotive Collision Repair Vocational Training Instructor CLIN 006 - Base: Effective Date of Award (EDOA) through 12 months

$ per session x 1500 est. sessions = $

CLIN 007 – Option One: 13 months from EDOA through 24 months

$ per session x 1500 est. sessions = $

CLIN 008 – Option Two: 25 months from EDOA through 36 months

$ per session x 1500 est. sessions = $

CLIN 009 – Option Three: 37 months from EDOA through 48 months

$ per session x 1500 est. sessions = $

CLIN 010 – Option Four: 49 months from EDOA through 60 months

$ per session x 1500 est. sessions = $

Total (CLIN 001 – 010) = $