RFP Questions and Answers.docx

Questions and Answers

RFPP01061100005

Dialysis/Nephrology Services Federal Correctional Complex Butner, North Carolina

Question: Who owns the current reverse Osmosis Treatment System and will it remain for use by the contractor?

Answer: The Government owns the equipment and it will remain for the new contract.

Question: Who is responsible for the water treatment system? Who is responsible for the cost of maintaining the dialysis machines?

Answer: The Government, specifically the FCC’s Biomed Department will handle water testing and all maintenance. The contractor will be required to notify BOP staff/COTR immediately when there are issues with any equipment.

Question: What current models of dialysis machines are in use and who owns them (Contractor or BOP)? Will they remain for use by the contractor?

Answer: The Government owns the Gambro Phoenix dialysis machines and they will remain for use by the contractor.

Question: Who is responsible for providing and paying for dialysis related supplies?

Answer: The Government pays for all dialysis related supplies and all blood transfusion products.

Question: The Nephrologist services indicated in the RFP only include services to be provided to the dialysis patients. Will this contract also include Nephrology consults for non-dialysis patients who require a Nephrology consult and are referred by BOP providers: If so, will this service be included in the per treatment price?

Answer: The Nephrologist will need to see the patients currently on dialysis. The Comprehensive Medical Contract will provide nephrology services to other patients.

Question: Will the contractor be allowed to install or utilize a network/internet connection in order to enable email communications with BOP administration and medical staff to facilitate communication? Does FCC Butner staff utilize the BOP Electronic Medical Record System (BEMR)? Will the contractor be required to make entries into the BEMR system?

Answer: The contractor will be granted access to the LAN and BEMR. All documentation will be required to be input into BEMR. The contractor will not be allowed to install any network connections or be allowed to connect to any other EMR.

Question: Is the contractor responsible for providing Peritoneal Dialysis? Would the contractor be responsible for providing the services and supplies and associated costs for this service?

Answer: No peritoneal dialysis services are provided at FCC Butner.

Question: What is the current contracted price per treatment?

Answer: The current contract information is posted on FedBizOpps at https://www.fbo.gov/?s=opportunity&mode=form&tab=core&id=bd18854e7c6c0b46c2f847703b40da36&_cview=0 Question: How many patients have been treated per month, over the past 12 months?

Answer: The number of patients treated has varied between 31 and 37.

Question: Who provides the Registered Dietitian?

Answer: FCC Butner will provide these services.

Question: Are there any state/legislative restrictions to the per-treatment costs of dialysis?

Answer: There are no restrictions related to the per-treatment cost of dialysis.

Question: Is there a Termination with Cause stipulation: If so, what is the number of days?

Answer: 52.212-4 Contract Terms and Conditions—Commercial Items is incorporated by reference in RFPP01061100005 and can be viewed at www.acquisition.gov.

Question: What are the dimensions and layout of the dialysis treatment area, is there one dedicated treatment room or multiple, separate rooms?

Answer: There is one dedicated area.

Question: What are the staffing ratios required by the correctional facility? Are there specific policy requirements if using both RNs and PCTs for dialysis services?

Answer: Community standard staffing is required.

Question: What type of security will be provided by the correctional facility for the contractor’s RN teammates?

Answer: The dialysis contractors are unescorted and would not have a custody officer assigned to the specific area. However, there is BOP staff in close proximity.

Question: Is there any need for the contractor to train correctional facility staff?

Answer: There is no need for this training.

Question: Is there any need for a generator, TV system, or additional dialysis chairs, if so, who will provide?

Answer: There is no need at this time. All necessary equipment will be provided by FCC Butner.

Question: Is there a requirement for a patient-inmate isolation station at the correctional facility?

Answer: There is a negative pressure room with a dialysis chair within the unit.

Question: Is the dialysis provider required to be available for on-call or after hours?

Answer: No, but the contractor is expected to have a contact number in the event of an emergency.

Question: What are the key metrics that FCC Butner monitors onsite? Can you please provide how the data is calculated?

Answer: Please see attachment VIII, Performance-Based Outcome Measure Indicators.

Question: Is bio hazardous waste disposal handled under institutional contract or is the contractor responsible for their own disposal contract?

Answer: FCC Butner will handle waste disposal.

Question: Is the contractor subject to Attachment VI, Register of wage determinations and fringe benefits?

Answer: Yes, the contract will be covered by the Service Contract Act, Attachment VI, Register of wage determinations and fringe benefits.

Question: Is the negative pressure room tied to the RO loop or will a portable RO be required?

Answer: The negative pressure room is tied to the RO loop.

Question: On page 5, output #4, The Quarterly report requires “total consultations” reported. Is the contractor responsible for all pre-renal Consulting? If so, should the fee for pre-renal be included in the per treatment fee, treated as a treatment, or billed separately (monthly, quarterly, bi-annual, or annual)? Please explain the pre-renal processes.

Answer: All pre-renal evaluations are performed by the Primary Care Physician and contract Nephrologist.

Question: What is the anticipated start date? The RFP indicates the award will be announced on July 2, 2012.

Answer: The exact contract award date is not known at this time. The RFP indicates it is anticipated that a contract award resulting from the solicitation will be made approximately July 2, 2012. The contractor shall provide complete background packages for all contract staff within 14 calendar days from the date of award.